REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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3.13 Pre-Bid Conference The bidder or their official representative may attend a pre-bid meeting, which is planned to be held at MCJ as indicated in the data sheet (Page 4). The purpose of the meeting will be to clarify issues and to address clarifications sought by the bidders in this context. After the date of sale of the tender document, the notified contact person i.e. SE (O&M) will begin accepting written clarifications/queries from the bidders, who have bought the Tender document. The bidders are requested to submit their Request for Clarifications on this RFP through fax or email so as to reach the Superintending Engineer (O&M), MCJ, Jalandhar, not less than two clear days (i.e by 3:00 pm on 5.03.2010 ) before the meeting. Telephone calls may be responded but will not be considered for written replies. In no event will the MCJ be responsible for ensuring that bidders’ inquiries have been received by MCJ. The responses for the in-writing clarifications sought by the bidders shall be distributed to all the bidders, who have bought the tender document. Any modifications in the bidding documents, which may become necessary as a result of the pre-bid meeting, shall be made by the Commissioner, MCJ exclusively through the issue of an Addendum, which shall also be put on the official website of the Corporation. The decision of the Commissioner, MCJ on the need for any modification shall be final and binding on all. However, it is not binding on the Commissioner, MCJ to hold a pre-bid meeting or restrict itself to holding only one such meeting. If it feels, that the clarifications sought by the bidders don’t want a pre-bid meeting, it can cancel the meeting and send the replies to the bidders by fax/email. This addendum or any clarification shall be considered as a part of RFP. 3.14 Proposal Preparation Costs The bidder is responsible for all costs incurred in connection with participation in this process, including, but not limited to, costs incurred in conduct of informative and other diligence activities, participation in meetings/discussions/presentations, preparation of proposal, in providing any additional information required by Commissioner, MCJ to facilitate the evaluation process, and in negotiating a definitive Service Agreement or all such activities related to the bid process. This RFP does not commit MCJ to award a contract or to engage in negotiations. Further, no costs incurred, in anticipation of award shall be reimbursed by the MCJ. Bidders are requested to carry out necessary due diligence (situational understanding and information analysis) before submitting their proposals. No objection shall be entertained by MCJ, based on lack of - pre-project data/information collection, availability of property maps, detailed understanding of the project etc. 3.15 Language The Proposal and all related correspondence exchanged between the Consultant and the Client shall be written in the English language. Supporting documents and printed literature that are part of the Proposal may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for the purposes of interpretation of the Proposal, the translated version shall govern. - 10 -
3.16 Duration of Assignment All the activities of the assignment are to be completed within 180 days (about 6 months) of date of signing of the agreement. No extension shall be provided. 3.17 Right to Terminate the Process a. The right of final acceptance of the tender is entirely vested with the Commissioner, MCJ, who reserves the right to accept or reject, any or all of the tenders in full or in parts without assigning any reason whatsoever. b. There is no obligation on the part of the MCJ to communicate with rejected Bidders. 3.18 Bid Security (Earnest Money Deposit -EMD) a. Bidders shall submit, along with their Bids, Bid security or EMD of Rs. 5, 00,000 (Rupees Five Lacs only), in the form of a Demand Draft in favor of “Commissioner, Municipal Corporation of Jalandhar” and payable at Jalandhar. b. The EMD would be refunded to all unsuccessful bidders at the expense of the Bidders within a reasonable time (normally on signing of agreement with successful bidder) consistent with the rules and regulations in this behalf. The EMD of successful bidder would be returned only after the successful fulfillment of the works, as specified under payment schedule. c. Bid without adequate bid security/EMD are liable for rejection without providing any opportunity to the bidder concerned. d. The above EMD held by the MCJ till it is returned to the unsuccessful Bidders will not earn any interest thereof to the bidder. 3.19 Bid Opening The tenders will be received and will be opened as indicated in DATA SHEET (Page 4) (or any other date communicated by fax/email to bidders by MCJ) by the Members of Tender Evaluation Committee authorized by Commissioner, MCJ, at Mayor office Jalandhar, in the presence of such of those Bidders or their representatives who may be present at the time of opening. The representatives of bidders present at the time of opening must have required authorization from the bidder. They would be required to sign, indicating their presence. 3.20 Tender Rejection Criteria a. The tenders without specified EMD amount will be summarily rejected. b. The tenders not fulfilling eligibility criteria are liable to be rejected. c. Tenders, without tender fee of Rs 500, in case of those, who have downloaded the tender from the website, are liable to be rejected. d. Tenders not submitted in the form specified as per the format given in this Tender document are likely to be rejected. e. Tenders with incomplete information, subjective and conditional offers as well as partial offers will be liable for rejection. f. Tenders with variance/contradiction in its contents will be liable for rejection. If the offer does not meet the tender requirements, the Commissioner, MCJ reserves the right to reject any or all the - 11 -
Page 1 and 2: REQUEST FOR PROPOSAL CONSULTANCY SE
Page 3 and 4: 4.1 Evaluation of Technical Proposa
Page 5 and 6: 2. Checklist for Bidders The follow
Page 7 and 8: • Any other Civic Services suppor
Page 9: a. The Bidder should be a Registere
Page 13 and 14: g) If submitting additional informa
Page 15 and 16: 3.30 Opening of Proposals The MCJ w
Page 17 and 18: c. Depending on the evaluation meth
Page 19 and 20: these requirements may result in di
Page 21 and 22: 5.0 Terms of Reference Consultancy
Page 23 and 24: 7. Collection of property based att
Page 25 and 26: . Ongoing mapping and record keepin
Page 27 and 28: • In extreme circumstances, if th
Page 29 and 30: ANNEXURE I KEY AREA OF APPLICATION
Page 31 and 32: FORM-1: Formats for Proposal TO The
Page 33 and 34: FORM-3: Project Description Sheet A
Page 35 and 36: FORMAT FOR SUBMISSION OF FINANCIAL

REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

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