Bid Requisition (pdf) - Alabama State Port Authority

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY DATE 8/8/13
MCDUFFIE COAL TERMINAL DEPARTMENT ORIGINATING DEPT NO. 106
TO: Prospective Vendors
Please procure the following and DELIVER TO:
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
The Alabama State Port Authority requests pricing on the following or approved equal:
Direct all technical inquiries to Scott McAfee 251-441-7510 or 251-422-1801
OR BO STRICKLAND 251-441-7511 or 251-463-6000
BID SPECIFICATION FOR NEW 914G2 OR EQUIVALENT WHEEL
LOADER
ASPA reserves the right to purchase additional Wheel Loaders for the next 12
months starting the day this bid is awarded if the vendor agrees to the same
price.
Bid Opening 8/8/13 @ 10am in the McDuffie Conference Room.
LABEL BIDS: 914G2 OR EQUIVALENT 8/8/13
PURCHASE OF NEW 914G2 OR EQUIVALENT WHEEL LOADER
Recommended:
______________________________________
Dillon Sims, Associate Buyer
Approved:
____________________________________
Brad Ojard, Senior Vice President Operations
______________________________________
Scott McAfee, Equipment Superintendent
____________________________________
H. S. “Smitty” Thorne, Deputy Director / COO
______________________________________
Randy Gossett, Superintendent
____________________________________
Larry R. Downs, Sec. / Treasurer
______________________________________
Scott Wallace, Maintenance Manager
_____________________________________
James K. Lyons, Director & CEO
Page 1 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
Check YES or NO on each line for the following 9 Pages.
BASIC SPECIFICATIONS
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Engine net power shall be at least 95 hp (71 kW) according to SAE
J1349.
Engine gross power shall be at least 101 hp (75 kW) according to SAE
J1995.
Machine operating weight shall be no less than 17,530 lb (7950 kg).
Machine height shall be no more than 10'2" (3100 mm).
Machine overall height with standard general purpose bucket raised
shall be at least 14'5" (4390 mm).
Machine overall length with standard general purpose bucket shall be
20'5" (6229 mm).
Machine width over tires shall be 7'4" (2260 mm).
Machine wheelbase shall be 8'5" (2600 mm).
Rated bucket capacity shall be 1.7 cubic yards (1.3 cubic meters).
Reach at full lift at 45° dump angle shall be 3'2" (973 mm).
Dump clearance at maximum lift and 45° dump angle shall be at least
8'9" (2659 mm).
Bucket clearance at maximum lift and carry shall be at least 3'2" (973
mm).
Page 2 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
ENGINE
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Engine shall be EPA Tier 3 compliant.
Engine shall be 4.4 L four-cylinder, water cooled and have direct injection.
Engine bore shall be at least 4.13" (105 mm) and stroke shall be at least 5" (127
mm).
Engine shall have a direct injection rotary fuel pump with individual adjustmentfree
injection valves.
Engine shall have field replaceable dry cylinder liners.
Oil seals shall be standard for both intake and exhaust valves.
Cylinder heads shall have replaceable valve guides and seats for ease of rebuild.
Direct electric 24 volt starting and charging system shall be standard with two 12
volt 900 CCA maintenance free batteries and 80 amp alternator for the cab and
canopy.
A large diameter, hardened chrome-molybdenum steel crankshaft shall be
standard.
Three-ring controlled-expansion pistons lubricated by oil from the oil cooling jets
shall be standard.
Machine shall have a helical steel front gear train to ensure precise fuel pump
timing for optimum economy and performance.
Fuel priming pump and fuel/water separator shall be standard.
Machine shall have gear driven water pump and a gear driven oil pump located in
the oil pan.
Starting aid for improved starting in extremely cold temperatures shall be
standard.
Wiring harnesses shall be wrapped with abrasive resistant braided nylon material
to prevent accidental damage and short circuits within the system.
Wiring harnesses shall be securely fastened throughout the machine.
Deutsch (DT) connectors shall be used to improve wire harness reliability by
locking out dust and moisture.
Individual wires in the wiring harness shall be color-coded and numbered every
2" (50 mm) for easier diagnosis and servicing.
Page 3 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
POWERTRAIN/TRANSMISSION
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NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
The hydrostatic power train shall provide dependable and smooth operation with
a single lever control for easy and precise control of direction changes.
An inching function shall be available to allow momentary travel speed as low as
zero with full engine rpm.
A creeper control that allows variable function of travel speeds with full engine
rpm shall be available.
A remote transmission control that adds a forward/neutral/reverse switch on the
implement lever and directional indicators on the instrument cluster shall be
available.
A rabbit/turtle (High/Low) switch shall be provided and full rimpull shall be
available in either mode.
Machine shall have two forward and two reverse speeds with a maximum of 22
mph (35 kph).
Machine shall have closed-loop hydrostatic system for high performance.
Machine shall have single-path, variable displacement pump (axial piston type)
and two variable displacement motors (bent axis type) driving fixed ratio gear
box on rear axle.
Machine shall be capable of full power directional changes.
STEERING
Y____ N____ Steering articulation angle shall be at least 40° per side.
Y____ N____ Steering angle in each direction shall be at least 40°.
Y____ N____ Machine shall have two steering cylinders with a bore of 2.5 in (63.5 mm).
A fully hydraulic power steering system shall feature center-point frame
Y____ N____ articulation, front/rear wheel track and dedicated fixed displacement steering
pump to provide flow at all engine and ground speeds.
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Hydraulic output at 2200 rpm and 1,000 psi (6900 kPa) shall be at least
15.1gal/min (57 L/min).
Y____ N____ High impact rubber steering stops shall be standard.
Y____ N____ Adjustable steering system shall be available for operator comfort.
Y____ N____ Secondary steering system shall be available.
Dual suspended brake pedals shall function as a brake and transmission
Y____ N____ neutralizer so the operator can maintain high engine rpm for full hydraulic flow
and fast cycle times.
Page 4 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
BRAKES
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
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Service brake shall feature completely closed and sealed standard inboard oilimmersed
disc brakes on front and rear axles that are adjustment free.
Y____ N____ Dual pedal low-effort hydraulic braking system shall be standard.
Y____ N____ Hydrostatic drive shall be variably neutralized during braking.
Y____ N____ Hydrostatic system shall provide additional hydraulic braking capacity.
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Brake pedals shall be suspended for easy cleaning of the floor and keeping
debris from impeding pedal linkage.
Parking brake shall be mechanical, shoe-type mounted on driveline for positive
Y____ N____ manual operation. The transmission shall be automatically neutralized when
parking brake is applied.
Y____ N____ Parking brake slope holding ability shall be 30°.
HYDRAULIC SYSTEM
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Machine shall have an open centered hydraulic system with low effort pilot
operated controls.
Hydraulic output at 2200 engine rpm and 1,000 psi (6900 kPa) with SAE 10W oil at
150 ° F (65 ° C ) shall be 23.8 gal/min (90 L/min).
Hydraulic lift up cycle time shall be 5.3 seconds at high idle.
Fixed displacement implement, gear-type pump shall be mechanically and directly
connected to engine output.
Relief valve setting shall be 3,560 psi (241.5 bar).
Double acting, threaded gland lift cylinders shall have bore and stroke of at least
3.5 X 26.5 in (89 X 672 mm).
Double acting, threaded gland tilt cylinder shall have a bore and stroke of at least
4.0 X 15.8 in (102 X 400 mm).
Machine shall feature pilot safety valve to disable implement functions and
standard hydraulic oil cooler that tilts out for easy cleaning of heat exchangers
and full flow filtering.
A Ride Control system shall be available for smooth operation in rough roading
conditions.
Page 5 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
AXLES
Y____ N____ Front axle shall be rigidly mounted to the front loader frame.
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Rear axle shall have an oscillation trunnion to allow the rear wheel to raise
or drop a total of 13.8 in (350 mm)
Y____ N____ The rear axle shall oscillate +/-11 ° .
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Rear axle shall have a remote trunnion lubrication fitting to simplify
maintenance.
Y____ N____ Limited Slip Differentials shall be available on front, rear or both axles.
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Seals on the axle and housing shall keep oil in and lock contaminants out
to prevent contamination of internal components.
Y____ N____ Axle shall have fully-enclosed brakes and final drives.
Planetary final drives shall consist of ring gears pressed and doweled into
Y____ N____ axle housing and planetary carried assemblies including planet gears with
full floating bronze sleeve bearings.
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Planetary reduction gears shall be inboard mounted for optimal protection
and durability.
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Final drives shall have high contact ratio gearset for low noise levels
during meshing.
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Planetary reduction gears shall be inboard mounted for optimal protection
and durability
WHEELS
Y____ N____ Standard tire size shall be 17.5-25
Page 6 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
OPERATOR'S STATION
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NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
Tilt steering console shall allow the operator the easily adjust the steering wheel
to maximize comfort and optimize visibility.
Personal storage areas shall include places to store a lunch box, thermos, cup,
coat rack and a lockable storage area.
A remote transmission control option shall add a forward/neutral/reverse control
switch on the implement lever for easier operation and enhanced productivity.
Hydrostatic, closed-center steering with flow amplification shall provide fast or
slow steering response, depending on the operational requirement.
The standard control package shall include a two-function wobble stick for lift
and tilt control.
Electric detents shall be standard for the lift functions for raise and float, and for
tilt functions for rackback/return to dig.
An Engine Speed Control feature shall be available to engine RPM can be set and
maintained with a switch in the cab.
A creeper control shall be available to allow variable function of travel speeds
while maintaining full engine RPM.
A comfort seat shall be available with ergonomically shaped seat cushions to
reduce pressure on the lower back and thighs and allow unrestricted arm and leg
movement. Arm rest angle adjustment shall also be available.
Heated and air-suspension seats shall also be available.
Seat shall include a 3" (75 mm) wide retractable seat belt with an anti-cinch
feature.
Wide lift arm spacing and linkage geometry shall maximize visibility throughout
the production cycle.
Bonded, tinted glass with silicon joints and few obstructions shall eliminate pillar
obstructions and allow expansive peripheral visibility.
Front and rear wipers with washers shall be standard. Both front and rear wipers
shall have washers with separate pumps and a common fluid reservoir. Front
wiper shall be intermittent.
A two door cab design shall allow easy access/egress. Both doors shall open
fully and lock flush against the cab.
Steps leading up to the cab shall be wide and angled out for secure footing.
A 12V converter for powering electronics, a radio installation package, sun visor
for windshield, roll-down sun screen for rear window, external mirror package
and auxiliary lighting packages shall be available.
Machine cab shall meet ROPS and FOPS criteria as well as regulations for sound
exposure.
Page 7 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
LOADER LINKAGE
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Work tools shall be quickly changed with an available integral quick
coupler system.
Breakout force shall be at least 14,007 lb (62kN).
Full turn static tipping load shall be at least 11,737 lb (5323 kg).
Reach at full lift and 45° dump angle shall be 3'2" (973 mm).
Dump clearance at full lift and 45° dump angle shall be 8'7" (2659 mm).
WORK TOOL OPTIONS
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Machine shall have optional 3rd and 4th function hydraulics available for
use with work tools that require hydraulic power.
Bucket lift circuit shall have four positions: raise, hold, lower and float.
Controls shall be adjustable from automatic kickout horizontal to full lift.
Tilt circuit shall have three positions: tilt back, hold and dump.
An automatic bucket positioner shall be available that can be adjusted to
desired loading angle and does not require visual spotting.
Third and fourth function hydraulic circuits shall be available with
individual lever controls that can be locked for roading.
Machine shall have coupler to accept bucket and forks
1.7CYD Bucket and 48' tine forks shall be included
Page 8 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
SERVICEABILITY
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NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
Machine shall have a one-piece engine enclosure hood with gas struts to access
to filters and service points.
Radiator and oil coolers shall be easily accessible for cleaning from ground
level.
Machine shall have a hydraulic oil sight gauge visible from ground level and
vented hydraulic system.
Hood shall be manufactured with Dicyclopentadine (DCPD) which provides and
excellent combination of impact resistance and durability.
The engine enclosure shall have a curved design to provide excellent visibility.
Engine enclosure shall be impact resistant, rustproof, have a lockable latch and
pneumatically-assisted struts.
All service points shall be accessible from ground level.
Radiator coolant and hydraulic oil levels shall have sight gauges visible from
ground level.
A swing-out oil cooler shall allow quick, easy cleaning and service to the
radiator.
Spin on filters for engine oil and hydraulic oil shall be vertically mounted for
easier servicing.
Scheduled oil sampling ports shall be factory installed for improved access to
engine, transmission and hydraulic oils.
Machine shall have a maintenance free driveshaft.
A stationary radiator and coolant hoses shall be standard.
Adjustment free brakes shall be standard.
Machine shall have grouped grease fittings.
Machine shall have positive torque hose clamps.
MINIMUM SERVICE FILL CAPACITIES
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Engine crankcase will have a minimum of 1.6 gal (6 L) capacity.
Fuel tank shall have a minimum of 39.6 gal (150 L) capacity.
Cooling system shall have a minimum of 6.1 gal (23 L) capacity.
Front and rear crankcase shall each have a minimum of 4 gal (15 L) capacity.
Hydraulic system, including tank shall have a 26.4 gal (100 L) capacity.
Hydraulic tank shall have a 18.5 gal (70 L) capacity.
Transfer gearbox shall have a 0.7 gal (2.5 L) capacity for the standard speed
version and a 1.1 gal (4 L) capacity for the high speed version.
Page 9 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
OWNING AND OPERATING COSTS
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Machine shall have a recommended oil change interval of 500 hours.
Extended Life Coolant/Antifreeze shall allow for up to 6,000 hours between
changes.
With required oil sampling, hydraulic oil shall have a 4,000 hour change
interval.
Machine shall have a recommended 1,000 hour hydraulic filter change.
A security system shall be available to inhibit unauthorized machine use
by immobilizing vital electrical circuits unless a valid key is used to start
the machine.
NEW 914G2 OR EQUIVALENT WHEEL LOADER
MAKE MODEL YEAR Price
Do your service technicians already have
ASPA credentials
DELIVERY TIME ARO ____________ WEEKS
$
YES
NO
Your Price Shall Include Free Delivery
Page 10 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Bidders
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
Bid opening will be August 8, 2013 at 10:00 a.m. in the McDuffie Island Conference
Room. NO BIDS WILL BE ACCEPTED AFTER THIS TIME.
PLEASE SEE ATTACHED INDEMNIFICATION SHEET & DISCLOSURE STATEMENT
________________________________________________
Company
______________________________
Address
_______________________________
Representative
_______________________________
Phone Number
_______________________________________________
Email
FOR ALL PROPOSALS $7,500 AND OVER
STATE OF _______________________)
COUNTY OF _____________________)
On this ___ day of , 20___, before me appeared _________________________, to me
personally known, who, being by me duly sworn, did say that such person executed the foregoing
instrument as the free act and deed of such person, having been duly authorized to execute such
instrument in such capacity.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal.
_______________________________
Notary Public, State of _____________
_______________________________
Print Name
My commission expires: ____________
Page 11 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
DATE:
ORIGINATING DEPT NO.
TO: Prospective Vendors
Please procure the following and DELIVER TO:
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
Alabama State Docks/Port Authority
Bid Description:
Purchase Wheel Loader for Bulk Plant
Bids to be Open: August 8, 2013
The following paragraph shall be considered a part of the above referenced bid:
Indemnification Clause
The Contractor shall assume all liability for and shall indemnify and save harmless the State of
Alabama and the Alabama State Docks/Port Authority and its officers and employees from all
damages and liability for injury to any person or persons, and injury to or destruction of property,
including the loss of use thereof, by reason of an accident or occurrence arising from operations under
the contract, whether such operations are performed by himself or by any subcontractor or by anyone
directly or indirectly employed by either of them occurring on or about the premises, or the ways and
means adjacent during the term of the contract, or any extension thereof, and shall also assume the
liability for injury and/or damages to adjacent or neighboring property by reason of work done under
the contract.
Page 12 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
Please use this as a guide only for proper delivery.
Sender Name & Address
Alabama State Port Authority
McDuffie Coal Terminal
Postal Address for US Mail
Physical Address for Courier Service
Sealed Proposal: (Description)
Proposal Opening Date:
Page 13 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
Please return one copy of this proposal, duly signed, by 10 a.m. August 8, 2013.
When all proposals are publicly opened, UNIT PRICES AND EXTENSIONS shall be entered
opposite each item above on which you are prepared to bid for delivery FREE OF CHARGE TO -
McDuffie Coal Terminal (FOB) ALABAMA STATE DOCKS
No consideration will be given proposals unless on this form or a written attachment.
If not prepared to submit a proposal, please state over the firm signature and return so that it may
be known it was brought to your attention; otherwise your name may be dropped form the list of
prospective vendors.
The right is reserved to reject any an all proposals deemed for the interest of the Alabama State
Port Authority, to strike out any item or items in the proposals, and to waive any defect or
irregularly not a violation of law or to make any modification in the several conditions herein
stipulated that are deemed to be in the best interest of the Alabama State Port Authority, including
the separation of items of a class in making awards. In general, awards will be made to the lowest
satisfactory vendor.
No Allowance will be made for errors, either of omission or commission, on the part of the vendors.
It must be assumed that vendors have fully informed themselves as to all conditions,
requirements, and specifications before submitting proposals and they can not expect to be
excused or relieved from the responsibility assumed by their proposals on the plea of error. In case
of error in extension of prices the unit price will govern.
The Port Authority reserves the right to refuse to issue a proposal form or a contract to a
prospective vendor for any of the following reasons:
a) Failure to pay, or satisfactorily settle, all bills due for labor and materials on a former contract
in force with the Port Authority.
b) Contractor default under a previous Contract with the Port Authority.
c) Proposal withdrawal or Bid Bond forfeiture on a previous project with the Port Authority.
d) Unsatisfactory work on a previous contract with the Port Authority.
Port Authority may make such investigations as deemed necessary to determine the ability of the
vendor to perform the work, and the vendor shall furnish all such information and data for this
purpose as the Port Authority may request. The Port Authority reserves the right to reject any
proposal if the evidence submitted by, or investigation of, such vendor fails to satisfy the Port
Authority that such vendor is properly qualified to carry out the obligations of the Contract.
Page 14 of 19

FORM FOR SECTIONS 9(a) and (b) BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN
PROTECTION ACT; CODE OF ALABAMA, SECTIONS 31-13-9 (a) and (b)
AFFIDAVIT FOR BUSINESS ENTITY/EMPLOYER/CONTRACTOR
(To be completed as a condition for the award of any contract, grant, or incentive by the State of
Alabama, and political subdivision thereof, or any state-funded entity to a business entity or employer
that employs one or more employees)
State of _________________________
County of _______________________
Before me, a notary public, personally appeared ___________________ (print name) who, being
duly sworn, says as follows:
As a condition for the award of any contract, grant, or incentive by the State of Alabama, any political
subdivision thereof, or any state-funded entity to a business entity or employer that employs one or
more employees, I hereby attest that in my capacity as __________________________ (state
position) for _____________________________(state business entity/employer/contractor name)
That said business entity/employer/contractor shall not knowingly employ, hire for employment, or
continue to employ an unauthorized alien.
I further attest that said business entity/employer/contractor is enrolled in the E-Verify program.
(ATTACH DOCUMENTATION ESTABLISHING THAT BUSINESS
ENTITY/EMPLOYER/CONTRACTOR IS ENROLLED IN THE E-VERIFY PROGRAM)
______________________________ Signature of Affiant
Sworn to and subscribed before me this _____ day of __________________, 2____.
I certify that the affiant is known (or made known) to me to be the identical party he or she claims to
be.
___________________________ Signature and Seal of Notary Public
Author: Jean Brown
Statutory Authority: Code of Alabama, sections 31-13-9 (a) and (b); Section 31-13-9 (h).
Page 15 of 19

REQUISITION & PROPOSAL
ALABAMA STATE PORT AUTHORITY
MCDUFFIE COAL TERMINAL DEPARTMENT
TO: Prospective Vendors
Please procure the following and DELIVER TO:
DATE:
ORIGINATING DEPT NO.
ALABAMA STATE PORT AUTHORITY
McDUFFIE COAL TERMINAL RECEIVING WHSE
1760 YEEND LOOP
MOBILE, AL 36602
NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE
All construction vehicles, employees, and supplier delivery trucks working on this project will be
required to obtain port access credentials. This will consist of vehicle decals and personnel
identification badges (Transportation Worker Identification Credentials and ASPA Identification
Badge). Supplier delivery trucks are not required to have the vehicle decal but the driver and
passengers are required to have TWIC and the ASPA Identification Badge.
The vehicle decal cost is $25.00. In order to obtain the ASPA Identification Badge, the person
must have in possession a TWIC card and will also be required to attend a 1-hour security
awareness training class. The non-refundable fee for ASPA Identification badge is $25.00 to cover
the costs of the background check, training, and processing. The procedure and cost for obtaining
TWIC are separate and information can be obtained at www.tsa.gov/twic.
A copy of the ASPA Access Policy is herein and is part of contract specifications.
ALABAMA STATE PORT AUTHORITY ACCESS POLICY
IMPORTANT NOTICE TO VENDORS REGARDING ACCESS TO ASPA RESTRICTED
FACILITIES:
Successful vendors requiring access to the Alabama State Port Authority's Restricted Facilities to
fulfill any obligations set forth in this proposal must comply fully with the Authority's Access Policy
found in its entirety at http://www.asdd.com/portaccess_policy.html The Port Authority's Access
Policy requires all persons permanently employed at the port, including ASPA staff, tenants and
their employees, surveyors, agents, stevedores, longshoremen, chaplains, contract labor and
persons requesting temporary access to the port, including delivery persons, vendors, contractors,
and temporary workers must obtain and display an ASPA issued photo ID badge or visitor badge
at all times when accessing or working on port property. In order to obtain an ASPA credential,
applicants must also obtain a Transportation Worker Identification Credential (TWIC) and undergo
mandatory Security Awareness Training. Information on the TWIC can be found at
http://www.asdd.com/portaccess_twicregs.html
Information on Security Awareness Training classes and scheduling can be found at
http://www.asdd.com/portaccess_securitytraining.html
ALL PROSPECTIVE VENDORS ARE ENCOURAGED TO REVIEW THESE POLICIES
AND CONSIDER THESE REQUIREMENTS IN PREPARING PROPOSAL
SUBMISSIONS.
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INSTRUCTIONS FOR VENDORS
ALABAMA STATE PORT AUTHORITY
This instruction sheet is provided as a guide to facilitate the proposal process and highlight important points for
consideration by vendors. Each vendor is responsible for fully reading and complying with the instructions on the Alabama
State Port Authority proposal form. This instruction sheet is to be used as a guide only.
1. No consideration will be given to proposals unless presented on the Alabama State Port Authority "Requisition &
Proposal" Form with suitable attachments as deemed necessary by the vendor. Alternate proposals may be
rendered, with proper support.
2. If your company is not prepared to submit a proposal, so state and sign to avoid being deleted from the prospective
vendor's list.
3. The Alabama State Port Authority reserves the right to reject any and all proposals if deemed in the Alabama State
Port Authorities' interest.
4. No allowance will be made for error, either omission or commission.
5. Unit price governs in errors relating to extension of prices.
6. Proposals will not be accepted via FAX. All proposals must be sealed and sent via mail or hand delivered to the
McDuffie Coal Terminal Office before the specified date and time.
7. The Alabama State Port Authority accepts no responsibility for facilitating the receipt of proposals.
8. Proposals over $7,500 must be notarized.
9. Proposals received after specified opening time will be returned to the vendor unopened. Vendors are requested to
show a return address on the proposal envelope.
10. Proposals must be filled out completely, including the name, address, telephone number, fax number (if possible)
and signature of responsible person.
11. Questions may be directed to the Alabama State Port Authority McDuffie Coal Terminal,
Dillon Sims, at (251) 441-7676.
12. All hand delivered proposals must be tendered to Alabama State Port Authority, McDuffie Coal Terminal Office
1901 Ezra Trice Blvd., Mobile AL 36603, at or before specified time.
13. All regular U.S. Postal Mail must be tendered to:
Alabama State Port Authority
ATTN: Dillon Sims
McDuffie Coal Terminal
P.O. Box 1588 Mobile, AL 36633-1588
14. All courier / overnight deliveries (UPS, FEDEX, DHL, etc.) must be delivered to:
Alabama State Port Authority
McDuffie Coal Terminal
ATTN: Dillon Sims
1901 Ezra Trice Blvd.
Mobile, AL 36603
15. Note: all overnight proposals must be FIRST PRIORTY OVERNIGHT. (8:30 A.M. NEXT MORNING)
16. Notarization not required on "SALE" proposals.
17. Please specify the purchase order number (when available) on envelope.
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THIS PAGE MUST BE NOTARIZED
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