REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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tenders without assigning any reason whatsoever. g. In addition to the above rejection criteria, if there is non-compliance of any of the clauses of this Tender Document, the Tenders are liable for rejection. h. Incomplete details will be treated as non-responsive offer and the tender is liable for rejection. 3.21 Submission of Tender-Two Cover System The bidder must submit, in separate covers “Technical Bid” and a “Financial Bid”. Failure to submit separate technical and financial bids may result in disqualification of the proposal. The technical proposal shall not contain any price/rate details. Bid submitted by the bidder shall comprise the following documents: a. This tender document (RFP), Technical Proposal and Financial proposals/bids and all supporting documents should be duly signed on all pages before submission. The signing of RFP documents shall be considered as acceptance of terms and conditions by the bidder. b. EMD amount of Rs. 5, 00,000 (Rupees five lacs only) in the form of DD in favor of Commissioner, Municipal Corporation of Jalandhar and payable at Jalandhar. c. Proposal covering letter d. Any other information that is required to be submitted in the proposal process 3.22 Technical Proposal The Technical Proposal should preferably contain the following: a) Section 1: Covering Letter as per FORM-1,Detail of Consultant as per FORM-2 b) Section 2: Experience/ Capacity of Firm to undertake tasks, subject to maximum two (2) pages; c) Section 3: Project Description sheets (PDS) outlining previous experience of the firm in similar types of assignments completed during the last three years (in standard format), subject to maximum of ten (10) pages ;( FORM-3 :) d) Section 4: Technical Response including general approach, methodology, work plan, personnel schedule, and qualifications to ToR, restricted to maximum of fifteen (15) pages including charts and diagrams; e) Section 5: CVs of personnel to work on this project (in the CV please include name of staff, nationality of staff, profession/designation of staff, proposed position in the team, whether employee of the firm, number of years with the firm, key qualifications, education, experience and languages known), restricted to maximum of three A4 pages per CV in single spacing, Times new Roman 11 font or Arial 10 font (Form 4) f) Section 6: Matters not appropriate in any other section: This includes: written confirmation authorizing the signatory of the Proposal to commit the Consultant; Letter of Authorization/JV Agreement, disclosures, if any; and declaration of conflict of interest, if any. Section 6 should not include any promotional material, brochures etc. about the bidder or their associates. - 12 -
g) If submitting additional information, please mark it as supplemental to the required response. If the bidder wishes to propose additional services (or enhanced levels of services) beyond the scope of this RFP, the proposal must include a description of such services as a separate attachment (supplement) to the proposal. However, this may not be considered for technical evaluation. No mention of your commercial response should be made anywhere in the Technical Proposal. Non-confirmation will result in automatic disqualification of the Consultant’s Proposal. 3.23 Financial Proposal The Financial proposal, as prescribed in the Tender should be filled up and sealed in a separate envelope clearly marked “FINANCIAL PROPOSAL” and submitted along with technical proposal, all in an outer envelope. The address of the bidder should be clearly written on the cover of the financial proposal. The Financial Bid format is given in Annexure Il While preparing financial proposal, following should be integrated: All prices should be valid for the duration specified in the Tender Document. All prices quoted should be inclusive of the price structure as specified. Any taxes etc. at the prevailing rates must be quoted. No claim whatsoever shall be entertained on account of variations in taxes/duties etc., if the same, and their prevailing rates, have not been specified in the financial proposal. In absence of such details, proposal shall be considered as all inclusive, lump sum proposal and the quoted price shall be considered as “Total price” during financial evaluation. No clarification shall be sought from the bidder. Prices quoted by the Consultant shall be fixed during the Consultant’s performance of the Contract and not subject to variation on any account, unless otherwise specified in the Tender Document. Proposal prices shall be quoted in Indian Rupees. 3.24 Outer Cover Both the Technical Proposal and Financial Proposal should be submitted in a single outer cover, sealed and be super-scribed as “Tender for Selection of Consultant for Development of Property Base Database, Tender Ref: MCJ/GIS/2010. The address of the bidder should be clearly written in the cover. The covers received without superscription are liable for rejection. The tenders not submitted as specified in the above clauses will be summarily rejected. The following should be written in a clear and legible way on top of the front side of the outer cover “PLEASE OPEN ONLY IN PRESENCE OF TENDER EVALUATION COMMITTEE” not before as provided in DATA SHEET (Page 4).This outer envelope (containing two separate envelopes of Technical and Financial proposals) should also contain the demand draft towards EMD and the cost of tender (if applicable) separately (preferably in a envelope super-scribed with “Earnest Money Deposit” and “Tender Fee deposit”, as applicable). 3.25 Signature The covering letter must be signed with the bidder’s name and by a representative of the bidder, who is authorized to commit the bidder to contractual obligations. All obligations committed by such signatories must be fulfilled - 13 -
Page 1 and 2: REQUEST FOR PROPOSAL CONSULTANCY SE
Page 3 and 4: 4.1 Evaluation of Technical Proposa
Page 5 and 6: 2. Checklist for Bidders The follow
Page 7 and 8: • Any other Civic Services suppor
Page 9 and 10: a. The Bidder should be a Registere
Page 11: 3.16 Duration of Assignment All the
Page 15 and 16: 3.30 Opening of Proposals The MCJ w
Page 17 and 18: c. Depending on the evaluation meth
Page 19 and 20: these requirements may result in di
Page 21 and 22: 5.0 Terms of Reference Consultancy
Page 23 and 24: 7. Collection of property based att
Page 25 and 26: . Ongoing mapping and record keepin
Page 27 and 28: • In extreme circumstances, if th
Page 29 and 30: ANNEXURE I KEY AREA OF APPLICATION
Page 31 and 32: FORM-1: Formats for Proposal TO The
Page 33 and 34: FORM-3: Project Description Sheet A
Page 35 and 36: FORMAT FOR SUBMISSION OF FINANCIAL

REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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