REQUEST FOR PROPOSAL - Municipal Corporation Jalandhar

3.13 Pre-Bid Conference
The bidder or their official representative may attend a pre-bid meeting, which is planned to be held
at MCJ as indicated in the data sheet (Page 4). The purpose of the meeting will be to clarify issues
and to address clarifications sought by the bidders in this context. After the date of sale of the tender
document, the notified contact person i.e. SE (O&M) will begin accepting written
clarifications/queries from the bidders, who have bought the Tender document. The bidders are
requested to submit their Request for Clarifications on this RFP through fax or email so as to reach
the Superintending Engineer (O&M), MCJ, Jalandhar, not less than two clear days (i.e by 3:00 pm
on 5.03.2010 ) before the meeting. Telephone calls may be responded but will not be
considered for written replies. In no event will the MCJ be responsible for ensuring that bidders’
inquiries have been received by MCJ. The responses for the in-writing clarifications sought by the
bidders shall be distributed to all the bidders, who have bought the tender document. Any
modifications in the bidding documents, which may become necessary as a result of the pre-bid
meeting, shall be made by the Commissioner, MCJ exclusively through the issue of an Addendum,
which shall also be put on the official website of the Corporation. The decision of the Commissioner,
MCJ on the need for any modification shall be final and binding on all. However, it is not binding on
the Commissioner, MCJ to hold a pre-bid meeting or restrict itself to holding only one such meeting.
If it feels, that the clarifications sought by the bidders don’t want a pre-bid meeting, it can cancel the
meeting and send the replies to the bidders by fax/email. This addendum or any clarification shall be
considered as a part of RFP.
3.14 Proposal Preparation Costs
The bidder is responsible for all costs incurred in connection with participation in this process,
including, but not limited to, costs incurred in conduct of informative and other diligence activities,
participation in meetings/discussions/presentations, preparation of proposal, in providing any
additional information required by Commissioner, MCJ to facilitate the evaluation process, and in
negotiating a definitive Service Agreement or all such activities related to the bid process. This RFP
does not commit MCJ to award a contract or to engage in negotiations. Further, no costs incurred, in
anticipation of award shall be reimbursed by the MCJ. Bidders are requested to carry out necessary
due diligence (situational understanding and information analysis) before submitting their proposals.
No objection shall be entertained by MCJ, based on lack of - pre-project data/information
collection, availability of property maps, detailed understanding of the project etc.
3.15 Language
The Proposal and all related correspondence exchanged between the Consultant and the Client
shall be written in the English language. Supporting documents and printed literature that are part of
the Proposal may be in another language provided they are accompanied by an accurate translation
of the relevant passages in English, in which case, for the purposes of interpretation of the Proposal,
the translated version shall govern.
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