REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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This would involve: 1. Review of existing situation, collection of all available data including list of wards, list of properties in each ward and property codes (there can be more than one code for same property) from MCJ, in soft/hard copy including Municipality ward boundary maps. (Only part of the information may be available.) 2. High-resolution satellite imageries shall be made available by MCJ at its own cost. The selected agency will provide assistance to MCJ in selection of images and coordination with different supplying agencies procurement of most appropriate satellite images meeting the project requirements. This shall be indicated at the time of “Signing of agreement” to avoid loss of time. The consultant shall have to account for the time taken in procurement of such a map. The consultant shall have to digitize and process the raw imageries available from IRSA, Hyderabad or from similar agencies. 3. Projection will be UTM, WGS-84 datum for property layer map 4. Design of grid based on Open Map Series standards of Survey of India for the whole City. It is expected that complete building details and road/streets of above 1.0 m (which may not be visible in satellite images) shall be made available by the consultant. 5. Ground marking - site validation of ward boundaries and major and minor streets, in consultation with the MCJ staff mainly for identification of on-site ward boundaries. 5.2.2 Activity-II The second activity includes producing property layer maps and linking of property detail attribute data collected during household survey to provide an improved information base for municipal decision related to property tax and water/sewerage connections. This shall require development and use of a “unique” property code, which shall have to be done in consultation with MCJ. This stage is focused on property layer mapping and linking of property detail attribute data for development of GIS database. Consultants must work closely with MCJ staff to carry out property mapping for Jalandhar city and to ensure long term sustainable improvement in Municipality record keeping through upgrading skills of its staff, suggesting systems for storage and collection of information on properties and for development of GIS database. The above activity would involve the following: 1. Acquisition of information of the Municipal functions and water and sewerage charges, property taxation types, norms and parameters, technical, financial and managerial information requisites, existing database systems etc; 2. Finalize the requirements of the graphic and non-graphic data sets, design of standard spatial queries useful for decision-making and customization of data inputs in the relevant database so as to finalize the attributes as well as requisite queries; 3. Develop a comprehensive matrix of the attributes showing the linkages and requisite interactions. 4. Design of data formats that capture existing data and additional needs as part of the proposed system design and mechanisms to update the data; 5. Design of questionnaire (Indicative questionnaire is provided as Annexure I), and data/database formats (which shall be approved by MCJ) that capture required attributes/data and additional needs as part of the proposed system design and the mechanisms to update the data; 6. Develop an Unique Identification Number system for each properties, in consultation with MCJ - 22 -
7. Collection of property based attributes by household surveys of all properties (including vacant developed plots) using questionnaire/data formats (to be approved by MCJ) that capture existing data and additional needs as part of the proposed system design and mechanisms to update the data by Finalization of the requirements of the data sets (design of standard queries, useful for decision-making and customization of data inputs in the relevant database so as to finalize the attributes as well as requisite queries; This should collect attributes of each dwelling unit related to House/property tax, water and sewerage connections etc. 8. Reconciliation of the property details as collected by the HH survey with the property data of the city in coordination with the tax inspectors of the Municipality 9. Data entry of the tax and connection attributes in database software. 10. Training and Capacity Building of MCJ staff 5.2.3 Activity-III The third activity includes implementation of the water supply and sewerage bill generation/House Tax and testing the system. This is to be indicated that MCJ is already generating these bills using computer software. What is mainly needed is: 1. Data Entry of the reconciled data to the software provided by the Consultants. 2. Using the available water charge/House Tax software of the MCJ and generate notices/bills 3. Reconciliation of arrears 4. Preparation of demand registers To carryout the above activities, the consultants shall carry out the following as the minimum: • Need Assessment The consultants shall conduct rapid assessment of need of MCJ i.e what applications they need after implementation of GIS and what GIS data is needed to support these applications • Assessment of current practices Consultants shall undertake review of current practices and procedures in water supply and sewerage department and house tax departments of MCJ and in any other department as needed. The availability of various property records, maps, charts, plans, drawings is to be thoroughly evaluated as development of GIS will primarily depend on spatial data. . Household survey . Preparation of Database and Validation All the entries for database shall be undertaken by the bidder against a unique identification number to each property. Further, there are available records with MCJ and the new entries has to be - 23 -
Page 1 and 2: REQUEST FOR PROPOSAL CONSULTANCY SE
Page 3 and 4: 4.1 Evaluation of Technical Proposa
Page 5 and 6: 2. Checklist for Bidders The follow
Page 7 and 8: • Any other Civic Services suppor
Page 9 and 10: a. The Bidder should be a Registere
Page 11 and 12: 3.16 Duration of Assignment All the
Page 13 and 14: g) If submitting additional informa
Page 15 and 16: 3.30 Opening of Proposals The MCJ w
Page 17 and 18: c. Depending on the evaluation meth
Page 19 and 20: these requirements may result in di
Page 21: 5.0 Terms of Reference Consultancy
Page 25 and 26: . Ongoing mapping and record keepin
Page 27 and 28: • In extreme circumstances, if th
Page 29 and 30: ANNEXURE I KEY AREA OF APPLICATION
Page 31 and 32: FORM-1: Formats for Proposal TO The
Page 33 and 34: FORM-3: Project Description Sheet A
Page 35 and 36: FORMAT FOR SUBMISSION OF FINANCIAL

REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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