MUNICIPAL CORPORATION JALANDHAR

MUNICIPAL CORPORATION JALANDHAR
TENDER DOCUMENT FOR
PROVIDING THE SERVICE OF FITTER COOLIEE/
MASSON HELPER(UNSKILLED) AND
MASSON(SKILLED) ON CONTRACTUAL BASIS FOR
MAINTENANCE OF WATER SUPPLY AND SEWERAGE
SYSTEM IN THE JALANDHAR CITY
The Tender Document can also be directly downloaded from MCJ’s website
(www.mcjalandhar.in). The bidder should submit the cost of the tender form, i.e.
Rs.500/- by way of demand draft only of nationalized/scheduled bank drawn in favour of
Commissioner, Municipal Corporation, Jalandhar payable at Jalandhar else the tender will be
summarily rejected.
No editing/addition/deletion of matter (in tender document) is permitted. If such action is
observed at any stage, such tenders are liable for rejection outright and decision of the
Municipal Corporation shall be final and binding on the tenderer.
Er. A.S.Dhaliwal
S.E ( O&M)

MUNCIPAL CORPORATION JALANDHAR
TENDER DOCUMENT FOR
PROVIDING MANPOWER ON OUTSOURCING BASIS
Cost of Tender Document : Rs.500/- (Rupees five hundred only)
Deposited Vide DD No._________________
Date: _____________________
Earnest Money Deposit (EMD): Rs. 1,37,000- (Rupees One Lac thirty seven
thousand only)
Last date & time for submission of Tenders:
(Tender Document to be dropped in the Box kept in office of Mayor, Municipal
Corporation, Jalandhar or sent by post so as to reach the Municipal Corporation, Jalandhar
by 3.00 p.m. on 3 . 1 1 . 2 0 1 0 No Tender Document will be accepted after the date
and time given above.
Date & Time of opening the Qualifying Bids: *
Mayor office
Municipal Corporation, Jalandhar at 3.30 p.m. on 3.11.10
* The representative(s) of the Agencies are invited to attend the opening of Qualifying
Bids.
The Agencies whose tenders on the basis of Qualifying Bids are found eligible for
opening the Financial Bids, will be informed about the date of opening of Financial Bids.

COTENTS OF THE TENDER DOCUMENT:
Page no.
1. INVITATION OF THE BIDS : 1
2. QUALIFYING CRITERIA : 2
3. TERMS AND CONDITIONS : 3
4. QUALIFYING BID : 6
5. FINANCIAL BID (PRICE SCHEDULE) : 8
6. CONTRACT FORM : 9
7. INDEMNITY BOND : 10
8. ANNEXURE-I : 11

Chapter – 1
INVITATION OF THE BID
SCOPE OF THE WORK:
PROVIDING MANPOWER ON OUTSOURCING BASIS
DETAILS OF THE BID
i) Issue of tender documents : Between 09.00 a.m. to 3.00 p.m.
from 11.10.10 to 2.11. 2010 on
working
days (Monday to Friday)
ii) Last date and time of receipt of bid : 3.00 p.m. on 3.11. 2010
iii) Date and time of opening of Qualifying Bid : 3.30 p.m. on 3.11.2010
(Agencies may depute their representative
to be present at the time of opening of
Qualifying Bids)
iv) Place of submitting and opening : Mayor Office
of Qualifying bids
Municipal Corporation
Jalandhar
BIDDING PROCEDURE
The prescribed tender documents consisting of (i) Qualifying Bid along with Demand
Draft for Rs.1,37,000/- favouring Commissioner, Municipal Corporation, Jalandhar,
towards EMD and (ii) Financial Bid, sealed separately in two different envelopes,
superscribing “Qualifying Bid” and “Financial Bid”, as the case may be, and placed in
a big single envelop, duly sealed, superscribing “Bid for PROVIDING
MANPOWER ON OUTSOURCING BASIS” may be dropped in the box kept in Office
of Mayor 1st floor Dr. Ambedkar Administrative Complex, Municipal Corporation,
Jalandhar by 3.00 p.m. on 3.11.2010.
The demand draft of Rs.1,37,000/- towards EMD should be attached with the
Qualifying Bid only. DD for Rs.500 towards cost of Tender Document, if
downloaded from website should also be attached with Qualifying Bid only.

Chapter - 2
QUALIFYING CRITERIA
1. Only registered and bona-fide Service Providers/Agencies having experience of
providing manpower service to the Departments/Govt. Organizations/Public
Sector Undertaking/Autonomous Bodies/Corporate Sector, etc. need to apply.
2. While submitting the tender, the intending tenderers shall have to furnish proof of
experience, financial standing, turnover, Service Tax documents, documents
pertaining to any other Tax as applicable.
3. The tenderers shall have to furnish proof of having rendered satisfactory services
during the last three years. List of past and present clients to be attached.
4. A Service Provider/Agency having any legal suit/criminal case pending against
its proprietor or any of its Directors (in the case of Private Limited Company) or
having been earlier convicted on grounds of moral turpitude or for violation of
laws in force shall not be eligible. A declaration in this regard has to be submitted
along with the tender.
5. The Agency must be registered with the ESI, Provident Fund and Service Tax
Departments and must be in possession of Permanent Account Number (PAN).
The documentary proof of registration should be attached.
6. The tenders without any of the relevant documents and earnest money of
Rs.1,37,000/- will be summarily rejected.
7. The demand draft for Rs.500 towards cost of Tender Document, if downloaded
from website should also be attached with Qualifying Bid only.

Chapter - 3
TERMS & CONDITIONS
1. The Agency will be required to provide required manpower to the Municipal
Corporation with the qualifications/experience, etc. as given in Annexure – I
attached with the tender form. The tentative number of personnel required (all
combined) is 38-4=42, which may increase/decrease as per the requirement.
2. The personnel provided will be required to perform duties as assigned to them by the
Water Supply and sewerage department of Municipal Corporation, Jalandhar.
3. Any undue delay in providing/replacing the requisite manpower will be
considered as breach of contract and will be dealt with accordingly. In case
manpower is not provided/ replaced within a period of two days, an amount of
Rs.500 per day per vacancy will be deducted from the amount payable to the
Agency.
4. The Agency shall not assign transfer, pledge or sub contract the performance of
services without the prior written consent of the Municipal Corporation, Jalandhar.
5. The personnel shall be available for work on all office days (Monday to Saturday)
from 9.00 AM to 5.30 PM. However, depending upon the exigencies of work, the
personnel may be required to work late beyond office hours or on closed holidays.
6. The contractual personnel will need to be paid at the rate specified by the Municipal
Corporation, Jalandhar in Chapter-5 (Financial Bid) which at any future date should not
become less than the rates notified under Minimum Wages Act.
7. The Agency’s personnel shall not claim any benefit/compensation/absorption/
regularisation of services with the Municipal Corporation, Jalandhar under provisions of
Industrial Dispute Act, 1947 or Contract Labour (Regulation & Absorption) Act, 1970.
Undertaking from the personnel to this effect will be required to be submitted by the
Agency to the Municipal Corporation, Jalandhar.
8. The Agency shall ensure proper conduct of their personnel in office premises.
9. Such persons provided by the Agency shall be the employees of the Agency and it shall
be the duty of the Agency to pay their salary every month. There will be no Master and
Servant relationship between the employees of the Agency and the Municipal
Corporation, Jalandhar.
10. The Agency shall submit pre-receipted bill, in duplicate, on the first day of next
month.

11. The Agency will be required to furnish an Indemnity Bond as per proforma
attached.
12. Payment for each month shall be released on submission of the following
documents for the preceding month :
a) Details of disbursement made to each personnel indicating the amount of
remuneration paid, amount deducted on account of statutory deductions such
as ESI, EPF, etc.
b) Proof of payment (challans) of statutory obligations such as EPF/ESI, etc.
towards remittance of statutory dues with a certified list of contributors
against the challan with description of employees and employer’s
contribution and administrative charges.
13. Statutory deductions, such as TDS, etc. shall be made from the payments to be made.
14. Initially, the Agency will be entrusted the contract for a period of one year,
extendable on mutually agreed terms and conditions.
15. The Municipal Corporation, Jalandhar reserves the rights to award the work in full or in
parts to any agency and also terminate the contract at any stage if the performance of
the Agency is not found to be satisfactory.
16. The Municipal Corporation, Jalandhar also reserves the right to terminate the contract
with a notice of 30 days to the Agency without assigning any reason. The Agency
awarded the contract, if so desire, can terminate the contract by giving 3 (three)
months’ notice.
17. The bidder will be required to deposit Earnest Money of Rs.1,37,000/- (Rupees One Lac
Thirty Seven thousand only) in the form of Demand Draft / Pay Order drawn in
favour of Commissioner Municipal Corporation, Jalandhar payable at Jalandhar along
with the bid. This amount will not accrue any interest. The bid security shall be
returned to the unsuccessful bidders after the Notification of Award. The bids not
accompanied with earnest money of Rs.1,37,000 shall be summarily rejected.
18. The demand draft for Rs.500 towards cost of Tender Document, if downloaded from
website should also be attached with Qualifying Bid only. The tender without cost
of tender document will be rejected.
19. In case the bidder to whom contract is awarded backs out, the EMD of Rs.1,37,000 of
the Agency shall be forfeited.
21. In the event of the services of the Agency not being found satisfactory, the
Earnest Money shall be forfeited.
22. The Municipal Corporation, Jalandhar shall not be liable to any loss, damage, theft,
burglary or robbery of any personal belonging, equipment or vehicles of the personnel
of the Agency. Further, the Municipal Corporation, Jalandhar shall also not be
responsible for any mishap during the course of duty or any liability on that account.

23. In case of any loss, theft, sabotage, etc. caused by or attributable to any of the
personnel deployed by the Agency, the Municipal Corporation, Jalandhar shall have
the right to claim damages from the Agency.
24. The bids must contain the information as required in the format prescribed
(Chapter - 4). The bids which do not contain the information as desired and are not
supported by necessary documents will not be considered for evaluation.
25. The rates are to be quoted in the prescribed format (Chapter - 5).
26. Overwriting or erasing in the bid documents shall render the same invalid. If
unavoidable, all cuttings/overwritings should be attested by the authorised
signatory.
27. In case of any difference in figures and words, the amount whichever is lower would
prevail.
28. The bids shall be valid for a period of not less than 120 days after the deadline for
submission of bids.
29. No request of the Agency for revision of rate will be entertained during the
currency of the contract.
30. The Municipal Corporation, Jalandhar reserves the right to reject any or all tenders
without assigning any reason and the decision of the Municipal Corporation, Jalandhar
shall be final and binding.
31. All unresolved disputes shall be subject to jurisdiction of Jalandhar Courts.

Chapter - 4
1. Name of the Agency along with
Address & Tel. No, Fax No.,
email
QUALIFYING BID
2. Name and Designation of the
contact person
3. i) Registration No.
ii)
iii)
iv)
Sales Tax CC/VAT No.
Experience Certificate
Litigation YES / NO
v) 15 digit Service Tax
Code
vi)
vii)
Service Tax Regn. No.
EPF Registration No.
viii) ESI Registration No.
4. Details of manpower
(category-wise)
(total strength, qualification,
length of average service)
(Use separate sheet, if required)

5. Name of the Banker with
Address, Tel. No. and name of
the contact person
Declaration
I/We hereby certify that the information furnished above is full and correct to the
best of my/our knowledge. I/We understand that in case any deviation is found in the
above statement at any stage, the company will be blacklisted and appropriate action will
be taken against the company.
(Signature of authorised signatory)
with seal
Name:
Designation:
Checklist for enclosures:
(i) Photocopies of documents mentioned at sl.no.3
(ii) No litigation declaration
(iii) Satisfactory service certificate from previous/present customers if any
(iv) DD for Rs.1,37,000 as EMD.
(v) DD for Rs.500 towards cost of tender if downloaded from website
(vi) List of previous/existing clients
(vii) Proof of rendering satisfactory services

Chapter - 5
FINANCIAL BID
Name, Address and Tel. No.
of the company
Personnel provided to be paid at the following rates which, at any future date,
should not become less than the rates notified under Minimum Wages Act
Fitter cooliee/Mason Helper : Rs.3,398/-
Mason
Rs.6,007/-
For any other requirement, the rates will be informed at the time of requirement
Types of Charges to be claimed by the
Agency
Service Charges (It should be quoted as
%age of the total emoluments payable
per month in respect of manpower
supplied)
Service Tax
Any other charges (details to be given)
If no details are specified the amount will
be treated as nil.
(Signature with stamp)

Chapter – 6
CONTRACT FORM
This AGREEMENT made the ___________day of ______________, 2008___ between
Municipal Corporation, Jalandhar and M/s. _____________________ , address
_________________________ (hereinafter called the Agency). WHEREAS the Municipal
Corporation, Jalandhar is desirous to engage the Agency for providing manpower on
service outsourcing basis and the Municipal Corporation, Jalandhar has accepted a
bid by the Agency for the sum of _________________(Contract price in words
and figures, hereinafter called the Contract Price)
Now this agreement witnesses as follows:
1. In this agreement words and expressions shall have the same meaning as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall deem to form and be read and construed as part
of this Agreement viz:
(a) Complete Tender Document
(b) The Agency’s notification of award.
3. In consideration of the payments to be made by the Municipal Corporation,
Jalandhar to the Agency, the Agency hereby covenants with the Municipal Corporation,
Jalandhar to provide the services in conformity in all respects with the provisions of the
Contract.
4. The Municipal Corporation, Jalandhar covenants to pay the Agency in
consideration of the services, the Contract Price or such other sum as may become
payable under the provisions of the Contract at the times and in the manner prescribed by
the Contract.
In witness whereof the parties hereto have caused this Agreement to be executed.
For and on behalf of
Municipal Corporation, Jalandhar
For and behalf of Agency

Indemnity Bond
We, ………………….., having a registered
office at ……………………………, have entered into a contract
with MUNICIPAL CORPROATION, JALANDHAR, having office at
……………………………., vide contract dated …………………., to
provide manpower on outsourcing basis at MUNICIPAL CORPROATION,
JALANDHAR situated at Jalandhar.
We do hereby indemnify and keep harmless, MUNICIPAL CORPROATION,
JALANDHAR, at all times, whether during the continuation of the aforesaid contract
and at any time thereafter, in respect of any claim, demand, compensation, liability,
penalty, fines, interests, suits etc. of whatsoever nature made, all actions and proceedings
taken against the Municipal Corporation, Jalandhar by any party, employee(s), or
workman/woman provided by us, on account of any delay, default, lapse, error, or omission
on our part, or of rules and regulations, as may be applicable under the said contract from
time to time.
We further undertake to indemnify and keep harmless, MUNICIPAL
CORPROATION, JALANDHAR against any claim/compensation arising out of any nonpayment
or short payment of salaries, wages, overtime, or compensation by whatever
name called and compensation and claims arising on account of any accident, injury,
death, etc. during the course of their engagement by us for the purpose of this contract,
or non-fulfillment of any obligation under any of the labour laws as applicable to the
class of workers/employees engaged by us for the purpose of this contract.
We further declare and agree that this Indemnity Bond is an unconditional and
irrevocable undertaking by us and is not restrictive in any manner.
Signature of the
authorised person with seal

Annexure - I
The tentative requirement of manpower, responsibilities of manpower to be
engaged by MCJ during the period of the contract shall be as under :
Sl. Category of Educational Qualifications Responsibilities
No. Manpower
1. Fitter Cooliee/ Experience in working with water Responsible for
Masson helper
(unskilled)
supply line.
Digging the pits for
repair of water supply
line and giving the
helping hand to the
mason.
2. Mason (skilled) Having good experience in mason Responsibly for doing
working
masonry work
required for water
supply and sewerage in
the zonal offices to the
entire satisfaction of
Engineer incharge