REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

III. if there is a discrepancy between words and figures, the amount in words shall prevail,
unless the amount expressed in words is related to an arithmetic error, in which case the
amount in figures shall prevail subject to (i) and (ii) above.
b. For comparison of bids, only the price/bid for specified number of properties (200,000) shall be
considered. No consideration of price offered for higher/lower number of properties as required
under financial bid shall be made, at this stage.
c. The Total Value of the Financial bid shall be arrived by the following method:
Total Value = Fixed lump sum fees + any applicable taxes. If taxes have not been indicated
separately in unambiguous terms, the proposal shall be considered all inclusive.
d. The list of Bidder will be ranked in ascending order (i.e.) Bidder quoting the lowest price in terms
of Total value (L1) will be ranked first and so on.
e. The L1 bidder will be normally eligible for award of the contract. However, MCJ does not bind
itself to award the contract to the bidder(s) offering the lowest price.
f. However, if the two firms have quoted same for specified properties, prices quoted for additional
properties, less number of properties and for vacant plots shall be considered in respective
sequence and firm offering all inclusive lower bids for increased properties shall be considered
the winner. Process shall continue to favor firms offering lower chargeable cost to MCJ. If all four
quoted rates are same, firm with higher technical marks (up to two decimals) shall be
considered.
4.4 Review Meetings
Consultant/ successful Bidder shall organize weekly/fortnightly review meetings with the
commissioner to review functionality issues and progress of work. The frequency of
meetings will be intimated by the consultant in consideration of requirements in the
interest of the project. Consultant would prepare the minutes of the review meetings
m e n t i o n i n g the issues discussed, decisions taken on them and appropriate level at which
these require to be resolved.
4.5 Negotiations with the Successful Bidder
MCJ reserves the right to further negotiate with the Successful Bidder. While negotiating, the
following aspects may be considered:
1 Further reduction in consultancy charges for undertaking the Work – justifications for charges
may be questioned and negotiated.
2 Additional services and their prices (for higher/lower number of properties than specified,
price of surveying and recording vacant plots etc.)
3 Advancing the delivery schedule
4 Phasing of the Payment Schedule based on actual work load
5 The Consultant shall confirm the availability of all personnel as indicated in its Proposal.
6 The Client will not consider substitutions during contract negotiations unless both parties agree
that undue delay in the selection process makes such substitution unavoidable, or for reasons
such as death or medical incapacity. Any proposed substitute shall have equivalent or better
qualifications and experience than the original candidate and must be submitted to the Client
within the period of time specified in the Letter of Invitation to negotiate. Failure to meet either of
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