1 Serial Number: PNBTM 25/13 Title: Portsmouth Naval Base Sport ...

Naval Base Commander Portsmouth
Temporary Memoranda
Serial Number: PNBTM 25/13
Title:
Portsmouth Naval Base Sport and Recreation Facilities – Civilian User Pass
Audience: Full
Validity (Date): 20 May 13
Expires: 1 Jun 14
Authorising
Officer:
COB
Capt A H Talbott RN
Signature:
Sponsor:
WO1(PT) B May – PDev Officer
Sponsor contact: Ext. 22828
Introduction
1. Personnel who are eligible for a Leisure Amenities Fund (LAF) Pass are entitled to use the
Naval Base Sporting facilities. These include a number of Cardio Vascular (CV), Spinning and
Functional Strength Training areas, Outdoor Tennis Courts, Squash Courts(Sailloft) and all Fitness
classes in HMS NELSON gymnasium, the Water-front gymnasium (situated within the Sail Loft
building) and 1710 Sqn gymnasium (situated within Unicorn Building) and a discount to the
Portsmouth Tennis Academy Indoor Courts.
Aim
2. The aim of this PNBTM is to clarify the rules and regulations governing the use of the Naval
Base sports facilities by families of serving Service Personnel in HMNB Portsmouth, ex-Service
personnel, MOD and BAE employees.
Eligibility
3. To be eligible to apply for a LAF Pass applicants must already be in possession of a
Naval Base entry permit or RN Families ID Card. Service Children between 16 – 18 MUST
hold their own pass. Children below the age of 16 are not eligible. Once in possession of a
LAF Pass, holders may use the recreation facilities detailed below and partake in
Departmental Team Building Sport at their Line Manager’s discretion. A LAF Pass does not
permit free entry to the 'Try an Activity' or 'Grass Roots Activities' programmes organised by
the PT Staff.
Facilities and Opening Times
4. The following recreational facilities are available for use:
a. HMS NELSON Gymnasium:
Mon - Thu (0700 - 2000)
Fri (0700 - 1500)
- 2 x Indoor Sports Hall.
- 1 x Boxing Gymnasium.
- 2 x Squash Courts (Wardroom).
- 1 x Sauna.
- 2 x Functional Strength Areas.
- 1 x CV Fitness Suite & Spin-fit Suite.
- 5 xTennis Courts (USSG)/2 Tennis Courts (Wardroom).
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Open 24 hrs
- 1 x CV Fitness Suite.
- 1 x Functional Strength Area.
b. Water Front Gymnasium (Sail Loft):
Mon - Thu (0700 -2000)
Fri (0700 – 1500)
- 1 x Indoor Sports Hall.
- 1 x Functional Strength Area.
- 1 x CV Fitness Suite.
- 4 x Squash Courts (2 x FLJ/2 x Sail Loft Bldg).
- 1 x Sauna.
c. 1710 Gymnasium (Unicorn Building)
0630-1830 Mon-Fri 1 x CV/Strength Area.
(Key Code Access only)(2 Person rule in Operation).
Category and Cost of Passes
5. For administrative purposes, a 2-tier pass system will be operated. The priority and annual
charge for each are as follows:
a. Pass A - £40 - Ex-Service and Families of Serving Personnel.
b. Pass B - £60 - MOD Employees, Contractors & Miscellaneous Pass for long-term
Contractors who work within the Naval Base.
6. All passes expire on 1 July. Access is not allowed to any facility without being in possession of
an in date pass. Passes applied for after this date, the following charges apply:
Date 1 Jul - 30 Jun 1 Oct – 30 Jun 1 Jan – 30 Jun 1 Apr – 30 Jun
Pass A £40.00 £30.00 £20.00 £10.00
Pass B £60.00 £45.00 £30.00 £15.00
Administration
7. Payment. Payment is to be made to the LAF, HMS NELSON and should accompany a
completed application form which can be found at Annex A. Passes required for less than 12 month
periods will be charged at a concessionary rate dependant on the date of application. These charges
are in line with other Naval Establishments and represent good value for money when compared with
the membership costs of private and commercial gymnasiums.
8. Security. A LAF Pass does not entitle the holders to sign guests into the facilities. If a pass
is lost, HMNB Security Office (02392 723419) is to be informed immediately and a new application
form completed thereafter.
9. Insurance. HMS NELSON LAF has its own Public Liability Insurance and basic personal
accident cover; the premiums for which are partly paid from the money received from LAF Passes.
It is therefore mandatory for all civilian personnel to have a valid LAF Pass in order to have public
liability insurance cover. Personal accident insurance is highly recommended.
10. Applications. Eligible personnel wishing to apply for a HMS NELSON/HMNB Portsmouth
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‘LAF Pass’ are to complete the application form, medical questionnaire and induction form at Annexes
A, B and C, returning the same to the LAF Office, Ground Floor Neptune Building, together with full
payment and 2 passport sized photographs.
11. Control of Users. It is emphasised that Service Personnel will have priority for the use of
facilities. During periods of high demand, lower priority users may be turned away.
12. Induction Courses. It is a health and safety requirement and therefore compulsory that all
successful applicants attend an induction brief prior to the issue of a new pass. Induction briefs
take place as follows:
a. Mon at 1715 in NELSON Gym.
b. Tue and Thu at 0815 in NELSON Gym.
c. Mon and Wed at 0900 in the Water Front gym.
13. LAF passes may be suspended or revoked due to misuse of facilities or equipment, failing to
adhere to Gym rules or intolerable behavior toward other Gym users or Staff. Gym users are subject
to spot checks and are required to carry their LAF passes at all times. Failure to produce a valid in
date pass will result in that individual being asked to leave the facility and Line Managers being
informed.
14. Should there be any additional queries regarding LAF Passes, please direct them to the LAF
Office, HMS NELSON on Ext. 24205/24185.
Annexes:
A. LAF Pass Application Form.
B. HMNB Portsmouth Medical Questionnaire and Indemnity Form.
C. HMNB Induction Briefing Form.
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Annex A To
PNBTM 25/13
Dated 20 May 13
LAF PASS APPLICATION FORM
Section 1 – Type of Pass Required (Delete as appropriate)
1. Pass A - Ex-Service personnel and Families- £40
2. Pass B - MOD (N) Employees, Contractors & Miscellaneous Pass - £60
Date 1 Jul - 30 Jun 1 Oct – 30 Jun 1 Jan – 30 Jun 1 Apr – 30 Jun
Pass A Full Charge £30.00 £20.00 £10.00
Pass B Full Charge £45.00 £30.00 £15.00
Section 2 – Applicants Details
Surname…………………………………………………..Forename……………………………………..
Grade……………………………Civilian Employee Number…………………………………………….
Contractor Name……………………………………………….
Line Manger/Serving Family Member’s Name…………………………………………..........................
Work Address…………………………………………………………………………………………………
………………………………………………………………………………………………………………….
Telephone No……………………………………………………
Total Fee Enclosed and Payment Method……………………………………………..
Cheque No’s if applicable……………………………………………………….
Ex Service No…………………………………………
Applicants Signature……………………………………………..

Annex B To
PNBTM 25/13
Dated 20 May 13
HMNB PORTSMOUTH MEDICAL QUESTIONNAIRE AND INDEMNITY FORM
Surname: …………………………… Forenames: ……………………………….… Title: …………….
Date of Birth: ……………………………………. Gender: ………………………………………..
(Tick as appropriate (Yes/No)) YES NO
♦ Has your doctor ever said you have a heart condition and that you should only
do physical activity recommended by a doctor
♦ Do you have pains in your chest when you do physical activity
♦
♦
♦
♦
In the past month have you had chest pain when you were not doing physical
activity
Do you lose your balance because of dizziness or do you ever lose
consciousness
Do you have a bone or joint problem that could be made worse by a change in
your physical activity
Is you doctor currently prescribing drugs for blood pressure or heart
condition
♦
Do you know of any other reason why you should not do physical activity
I certify that the above information is correct.
Signature: ……………………………………………. Date: …………………………………………
If you answered No to all the questions you can be reasonably sure that you can start becoming physically more
active – begin slowly and build up. This is the safest way to go.
If you answered Yes, your questionnaire must be countersigned by your General Practitioner.
♦
♦
Talk to your doctor before you become physically more active.
You may be able to carry out any activity you wish, as long as you start slowly and build up gradually, or
you may need to restrict yourself to activities which are safe for you.
GENERAL PRACTITIONER PRO-FORMA
In my opinion ……………………………………………. is fit/unfit to undergo physical exercise.
Doctor’s Name: …………………………………………..Telephone No: ..…………………………..
Surgery Address: ………………………………………………………………………………………….
Doctor’s Signature: …………………………………….. Date: …………………………………………
INDEMNITY/DATA PROTECTION ACT 1984
I understand that no liability will be accepted by the Ministry of Defence, its servants or agents for any accident
injury or loss of personal effects which may occur to users of the various facilities at HMNB PORTSMOUTH.
Information of a personal nature necessary for the processing of my membership application may be stored in
the PT Office computer database.
Signature of Applicant: ………………………………………Date: ……………………

Annex C To
PNBTM 25/13
Dated 20 May 13
HMNB PORTSMOUTH GYMNASIUM INDUCTION BRIEFING FORM
Name Title Place of work address Contact No
NO TITLE DESCRIPTION TICK
1 Welcome Introduction to the Office and explanation of all booking
systems. Informed of equipment available. Ensure
awareness of opening times, which must be adhered to.
2 Health and
Safety
Brief on fire and emergency procedures and muster point.
Advised on re-hydration and heat exhaustion related to
exercise. Requested to ensure personal towels be carried
at all times. Advised to consult a doctor should they have
any medical history prior to using the Gymnasium. Explain
importance of signing in log and muster point in the event
of an evacuation.
3 Resistance Area Full explanations if how all weights machines are operated
(how to set height and machine weight, which muscle
groups are used etc). Brief on safety aspects of working
with free weights and correct lifting techniques.
4 C-V Area Inducted on all C-V machines. Shown how each machine
is programmed and the benefits of the various workout
profiles. Reminded that machines must be wiped down on
completion of the workout.
5 Building Tour Identify location of male and female toilets and changing
rooms/squash courts/ Gymnasium and fire exits. Brief on
valuables and security.
Induction Times:
Nelson Gym Mon at 1715, Tues and Thu at 0815
Waterfront Gym Mon and Wed at 0900
I hereby certify that I have received a full and comprehensive gymnasium induction in
accordance with the above. I am aware that I must have my ID Card or Gymnasium LAF
Pass available for inspection upon request and upon entrance to the Gymnasium.
Pass holder Signature:
PT Rating Signature:
Date:
Stamp: