tender document - irpmu.railnet.gov.in
tender document - irpmu.railnet.gov.in
tender document - irpmu.railnet.gov.in
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IRPMU<br />
NORTH CENTRAL RAILWAY<br />
INDIAN RAILWAYS PROJECT MANAGEMENT UNIT<br />
GM Office Complex, A-Block<br />
Subedarganj, Allahabad<br />
TENDER DOCUMENT<br />
for<br />
“Modification/Shift<strong>in</strong>g of S&T utilities affect<strong>in</strong>g DFCC<br />
alignment on Jaswantnagar-Barahan section of<br />
Allahabad Division”<br />
Tender No : IRPMU/W/ALD/OT/2012/DFCC/06<br />
Copy No. ………<br />
Sold to M/s ………………<br />
Price Rs. 10000/-<br />
By Post Rs. 10500/<br />
1
INDEX<br />
SECTION CHAPTER SUBJECT PAGE NO<br />
I 1 Tender Notice 4-8<br />
2 Preamble 9-15<br />
3 Schedule of Work 17-28<br />
II 1 Instructions to Tenderer<br />
&<br />
Conditions of Tender<strong>in</strong>g<br />
2 Special Conditions of<br />
Contract<br />
32-45<br />
50-82<br />
3 Forms of Tender 84-101<br />
III 1 Technical Specifications 103-115<br />
2 List of sources of<br />
Specifications & Draw<strong>in</strong>gs<br />
3 Route Survey for Cable<br />
Lay<strong>in</strong>g<br />
4 Specifications &<br />
Instructions for Lay<strong>in</strong>g of<br />
Cables<br />
117<br />
119-120<br />
122-127<br />
2
Section – I<br />
Chapter – 1<br />
Tender Notice<br />
NORTH CENTRAL RAILWAY<br />
TENDER NOTICE<br />
3
Sealed Tenders are <strong>in</strong>vited for & on behalf of President of India, from reputed contractors hav<strong>in</strong>g<br />
sufficient experience <strong>in</strong> railway signal<strong>in</strong>g work and f<strong>in</strong>ancial capability <strong>in</strong>clud<strong>in</strong>g those registered<br />
with railway or any public undertak<strong>in</strong>g, for the follow<strong>in</strong>g works:-<br />
1. Tender Notice No. IRPMU/W/ALD/OT/2012/DFCC/06 date: 24-12-2012<br />
2. Name of work "Modification/Shift<strong>in</strong>g of S&T utilities affect<strong>in</strong>g DFCC<br />
alignment on Jaswantnagar - Barhan Section of Allahabad<br />
Division”.<br />
3. Approx. Cost Rs. 4.55Crore (Rs. four Crore fifty five Lacs only).<br />
4. Earnest money. Rs.377500/- (Rs. Three Lacs seventy seven Thousand five<br />
hundred only)<br />
5. Completion period. 8 (Eight) months from the issue of Letter of acceptance.<br />
6. Last date and time<br />
of submission &<br />
open<strong>in</strong>g of <strong>tender</strong>.<br />
01/02/2013 up to 14.00 hours and will be opened at 15.30<br />
hours on same day.<br />
7. Sale of Tender 10/01/2013 to 31/01/2013 from 10.30 hours and 17.00 hours<br />
<strong>document</strong>s. on every work<strong>in</strong>g day.<br />
8. Address for<br />
• Office of Chief Admn. Officer/IRPMU/Shivaji<br />
SN 6 & 7<br />
Bridge/New Delhi and<br />
• Dy.Chief Signal & Telecom Eng<strong>in</strong>eer/MW &<br />
Tele/IRPMU/Ganga complex 'A' Block, GM Office.<br />
N.C.Rly. Subedarganj, Allahabad- 211033.<br />
9. Validity offer 180 days.<br />
10 Technical<br />
Eligibility Criteria.<br />
At least one similar s<strong>in</strong>gle work for a m<strong>in</strong>imum value of 35%<br />
of advertised <strong>tender</strong> value.<br />
11 F<strong>in</strong>ancially<br />
Eligibility Criteria.<br />
12 Def<strong>in</strong>ition of<br />
Similar Nature<br />
Works<br />
Total contract amount receive dur<strong>in</strong>g the last three years and<br />
<strong>in</strong> the current f<strong>in</strong>ancial year, should be m<strong>in</strong>imum of 150% of<br />
advertised <strong>tender</strong> value.<br />
“Work <strong>in</strong>volv<strong>in</strong>g lay<strong>in</strong>g and test<strong>in</strong>g of Signal<strong>in</strong>g / Telecom<br />
cables”<br />
Note:- In case of last date of submission of <strong>tender</strong> papers happens to be a holiday, the <strong>tender</strong> paper<br />
will be received and opened on the next work<strong>in</strong>g day at the same time.<br />
Tenders without earnest money will be summarily rejected.<br />
Tender notice is also available on <strong>gov</strong>ernment website www.<strong>tender</strong>s.<strong>gov</strong>.<strong>in</strong> and Railway website<br />
www.<strong>irpmu</strong>.<strong>railnet</strong>.<strong>gov</strong>.<strong>in</strong>. & www.ncr.<strong>in</strong>dianrailways.<strong>gov</strong>.<strong>in</strong><br />
Dy.Chief Signal & Telecom Eng<strong>in</strong>eer/MW & Tele<br />
IRPMU/N.C.R./Allahabad-211033.<br />
For and on behalf of the President of India<br />
13. Further particulars and <strong>tender</strong> form can be received from the above offices on any work<strong>in</strong>g<br />
day on Cash payment of Rs.10000/- to Chief Cashier, Allahbad or furnish<strong>in</strong>g a Demand Draft/ Pay<br />
Order/Deposit Receipt of any Nationalised Bank <strong>in</strong> favour of FA& CAO/IRPMU/New Delhi of<br />
4
Rs.10000/- (Rs.Ten thousand only) per set and Rs.10500/-per set if required by post. Cost of the<br />
<strong>tender</strong> <strong>document</strong>s is non-refundable and <strong>tender</strong> <strong>document</strong>s are non-transferable.<br />
14. Qualify<strong>in</strong>g criteria & mode of submission of Tenders.<br />
The <strong>tender</strong>er should have m<strong>in</strong>imum eligibility criteria as given below:<br />
14.1 Technical Eligibility Criteria.<br />
Should have completed <strong>in</strong> the last three f<strong>in</strong>ancial year (i.e. current year and three previous f<strong>in</strong>ancial<br />
years) at least one similar s<strong>in</strong>gle work for a m<strong>in</strong>imum value of 35% of advertised <strong>tender</strong> value.<br />
The similar nature of work required as qualify<strong>in</strong>g criteria, <strong>in</strong> this <strong>tender</strong> will be as follow:-<br />
Def<strong>in</strong>ition of Similar Nature Works:<br />
“Work <strong>in</strong>volv<strong>in</strong>g lay<strong>in</strong>g and test<strong>in</strong>g of Signall<strong>in</strong>g / Telecom cables”<br />
14.2) F<strong>in</strong>ancially Eligibility Criteria.<br />
Total contract amount receive dur<strong>in</strong>g the last three years and <strong>in</strong> the current f<strong>in</strong>ancial year,<br />
should be m<strong>in</strong>imum of 150% of advertised <strong>tender</strong> value. Tender committee would satisfy<br />
themselves about the authenticity of the certificates produced by the <strong>tender</strong>er (s) to this effect which<br />
may be an attested certificate from the employer/client, audited balance sheet duly certified by<br />
chartered account etc.<br />
15. Should have m<strong>in</strong>imum construction mach<strong>in</strong>ery tools and plants and vehicle etc required for<br />
satisfactory execution of works. Details to this be submitted along with the bid.<br />
16. The Tenderer must submit Earnest money with the offer without which the <strong>tender</strong> shall<br />
summarily be rejected.<br />
17. Non-receipt or delayed receipts of <strong>tender</strong>s due to any account shall be at <strong>tender</strong>s' risk.<br />
18. Tenderer should submit <strong>document</strong>s <strong>in</strong> support of m<strong>in</strong>imum eligibility criteria along with<br />
<strong>tender</strong>. No <strong>document</strong> <strong>in</strong> support of m<strong>in</strong>imum eligibility criteria will be accepted/enterta<strong>in</strong>ed<br />
after open<strong>in</strong>g of <strong>tender</strong>.<br />
19. Incomplete offer, conditional bid/bids and <strong>tender</strong>s received after due date and time due to<br />
delay of any reason shall be summarily rejected.<br />
Tender forms complete <strong>in</strong> all respect with all credentials, duly sealed <strong>in</strong> an envelope, superscrib<strong>in</strong>g<br />
the name of the work should be deposited <strong>in</strong> the <strong>tender</strong> box allotted for the purpose<br />
<strong>in</strong> the Office of Cheif Admn. Officer/IRPMU/Shivaji Bridge/New Delhi or office of<br />
DY.Chief Signal & Telecom Eng<strong>in</strong>eer/Mw&Tele/IRPMU/Ganga Block GM office complex<br />
Subaedargang Allahabad-211033.Tenders duly sealed <strong>in</strong> prescribed manner can also be sent<br />
above. Any <strong>tender</strong> received after the specified date/time shall be a late/delayed <strong>tender</strong>.<br />
Tender notice is also available on <strong>gov</strong>ernment website www.<strong>tender</strong>s.<strong>gov</strong>.<strong>in</strong> and Railway<br />
website www.<strong>irpmu</strong>.<strong>railnet</strong>.<strong>gov</strong>.<strong>in</strong> & www.ncr.<strong>in</strong>dianrailways.<strong>gov</strong>.<strong>in</strong>Tender <strong>document</strong> will<br />
also be available on these websites from the date of sale of <strong>tender</strong> forms. Tenderers who are<br />
submitt<strong>in</strong>g their bid <strong>in</strong> downloaded <strong>tender</strong> form are required to deposit the cost of <strong>tender</strong><br />
<strong>document</strong> separately (Rs.10000/-) as per <strong>in</strong>struction given above.<br />
5
If the <strong>tender</strong>er's deliberately gives wrong <strong>in</strong>formation/credentials/ <strong>document</strong>s <strong>in</strong> his<br />
/their <strong>tender</strong>s and thereby create(s) circumstances for acceptance of his/their <strong>tender</strong>, railway<br />
reserve the right to reject such <strong>tender</strong> at any stage, besides, shall suspend the bus<strong>in</strong>ess for<br />
one year.<br />
Dy.Chief Signal & Telecom Eng<strong>in</strong>eer/MW & Tele<br />
IRPMU/N.C.R./Allahabad-211033.<br />
For and on behalf of the President of India<br />
No: IRPMU/W/ALD/OT/2012/DFCC/06<br />
date:24-12-2012<br />
Copy to:-<br />
1. The Chief Public Relation Officer, N.C.Railway, Allahbad <strong>in</strong> 5 Copies for wide<br />
Publication <strong>in</strong> the national News Paper of India, Indian Railway, Allahbad. Tender<br />
<strong>document</strong> can also be published at the Official website of IRPMU. Cost of Tender<br />
Document chargeable to Allocation No.53337303.<br />
2. SDGM/NCR/Allahabad.<br />
3. CAO/IRPMU/NCR/Shivaji Brdige, New Delhi.<br />
4. CSTE/IRPMU/NCR/New Delhi.<br />
5. CPM/IRPMU/NCR/New Delhi.<br />
6. Dy.FA&CAO/IRPMU/NCR/New Delhi. Please depute your representative on date &<br />
time of open<strong>in</strong>g of <strong>tender</strong>.<br />
7. Dy.FA&CAO/N.C.Rly./ALD to depute your representative on date & time of open<strong>in</strong>g of<br />
<strong>tender</strong>.<br />
8. DRM/N.C.Rly./ALD, JHS & AGRA.<br />
9. Astt.Safety Commissioner/RPF/N.C.Rly./ALD. Please arrange safety on the date of<br />
open<strong>in</strong>g of <strong>tender</strong>.<br />
10. D.C.P.M./N.C.Rly./ALD<br />
11. Sr.Audit Office/C/NCR/ALD for <strong>in</strong>formation please.<br />
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7
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1. NAME OF WORK:<br />
PREAMBLE<br />
Tender No : IRPMU/W/ALD/OT/2012/DFCC/06<br />
8
"Modification/Shift<strong>in</strong>g of S&T utilities affect<strong>in</strong>g DFCC alignment on Jaswantnagar - Barhan<br />
Section of Allahabad Division”.<br />
2. SCOPE OF WORK:-The work relates to shift<strong>in</strong>g of S&T utilities com<strong>in</strong>g <strong>in</strong> alignment of a<br />
new railway l<strong>in</strong>e (DFCCIL). The S&T assets i.e. Cables, Signals, Locations, towers, shelters<br />
etc. <strong>in</strong>fr<strong>in</strong>g<strong>in</strong>g route of DFC l<strong>in</strong>e shall be identified <strong>in</strong> a detailed survey to be carried out by<br />
contractor before start of work. The complete scope of work consists of follow<strong>in</strong>g:<br />
a. Shift<strong>in</strong>g of exist<strong>in</strong>g signall<strong>in</strong>g/telecom cables: The work <strong>in</strong>volves survey<strong>in</strong>g<br />
exist<strong>in</strong>g route, mak<strong>in</strong>g cable route plans (show<strong>in</strong>g exist<strong>in</strong>g route, DFC alignment &<br />
new proposed route), trench<strong>in</strong>g, lay<strong>in</strong>g, term<strong>in</strong>at<strong>in</strong>g, test<strong>in</strong>g of new cables &<br />
transferr<strong>in</strong>g exist<strong>in</strong>g circuits on new cables. The normal depth of cable trench along<br />
the tracks shall be 1.6 meters & will be done us<strong>in</strong>g JCB mach<strong>in</strong>es or manual labour<br />
depend<strong>in</strong>g upon site conditions. The trench perpendicular to track for track cross<strong>in</strong>g<br />
& road cross<strong>in</strong>g shall be 3 meters depth & will be done through horizontal bor<strong>in</strong>g<br />
method.<br />
b. Shift<strong>in</strong>g of signals & associated locations boxes: This will <strong>in</strong>volve mak<strong>in</strong>g new<br />
foundations, erections of location boxes & signals, works <strong>in</strong>side location boxes,<br />
wir<strong>in</strong>g from exist<strong>in</strong>g locations/signal to new locations/signals, transferr<strong>in</strong>g of circuits<br />
to new locations/signals.<br />
c. AFTC: Replacement of exist<strong>in</strong>g AFTC (UM71 make) components like O-bond,<br />
TMU, TX, RX of AFTCs affected by DFC alignment.<br />
d. Build<strong>in</strong>g: Provision of prefabricated shelters <strong>in</strong>clud<strong>in</strong>g mak<strong>in</strong>g of foundation as per<br />
approved draw<strong>in</strong>g supplied by Railway. This will <strong>in</strong>clude do<strong>in</strong>g survey of site &<br />
mak<strong>in</strong>g site plan for approval of Railway.<br />
e. Tower: Supply & erection of 30 meters tower <strong>in</strong>clud<strong>in</strong>g mak<strong>in</strong>g of foundation as per<br />
draw<strong>in</strong>g approved by Railway. This will <strong>in</strong>clude soil test<strong>in</strong>g, do<strong>in</strong>g survey & mak<strong>in</strong>g<br />
site plan for approval of Railway.<br />
f. Dismantl<strong>in</strong>g: This will <strong>in</strong>volve dismantl<strong>in</strong>g of signals, location boxes, shelter, tower<br />
& lead<strong>in</strong>g released material from site to Railway Depot Jhansi.<br />
3. TENDER BID<br />
The <strong>tender</strong> be<strong>in</strong>g a s<strong>in</strong>gle packet <strong>tender</strong>, the <strong>tender</strong> bid shall be submitted <strong>in</strong> one sealed cover<br />
as under <strong>in</strong> time with<strong>in</strong> the last date of <strong>tender</strong> submission <strong>in</strong> the sealed Tender Box to be kept<br />
for the purpose <strong>in</strong> the office of Chief Adm<strong>in</strong>istrative Officer/IRPMU, Shivaji Bridge (IRCOT<br />
9
complex), New Delhi 110001 & <strong>in</strong> the office of Dy.CSTE/MW&Tele, IRPMU, A-Block, GM<br />
NCR Office Complex, Subedarganj, Allahabad- 211033.<br />
Tender notice and <strong>tender</strong> <strong>document</strong>s are published <strong>in</strong> Website www.<strong>irpmu</strong>.<strong>railnet</strong>.<strong>gov</strong>.<strong>in</strong> &<br />
www.ncr.<strong>in</strong>dianrailways.<strong>gov</strong>.<strong>in</strong> and also at www.<strong>tender</strong>s.<strong>gov</strong>.<strong>in</strong>which can be downloaded. In<br />
case, the <strong>tender</strong> <strong>document</strong>s are downloaded the Tenderer/ s are required to pay non-refundable<br />
cost of <strong>tender</strong> <strong>document</strong>s <strong>in</strong> the form prescribed <strong>in</strong> <strong>tender</strong> notice while submitt<strong>in</strong>g their offer.<br />
If they fail to furnish the requisite cost of <strong>tender</strong> <strong>document</strong>s <strong>in</strong> prescribed form, their offer<br />
shall be rejected. The cost of EMD shall not be merged with cost of <strong>tender</strong> form and shall be<br />
separately furnished.<br />
In case, the <strong>tender</strong> <strong>document</strong>s are downloaded the <strong>tender</strong>er/s are required to furnish a<br />
certificate on the letter pad of their firm that they have downloaded the <strong>tender</strong> <strong>document</strong> from<br />
the website and they are advised to compare the downloaded copy with the office copy<br />
available <strong>in</strong> the office of Chief Adm<strong>in</strong>istrative Officer., Indian Railway Project Management<br />
Unit, New Delhi or <strong>in</strong> the office of Dy.CSTE/MW&Tele, IRPMU, A-Block, GM NCR Office<br />
Complex, Subedarganj, Allahabad- 211033. In case, at any stage, there is any difference found<br />
between the office copy of <strong>tender</strong> <strong>document</strong> and downloaded copy, office copy of the <strong>tender</strong><br />
<strong>document</strong> will be treated as f<strong>in</strong>al and the same shall be b<strong>in</strong>d<strong>in</strong>g.<br />
In case the cost of <strong>tender</strong> <strong>document</strong> is not accompanied with the <strong>tender</strong>, the earnest money<br />
will be released only after the <strong>tender</strong>er/s submits the cost of the <strong>tender</strong> <strong>document</strong> <strong>in</strong> any form.<br />
The details to be <strong>in</strong>cluded with the bid are given <strong>in</strong> `Instructions to Tenderers and Conditions<br />
of Tender<strong>in</strong>g'.<br />
4. QUALIFYING CRITERIA:<br />
To qualify for the bid, the Contractor shall be required to meet the eligibility requirements as<br />
given <strong>in</strong> Para – 18.2 of Instructions to Tenderers and Conditions of Tender<strong>in</strong>g.<br />
4.1 Experience, Expertise, Infrastructure & Human Resource Availability with the Tenderer(s)<br />
a) Tenderer should submit details of works to qualify similar nature of the work,<br />
b) List of works <strong>in</strong> hand,<br />
c) List of <strong>in</strong>frastructure and<br />
d) List of qualified staff to execute signall<strong>in</strong>g work.<br />
4.2 The <strong>tender</strong>er(s) should submit the details of experience <strong>in</strong> works of similar nature <strong>in</strong><br />
follow<strong>in</strong>g proforma –<br />
10
List of Works Completed:<br />
Description Organisation<br />
of work for whom<br />
executed<br />
Approx.<br />
value of<br />
contract<br />
at the<br />
time of<br />
award<br />
Date of<br />
award<br />
Date of<br />
scheduled<br />
completion<br />
of work<br />
Date of actual<br />
start<br />
completion<br />
F<strong>in</strong>al<br />
value of<br />
contract<br />
List of Works <strong>in</strong> Hand:<br />
Description of work<br />
Contract<br />
Value<br />
Date of award<br />
Approx. value of<br />
balance work yet to be<br />
done<br />
4.3 Further <strong>in</strong>formation regard<strong>in</strong>g capacity and capability, if required by the Railway, shall be<br />
promptly furnished by the <strong>tender</strong>er and he would offer all facilities to representative of Railway<br />
for assess<strong>in</strong>g capacity and capability by visit to his works/office.<br />
4.4 Offer of the <strong>tender</strong>er(s) not submitt<strong>in</strong>g the requisite <strong>in</strong>formation is liable to be ignored.<br />
4.5 The <strong>tender</strong>er(s) shall have adequate telecom facilities, computer and data network facilities<br />
transport arrangement, construction mach<strong>in</strong>eries, tools and plants etc. for smooth execution of<br />
the project.<br />
4.6 The <strong>tender</strong>er (s) shall furnish such <strong>document</strong>s as to establish the f<strong>in</strong>ancial soundness of his<br />
company.<br />
5. LAST DATE OF SUBMISSION:<br />
The Tender shall be submitted upto 01/02/2013 up to 14.00 hours at New Delhi <strong>in</strong> the office<br />
of the Chief Adm<strong>in</strong>istrative Officer/IRPMU, Shivaji Bridge, New Delhi 110001 or <strong>in</strong> the<br />
office of Dy.CSTE/MW&Tele, IRPMU, A-Block, GM NCR Office Complex, Subedarganj,<br />
Allahabad- 211033 .<br />
6. DATE OF OPENING OF TENDER:<br />
The Tender will be opened at 15.30 hours on 01/02/2013 at the same address as mentioned <strong>in</strong><br />
Para-5 above.<br />
7. COMPLETION PERIOD OF WORK:<br />
The entire work is to be completed with<strong>in</strong> 8 (Eight) months from the date of issue of Letter of<br />
Acceptance of the Tender.<br />
8. THE LIST OF ADDRESS TO WHICH CORRESPONDENCE AND<br />
DOCUMENTS RELATING TO THE CONTRACT SHOULD BE SENT<br />
11
(a) Prior to award of the contract:<br />
office of Dy.CSTE/MW&Tele, IRPMU, A-Block, GM NCR Office Complex, Subedarganj,<br />
Allahabad- 211033.Tele cum Fax- +(91)532-2230411<br />
(b) After the award of the Contract:<br />
office of Dy.CSTE/MW&Tele, IRPMU, A-Block, GM NCR Office Complex, Subedarganj,<br />
Allahabad- 211033.Tele cum Fax- +(91)532-2230411<br />
9. EARNEST MONEY:<br />
The Tenderer should furnish the requisite Earnest Money along with their offer <strong>in</strong> favour of<br />
the F<strong>in</strong>ancial Advisor & Chief Accounts Officer/IRPMU, Shivaji Bridge New Delhi” as<br />
<strong>in</strong>dicated <strong>in</strong> Para-5 of Instructions to Tenderers and Conditions of Tender<strong>in</strong>g.<br />
10. SECURITY DEPOSIT:<br />
(i) Security deposit shall be 5% of the contract value.<br />
(ii) The rate of recovery shall be @10% of the bill amount till the full security deposit is<br />
recovered.<br />
(iii) EM deposited with <strong>tender</strong> form shall be reta<strong>in</strong>ed as Security deposit. Balance security deposit<br />
shall be recovered from runn<strong>in</strong>g bills of the contract and no other mode of collect<strong>in</strong>g SD as <strong>in</strong><br />
the form of <strong>in</strong>struments like BG, FD etc shall be accepted towards Security Deposit.<br />
(iv) No <strong>in</strong>terest will be payable upon the Security Deposit or amounts payable to the contractor<br />
under this contract.<br />
Security Deposit will be returned to the contractor after physical completion of work,<br />
ma<strong>in</strong>tenance period and warranty, if any, as certified by competent authority and settlement of<br />
all dues and disputes. The competent authority shall normally be the authority, which is<br />
competent to sign the contract. If this competent authority is of the rank lower than the JA<br />
grade, then a JA grade officer (concerned with the work) should issue the certificate. The<br />
certificate <strong>in</strong>ter allia should mention that the work has been completed <strong>in</strong> all respects & that all<br />
the contractual obligations have been fulfilled by the contractors and that there is no due from<br />
the contractor to Railways aga<strong>in</strong>st the contract concerned. Before releas<strong>in</strong>g the Security<br />
Deposit, an unconditional & unequivocal no claim certificate should be obta<strong>in</strong>ed from the<br />
contractor concerned.<br />
11. PERFORMANCE GUARANTEE:<br />
The procedure for obta<strong>in</strong><strong>in</strong>g Performance Guarantee Shall be as per 16(4) of GCC which is<br />
outl<strong>in</strong>ed below:-<br />
(a) The successful bidder shall have to submit a Performance Guarantee (PG) with<strong>in</strong> 30<br />
(Thirty) days from the date of issue of letter of Acceptance (LOA). Extension of time<br />
for submission of PG beyond 30 (thirty) days and up to 60 days from the date of issue<br />
of LOA may be given by the Authority who is competent to sign the contract<br />
agreement. However, a panel <strong>in</strong>terest of 15% per annum shall be charged for the delay<br />
12
eyond 30 (thirty) days, i.e. from 31 st day after the date of issue of LOA. In case the<br />
contractor fails to submit the requisite PG even after 60 days from the date of issue of<br />
LOA, the contract shall be term<strong>in</strong>ated duly forfeit<strong>in</strong>g EMD and other dues, if any<br />
payable aga<strong>in</strong>st that contract. The failed contractor shall be debarred from participat<strong>in</strong>g<br />
<strong>in</strong> re-<strong>tender</strong> for that work.<br />
(b) The successful bidder shall submit a Performance Guarantee (PG) <strong>in</strong> the form of an<br />
irrevocable bank guarantee amount<strong>in</strong>g to 5% of the contract value <strong>in</strong> any of the<br />
follow<strong>in</strong>g forms:-<br />
i. A deposit of Cash.<br />
ii. Irrevocable Bank Guarantee.<br />
iii. Government Securities <strong>in</strong>clud<strong>in</strong>g state Loan Bonds at 5 percent below the<br />
market value.<br />
iv. Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds, These<br />
forms of Performance Guarantee could be either of the State Bank of India or of<br />
any of the Nationalized Banks;<br />
v. Guarantee Bonds executed or Deposits Receipts <strong>tender</strong>ed by all scheduled<br />
Banks.<br />
vi. A deposit <strong>in</strong> the Post Office sav<strong>in</strong>g Bank.<br />
vii. A Deposit <strong>in</strong> the National Sav<strong>in</strong>g Certificates;<br />
viii. Twelve years National Defense certificates;<br />
ix. Ten years Defense deposits;<br />
x. National Defense Bonds.<br />
xi. Unit Trust certificates at 5 percent below market value or at the face value<br />
whichever is less.<br />
NOTE:-Also FDR <strong>in</strong> favour of FA&CAO/IRPMU/New Delhi, (free form any<br />
encumbrance) may be accepted.<br />
(c) The Performance Guarantee shall be submitted by the successful bidder after the<br />
letter of acceptance (LOA) has been issued, but before sign<strong>in</strong>g of the<br />
agreement. The PG shall be <strong>in</strong>itially valid up to the stipulated date of completion<br />
plus 60days beyond that. In case, the time for completion of work gets<br />
extended, the contractor shall get the validity of Performance guarantee extended<br />
to cover such extended time for completion of work plus 60 days.<br />
(d) The value of PG to be submitted by the contractor will not change for variation<br />
upto 25% (either <strong>in</strong>crease or decrease ). In case dur<strong>in</strong>g the course or execution,<br />
value of the contract <strong>in</strong>creases by more than 25% of the orig<strong>in</strong>al contract value, an<br />
additional performance Guarantee amount<strong>in</strong>g to 5% (Five percent) for the excess<br />
value over the orig<strong>in</strong>al contract value shall be deposited by the contractor.<br />
(e) The Performance Guarantee (PG) shall be released after the physical completion of<br />
13
the work based on the ‘Completion Certificate’ issued by the competent authority<br />
stat<strong>in</strong>g that the contractor has completed the work <strong>in</strong> all respects satisfactorily.<br />
The security deposit, however, shall be released only after the expiry of the<br />
ma<strong>in</strong>tenance period and after pass<strong>in</strong>g the f<strong>in</strong>al bill based on ‘No Claim<br />
Certificate’ from the contractor.<br />
(f) Wherever the contracts are resc<strong>in</strong>ded, the security deposit should be forfeited and<br />
the Performance Guarantee shall be encashed. The balance work shall be got done<br />
<strong>in</strong>dependently without risk and cost of the failed contractor. The failed contractor<br />
shall be debarred from participat<strong>in</strong>g <strong>in</strong> the <strong>tender</strong> for execut<strong>in</strong>g the balance work. If<br />
the failed contractor is a JV or a partnership firm, then every member/partner of<br />
such a firm shall be debarred from participat<strong>in</strong>g <strong>in</strong> the <strong>tender</strong> for the balance work<br />
either <strong>in</strong> his/her <strong>in</strong>dividual capacity or as a partner of any other J.V./partnership<br />
firm,<br />
(g) The Eng<strong>in</strong>eer shall not make a claim under the Performance Guarantee except for<br />
amounts to which the President of India is entitled under the contract (not<br />
withstand<strong>in</strong>g and/or without prejudice to any other provisions <strong>in</strong> the contract<br />
agreement) <strong>in</strong> the event of:<br />
i) Failure by the contractor to extend the validity of the Performance Guarantee as<br />
described here<strong>in</strong> above. In which event the Eng<strong>in</strong>eer may claim the full amount of<br />
the Performance Guarantee.<br />
ii) Failure by the contractor to pay President of India any amount due, either as agreed<br />
by the contractor or determ<strong>in</strong>ed under any of the Clauses/Conditions of the agreement,<br />
with<strong>in</strong> 30 days of the service of the notice to this effect by Eng<strong>in</strong>eer.<br />
iii) The contract be<strong>in</strong>g determ<strong>in</strong>ed or resc<strong>in</strong>ded under provision of the GCC the<br />
Performance Guarantee shall be forfeited <strong>in</strong> full and shall be absolutely at the deposit<br />
of the President of India.<br />
12. SUPPLY OF MATERIALS FROM RAILWAY DEPOT:<br />
Tenderers special attention is <strong>in</strong>vited to the list of materials to be supplied/ arranged by the<br />
Railways for execution of works. These Stores will be supplied from the stores of Sr. Section<br />
Eng<strong>in</strong>eer/IRPMU at Tundla or any other stores of IRPMU/Allahabad Division.<br />
13. SPECIFICATIONS/DRAWINGS:<br />
Reference of specification/draw<strong>in</strong>g of the important equipment, components and other<br />
materials required for the execution of the Contract is given <strong>in</strong> the Technical Supplement. The<br />
work shall be executed <strong>in</strong> compliance with all the technical requirements given there. Sources<br />
of all specifications & draw<strong>in</strong>gs are given <strong>in</strong> <strong>tender</strong> <strong>document</strong>.<br />
14. SCHEDULE OF REQUIREMENT OF QUANTITIES:<br />
The Schedule of Requirement of Quantities for Supply & Execution of various works is<br />
<strong>in</strong>dicated <strong>in</strong> Schedule of works. The <strong>tender</strong>ers are advised to quote <strong>in</strong> terms of overall<br />
percentage above or below the total cost mentioned <strong>in</strong> <strong>tender</strong>.<br />
15. PARTICULARS OF SECTION WHERE WORKS ARE TO BE CARRIED OUT:<br />
14
The works under the contract are to be executed ma<strong>in</strong>ly on Jaswantnagar-Barahan section of<br />
Allahabad division. However Railway can ask contractor to execute part of works on any<br />
section of Allahabad Division.<br />
16. General Conditions of the Contract, <strong>in</strong>structions to <strong>tender</strong>er and Special Conditions of the<br />
Contractshall <strong>gov</strong>ern the <strong>tender</strong>. Wherever Preamble differs from Special Conditions, General<br />
Condition or Instruction to Tenderer, the provisions of Preamble shall override. Wherever Special<br />
Conditions of Contract differ from General Conditions of Contract and <strong>in</strong>structions to <strong>tender</strong>er, the<br />
provisions of Special Conditions of Contract shall override<br />
**********<br />
15
Section – I<br />
Chapter – 3<br />
Schedule<br />
of<br />
Requirement<br />
16
ANNEXURE – Z<br />
Schedule of work : Modification/Shift<strong>in</strong>g of S&T utilities affect<strong>in</strong>g<br />
DFCC alignment on Jaswantnagar - Barhan Section of Allahabad<br />
Division<br />
Description Unit Rate Qty Total Cost<br />
SIGNALLING<br />
1 Design and Documentation<br />
Inspection<br />
By<br />
1.1<br />
Preparation of cable route plan, cable core chart,<br />
power supply arrangement, circuit term<strong>in</strong>ation<br />
chart, cable term<strong>in</strong>ation chart <strong>in</strong> relay room and<br />
location boxes, location wir<strong>in</strong>g plan, cable<br />
<strong>in</strong>sulation chart and register, track circuit history<br />
card, lamp register, fuse analysis, equipment<br />
disposition plan, track circuit plan, term<strong>in</strong>al and<br />
contact analysis chart, outdoor circuit and other<br />
outdoor diagram and obta<strong>in</strong><strong>in</strong>g approval of the<br />
eng<strong>in</strong>eer as per follow<strong>in</strong>g.:- a) Supply of 6 copies<br />
of completion set of superior quality paper,<br />
lam<strong>in</strong>ated, properly bound <strong>in</strong> steel clip jaw with<br />
cushioned cover.<br />
b) Software back up of complete set on CD.<br />
section 35519.44 5 177597 Consignee<br />
2<br />
2.1<br />
Supply of Signals complete with all<br />
components<br />
Supply of Colour Light Signal Base 140mm dia<br />
base, Signal Pole 4.6/5.2M long and ladder<br />
4.5mtr., work<strong>in</strong>g platform and CLS 2-aspect unit<br />
complete with fitt<strong>in</strong>gs (with offset if required)<br />
longer hood, lock<strong>in</strong>g with U-lock etc. As per<br />
Spec.No. S-23/88,S-7/92, S-26/64, S-75/91, S-<br />
57/2005 with latest amendments or as applicable.<br />
Post 4.5m together with base & ladder.(2 aspect<br />
unit)<br />
No 35725.95 10 357260 RITES<br />
2.2<br />
Supply of Colour Light Signal Base 140mm dia<br />
base, Signal Pole 4.6/5.2M long and ladder<br />
4.5mtr., work<strong>in</strong>g platform and CLS-4 aspect unit<br />
complete with fitt<strong>in</strong>gs (with off set if required)<br />
longer hood, lock<strong>in</strong>g with U-lock etc. As per<br />
Spec.No. S-23/88,S-7/92, S-26/64, S-75/91, S-<br />
57/2005 with latest amendments or as applicable.<br />
Post 4.5m together with base & ladder. (4 aspect<br />
unit).<br />
No 50427.75 10 504278 RITES<br />
17
2.3<br />
Supply, <strong>in</strong>stallation and wir<strong>in</strong>g of 'A'/'AG' marked<br />
LED signal light<strong>in</strong>g unit on the same post below<br />
ma<strong>in</strong> signal complete with supply of all material<br />
for work by the contractor viz. 'A'/'AG' marker<br />
LED unit with current regulator, MS angle unit to<br />
the house A/AG marker LED,'U' bolts, other<br />
fixtures, nuts and bolts, wir<strong>in</strong>g material Etc.<br />
Installation will <strong>in</strong>clude lay<strong>in</strong>g of cable piece (to<br />
be supplied by Railways) from Signal term<strong>in</strong>ation<br />
JB to 'A' marker unit through <strong>in</strong>side of signal post<br />
or lay<strong>in</strong>g cable through signal foundation (by<br />
mak<strong>in</strong>g channel <strong>in</strong> foundation) and <strong>in</strong>side GI pipe<br />
fixed on signal post. wir<strong>in</strong>g will <strong>in</strong>clude<br />
term<strong>in</strong>ation of tail cable on A/AG marker. One<br />
A/AG marker supplied will be <strong>in</strong>stalled on one<br />
signal. Supply, <strong>in</strong>stallation and wir<strong>in</strong>g of one<br />
A/AG marker on one signal will constitute one<br />
job.<br />
Job 14564.44 8 116516 Consignee<br />
3 Supply of Track Vacancy systems : AFTC<br />
3.1 TMU (to suit exist<strong>in</strong>g UM-71 AFTC) pce 41098.67 12 493184 RDSO<br />
3.2 O bonds ((to suit exist<strong>in</strong>g UM-71 AFTC) pce 27940.50 12 335286 RDSO<br />
3.3 TX (to suit exist<strong>in</strong>g UM-71 AFTC) pce 35160.58 6 210963 RDSO<br />
3.4 RX (to suit exist<strong>in</strong>g UM-71 AFTC) pce 47227.58 6 283365 RDSO<br />
4 Supply of Cable Accessories<br />
4.1<br />
Supply of Double Walled Corrugated Pipes<br />
HDPE(Elect.REX/Tele.REX or similar) for under<br />
ground telecommunication/signal cable protection<br />
120mm outer dia.,103.5mm <strong>in</strong>ner dia. In 6 meters<br />
straight length as per British Std. No. BSEN<br />
50086-1 & BSEN 50086-2.4 & BIS draft<br />
Spec.DOC HQ LTD 14 (5071)& ETD(5072) to<br />
Spec. IS 14930 part II. NOTE:-One coupler for<br />
jo<strong>in</strong><strong>in</strong>g shall be supplied with each 6mtrs. length.<br />
Mts 366.00 1300 475800 RITES<br />
4.2<br />
Supply of GI Pipe 100mm dia, 3mm thick B class<br />
(As per Sp. No.IS 1239PT-1/990) perforated at a<br />
distance of 20cm or less of required length at<br />
culverts/bridges,<br />
Mts 795.30 400 318120 Consignee<br />
18
4.3<br />
4.3<br />
Supply of term<strong>in</strong>al block M-6 (ARA term as per<br />
IRS spec IRS-S-75/91 0r latest drg No.2374/A<br />
Alt-4)<br />
Supply of cartridge Fuse blocks made of PBT as<br />
RDSO Drg.No.SA3748 Alt4 and Spec No. IRS:<br />
S-78/92 with latest amendment. Fuse Block<br />
suitable for round head type voltage fuses.<br />
Nos. 77.05 8780 676499 RDSO<br />
Nos. 129.93 500 64965 RDSO<br />
4.4<br />
Supply of non-detoriat<strong>in</strong>g type low voltage<br />
cartridge fuses round head type as per Spec<br />
No.IRS/S/78/92 with latest amendment<br />
a) 2/4 Amp No 61.38 300 18414 RDSO<br />
b) 6/10 Amp No 64.24 200 12848 RDSO<br />
4.5<br />
4.6<br />
Supply of apparatus case steel s<strong>in</strong>gle with 'E' type<br />
lock and key ward No.42, as per sketch<br />
No.RE/S&T/ALD/SK/219/82 with Alt 'A' &<br />
221/82 with Alt 'B'. The key and handle should<br />
be at the rate of one each per 4Nos. Apparatus<br />
case.<br />
Supply of apparatus case half steel RE type fitted<br />
with 'E' type lock and key ward No.42 and handle<br />
s<strong>in</strong>gle as per sketch No.RE/S&T/ALD/SK/220/82<br />
with Alt 'A' & 221/82 with Alt 'B'.<br />
pce 17720.54 42 744263 RITES<br />
pce 13477.58 20 269552 RITES<br />
4.7 Qtr Loc Box complete with lock pce 8517.58 32 272563 RITES<br />
5<br />
Signals complete with all components –<br />
<strong>in</strong>stallation<br />
19
5.1<br />
Fix<strong>in</strong>g of CLS surface base, bolt<strong>in</strong>g on the<br />
foundation, Erection of CLS post with signal unit<br />
on the top or on an offset bracket and fitt<strong>in</strong>g<br />
ladder and guard to the post at the top. Concret<strong>in</strong>g<br />
ladder base and embedded <strong>in</strong> to the ground with<br />
support<strong>in</strong>g bracket <strong>in</strong> the middle, blank<strong>in</strong>g of the<br />
ladder for a distance of 1 feet between the height<br />
6'9'' and 7'9'' from the rail level by MS angle and<br />
MS sheet 1.6mm thick wherever required. This<br />
<strong>in</strong>cludes provision of wooden (Sal) cross arm<br />
1mtr.x1mtr for CLS unit prior to the<br />
commission<strong>in</strong>g or fix<strong>in</strong>g of LED unit & hoods on<br />
CLS unit, wir<strong>in</strong>g the CLS unit & fix<strong>in</strong>g the signal.<br />
Elevation & distance of foundation from track<br />
shall be <strong>in</strong> accordance with schedule of dimension<br />
for Indian Railways published by Govt. of India<br />
and approved draw<strong>in</strong>gs. All items for the above<br />
works except schedule item-2, shall be supplied<br />
by the contractor <strong>in</strong>clud<strong>in</strong>g but not limited to the<br />
follow<strong>in</strong>g items.(a) "U" bolt for offset brackets.<br />
(b) Wooden cross arm 1mtr. X 1mtr. (c) MS<br />
angle and MS sheet for blank<strong>in</strong>g of ladder. (d)<br />
Wire mesh guard lock for unit if required, nut &<br />
bolt etc. for the Ma<strong>in</strong> signal (2 Aspect)<br />
No. 2502.75 20 50055 Consignee<br />
5.2<br />
Installation, erection and wir<strong>in</strong>g of call<strong>in</strong>g on<br />
signal/shunt signal on the same post below ma<strong>in</strong><br />
signal on offset bracket which also <strong>in</strong>cludes.<br />
Fix<strong>in</strong>g of lenses/stencil, lamp and hoods, wir<strong>in</strong>g<br />
and focuss<strong>in</strong>g of the signal offset brackets, call<strong>in</strong>g<br />
on signal/shunt signal complete will be supplied<br />
by railways or covered under supply "U" bolt for<br />
offset bracket and wire and wir<strong>in</strong>g material will be<br />
supplied by contractor.<br />
stn 538.00 8 4304 Consignee<br />
6 Track Vacancy Installations<br />
6.1<br />
Installation, test<strong>in</strong>g & commission<strong>in</strong>g of AFTC<br />
(End Fed). AFTC equipment to be supplied by<br />
Railway. All other material to be arranged by<br />
contractor<br />
Nos. 16157.65 12 193892 Consignee<br />
6.2<br />
Installation, test<strong>in</strong>g & commission<strong>in</strong>g of AFTC<br />
(Center Fed). AFTC equipment to be supplied by<br />
Railway. All other material to be arranged by<br />
contractor<br />
Nos. 20432.67 12 245192 Consignee<br />
7 Signall<strong>in</strong>g Cables - Lay<strong>in</strong>g (execution)<br />
20
7.1<br />
7.2<br />
Excavat<strong>in</strong>g and refill<strong>in</strong>g of trench after lay<strong>in</strong>g the<br />
cable to the level to the ground with rammed earth<br />
as per drg. No.NR/S&T/CON/1.1/97 so as not to<br />
form a dra<strong>in</strong> 0.3 mtr wide & 1.6 mtrs deep on<br />
both side of the station alongside the track. It shall<br />
conform to the safe distance as per signall<strong>in</strong>g and<br />
cable plan <strong>in</strong> all type of soil. It also <strong>in</strong>cludes<br />
clearance of routes of trees & bushes. Lesser<br />
depth due to site condition shall be paid<br />
proportionately. Cable shall be laid as<br />
specification & <strong>in</strong>structions given <strong>in</strong> Section-III<br />
chapter-4 of <strong>tender</strong> <strong>document</strong>.(Cables will be<br />
supplied by Railways).<br />
Excavat<strong>in</strong>g and refill<strong>in</strong>g of trench 0.3mtrs. Wide<br />
and 1.6 mtrs deep on pitched/stone/bricks paved<br />
surface, road cross<strong>in</strong>g/ platform etc. and restor<strong>in</strong>g<br />
the surface to its orig<strong>in</strong>al conditions. Lesser depth<br />
due to site condition shall be paid proportionately<br />
Kms 53570.00 30 1607100 Consignee<br />
P.Mt 176.53 1000 176530 Consignee<br />
7.3<br />
Fix<strong>in</strong>g of G.I. Pipe 100mm dia, 3mm thick B class<br />
(As per sp. No. IS 1239PT-1/1990) perforated at a<br />
distance of 20cm or less of required length at<br />
culverts/bridges, suitably concreted at both ends<br />
as per drg. No.(NR/S&T/CON/1.4/97) to be filled<br />
with chattered compound. G.I. clamps of M.S.<br />
flats, bolt and nuts to be supplied by contractor.<br />
P.Mt 45.92 500 22960 Consignee<br />
7.4<br />
Lay<strong>in</strong>g of signall<strong>in</strong>g/telecom/power cables of<br />
different sizes and as per cable route plan<br />
approved by Railways and megger<strong>in</strong>g of cable<br />
before and after its lay<strong>in</strong>g of all type of outdoor<br />
cables. (Bunch of the cable <strong>in</strong> the trench to be<br />
secured by a U clamp made by released rod from<br />
the cable drum at a distance as per <strong>in</strong>struction of<br />
Eng<strong>in</strong>eer-<strong>in</strong>-charge at site.<br />
Kms 3995.88 70 279712 Consignee<br />
7.5<br />
Term<strong>in</strong>ation of all cores of all types of outdoor<br />
cables after its lay<strong>in</strong>g on both ends under<br />
supervision of railway representative. This also<br />
<strong>in</strong>cludes preparation of test report for core to core<br />
and core to earth on prescribed proforma for each<br />
core of the cable separately. This also <strong>in</strong>cludes<br />
dress<strong>in</strong>g and lac<strong>in</strong>g of cable on both ends.<br />
Performa for test<strong>in</strong>g and material for lac<strong>in</strong>g to be<br />
supplied by the contractor.<br />
P.Core 8.20 25000 205000 Consignee<br />
21
Horizontal bor<strong>in</strong>g under railway track/road for<br />
lay<strong>in</strong>g 125mm dia, lay<strong>in</strong>g of DWC (double walled<br />
corrugated) pipes at a m<strong>in</strong>imum depth of 3 meter<br />
from formation level (Level of earth below<br />
ballast) and directed by eng<strong>in</strong>eer-<strong>in</strong>-charge by<br />
mechanised trenchless technology exclud<strong>in</strong>g the<br />
cost of DWC pipes. Size of the bore at any<br />
location for lay<strong>in</strong>g DWC pipes will be decided by<br />
eng<strong>in</strong>eer-<strong>in</strong>-charge. Proportionate payment to be<br />
made for lesser depth at non-feasible location<br />
certified by eng<strong>in</strong>eer-<strong>in</strong>-charge.<br />
mtrs 3168.60 1960<br />
6210456<br />
Consignee<br />
A) The cost shall <strong>in</strong>clude horizontal bor<strong>in</strong>g<br />
through any <strong>in</strong>termediate obstruction, either<br />
natural or manmade or any boundary etc.<br />
7.6<br />
B) The rate is <strong>in</strong>clusive of all the materials,<br />
equipments, & labour required for do<strong>in</strong>g<br />
trenchless horizontal bor<strong>in</strong>g under the railway<br />
track. Noth<strong>in</strong>g extra shall be admissible on any<br />
account other than the rates quoted.<br />
C) The pipes are to be laid under railway<br />
track/road. All necessary arrangements are to be<br />
provided & all precautions are to be taken, so that<br />
bore com<strong>in</strong>g out at other end is not deviated from<br />
horizontal level l<strong>in</strong>e by more than 250mm <strong>in</strong><br />
horizontal or vertical direction.<br />
D) The rates shall be <strong>in</strong>clusive of detection&<br />
protection of underground utilities encountered<br />
dur<strong>in</strong>g bor<strong>in</strong>g.<br />
E) The payment for bor<strong>in</strong>g shall be made only<br />
when DWC pipes are provided <strong>in</strong> item are laid <strong>in</strong><br />
the bore.<br />
8 Cable accessories - Installation<br />
8.1<br />
Fabrication, supply and Fix<strong>in</strong>g of cable marker of<br />
1:3:6 concrete as per drg.<br />
No.(NR/S&T/CON/1.5.97). The marker shall be<br />
fixed at various places of cable route as per<br />
<strong>in</strong>struction of eng<strong>in</strong>eer at site.<br />
per<br />
marker<br />
181.87 600 109122 Consignee<br />
8.2<br />
Cast<strong>in</strong>g, concret<strong>in</strong>g and cur<strong>in</strong>g of foundation and<br />
erection of App.cases (s<strong>in</strong>gle) as per drg.<br />
No.(NR/S&T/CON/2.7/97). All materials such as<br />
cement, sand, aggregate and anchor bolts shall be<br />
supplied by the contractor. Contractor is required<br />
to execute all type of repair works of foundations<br />
if required while <strong>in</strong>sert<strong>in</strong>g the cable of<br />
term<strong>in</strong>ation.<br />
pce 7985.37 42 335386 Consignee<br />
22
Erection of App. case on its foundation &<br />
secur<strong>in</strong>g it with nut & washers on anchor bolts &<br />
clos<strong>in</strong>g the bottom open<strong>in</strong>g by fill<strong>in</strong>g the soil &<br />
plaster<strong>in</strong>g the same with cement & mortar (1:4)<br />
with contractors own materials after tak<strong>in</strong>g cable<br />
<strong>in</strong>side.<br />
8.3<br />
Cast<strong>in</strong>g, concret<strong>in</strong>g and cur<strong>in</strong>g of foundation and<br />
erection of half App. cases (s<strong>in</strong>gle) as per drg.<br />
No.(NR/S&T/CON/2.8/97). All materials such as<br />
cement, sand, aggregate and anchor bolts shall be<br />
supplied by the contractor. Contractor is required<br />
to execute all type of repair works of foundations<br />
if required while <strong>in</strong>sert<strong>in</strong>g the cable of<br />
term<strong>in</strong>ation. pce 7579.60 20 151592 Consignee<br />
Erection of App. case on its foundation &<br />
secur<strong>in</strong>g it with nut & washers on anchor bolts &<br />
clos<strong>in</strong>g the bottom open<strong>in</strong>g by fill<strong>in</strong>g the soil &<br />
plaster<strong>in</strong>g the same with cement & mortar (1:4)<br />
with contractors own materials after tak<strong>in</strong>g cable<br />
<strong>in</strong>side.<br />
8.4<br />
Cast<strong>in</strong>g, concret<strong>in</strong>g, cur<strong>in</strong>g , erection of locations<br />
foundation quarter size.<br />
pce 3931.20 32 125798 Consignee<br />
8.5<br />
Full case Loc box works - Erection, Supply and<br />
fix<strong>in</strong>g of Hylum sheet and shelf, ARA<br />
term<strong>in</strong>al/fuse block fix<strong>in</strong>g, and wir<strong>in</strong>g<br />
Supply of Hylum sheet, res<strong>in</strong> bonded 10mm<br />
thick, grade P3 <strong>in</strong> standard size of 1.22 X<br />
1.22mtrs as per spec.No. IS 2036 of 1974<br />
pce 7047.10 42 295978<br />
Consignee<br />
8.6<br />
Half case Loc box works - Erection, Supply and<br />
fix<strong>in</strong>g of Hylum sheet and shelf, ARA<br />
term<strong>in</strong>al/fuse block fix<strong>in</strong>g, and wir<strong>in</strong>g<br />
Supply of Hylum sheet, res<strong>in</strong> bonded 10mm thick,<br />
grade P3 <strong>in</strong> standard size of 1.22 X 1.22mtrs as<br />
per spec.No. IS 2036 of 1974<br />
pce 6870.31 20 137406<br />
Consignee<br />
8.7<br />
Quarter case - Loc box works, Supply and fix<strong>in</strong>g<br />
of Hylum sheet and shelf, ARA term<strong>in</strong>al/fuse<br />
block fix<strong>in</strong>g, and wir<strong>in</strong>g Quarter case (location<br />
box). Preparation of fix<strong>in</strong>g of term<strong>in</strong>al board and<br />
wir<strong>in</strong>g- quarter size hylum sheet to be supplied by<br />
contractor).<br />
pce 2620.80 32 83866 Consignee<br />
23
8.8<br />
Fix<strong>in</strong>g of ARA term<strong>in</strong>al & fuse blocks with<br />
provision of holes on hylum sheet & fix<strong>in</strong>g by<br />
galvanised nuts & bolts. This <strong>in</strong>cludes provision<br />
of two additional holes on the hylum board on<br />
either side for cable conductor entry. The work<br />
shall be done as per <strong>in</strong>struction.<br />
No 11.48 8780 100794 Consignee<br />
8.9<br />
Alteration/Modification <strong>in</strong> exist<strong>in</strong>g location<br />
boxes, fix<strong>in</strong>g of equipments, cable <strong>in</strong>sertion,<br />
term<strong>in</strong>ation, wir<strong>in</strong>g, test<strong>in</strong>g & commission<strong>in</strong>g,<br />
pa<strong>in</strong>t<strong>in</strong>g, letter<strong>in</strong>g to suit the cercuits as per<br />
approved wir<strong>in</strong>g diagram.This <strong>in</strong>cludes fill<strong>in</strong>g<br />
with sand and plaster<strong>in</strong>g the same. Note:- All the<br />
sundry materials except that to be supplied by<br />
railways will be supplied by the contractor.<br />
Nos. 1420.18 92 130657 Consignee<br />
9 Dismantl<strong>in</strong>g & Releas<strong>in</strong>g:<br />
9.1<br />
9.2<br />
Dismantl<strong>in</strong>g & Releas<strong>in</strong>g of location box/appratus<br />
case, which <strong>in</strong>clude releas<strong>in</strong>g of term<strong>in</strong>al and<br />
term<strong>in</strong>al board, relays, batteries, battery charger<br />
and other connected fitt<strong>in</strong>gs.<br />
Dismantl<strong>in</strong>g & Releas<strong>in</strong>g of signal post <strong>in</strong>clud<strong>in</strong>g<br />
ladder, post base, mounted shunt signals & all<br />
fitt<strong>in</strong>gs<br />
No 1100.15 16 17602 Consignee<br />
No 530.37 32 16972 Consignee<br />
9.3<br />
Lead<strong>in</strong>g, load<strong>in</strong>g & unload<strong>in</strong>g of signal<strong>in</strong>g<br />
materials (fresh or released) from any station to<br />
any station/ place/ store etc. All expenses to be<br />
borne by contractor.<br />
per<br />
ton-km<br />
7.89 2500 19725 Consignee<br />
Sub Total - 1 (Signall<strong>in</strong>g) 15851570<br />
II<br />
Telecom Works<br />
24
1<br />
Location Survey of Cable route, preparation of<br />
proposed cable route plan (<strong>in</strong> 3 dimension plan<br />
show<strong>in</strong>g distance from track as well as depth of<br />
cable), term<strong>in</strong>ation plan, jo<strong>in</strong>t<strong>in</strong>g schedules and<br />
tapp<strong>in</strong>g charts etc on AutoCAD for complete<br />
block section. These plans will be submitted to<br />
railways <strong>in</strong> duplicate along with their soft copies<br />
for any correction. This also <strong>in</strong>cludes supply of<br />
f<strong>in</strong>al “As built” cable plan and necessary<br />
<strong>document</strong>s on CD as well as on trac<strong>in</strong>g paper<br />
along with five pr<strong>in</strong>ts of cable route plan, jo<strong>in</strong>t<strong>in</strong>g<br />
schedule, cable hut wir<strong>in</strong>g diagram etc. Location<br />
survey shall <strong>in</strong>clude f<strong>in</strong>d<strong>in</strong>g extent of<br />
<strong>in</strong>fr<strong>in</strong>gements by plott<strong>in</strong>g DFC alignment with<br />
exist<strong>in</strong>g cable route & based on such<br />
<strong>in</strong>fr<strong>in</strong>gements New Cable route shall be<br />
proposed for approval of Railway. Necessary<br />
<strong>in</strong>puts of DFC alignment shall be provided by<br />
Railways. (as per technical specification & scope<br />
def<strong>in</strong>ed <strong>in</strong> Section-III chapter -3)<br />
Per<br />
block<br />
sec<br />
26977.20 5 134886 Consignee<br />
2<br />
3<br />
4<br />
5<br />
6<br />
Supply & provision of straight through jo<strong>in</strong>t <strong>in</strong> 4/6<br />
quad PVC Cable us<strong>in</strong>g Thermo-shr<strong>in</strong>k jo<strong>in</strong>t<strong>in</strong>g kit<br />
as per specification no. IRS/TC: 77-2010 (or<br />
latest).<br />
Supply & <strong>in</strong>stallation of HDPE pipe 40/33mm dia<br />
as per TEC specification no. GR/CDS-08/02 Nov.<br />
2004 with latest amendment.<br />
Supply of OFC jo<strong>in</strong>t enclosure & its <strong>in</strong>stallation,<br />
splic<strong>in</strong>g of 24 fibre optic fibre complete with all<br />
accessories of make TVSE R&M model no. 1500<br />
83-XX or Raychem make model no. FOSC 100-<br />
BH-A-SJN-21.34 3M make model no. BPEO-<br />
Type 1-24F or 2179CS-24F (from TEC approved<br />
sources only). This <strong>in</strong>cludes provision of pit of<br />
concrete or fiber & all other needed material for<br />
mak<strong>in</strong>g pit, splic<strong>in</strong>g & <strong>in</strong>stallation of jo<strong>in</strong>t<br />
enclosure.<br />
Supply & Installation of fibre management system<br />
with all <strong>in</strong>stallation material, splic<strong>in</strong>g, term<strong>in</strong>ation<br />
& test<strong>in</strong>g of 2X24 fibre OF Cable with all<br />
connectors material as per <strong>in</strong>struction of site<br />
eng<strong>in</strong>eer.FMS shall be as per RDSO specification<br />
no. RDSO/SPN/TC/37/2000 (Ver. 3)<br />
Amdt.-1<br />
Supply of ptach cords/OFC jumper cables 10 mtr<br />
long with FC/PC connectors on both sides<br />
Nos. 3918.20 75 293865 RDSO<br />
Km. 60141.40 67 4029474 RITES<br />
Nos. 19006.00 30 570180 RDSO<br />
pce 21273.84 30 638215 RDSO<br />
No 608.58 360 219089 Consignee<br />
7<br />
Supply of FC/PC connector of 5/10/20 dB &<br />
multiples of 5 dB loss.<br />
No 71.54 20 1431 Consignee<br />
25
8<br />
Supply & provision of Orange tape 50cm depth<br />
<strong>in</strong>side trench as per <strong>in</strong>struction of site eng<strong>in</strong>eer.<br />
Km. 6900.00 67 462300 Consignee<br />
9<br />
10<br />
11<br />
12<br />
Excavat<strong>in</strong>g and refill<strong>in</strong>g of trench after lay<strong>in</strong>g the<br />
cable to the level to the ground with rammed earth<br />
as per drg. No.NR/S&T/CON/1.1/97 so as not to<br />
form a dra<strong>in</strong> 0.3Mtrs wide & 1.6 mtrs deep<br />
alongside the track. It shall conform to the safe<br />
distance as per cable plan <strong>in</strong> all type of soil. It also<br />
<strong>in</strong>cludes clearance of routes of trees & bushes.<br />
Lesser depth due to site condition shall be paid<br />
proportionately (Cables will be supplied by<br />
Railways).<br />
(As per technical specification & <strong>in</strong>struction given<br />
<strong>in</strong> Section-III chapter-4)<br />
Protective works at Girder Bridges of span of<br />
length more than 12 meters as per technical<br />
specification given <strong>in</strong> Section-III.<br />
Protective works at Girder Bridges of span less<br />
than 12 meters as per technical specification given<br />
<strong>in</strong> Section-III.<br />
OFC cable lay<strong>in</strong>g by push<strong>in</strong>g method by blow<strong>in</strong>g<br />
mach<strong>in</strong>e. (Mechanized Blow<strong>in</strong>g of OFC). All<br />
tools & plants required for OFC blow<strong>in</strong>g to be<br />
arranged by contractor.<br />
Km. 53570.00 67 3589190 Consignee<br />
mts 1061.00 100 106100 Consignee<br />
mts 190.00 100 19000 Consignee<br />
Km. 9335.70 57 532135 Consignee<br />
13<br />
OFC cable lay<strong>in</strong>g by manual pull<strong>in</strong>g wherever<br />
mach<strong>in</strong>e work<strong>in</strong>g not possible as certified by site<br />
eng<strong>in</strong>eer.<br />
KM 6147.00 10 61470 Consignee<br />
14<br />
Lay<strong>in</strong>g of all types of cable<br />
(Signall<strong>in</strong>g/Telecom/Quad/Power) of different<br />
sizes as per plan approved by railways &<br />
megger<strong>in</strong>g of cable before & after its lay<strong>in</strong>g.<br />
Kms 3995.88 67 267724 Consignee<br />
15<br />
Fabrication, supply and Fix<strong>in</strong>g of cable marker of<br />
1:3:6 concrete as per drg.No.<br />
(NR/S&T/CON/1.5.97). The marker shall be fixed<br />
at various places of cable route as per <strong>in</strong>struction<br />
of eng<strong>in</strong>eer at site.<br />
pce 181.87 1800 327366 Consignee<br />
26
16<br />
Horizontal bor<strong>in</strong>g under railway track/road for<br />
lay<strong>in</strong>g 125mm dia, lay<strong>in</strong>g of DWC (double walled<br />
corrugated) pipes at a m<strong>in</strong>imum depth of 3 meter<br />
from formation level (Level of earth below<br />
ballast) as per draw<strong>in</strong>g and directed by eng<strong>in</strong>eer<strong>in</strong>-charge<br />
by mechanised trenchless technology<br />
exclud<strong>in</strong>g the cost of DWC pipes. Size of the bore<br />
at any location for lay<strong>in</strong>g DWC pipes will be<br />
decided by eng<strong>in</strong>eer-<strong>in</strong>-charge. Proportionate<br />
payment to be made for lesser depth at nonfeasible<br />
location certified by eng<strong>in</strong>eer-<strong>in</strong>-charge.<br />
P.Mt 6168.60 4470<br />
14163642<br />
Consignee<br />
a<br />
The cost shall <strong>in</strong>clude horizontal bor<strong>in</strong>g through<br />
any <strong>in</strong>termediate obstruction, either natural or<br />
manmade or any boundary etc.<br />
b<br />
The rate is <strong>in</strong>clusive of all the materials,<br />
equipments, & labour required for do<strong>in</strong>g<br />
trenchless horizontal bor<strong>in</strong>g under the railway<br />
track. Noth<strong>in</strong>g extra shall be admissible on any<br />
account other than the rates quoted.<br />
c<br />
The pipes are to be laid under railway track/road.<br />
All necessary arrangements are to be provided &<br />
all precuations are to be taken, so that bore<br />
com<strong>in</strong>g out at other end is not deviated from<br />
horizontal level l<strong>in</strong>e by more than 250mm <strong>in</strong><br />
horizontal or vertical direction.<br />
d<br />
The rates shall be <strong>in</strong>clusive of detection&<br />
protection of underground utilities encountered<br />
dur<strong>in</strong>g bor<strong>in</strong>g.<br />
e<br />
The payment for bor<strong>in</strong>g shall be made only when<br />
DWC pipes are provided <strong>in</strong> item are laid <strong>in</strong> the<br />
bore.<br />
17 Tower:<br />
27
17(i)<br />
Fabrication, supply, erection and pa<strong>in</strong>t<strong>in</strong>g of hot<br />
dip galvanized ground base Self support<strong>in</strong>g<br />
Towers (30m height) <strong>in</strong>clud<strong>in</strong>g studs, ladder,<br />
vertical cable tray (300mm wide),work<strong>in</strong>g<br />
platforms, antenna mount<strong>in</strong>g fixtures/brackets, hot<br />
dip galvanized fasteners grade 5.6 <strong>in</strong>clud<strong>in</strong>g<br />
supply & <strong>in</strong>stallation of aviation obstruction lamp<br />
(double bulb), twilight photo-switch (for aviation<br />
and external lamp, required length of armoured<br />
power cable (2X4 sq.mm copper) for aviation<br />
warn<strong>in</strong>g light, external feeder support tray (300<br />
wide), earth<strong>in</strong>g material & provision of r<strong>in</strong>g<br />
earth<strong>in</strong>g system, lighten<strong>in</strong>g arrestor with all other<br />
accessories as required at site as per technical<br />
specification given <strong>in</strong> section-III chapter-1. This<br />
also <strong>in</strong>cludes site Soil test<strong>in</strong>g/<strong>in</strong>vestigation for<br />
verification of soil strength for construction of<br />
foundation accord<strong>in</strong>gly.<br />
No 973112.80 2 1946226 Consignee<br />
17(ii)<br />
18(i)<br />
Dismantl<strong>in</strong>g of 30 mts tower & lead<strong>in</strong>g released<br />
material to Jhansi Rly depot. This <strong>in</strong>clud<strong>in</strong>g<br />
load<strong>in</strong>g/unload<strong>in</strong>g and stack<strong>in</strong>g of released<br />
members of tower.<br />
Supply of Prefabricated telecommunication<br />
equipment hous<strong>in</strong>g hav<strong>in</strong>g outer dimension of<br />
4000mx5000mx3080 mm made of 80mm thick<br />
polyurethane foam sandwich panel for<br />
equipment/relay room complete with doors<br />
elastomeric water proof<strong>in</strong>g, ventilators, exhaust<br />
fans etc. sun/ra<strong>in</strong> guard, PVC floor<strong>in</strong>g, tw<strong>in</strong> tube<br />
lights, fans etc as per technical specification<br />
mentioned <strong>in</strong> annexure-B of technical<br />
specifications. Manufacturers test and guarantee<br />
certificate to be submitted by the contractor. This<br />
also <strong>in</strong>cludes excavation of trenches for<br />
foundation and construction of foundation as per<br />
technical specification & draw<strong>in</strong>g approved by<br />
railway, fix<strong>in</strong>g of pre-fabricated build<strong>in</strong>g with all<br />
materials <strong>in</strong>clud<strong>in</strong>g cement & steel to be supplied<br />
by the contractor. Double lock<strong>in</strong>g arrangement to<br />
be provide <strong>in</strong> the door of relay room.<br />
No 97311.28 2 194623 Consignee<br />
No 465000.00 4 1860000 Consignee<br />
18(ii)<br />
Dismantl<strong>in</strong>g of prefab shelter & transport<strong>in</strong>g<br />
relaesded material to Railway Depot at Tundla.<br />
No 46500.00 4 186000 Consignee<br />
Sub Total - 2 (Telecom) 29602915<br />
Total - Signall<strong>in</strong>g + Telecom 45454485<br />
Total Amount quoted Above/Below <strong>in</strong> overall<br />
pertcentage (<strong>in</strong> figures)<br />
Total Amount quoted Above/Below <strong>in</strong> overall<br />
pertcentage (<strong>in</strong> words)<br />
28
Section – II<br />
Chapter – 1<br />
Instructions to Tenderer<br />
&<br />
Conditions of Tender<strong>in</strong>g<br />
29
INDEX<br />
1. GENERAL INSTRUCTIONS<br />
2. INTERPRETATIONS<br />
3. LOCAL CONDITIONS<br />
4. COMPLIANCE TO TENDER CONDITIONS, TECHNICAL SPECIFICATION &<br />
DRAWINGS<br />
5. EARNEST MONEY/BID GUARANTEE<br />
6. SUBMISSION OF OFFERS<br />
7. CONSTITUTION OF FIRM & POWER OF ATTORNEY<br />
8. UNIT PRICES<br />
9. VALIDITY OF OFFER<br />
10. RATES DURING NEGOTIATION<br />
11. INCOME TAX CLEARANCE CERTIFICATE<br />
12. PERIOD OF COMPLETION & TIME PROGRESS GRAPH<br />
13. OPENING OF TENDER<br />
14. NON-TRANSFERABILITY & NON-REFUNDABILITY<br />
15. ERRORS OMISSIONS & DISCREPANCIES<br />
16. WRONG INFORMATION BY TENDERER<br />
17. CONSORTIUM BIDS<br />
18. QUALIFICATION CRITERIA<br />
19 DETERMINATION OF RESPONSIVENESS<br />
20. CORRECTION OF ERRORS<br />
21. CONVERSION TO SINGLE CURRENCY i.e. RUPEES<br />
22. SYSTEM PERFORMANCE GUARANTEE<br />
30
23. AUTHORITY FOR ACCEPTANCE<br />
24. PURCHASE PREFERENCE<br />
25. AGREEMENT<br />
26. TENDERER'S ADDRESS<br />
27. FOREIGN EXCHANGE<br />
31
INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDERING<br />
1. GENERAL INSTRUCTIONS:<br />
1.1 Tenders are <strong>in</strong>vited on behalf of President of India act<strong>in</strong>g through Dy.CSTE/MW&Tele,<br />
IRPMU, North Central Railway, and Allahabad from established and reliable contractors for<br />
the work "Modification/Shift<strong>in</strong>g of S&T utilities affect<strong>in</strong>g DFCC alignment on Jaswantnagar<br />
- Barhan Section of Allahabad Division”. as given <strong>in</strong> the Preamble.<br />
1.2 The General Conditions of contract, Special Conditions of Contract, Instructions to <strong>tender</strong>ers<br />
and conditions of <strong>tender</strong><strong>in</strong>g, Technical Specifications, Preamble <strong>in</strong>clud<strong>in</strong>g schedule of work<br />
& supplies <strong>in</strong>clud<strong>in</strong>g all Annexure & forms etc. shall, hereafter, be collectively referred to as<br />
the "Tender papers".<br />
Any clarifications required by the <strong>tender</strong>er may be obta<strong>in</strong>ed from the office of<br />
Dy.CSTE/MW&Tele, IRPMU, A-Block, GM NCR Office Complex, Subedarganj,<br />
Allahabad- 211033.Tele cum Fax- +(91)532-2230411<br />
2. INTERPRETATIONS:<br />
The follow<strong>in</strong>g terms wherever occurr<strong>in</strong>g <strong>in</strong> the <strong>tender</strong> papers and wherever used throughout<br />
the execution of the work, shall, unless excluded by or repugnant to the context, have the<br />
mean<strong>in</strong>g attributed there to as follows: -<br />
"CONTRACT" Means the Agreement or Work Order result<strong>in</strong>g from the acceptance by the<br />
Purchaser of this <strong>tender</strong> either <strong>in</strong> whole or <strong>in</strong> part.<br />
"CONTRACTOR” Means the successful Tenderer, i.e., the Tenderer whose Tender has been<br />
accepted either <strong>in</strong> whole or <strong>in</strong> part.<br />
“CONTRACTOR’S REPRESENTATIVE” Shall mean a person <strong>in</strong> supervisory capacity who<br />
shall be so declared by the contractor and who shall be authorised under a duly executed<br />
power of attorney to receive materials issued by the Purchaser to the Contractor for the<br />
works. He shall be responsible for proper execution of works at each or all places and shall<br />
take orders from Purchaser's Eng<strong>in</strong>eers and carry out the same.<br />
"ENGINEER" Shall mean the Divisional Eng<strong>in</strong>eer/Divisional Electrical<br />
Eng<strong>in</strong>eer/Divisional Signal & Telecom. Assistant Eng<strong>in</strong>eer or the Assistant Signal &<br />
Telecom Eng<strong>in</strong>eer <strong>in</strong> executive charge of the Railway works and shall <strong>in</strong>clude the superior<br />
officers of the Railway. He is responsible for ensur<strong>in</strong>g that all field works covered by the<br />
contract are carried out <strong>in</strong> accordance with approved designs, draw<strong>in</strong>gs and specifications<br />
and conditions of contract as agreed to.<br />
“ENGINEER’S REPRESENTATIVE" Shall mean the Sr. Section Eng<strong>in</strong>eers/ Section<br />
Eng<strong>in</strong>eers <strong>in</strong> direct charge of the works of Signal & Telecom./Civil/Electrical<br />
Eng<strong>in</strong>eer<strong>in</strong>g department of Railway.<br />
32
"EQUIPMENT” Means all or any equipment considered necessary by the Purchaser's<br />
Eng<strong>in</strong>eers for the satisfactory operation, as a whole, of the <strong>in</strong>stallations.<br />
“GENERAL MANAGER" Means the officer <strong>in</strong> Adm<strong>in</strong>istrative charge of this Railway and<br />
shall mean and <strong>in</strong>clude the officers to whom the functions are delegated. His postal address<br />
shall be <strong>in</strong>timated to the successful Tenderers <strong>in</strong> due course.<br />
"MONTH” Means One English Calendar Month.<br />
"MATERIALS" Means all equipment, components, fitt<strong>in</strong>gs and other materials <strong>in</strong>clud<strong>in</strong>g<br />
raw materials required to complete the work.<br />
"PURCHASER" Means the President of India act<strong>in</strong>g through his accredited officers or<br />
any one of them. The Chief Project Manager / IRPMU, North Central Railway New Delhi<br />
shall be deemed to be one of such accredited officers.<br />
Subject as otherwise provided <strong>in</strong> this contract, all notices to be given and all other action to<br />
be taken on behalf of President of India may be given or taken on his behalf by General<br />
Manager, North Central Railway Allahabad/ Chief Adm<strong>in</strong>istrative Officer, North Central<br />
Railway New Delhi or any other representative of the North Central Railway Adm<strong>in</strong>istration<br />
nom<strong>in</strong>ated by him.<br />
“PURCHASER’S ENGINEERS" Means the Chief Adm<strong>in</strong>istrative Officer / IRPMU North<br />
Central Railway or successor who will decide all matters relat<strong>in</strong>g to survey, design,<br />
manufacture, <strong>in</strong>stallation and commission<strong>in</strong>g of the plant and equipment at site.<br />
"RAILWAY" Shall mean the President of the Republic of India or the Adm<strong>in</strong>istrative<br />
Officers of the Railway or of the successor Railway authorised to deal with any matters<br />
with which these present are concerned on his behalf.<br />
"SUB-CONTRACTOR" Means an <strong>in</strong>dividual or a firm of Contractor or a Company<br />
registered under Indian Company Act or an approved supplier of materials to whom the<br />
Contractor sublets portions of the contract after obta<strong>in</strong><strong>in</strong>g specific prior approval of the<br />
Purchaser <strong>in</strong> writ<strong>in</strong>g to sub-lett<strong>in</strong>g of contract.<br />
"SITE" Means the areas to be taken up for the execution of works, together with any<br />
other area or areas as shall be determ<strong>in</strong>ed by the Purchaser's Eng<strong>in</strong>eers, which may be<br />
placed at the disposal of the Contractor for the purpose of the contract and also such area<br />
or areas used for store yards, works yards or workshop <strong>in</strong> proximity of the works as the<br />
Purchaser' Eng<strong>in</strong>eers may have authorised as an extension of the site, irrespective of the<br />
terms and conditions under which they are occupied by the Contractor.<br />
"TENDERER" Means and <strong>in</strong>cludes any firm of eng<strong>in</strong>eers or Contractors or any company<br />
or body, corporate or otherwise, who submit the Tender which has been <strong>in</strong>vited.<br />
“WORK OR WORKS" Means all or any of the items of the work for which the<br />
Tenderer/ Contractor has Tendered/contracted accord<strong>in</strong>g to the specifications, draw<strong>in</strong>gs<br />
33
and Annexure hereto annexed or to be implied there from, or <strong>in</strong>cidental thereto or to be<br />
hereafter specified or required <strong>in</strong> such explanatory <strong>in</strong>structions and draw<strong>in</strong>gs, be<strong>in</strong>g <strong>in</strong><br />
conformity with the orig<strong>in</strong>al specifications, draw<strong>in</strong>gs, Annexure and schedules, and also<br />
such <strong>in</strong>structions and draw<strong>in</strong>gs additional to the aforementioned as may from time to time<br />
be issued by the Purchaser's Eng<strong>in</strong>eer dur<strong>in</strong>g the progress of the contracted work.<br />
"WRITING" Includes all matters written, typewritten or pr<strong>in</strong>ted either <strong>in</strong> whole or <strong>in</strong> part.<br />
3. LOCAL CONDITIONS :<br />
3.1 It will be imperative on each <strong>tender</strong>er to fully acqua<strong>in</strong>t himself with all the local<br />
conditions and factors which would have any effect on the performance of the contract and<br />
cost of the stores. The purchaser shall not enterta<strong>in</strong> any request for clarifications from the<br />
<strong>tender</strong>er regard<strong>in</strong>g such local conditions. No request for the change of price, or time<br />
schedule of delivery of stores shall be enterta<strong>in</strong>ed after the offer is accepted by the purchaser<br />
on account of any local condition or factor.<br />
3.2 In the event of the <strong>tender</strong>er desir<strong>in</strong>g to have a field survey before furnish<strong>in</strong>g his quotations,<br />
he may apply to Railways for permission <strong>in</strong> this regard. Such permission will be given <strong>in</strong><br />
writ<strong>in</strong>g by the Railways but the expenses <strong>in</strong> this regard will be borne by the <strong>tender</strong>er<br />
completely.<br />
3. 3 The <strong>in</strong>tend<strong>in</strong>g <strong>tender</strong>er is advised to study the <strong>tender</strong> papers carefully. Any submission of a<br />
quotation by the <strong>tender</strong>er shall be deemed to have been done after a careful study and<br />
exam<strong>in</strong>ation of these <strong>document</strong>s with full understand<strong>in</strong>g of the implication thereof. These<br />
conditions and specifications shall be deemed to have been accepted unless otherwise,<br />
specifically commented upon by the Tenderer <strong>in</strong> his quotation. Failure to adhere to anyone<br />
or all these <strong>in</strong>structions may render his offer liable to be ignored without any reference.<br />
3.4 Should a <strong>tender</strong>er f<strong>in</strong>d discrepancies <strong>in</strong> or omission from the draw<strong>in</strong>g or any of the Tender<br />
papers or he has any doubt to their mean<strong>in</strong>g, he should at once notify the Railway who may<br />
send a written clarification to all <strong>tender</strong>ers.<br />
4. COMPLIANCE TO TENDER CONDITIONS, SPECIFICATION & DRAWINGS:<br />
4.1 The <strong>tender</strong>er shall <strong>in</strong>dicate paragraph by paragraph for each section and each clause and subclause<br />
of all annexure of technical specifications of the <strong>tender</strong> <strong>document</strong> that either his<br />
<strong>tender</strong> complies <strong>in</strong> every respect with the requirements of each clause and sub-clause or if<br />
not, precisely how they differ from the requirements of the <strong>tender</strong>er. In later case, the<br />
<strong>tender</strong>er shall enclose a separate statement as per pro-forma given, <strong>in</strong>dicat<strong>in</strong>g only the<br />
deviations for any clause or sub-clause of General Conditions of Contract, Special<br />
Conditions of Contract, Instructions to <strong>tender</strong>ers and conditions of <strong>tender</strong><strong>in</strong>g, Technical<br />
Specification, Preamble etc. which he proposes with "detailed justifications for deviations<br />
proposed". The purchaser, reserves the right to accept or reject these deviations and his<br />
decision thereon shall be f<strong>in</strong>al (see Form 5).<br />
4.2 The equipment & material offered shall be <strong>in</strong> accordance with the draw<strong>in</strong>gs and<br />
34
specifications. Details of variation from the draw<strong>in</strong>gs and specifications, if any, should be<br />
clearly <strong>in</strong>dicated and <strong>in</strong> such an event, a certificate from the users must be furnished to the<br />
effect that the product offered performs the requisite functions satisfactorily, & is an<br />
alternative acceptable <strong>in</strong> one or more other countries. The name of users <strong>in</strong> those foreign<br />
countries should also be <strong>in</strong>dicated.<br />
4.3 Firms who have not carried out the works and supplied the items <strong>tender</strong>ed for <strong>in</strong> this case for<br />
the Indian Railways <strong>in</strong> the past should give details of supplies and works carried out and the<br />
customers along with their performance certificates.<br />
5. EARNEST MONEY/BID GUARANTEE:<br />
5.1 The <strong>tender</strong>er shall deposit <strong>in</strong> favour of the F<strong>in</strong>ancial Adviser & Chief Accounts Officer,<br />
IRPMU, Shivaji Bridge, New Delhi-110001, a sum of Rs.377500/- (Rs. Three Lacs<br />
seventy seven Thousand five hundred only)<br />
5.2 The Earnest Money receipt shall be <strong>in</strong>corporated <strong>in</strong> the orig<strong>in</strong>al copy of the <strong>tender</strong><br />
<strong>document</strong>. The other copies of the offer shall conta<strong>in</strong> true copies of Earnest Money receipt.<br />
The Earnest Money should be furnished either <strong>in</strong> cash or <strong>in</strong> any of the follow<strong>in</strong>g forms:<br />
(a) Deposit receipt, pay orders, Demand Drafts. These should be either of the State Bank of<br />
India or any of the Nationalized Bank. No confirmatory advice from the Reserve Bank of<br />
India will be necessary.<br />
(b)<br />
(b)<br />
Deposit receipt executed by the Schedule Banks (other than the State Bank of India and the<br />
Nationalized Banks) as def<strong>in</strong>ed <strong>in</strong> RBI Act, 1934.<br />
NOTE: (a) In case the Earnest Money is deposited <strong>in</strong> cash the payment should be made to<br />
the Chief Cashier, North Central Railway, Allahabad and cash receipts obta<strong>in</strong>ed from him<br />
should be furnished along with the <strong>tender</strong>.<br />
Deposit receipts, Pay Order and Demand Drafts should be drawn <strong>in</strong> favour of F<strong>in</strong>ancial<br />
Adviser & Chief Accounts Officer, IRPMU, Shivaji Bridge, New Delhi 110001 and<br />
endorsed "Account Payee". These <strong>in</strong>struments should be valid at least for the period<br />
cover<strong>in</strong>g the validity of the offer.<br />
5.3 No reference to the previous deposit of Earnest Money & Security Deposit for adjustment<br />
aga<strong>in</strong>st the present <strong>tender</strong> will be accepted and any request for recovery from any Security<br />
Deposit aga<strong>in</strong>st present <strong>tender</strong> will not be enterta<strong>in</strong>ed.<br />
5.4 The Earnest Money shall rema<strong>in</strong> deposited with the Purchaser for the period of 120 days<br />
from the date of open<strong>in</strong>g of the <strong>tender</strong>. If the validity of the offer is extended, the Earnest<br />
Money Deposit duly extended shall also be furnished, fail<strong>in</strong>g which the offer after the expiry<br />
of the aforesaid period shall not be considered by the Purchaser.<br />
5.5 No <strong>in</strong>terest will be payable by the Purchaser on the Earnest Money.<br />
5.6 The Earnest Money deposited is liable to be forfeited if the <strong>tender</strong>er withdraws or amends<br />
impairs or derogates from the <strong>tender</strong> <strong>in</strong> any respect with<strong>in</strong> the period of validity of his offer.<br />
35
5.7 Earnest Money of successful <strong>tender</strong>er will be returned after the contract Performance<br />
Guarantee & Security Deposit as required under special conditions of contract is furnished<br />
& formal contract duly signed & received by purchaser.<br />
5.8 If the successful <strong>tender</strong>er fails to furnish a Contract Performance Guarantee (Security<br />
Deposit) as required <strong>in</strong> the Special Conditions of Contract and fails to return the formal<br />
contract duly signed with<strong>in</strong> (30) thirty days of the receipt of the formal contract, then the<br />
Earnest Money shall be liable to be forfeited by the Purchaser.<br />
5.9 The Earnest Money of all unsuccessful <strong>tender</strong>ers will be returned by the Purchaser with<strong>in</strong><br />
reasonable time after the f<strong>in</strong>alisation of the <strong>tender</strong>.<br />
5.10 Any <strong>tender</strong> not accompanied by Earnest Money <strong>in</strong> one of the approved forms will be<br />
summarily rejected.<br />
6. SUBMISSION OF OFFERS:<br />
6.1 All offers <strong>in</strong> the prescribed forms should be submitted before the time and date fixed for the<br />
receipt of the offers. Offers received after the stipulated time and date will be dealt with as<br />
per rules <strong>in</strong> vogue <strong>in</strong> the Railways.<br />
6.2 In case the date of open<strong>in</strong>g happens to be a holiday or Band, the <strong>tender</strong> will be received and<br />
opened at the same time on the next work<strong>in</strong>g day.<br />
6.3 All offers shall be either type written or written neatly <strong>in</strong> <strong>in</strong>delible <strong>in</strong>k <strong>in</strong> English. Each<br />
page of the offer must be numbered consecutively. A reference to total number of pages<br />
compris<strong>in</strong>g the offer must be made at the top right hand corner of the top page. All the<br />
support<strong>in</strong>g <strong>document</strong>s should be submitted either <strong>in</strong> orig<strong>in</strong>al or duly attested by a gazetted<br />
officer or notary public unless stated otherwise <strong>in</strong> these <strong>document</strong>s. The orig<strong>in</strong>al <strong>document</strong>s<br />
shall be produced for verification when called for.<br />
6.4 All copies of the <strong>tender</strong> paper shall be signed <strong>in</strong> <strong>in</strong>k by the <strong>tender</strong>er on each page <strong>in</strong>clud<strong>in</strong>g<br />
clos<strong>in</strong>g page, <strong>in</strong> token of his hav<strong>in</strong>g studied the Tender papers carefully.<br />
6.5 RATES IN FIGURES & WORDS: - All prices and other <strong>in</strong>formation like discounts etc.<br />
hav<strong>in</strong>g a bear<strong>in</strong>g on the price shall be written both <strong>in</strong> figures and <strong>in</strong> words <strong>in</strong> the prescribed<br />
offer form. In case of difference <strong>in</strong> words and figures the amount written <strong>in</strong> words will be<br />
taken <strong>in</strong>to consideration.<br />
6.6 ATTESTATION OF ALTERATION: - No scribbl<strong>in</strong>g is permissible <strong>in</strong> the <strong>tender</strong><br />
<strong>document</strong>s. Tender conta<strong>in</strong><strong>in</strong>g erasures and alterations <strong>in</strong> the <strong>tender</strong> <strong>document</strong>s are liable to<br />
be rejected. Any correction made by the <strong>tender</strong>er/<strong>tender</strong>ers <strong>in</strong> his/their entries must be<br />
attested by him/them.<br />
6.7 The <strong>tender</strong>er shall submit his <strong>tender</strong> <strong>in</strong> two copies <strong>in</strong> sealed cover. Each copy of the <strong>tender</strong><br />
shall be complete <strong>in</strong> all respects. The two copies should be marked "Orig<strong>in</strong>al" and<br />
36
“Duplicate”. The orig<strong>in</strong>al <strong>tender</strong> paper purchased from this office shall be returned duly<br />
signed along with the orig<strong>in</strong>al offer.<br />
6.8 The envelope should bear the <strong>tender</strong> number with it’s description and date of clos<strong>in</strong>g/open<strong>in</strong>g<br />
clearly written on it and addressed to the office of Dy.CSTE/MW&Tele, IRPMU, A-Block,<br />
GM NCR Office Complex, Subedarganj, Allahabad- 211033.Tele cum Fax- +(91)532-<br />
2230411<br />
The bid shall consist of the follow<strong>in</strong>g:-<br />
i) Offer letter complete. Form No.1<br />
ii)<br />
iii)<br />
Schedule of Supply and Execution offer percentage above & below the estimated price.<br />
Earnest money <strong>in</strong> prescribed form. (Para 5.0 of I.T.T.)<br />
iv) Clause-wise compliance to <strong>tender</strong> conditions & Statements of deviations.<br />
Form No. 5 (Para 4 of I.T.T.)<br />
v) A copy of partnership deed and affidavit for proprietorship if applicable. (Para 7 of I.T.T.)<br />
vi)<br />
vii)<br />
viii)<br />
ix)<br />
Consortium agreement must accompany with the bid if the <strong>tender</strong>er will<strong>in</strong>g to form<br />
consortia. (Para 17 of I.T.T.).<br />
Tenderer's credentials and will<strong>in</strong>gness of orig<strong>in</strong>al manufacturer as per Form No.13<br />
Qualify<strong>in</strong>g Criteria (General) (Para 18.1 of I.T.T.).<br />
Similar works executed. (Para 18.2 of I.T.T.)<br />
Works <strong>in</strong> hand (Para 18.2 of I.T.T.)<br />
x) Income Tax Clearance Certificate, Solvency certificate and audited balance sheet (Para 18.3<br />
of I.T.T.)<br />
xi)<br />
xii)<br />
Eng<strong>in</strong>eer<strong>in</strong>g Organisation. (Para 18.5 of I.T.T.)<br />
Construction Mach<strong>in</strong>ery. (Para 18.6 of I.T.T.)<br />
xiii) Details of recommended Spares with quantities (S.C.C. Para 13).<br />
xiv) Details of special tools & <strong>in</strong>stallation materials (S.C.C. Para 10).<br />
xv)<br />
xvi)<br />
xvii)<br />
System Performance Guarantee (Para 22 of I.T.T.).<br />
Tenderers scheme of work and Time Schedule (Para 12 of I.T.T.).<br />
Complete technical data and particulars of the equipment offered, as specified <strong>in</strong> the Tender<br />
37
papers together with descriptive literature, leaflets etc. Draw<strong>in</strong>gs, if any, complete with list<br />
(Para 18.4 of I.T.T.).<br />
xviii) Name of manufacturers, place of manufacture and the certificate for proven design and<br />
performance (Para 18.4 of I.T.T.)<br />
xix)<br />
xx)<br />
Technical proposal of the <strong>tender</strong>er <strong>in</strong> conformity with system design or alternative proposal<br />
of the <strong>tender</strong>er, if any.<br />
Any other <strong>in</strong>formation desired to be submitted by the <strong>tender</strong>er.<br />
7. CONSTITUTION OF FIRM & POWER OF ATTORNEY:<br />
7.1 Any <strong>in</strong>dividual(s) sign<strong>in</strong>g the <strong>tender</strong> or other <strong>document</strong>s connected therewith should specify<br />
whether he is sign<strong>in</strong>g: -<br />
(a)<br />
(b)<br />
As sole proprietor of the concern or as attorney of the sole proprietor;<br />
As a partner or partners of the firm;<br />
(c) As a Director, Manager or Secretary <strong>in</strong> the case of Limited Company duly authorised<br />
by a resolution passed by the Board of Directors or <strong>in</strong> pursuance of the authority conferred<br />
by Memorandum of Association.<br />
In the case of a firm not registered under the Indian Partnership Act, the names of all the<br />
exist<strong>in</strong>g partners and their full particulars should be furnished at the time of submitt<strong>in</strong>g the<br />
<strong>tender</strong> and all the partners with their full particulars or the attorney duly authorised by all of<br />
them should sign the <strong>tender</strong> and all other connected <strong>document</strong>s. The orig<strong>in</strong>al power of<br />
attorney or other <strong>document</strong>s empower<strong>in</strong>g the <strong>in</strong>dividual or <strong>in</strong>dividuals to sign should be<br />
furnished to the Purchaser for verification, if required.<br />
7.3 The Railway will not be bound by Power of Attorney granted by the <strong>tender</strong>er or by the<br />
changes <strong>in</strong> the composition of the firm made subsequent to the execution of the contract. It<br />
may, however, recognise such power of attorney and advice, the cost of which will be<br />
chargeable to the contractor. These charges have been fixed at Rs.100/- (Rs. One Hundred<br />
only) payable by the <strong>tender</strong>er at the time of submitt<strong>in</strong>g the Power of Attorney for Scrut<strong>in</strong>y<br />
and legal advice.<br />
7.4 In case where the Power of Attorney partnership deed has not been executed <strong>in</strong> English, the<br />
true and authenticated copies of the translation of the same by Advocate, authorised<br />
translators of Courts and Licensed Petition Writers should be supplied by the Contractor(s)<br />
while <strong>tender</strong><strong>in</strong>g for the work.<br />
7.5 The cancellation of any <strong>document</strong>s such as Power of Attorney, Partnership deed etc. should<br />
be forthwith communicated by the contractor to the Railway Adm<strong>in</strong>istration <strong>in</strong> writ<strong>in</strong>g<br />
fail<strong>in</strong>g which the Railway Adm<strong>in</strong>istration shall have neither responsibility nor liability for<br />
38
any act so taken on the strength of the said <strong>document</strong>s.<br />
8. UNIT PRICES:<br />
8.1 The Unit Prices should be quoted by the Contractor after tak<strong>in</strong>g all the relevant factors <strong>in</strong>to<br />
consideration and these should be Firm and all <strong>in</strong>clusive without any variation clauses. The<br />
prices shall be quoted <strong>in</strong> Indian rupees for the units under metric system. Reference may be<br />
made to Para-38 of Special Conditions of Contract. (In the present <strong>tender</strong> rates to be quoted<br />
only <strong>in</strong> terms of overall percentage above or below advertised cost)<br />
9. VALIDITY OF OFFER:<br />
9.1 The <strong>tender</strong>er shall keep the offer open for a m<strong>in</strong>imum period of 120 days from the date of<br />
open<strong>in</strong>g of the <strong>tender</strong>. With<strong>in</strong> that period, the <strong>tender</strong>er can not withdraw his offer subject to<br />
the period be<strong>in</strong>g extended further if required by mutual agreement from time to time. Any<br />
contravention of the above condition will make the <strong>tender</strong>er liable for forfeiture of his<br />
Earnest Money Deposit.<br />
10. RATES DURING NEGOTIATION:<br />
10.1 The <strong>tender</strong>er/s shall not <strong>in</strong>crease his/their quoted rates <strong>in</strong> case the Railway Adm<strong>in</strong>istration<br />
negotiate for reduction of rates, such a negotiation shall not amount to cancellation or<br />
withdrawal of the orig<strong>in</strong>al offer and the rates orig<strong>in</strong>ally quoted will be b<strong>in</strong>d<strong>in</strong>g on the<br />
<strong>tender</strong>er/s.<br />
11. INCOME TAX CLEARANCE CERTIFICATE:<br />
11.1 The Tenderers are required to enclose along with the <strong>tender</strong> a Photostat copy of the valid<br />
Income Tax clearance certificate duly attested by Notary Public. The Tenderer will however<br />
submit the orig<strong>in</strong>al Income Tax clearance certificate whenever asked for by the purchaser<br />
for verification.<br />
12. PERIOD OF COMPLETION & TIME PROGRESS GRAPH:<br />
12.1 The works/work are/is to be completed with<strong>in</strong> a period as mentioned <strong>in</strong> preamble from the<br />
date of issue of Letter of Acceptance of the <strong>tender</strong>.<br />
12.2 The Tenderer shall enclose with his offer the scheme of work and time schedule <strong>in</strong> the form<br />
of PERT chart <strong>in</strong>dicat<strong>in</strong>g all activities & show<strong>in</strong>g the period of time that he will take for the<br />
various items of work listed there<strong>in</strong>. The Tenderer shall <strong>in</strong>dicate <strong>in</strong> the form of notes to the<br />
schedule the assumptions and the basis adopted for the preparation of the time schedule.<br />
12.3 The Successful Tenderer shall, however, submit their f<strong>in</strong>al programme <strong>in</strong> consultation with<br />
Eng<strong>in</strong>eer of the project <strong>in</strong> terms of clause 6 of Special Condition of Contract.<br />
13. OPENING OF TENDER:<br />
39
13.1 The <strong>tender</strong> will be opened at the time & date of open<strong>in</strong>g of the <strong>tender</strong> given <strong>in</strong> the preamble<br />
<strong>in</strong> presence of such Tenderers/Representatives who choose to be present.<br />
13.2 If the offers are sent by post, should be sent only by registered post with<br />
acknowledgement duly addressed to The Chief Adm<strong>in</strong>istrative Officer, IRPMU, Shivaji<br />
Bridge (IRCOT complex) New Delhi 110001 or to office of Dy.CSTE/MW&Tele, IRPMU,<br />
A-Block, GM NCR Office Complex, Subedarganj, Allahabad- 211033.clearly <strong>in</strong>dicat<strong>in</strong>g the<br />
contents as given <strong>in</strong> Para 6.8.<br />
Offer sent by post must reach the office of The Chief Adm<strong>in</strong>istrative Officer, IRPMU, Shivaji<br />
Bridge (IRCOT complex) New Delhi 110001 or office of Dy.CSTE/MW&Tele, IRPMU, A-<br />
Block, GM NCR Office Complex, Subedarganj, Allahabad- 211033 before the clos<strong>in</strong>g time<br />
and date given <strong>in</strong> the preamble.<br />
14. NON-TRANSFERABILITY & NON-REFUNDABILITY: -<br />
The <strong>tender</strong> <strong>document</strong>s are not transferable. The cost of <strong>tender</strong> paper is not refundable.<br />
15. ERRORS OMISSIONS & DISCREPANCIES:<br />
The Contractor(s) shall not take any advantage of any mis<strong>in</strong>terpretation of the conditions<br />
due to typ<strong>in</strong>g or any other error and if <strong>in</strong> doubt, shall br<strong>in</strong>g it to the notice of the Eng<strong>in</strong>eer,<br />
without delay. In case of any contradiction only the pr<strong>in</strong>ted rules, and books should be<br />
followed and no claim for the mis<strong>in</strong>terpretation shall be enterta<strong>in</strong>ed.<br />
16. WRONG INFORMATION BY TENDERER:<br />
If the <strong>tender</strong>er/s deliberately gives/give wrong <strong>in</strong>formation <strong>in</strong> his/their <strong>tender</strong>, creates/create<br />
circumstances for the acceptance of his/their <strong>tender</strong>, the Railway reserve the right to reject<br />
such <strong>tender</strong> at any stage.<br />
17. CONSORTIUM BIDS:<br />
17.1 In view of nature of work covered <strong>in</strong> the Bid <strong>document</strong>s, it is anticipated that some of the<br />
<strong>in</strong>tend<strong>in</strong>g bidders will pool their resources and experience to form consortia. In their own<br />
<strong>in</strong>terest, the bidders who form such consortia are advised to <strong>in</strong>vestigate capabilities,<br />
availability of resources, experienced personnel, f<strong>in</strong>ancial soundness, past experience and<br />
concurrent engagements of constitut<strong>in</strong>g partners.<br />
17.2 Consortia of bidders, if any must clearly def<strong>in</strong>e role/scope of work of each partner/member.<br />
Further the legal agreement for a consortium must accompany the bid and should clearly<br />
def<strong>in</strong>e the leader of such a consortium who will be the prime contractor and will be<br />
responsible for timely completion of work as also dur<strong>in</strong>g execution of work, if awarded, coord<strong>in</strong>ate<br />
with Purchaser on behalf of the consortium, receive payments for the works<br />
executed and be liable for due performance of the contract <strong>in</strong> all respect. The <strong>tender</strong>er must<br />
clearly write whether the offer is Consortium Bid or not. Remarks like ‘Complied’, ‘Noted’<br />
will not suffice. In absence of clear submission, the offer will not be considered as<br />
Consortium Bid.<br />
40
17.3 Qualification <strong>document</strong>s, details etc., must however, be provided for each member firm<br />
complete <strong>in</strong> all respects strictly <strong>in</strong> requisite pro-forma.<br />
17.4 A consortium formed will not be subject to alteration with regard to change <strong>in</strong> constitut<strong>in</strong>g<br />
firms and/or reorientation of roles. Any changes if proposed by consortium to take<br />
advantage of certa<strong>in</strong> developments dur<strong>in</strong>g evaluation stage will render the bid liable to be<br />
rejected. As all details are required to be furnished along with the bids and should be<br />
critically exam<strong>in</strong>ed dur<strong>in</strong>g evaluation of bids, it is imperative that such details should have<br />
been thoroughly exam<strong>in</strong>ed as a safeguard aga<strong>in</strong>st a possible disqualification of bids on these<br />
grounds.<br />
17.5 All partners of the consortium shall be jo<strong>in</strong>tly and severally liable to the purchaser for the<br />
execution of the entire contract <strong>in</strong> accordance with its terms.<br />
18. QUALIFICATION CRITERIA:<br />
18.1 GENERAL:<br />
18.1.1 Qualification criteria under this para lays down m<strong>in</strong>imum acceptable qualifications <strong>in</strong><br />
various areas to ensure that qualified bidder has necessary experience, expertise, f<strong>in</strong>ancial<br />
and human resources to successfully complete the project. In case of a consortium bid, the<br />
qualification <strong>document</strong> details etc. must be provided for each member of consortium.<br />
18.1.2 If the <strong>tender</strong>er proposes to buy any equipment from other suppliers/sources, <strong>document</strong>s<br />
<strong>in</strong>dicat<strong>in</strong>g their will<strong>in</strong>gness to supply the equipment and provide technical support to the<br />
<strong>tender</strong>er that may be required dur<strong>in</strong>g <strong>in</strong>stallation, commission<strong>in</strong>g and warranty period and<br />
later on directly to the railways, shall be <strong>in</strong>cluded <strong>in</strong> the <strong>tender</strong>. Qualification <strong>document</strong>s and<br />
other details for such supplier shall be <strong>in</strong>cluded <strong>in</strong> the <strong>tender</strong>.<br />
18.1.3 The <strong>tender</strong>er should submit the details of experience <strong>in</strong> works and services <strong>in</strong> projects of<br />
similar nature br<strong>in</strong>g<strong>in</strong>g out clearly the expertise <strong>in</strong> execut<strong>in</strong>g the work as specified <strong>in</strong> the<br />
def<strong>in</strong>ition of similar nature of work.<br />
18.1.4 The <strong>tender</strong>er shall complete the pro-forma at Form No.13 and submit a certificate from the<br />
orig<strong>in</strong>al user for whom the project was undertaken certify<strong>in</strong>g the date of award of contract,<br />
date of completion, date of commission<strong>in</strong>g and the present work<strong>in</strong>g state of the system so<br />
established. The <strong>tender</strong>er shall provide these details for all the projects that he has executed<br />
which satisfy the m<strong>in</strong>imum requirements <strong>in</strong> each case.<br />
18.2 MINIMUM ELIGIBILITY:<br />
The <strong>tender</strong>er or the consortium should have m<strong>in</strong>imum eligibility criteria as given <strong>in</strong> the table<br />
below:<br />
1. Should have completed <strong>in</strong> the last three f<strong>in</strong>ancial years (i.e. current year and three previous<br />
f<strong>in</strong>ancial years).<br />
41
At least one similar s<strong>in</strong>gle work, for a m<strong>in</strong>imum value of 35% of advertised Tender value of<br />
work.<br />
2. Total contract amount received dur<strong>in</strong>g last three years, as per current ITCC/ Audited<br />
Balance Sheet.<br />
Should be a m<strong>in</strong>imum of 150% of Advertised Tender value of work.<br />
Mean<strong>in</strong>g of similar work: -<br />
“Work <strong>in</strong>volv<strong>in</strong>g lay<strong>in</strong>g and test<strong>in</strong>g of Signall<strong>in</strong>g / Telecom cables”<br />
Note:<br />
I. Similar nature of works physically completed with<strong>in</strong> the qualify<strong>in</strong>g period i.e. the last three<br />
f<strong>in</strong>ancial year and current f<strong>in</strong>ancial year (even though the work might have been commenced<br />
before the qualify<strong>in</strong>g period) should only be considered <strong>in</strong> evaluat<strong>in</strong>g the eligibility criteria.<br />
II. The total value of similar nature of works completed dur<strong>in</strong>g the qualify<strong>in</strong>g period, and not<br />
the payments received with<strong>in</strong> qualify<strong>in</strong>g period alone, should be considered.<br />
In case, f<strong>in</strong>al bill of similar nature has not been passed and f<strong>in</strong>al measurements have not<br />
recorded, the paid amount <strong>in</strong>clud<strong>in</strong>g statutory deductions is to be considered. If f<strong>in</strong>al<br />
measurements have been recorded and work has been completed with negative variation,<br />
then also the paid amount <strong>in</strong>clud<strong>in</strong>g statutory deduction is to be considered.<br />
However, if f<strong>in</strong>al measurement have been recorded and work has been completed with<br />
positive variation, but variation has not been sanctioned, orig<strong>in</strong>al agreement value OR last<br />
sanctioned agreement value whichever is lower should be considered for judg<strong>in</strong>g eligibility.<br />
III In case of composite works <strong>in</strong>volv<strong>in</strong>g comb<strong>in</strong>ation of different works, even separate<br />
completed works of required value should be considered while evaluat<strong>in</strong>g the eligibility<br />
criteria.<br />
18.3 FINANCIAL:<br />
18.3.1 The <strong>tender</strong>er should produce:<br />
i) Latest Income Tax clearance certificate.<br />
ii) Audited Balance Sheet and Income statement of just concluded year. Audited balance<br />
sheets of three years shall be submitted to access f<strong>in</strong>ancial soundness of <strong>tender</strong>er.<br />
18.3.2 The <strong>tender</strong>er shall furnish such <strong>document</strong>s as to establish the f<strong>in</strong>ancial soundness of his<br />
company as well as that of other companies if more than one company is <strong>in</strong>volved <strong>in</strong><br />
bidd<strong>in</strong>g for this <strong>tender</strong>. The latest balance sheet, audited or certified by a neutral agency<br />
shall be furnished.<br />
18.3.3 The bidder shall submit required <strong>in</strong>formation <strong>in</strong> a separate Annexure and also a certificate<br />
from the user for whom the project was executed about the correctness of the dates <strong>in</strong>volved<br />
and satisfactory performance of the equipment/system.<br />
18.4 TECHNOLOGY & EQUIPMENT:<br />
18.4.1 The <strong>tender</strong>er shall clearly identify the sources from which the equipment to be supplied<br />
under this <strong>tender</strong> will be obta<strong>in</strong>ed. Specific attention is drawn to Para16 of Special<br />
Conditions of Contract. The source shall be RDSO/RITES/TEC approved for all equipments<br />
42
<strong>in</strong>cluded as on date of open<strong>in</strong>g of <strong>tender</strong> except where mentioned there<strong>in</strong>.<br />
18.4.2 All equipment proposed be used shall be of proven design and performance. The equipment<br />
of same family shall have been successfully commissioned and rema<strong>in</strong>ed <strong>in</strong> service at least<br />
for a period of one year on the date of <strong>tender</strong> submission. However, the <strong>tender</strong>er shall supply<br />
latest version of the equipment under the standard. Certificate from the actual user of the<br />
equipment about satisfactory performance shall be enclosed with the <strong>tender</strong>. Any equipment<br />
proposed be manufactured with foreign collaborator shall be covered by the performance<br />
guarantee of the foreign collaborator.<br />
18.4.3 SOFTWARE:<br />
Software version of the equipment be<strong>in</strong>g supplied should be latest and must be <strong>in</strong>dicated.<br />
18.4.4 All the software upgrades and / or patches required for the ma<strong>in</strong>tenance of the system<br />
supplied will be implemented free of cost at each site for seven years by respective bidders.<br />
Acceptance Test<strong>in</strong>g of the system will be got done by him through authority designated by<br />
Railways for all functions of all systems after the implementation of the ma<strong>in</strong>tenance<br />
Software Upgrades / Patches <strong>in</strong> each system.<br />
18.5 ENGINEERING ORGANISATION:<br />
18.5.1 The <strong>tender</strong>er shall make an assessment of the requirement of personnel for execution of this<br />
project and shall give details as to how he proposes to mobilise all technical manpower<br />
required for the project. Details of the qualification and experience of the personnel<br />
identified for project execution shall be <strong>in</strong>cluded <strong>in</strong> the <strong>tender</strong>.<br />
18.5.2 The successful <strong>tender</strong>er shall appo<strong>in</strong>t a Project Manager who would have adequate<br />
experience <strong>in</strong> project management of similar nature, unless the railway so desire, the<br />
Project Manager should preferably be reta<strong>in</strong>ed till all the obligations under the contract<br />
have been fulfilled.<br />
18.5.3 The <strong>tender</strong>ers shall have at least one graduate Eng<strong>in</strong>eer and two experienced supervisors<br />
(Diploma Holders) hav<strong>in</strong>g 5/6 years experience <strong>in</strong> the relevant field, supported by other<br />
skilled & non-skilled staff as required for each team.<br />
18.5.4 Tenderer shall advise the number of Eng<strong>in</strong>eers, Supervisors and Cable Jo<strong>in</strong>ters/Artisans<br />
employed by him or go<strong>in</strong>g to be employed or hired by him with their names, qualifications<br />
bio-data and experience <strong>in</strong> this particular trade under consideration along with the Tender<br />
positively.<br />
18.6 CONSTRUCTION MACHINERY:<br />
The firm should have m<strong>in</strong>imum construction mach<strong>in</strong>ery, Tools and plants, test & measur<strong>in</strong>g<br />
<strong>in</strong>struments, Vehicles etc. Details of which will be furnished by them along with the bid.<br />
No tools and plants, scaffold<strong>in</strong>g materials for shutter<strong>in</strong>g, enter<strong>in</strong>g, shor<strong>in</strong>g etc. shall be<br />
supplied by the Railway and contractor will have to make his own arrangement for<br />
43
execution of the work.<br />
19 DETERMINATION OF RESPONSIVENESS –<br />
19.1 Purchaser will determ<strong>in</strong>e whether each bid is substantively responsive to the equipment of<br />
the bidd<strong>in</strong>g <strong>document</strong>s.<br />
19.2 For the purpose of this Clause, a substantively responsive bid is one, which conforms to all<br />
the terms, conditions and specifications of the bidd<strong>in</strong>g <strong>document</strong>s without material deviation<br />
or reservation. A material deviation or reservation is one, which affects <strong>in</strong> substantial way<br />
the scope, quality or performance of the works, or which limits <strong>in</strong> any substantial way,<br />
<strong>in</strong>consistent with the bidd<strong>in</strong>g <strong>document</strong>s, the Purchaser’s right or the bidder’s obligations<br />
under the Contract and the rectification of which deviation or reservation would affect<br />
unfairly the competitive position of other bidders present<strong>in</strong>g substantively responsive bids.<br />
20. CORRECTION OF ERRORS –<br />
Bids determ<strong>in</strong>ed to be substantively responsive will be checked by the Purchaser for any<br />
arithmetic errors <strong>in</strong> computation and summation. The Purchaser will correct errors as<br />
follows: -<br />
a) Where there is a discrepancy between amounts <strong>in</strong> figures and <strong>in</strong> words, the amount <strong>in</strong> words<br />
will <strong>gov</strong>ern; and<br />
b) Where there is a discrepancy between the unit rate and the total amount derived from the<br />
multiplication of the unit rate and the quantity, the unit rate as quoted will <strong>gov</strong>ern, unless <strong>in</strong><br />
the op<strong>in</strong>ion of the Purchaser there is an obviously gross misplacement of the decimal po<strong>in</strong>t<br />
<strong>in</strong> the unit rate, <strong>in</strong> which event the total amount as quoted will <strong>gov</strong>ern and the unit rate will<br />
be corrected.<br />
20.2 The amount stated <strong>in</strong> the Form of Bid will be adjusted by the Purchaser <strong>in</strong> accordance with<br />
the above procedure for the correction of errors and with the concurrence of the bidder, shall<br />
be considered as b<strong>in</strong>d<strong>in</strong>g upon the bidder. If the bidder does not accept the corrected amount<br />
of bid, his bid will be rejected and the bid security will be forfeited.<br />
21. CONVERSION TO SINGLE CURRENCY i.e. RUPEES: -<br />
Should there be any necessity of conversion to a s<strong>in</strong>gle currency i.e. Indian Rupees for the<br />
purpose of evaluation and comparison of offers, the Purchaser will convert the foreign<br />
currency content of each <strong>tender</strong> received <strong>in</strong>to Rupees at the sell<strong>in</strong>g exchange rate for each<br />
currency established by the Reserve Bank of India or any other Commercial Bank <strong>in</strong> the<br />
Purchaser's country, for similar transactions on the earlier of the follow<strong>in</strong>g date, namely, on<br />
the day twenty eight days before the latest date of <strong>tender</strong> open<strong>in</strong>g.<br />
22. SYSTEM PERFORMANCE GUARANTEE:<br />
22.1 S<strong>in</strong>ce the design of the system to achieve the end objective shall be checked and confirmed<br />
by the contractor and the supply of the materials will be accord<strong>in</strong>g to this system design, the<br />
44
<strong>tender</strong>er shall give unqualified and unconditional guarantee that when the equipment<br />
supplied by him is <strong>in</strong>stalled and commissioned at site, it shall achieve the desired objective<br />
and that <strong>in</strong> the event of performance of the system when <strong>in</strong>stalled not comply<strong>in</strong>g with the<br />
end objective or with the specifications, he shall provide further <strong>in</strong>puts to enable the<br />
Railways to realise the end objectives with full compliance of the specifications conta<strong>in</strong>ed<br />
<strong>in</strong> these <strong>document</strong>s. No additional payment will be made to the contractor for supply of<br />
any additional goods and service required <strong>in</strong> this regard.<br />
22.2 This certificate <strong>in</strong> the pro-forma given <strong>in</strong> Form No.7, shall accompany the offer. Absence of<br />
this certificate which will form part of the agreement shall disqualify the <strong>tender</strong>er<br />
automatically.<br />
23. AUTHORITY FOR ACCEPTANCE:<br />
The authority for the acceptance of the <strong>tender</strong> will rest with the Purchaser. The purchaser<br />
shall not be bound to accept the lowest or any <strong>tender</strong> or to assign any reason for nonacceptance<br />
or rejection of a <strong>tender</strong>. The purchaser reserves the right to accept any <strong>tender</strong> <strong>in</strong><br />
respect of the whole or any portion of the work specified <strong>in</strong> the <strong>tender</strong> paper or to subdivide<br />
the work among different Tenderers or to reduce the work or to accept any <strong>tender</strong><br />
for less than the <strong>tender</strong>ed quantities without assign<strong>in</strong>g any reason whatsoever.<br />
24. PURCHASE PREFERENCE:<br />
10% purchase preference of lowest valid bid price, other th<strong>in</strong>gs be<strong>in</strong>g equal for product &<br />
services will be admissible for Central Public Sector Under tak<strong>in</strong>g <strong>in</strong> this <strong>tender</strong> subject to<br />
satisfaction of all other Terms & Conditions.<br />
25. AGREEMENT:<br />
The successful <strong>tender</strong>er/s shall be required to execute an agreement with the President of<br />
India act<strong>in</strong>g through the Dy.Chief Signal & Telecom Eng<strong>in</strong>eer/MW & Tele/IRPMU/Ganga<br />
complex 'A' Block, GM Office. N.C.Rly. Subedarganj, Allahabad- 211033. for carry<strong>in</strong>g out<br />
the work accord<strong>in</strong>g to the <strong>tender</strong> <strong>document</strong>s as <strong>in</strong>dicated <strong>in</strong> para 2 of Special Conditions of<br />
Contract.<br />
26. TENDERER'S ADDRESS:<br />
Tenderer shall state <strong>in</strong> the <strong>tender</strong> his postal address fully and clearly. Any communication<br />
sent to the <strong>tender</strong>ers by post at his said address, shall be deemed to have reached the <strong>tender</strong>er<br />
duly & timely, not withstand<strong>in</strong>g the fact that the communication could not reach the <strong>tender</strong>er<br />
at all or <strong>in</strong> time for whatever reason. Important <strong>document</strong>s shall be sent by Registered post.<br />
27. FOREIGN EXCHANGE:<br />
No foreign exchange and/or import license will be released /provided to the contractor <strong>in</strong><br />
connection with this contract.<br />
*********<br />
45
Section – II<br />
Chapter – 2<br />
Special Conditions of Contract<br />
46
INDEX<br />
1. TENDER DOCUMENTS<br />
2. AGREEMENT<br />
3. CONTRACT PERFORMANCE GUARANTEE and SECURITY DEPOSIT<br />
4. CONTRACTOR'S OFFICE & STORES DEPOT<br />
5. USE OF RAILWAY LAND<br />
6. PROGRAMME OF WORK<br />
7. COMPETENT SUPERVISORS<br />
8. SPECIFIED RAILWAY STORES<br />
9. OTHER RAILWAY STORES<br />
10. TESTING & MEASURING INSTRUMENTS, SPECIAL TOOLS AND<br />
INSTALLATION MATERIAL<br />
11. STORES TO BE SUPPLIED BY CONTRACTOR<br />
12. SUPPLY OF TECHNICAL LITERATURES, DOCUMENTATION,<br />
DRAWINGS & COMPLETION PLANS ETC.<br />
13. QUALITY ASSURANCE:<br />
14. EQUIPMENT EVALUATION AND APPROVAL<br />
15. INSPECTION OF MATERIALS<br />
16. INSPECTION OF WORKS<br />
17. QUANTUM OF WORK AND VARIATION IN QUANTITIES<br />
18 RIGHT OF RAILWAY TO KEEP BACK FROM THE CONTRACT ANY PORTION OF<br />
WORK<br />
19 SUBLETTING AND ASSIGNMENT<br />
20 EXECUTION OF WORK<br />
47
21 PROGRESS REPORTING<br />
22 MAINTENANCE OF WORKS<br />
23 WORK CARRIED OUT BY THE RAILWAYIN PRESENCE OF SEVERAL CONTRACTORS<br />
24 CLEARANCE OF SITE<br />
26. PROVISIONAL ACCEPTANCE<br />
27. PLACING IN SERVICE & MAINTENANCE SUPERVISION<br />
28 FINAL ACCEPTANCE<br />
29. WARRANTY<br />
30. SAFETY MEASURES<br />
31 TRAINING<br />
32 INFRINGEMENT OF PATENTS<br />
33 LICENSE AS PER GOVT. OF INDIA CONTRACT LABOUR ACT<br />
34 DEFAULT & DELAYS<br />
35 LOSS SUSTAINED DUE TO DEFAULT AND DELAY<br />
36 PENALTY FOR DELAY IN COMPLETION<br />
37 EXTENSION OF TIME<br />
38 CONTRATOR'S LIABILITIES FOR COSTS AND DAMAGES<br />
39 UNIT PRICES<br />
40 MEASUREMENT OF WORKS:<br />
41 TERMS OF PAYMENT<br />
42 FINAL SETTLEMENT<br />
43 CERTIFICATE FOR MODVAT BENEFITS ON BILLS<br />
44. DEDUCTION FROM ON ACCOUNT PAYMENT BILLS<br />
45. TAXES<br />
48
46 INSURANCE<br />
47 FORCE MAJEURE CLAUSE:<br />
48 DETERMINATION OF CONTRACT<br />
49. SETTLEMENT OF DISPUTE AND ARBITRATION<br />
50. DEMAND FOR ARBITRATION:<br />
*****<br />
49
1. TENDER DOCUMENTS:<br />
SPECIAL CONDITIONS OF CONTRACT<br />
1.1 The goods and services required, bidd<strong>in</strong>g procedure and contract terms are prescribed <strong>in</strong> the<br />
<strong>tender</strong> <strong>document</strong>s. Bid <strong>document</strong>s can be obta<strong>in</strong>ed from the office of the Chief<br />
Adm<strong>in</strong>istrative Officer /IRPMU, (IRCOT complex) Shivaji Bridge, New Delhi-110001, or<br />
office of Dy.CSTE/MW&Tele, IRPMU, A-Block, GM NCR Office complex, Subedarganj,<br />
Allahabad-211033 after deposit<strong>in</strong>g Rs 10,000/- (Rupees Ten Thousand only) <strong>in</strong> the form of<br />
bank draft made <strong>in</strong> favour of FA & CAO, IRPMU, Shivaji Bridge, New Delhi-110001 on<br />
any work<strong>in</strong>g day from 10.00 hrs. to 17.00 hrs. from 10/01/2013 to 31/01/2013. The<br />
attention of <strong>tender</strong>er is <strong>in</strong>vited to the follow<strong>in</strong>g <strong>document</strong>s:<br />
Section-I :<br />
Tender Notice, Preamble along with Schedule of Works.<br />
Section-II : I) Instructions to Tenderers and conditions of <strong>tender</strong><strong>in</strong>g.<br />
II) Special Conditions of Contract.<br />
III) Tender Forms and Annexure etc.<br />
Section-III :<br />
Technical Supplement along with Technical Specifications, sources of<br />
specifications & draw<strong>in</strong>gs etc. for the scope of the work <strong>in</strong>cluded <strong>in</strong> this <strong>tender</strong>.<br />
Misc I) General Conditions of Contract (G.C.C.) as amended by advance correction<br />
slips issued up to date.<br />
II) IRS conditions of contract for the stores department with up to date<br />
modification (CCSS).<br />
General Conditions of Contract (G.C.C.) as amended by advance correction slips issued up<br />
to-date and IRS conditions of contract for the stores department with up to date<br />
modification (CCSS) can be obta<strong>in</strong>ed, if need be, from the office of the<br />
Dy.CSTE/MW&Tele, IRPMU, Allahabad or CAO/IRPMU New Delhi after pay<strong>in</strong>g the cost<br />
prescribed for it <strong>in</strong> the form of Bank Draft <strong>in</strong> favour of FA&CAO/IRPMU, Shivaji Bridge,<br />
New Delhi.<br />
1.2 If the Tender submitted by a <strong>tender</strong>er is accepted and the contract awarded to the Tenderer,<br />
the various works com<strong>in</strong>g under purview of the contract shall be <strong>gov</strong>erned by <strong>tender</strong><br />
<strong>document</strong>s mentioned above. Where there is any conflict between the <strong>in</strong>structions to<br />
<strong>tender</strong>ers and conditions of <strong>tender</strong><strong>in</strong>g and special conditions of contract, Tender forms,<br />
annexures etc. on one hand and General Conditions of Contract on the other, the<br />
former shall prevail.<br />
50
1.3 Any Special conditions stated by the Tenderer <strong>in</strong> the cover<strong>in</strong>g letter submitted along<br />
with the <strong>tender</strong> shall be deemed to be a part of the Contract to such extent only, as have<br />
been explicitly accepted by the Railway.<br />
1.4 The expression General conditions of contract (GCC), wherever occurr<strong>in</strong>g <strong>in</strong> these papers<br />
shall be deemed to mean the General conditions of contract of North Central Railway as<br />
amended by advance correction slips issued up-to-date.<br />
2. AGREEMENT:<br />
The successful Tenderer shall with<strong>in</strong> 21 days after hav<strong>in</strong>g been called upon by notice to<br />
do so be bound to execute an agreement based on accepted rates and conditions, <strong>in</strong> such<br />
form as the Railways may prescribe, and lodge the same with the Railway together with<br />
the conditions of contract, specifications and Schedule of prices referred to there<strong>in</strong> duly<br />
completed. The form for agreement is <strong>in</strong>cluded <strong>in</strong> Section II, Chapter-III, (Form No.3).<br />
3. SECURITY DEPOSIT & CONTRACT PERFORMANCE GUARANTEE<br />
3.1 SECURITY DEPOSIT:<br />
(i) Security deposit shall be 5% of the contract value.<br />
(ii) The rate of recovery shall be @10% of the bill amount till the full security deposit is<br />
recovered.<br />
(iii) EM deposited with <strong>tender</strong> form shall be reta<strong>in</strong>ed as Security deposit. Balance security<br />
deposit shall be recovered from runn<strong>in</strong>g bills of the contract and no other mode of collect<strong>in</strong>g<br />
SD as <strong>in</strong> the form of <strong>in</strong>struments like BG, FD etc shall be accepted towards Security<br />
Deposit.<br />
(iv) No <strong>in</strong>terest will be payable upon the Security Deposit or amounts payable to the contractor<br />
under this contract.<br />
Security Deposit will be returned to the contractor after physical completion of work,<br />
ma<strong>in</strong>tenance period and warranty if any as certified by competent authority and settlement<br />
of all dues and disputes. The competent shall normally be the authority, who is competent to<br />
sign the contract. If this competent authority is of the rank lower than the JA grade, then a<br />
JA grade officer (concerned with the work) should issue the certificate. The certificate <strong>in</strong>ter<br />
alia should mention that the work has been completed <strong>in</strong> all respects & that all the<br />
contractual obligations have been fulfilled by the contractors and that there is no due from<br />
the contractor to Railways aga<strong>in</strong>st the contract concerned. Before releas<strong>in</strong>g the Security<br />
Deposit, contractor concerned should submit an unconditional & unequivocal no claim<br />
certificate.<br />
3.2 PERFORMANCE GURARANTEE<br />
The procedure for obta<strong>in</strong><strong>in</strong>g Performance Guarantee Shall be as per 16(4) of GCC which is<br />
outl<strong>in</strong>ed below:-<br />
(a) The successful bidder shall have to submit a Performance Guarantee (PG) with<strong>in</strong> 30<br />
(Thirty) days from the date of issue of letter of Acceptance (LOA). Extension of time<br />
for submission of PG beyond 30 (thirty) days and up to 60 days from the date of issue<br />
of LOA may be given by the Authority who is competent to sign the contract agreement.<br />
51
However, a panel <strong>in</strong>terest of 15% per annum shall be charged for the delay beyond 30<br />
(thirty) days, i.e. from 31 st day after the date of issue of LOA. In case the contractor fails to<br />
submit the requisite PG even after 60 days from the date of issue of LOA, the contract<br />
shall be term<strong>in</strong>ated duly forfeit<strong>in</strong>g EMD and other dues, if any payable aga<strong>in</strong>st that<br />
contract. The failed contractor shall be debarred from participat<strong>in</strong>g <strong>in</strong> re-<strong>tender</strong> for that<br />
work.<br />
(b) The successful bidder shall submit a Performance Guarantee (PG) <strong>in</strong> the form of an<br />
irrevocable bank guarantee amount<strong>in</strong>g to 5% of the contract value <strong>in</strong> any of the<br />
follow<strong>in</strong>g forms:-<br />
i. A deposit of Cash.<br />
ii. Irrevocable Bank Guarantee.<br />
iii. Government Securities <strong>in</strong>clud<strong>in</strong>g state Loan Bonds at 5 percent below the<br />
market value.<br />
iv. Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds, These<br />
forms of Performance Guarantee could be either of the State Bank of India or of<br />
any of the Nationalized Banks;<br />
v. Guarantee Bonds executed or Deposits Receipts <strong>tender</strong>ed by all scheduled<br />
Banks.<br />
vi. A deposit <strong>in</strong> the Post Office sav<strong>in</strong>g Bank.<br />
vii. A Deposit <strong>in</strong> the National Sav<strong>in</strong>g Certificates;<br />
viii. Twelve years National Defense certificates;<br />
ix. Ten years Defense deposits;<br />
x. National Defense Bonds.<br />
xi. Unit Trust certificates at 5 percent below market value or at the face value<br />
whichever is less.<br />
NOTE:-Also FDR <strong>in</strong> favour of FA&CAO/IRPMU/New Delhi, (free form any<br />
encumbrance) may be accepted.<br />
© The Performance Guarantee shall be submitted by the successful bidder after the letter<br />
of acceptance (LOA) has been issued, but before sign<strong>in</strong>g of the agreement. The PG<br />
shall be <strong>in</strong>itially valid up to the stipulated date of completion plus 60days beyond that.<br />
In case, the time for completion of work gets extended, the contractor shall get the<br />
validity of Performance guarantee extended to cover such extended time for completion of<br />
work plus 60 days.<br />
(d) The value of PG to be submitted by the contractor will not change for variation upto<br />
25% (either <strong>in</strong>crease or decrease ). In case dur<strong>in</strong>g the course or execution, value of the<br />
contract <strong>in</strong>creases by more than 25% of the orig<strong>in</strong>al contract value, an additional<br />
performance Guarantee amount<strong>in</strong>g to 5% (Five percent) for the excess value<br />
over the orig<strong>in</strong>al contract value shall be deposited by the contractor.<br />
52
(e) The Performance Guarantee (PG) shall be released after the physical completion of the<br />
work based on the ‘Completion Certificate’ issued by the competent authority<br />
stat<strong>in</strong>g that the contractor has completed the work <strong>in</strong> all respects satisfactorily. The<br />
security deposit, however, shall be released only after the expiry of the<br />
ma<strong>in</strong>tenance period and after pass<strong>in</strong>g the f<strong>in</strong>al bill based on ‘No Claim<br />
Certificate’ from the contractor.<br />
(f) Wherever the contracts are resc<strong>in</strong>ded, the security deposit should be forfeited and the<br />
Performance Guarantee shall be encashed. The balance work shall be got done<br />
<strong>in</strong>dependently without risk and cost of the failed contractor. The failed contractor shall<br />
be debarred from participat<strong>in</strong>g <strong>in</strong> the <strong>tender</strong> for execut<strong>in</strong>g the balance work. If the<br />
failed contractor is a JV or a partnership firm, then every member/partner of such a<br />
firm shall be debarred from participat<strong>in</strong>g <strong>in</strong> the <strong>tender</strong> for the balance work either <strong>in</strong><br />
his/her <strong>in</strong>dividual capacity or as a partner of any other J.V./partnership firm,<br />
(g) The Eng<strong>in</strong>eer shall not make a claim under the Performance Guarantee except for<br />
amounts to which the President of India is entitled under the contract (not withstand<strong>in</strong>g<br />
and/or without prejudice to any other provisions <strong>in</strong> the contract agreement) <strong>in</strong> the event<br />
of:<br />
i) Failure by the contractor to extend the validity of the Performance Guarantee as<br />
described here<strong>in</strong> above. In which event the Eng<strong>in</strong>eer may claim the full amount of<br />
the Performance Guarantee.<br />
ii) Failure by the contractor to pay President of India any amount due, either as agreed<br />
by the contractor or determ<strong>in</strong>ed under any of the Clauses/Conditions of the agreement,<br />
with<strong>in</strong> 30 days of the service of the notice to this effect by Eng<strong>in</strong>eer.<br />
iii) The contract be<strong>in</strong>g determ<strong>in</strong>ed or resc<strong>in</strong>ded under provision of the GCC the<br />
Performance Guarantee shall be forfeited <strong>in</strong> full and shall be absolutely at the deposit<br />
of the President of India.<br />
4. CONTRACTOR'S OFFICE & STORES DEPOT:<br />
The Contractor shall, with<strong>in</strong> a month of issue of letter of acceptance of <strong>tender</strong>, establish an<br />
office and store depot at a convenient place for receiv<strong>in</strong>g and stor<strong>in</strong>g equipments and<br />
materials and progress<strong>in</strong>g field work expeditiously <strong>in</strong> consultation and with the approval of<br />
the purchaser. He shall <strong>in</strong>timate the purchaser and address thereof to which all<br />
correspondence should be sent. Any communication sent to the contractor by post at his<br />
said address shall be deemed to have reached the contractor duly and <strong>in</strong> time. Important<br />
<strong>document</strong>s shall be sent by Registered post.<br />
5. USE OF RAILWAY LAND:<br />
Use of Railway land required by the Contractor for constructions of temporary offices,<br />
quarter(s), hutments etc. for the staff and for stor<strong>in</strong>g materials etc., will be permitted to<br />
him/them free by Railway, if available. The location of these offices, hutments, stores etc.<br />
will be subject to the approval of the Eng<strong>in</strong>eer or his representative. The land will be<br />
restored to Railways by the Contractor(s) <strong>in</strong> the same condition as when taken over or <strong>in</strong><br />
vacant condition as desired by the Eng<strong>in</strong>eer, after completion of the work or at any earlier<br />
day, as specified by the Eng<strong>in</strong>eer. The failure to do so will make the Contractor(s) liable to<br />
pay the cost <strong>in</strong>curred by the Railway for gett<strong>in</strong>g possession of land.<br />
53
6. PROGRAMME OF WORK:<br />
6.1 The Contractor shall have necessary resources to execute the work so that the entire work<br />
is completed with<strong>in</strong> a period as mentioned <strong>in</strong> the preamble from the date of issue of<br />
Letter of Acceptance of the <strong>tender</strong>. He shall also have necessary resources to take up the<br />
work of <strong>in</strong>stallation commission<strong>in</strong>g etc. simultaneously at least two <strong>in</strong>dependent places.<br />
6.2 With<strong>in</strong> a period of 30 days beg<strong>in</strong>n<strong>in</strong>g from the date of issue of Letter of Acceptance of<br />
Tender, the Contractor shall submit the detailed time Schedule for the execution of work<br />
based on the conditions <strong>in</strong> consultation with the Railway to the authority mentioned <strong>in</strong> the<br />
Preamble and approved by the latter <strong>in</strong> writ<strong>in</strong>g before commencement of the work.<br />
6.3 The Contractor shall be held responsible for the execution of the work accord<strong>in</strong>g to the<br />
Programme given above for the execution of the work <strong>in</strong> full compliance of the approved<br />
cable route plans and also the various clauses of the technical supplement, Technical<br />
specifications, <strong>in</strong>structions and draw<strong>in</strong>gs available separately. Failure to comply with any of<br />
these will be dealt with as per provision laid down <strong>in</strong> General Conditions of Contract.<br />
6.4 The Contractor on his part will have to employ supervisors, technicians and labour <strong>in</strong> full<br />
strength commensurate with work<strong>in</strong>g area available. He will also arrange match<strong>in</strong>g materials<br />
and equipment to complete the job most expeditiously so as to ensure that the work is<br />
completed <strong>in</strong> phases with<strong>in</strong> the stipulated period.<br />
6.5 Inspection Register shall be ma<strong>in</strong>ta<strong>in</strong>ed at the site of work by the Railway where<strong>in</strong><br />
<strong>in</strong>structions regard<strong>in</strong>g the work<strong>in</strong>g etc. shall be recorded by the Eng<strong>in</strong>eer or his<br />
executive subord<strong>in</strong>ates. It is expected of the Contractor or his representative at the site<br />
to note such <strong>in</strong>structions whenever asked upon to do so and take action accord<strong>in</strong>gly.<br />
6.6 No facility whatsoever, e.g. provisions of approach road and provision of temporary level<br />
cross<strong>in</strong>g etc. will be provided by Railway for cart<strong>in</strong>g materials. Approach roads with<strong>in</strong> the<br />
Railway limits can be used for cart<strong>in</strong>g materials.<br />
6.7 The contractor will programme his work <strong>in</strong> such a manner so as not to <strong>in</strong>terfere <strong>in</strong> the<br />
work<strong>in</strong>g and movement of tra<strong>in</strong>s. No extra payment shall be allowed on this account and for<br />
tak<strong>in</strong>g any precautions or wastage of contractor's labour, time etc. due to tra<strong>in</strong> work<strong>in</strong>g.<br />
7. COMPETENT SUPERVISORS:<br />
7.1 The Contractor shall place and keep competent Representatives /Supervisors/ Eng<strong>in</strong>eers, as<br />
his representative on the works who will be authorized to receive and acknowledge materials<br />
issued by the Railway and take all orders issued by the Railway. The said representatives<br />
shall be present at site dur<strong>in</strong>g work<strong>in</strong>g hours and any written orders or <strong>in</strong>structions which the<br />
purchaser's Eng<strong>in</strong>eer may give to the said representatives of the contractor shall be deemed<br />
to have been duly given or communicated to the contractor.<br />
7.2 The contractor or his representative will accompany the Purchaser's Eng<strong>in</strong>eer or Eng<strong>in</strong>eer on<br />
<strong>in</strong>spection or proceed to their offices whenever called upon to do so.<br />
54
7.3 For Signal<strong>in</strong>g works, a supervisor employed by the Contractor shall be an experienced<br />
Eng<strong>in</strong>eer / Diploma Eng<strong>in</strong>eer with m<strong>in</strong>imum 5 to 6 years experience <strong>in</strong> handl<strong>in</strong>g<br />
Railway Signal<strong>in</strong>g projects. This shall <strong>in</strong>clude experience on <strong>in</strong>stallation of EI/AFTC/<br />
MSDAC.<br />
7.4 For Telecommunication works, a supervisor employed by the Contractor shall be an<br />
experienced Eng<strong>in</strong>eer / Diploma Eng<strong>in</strong>eer with telecommunication background with<br />
m<strong>in</strong>imum 5 to 6 years experience <strong>in</strong> handl<strong>in</strong>g Railway projects. This shall <strong>in</strong>clude about<br />
two years experience <strong>in</strong> supervision of works for <strong>in</strong>stallation of OFC Cable &<br />
Equipment for Railways/BSNL projects.<br />
8. SPECIFIED RAILWAY STORES:<br />
8.1 All materials to be supplied by Railway are <strong>in</strong>dicated <strong>in</strong> the preamble and shall be supplied<br />
by Railway free of cost at Railway Depot as mentioned <strong>in</strong> Preamble. The price <strong>in</strong> schedule<br />
of work shall be exclusive of the cost of these items.<br />
8.2 The contractor shall furnish a stand<strong>in</strong>g <strong>in</strong>demnity bond for the materials and equipments<br />
supplied to him by Railways <strong>in</strong> form No.6. (Chapter III, Section II).<br />
8.3 The quantity required would be determ<strong>in</strong>ed by the Railway accord<strong>in</strong>g to the quantum of<br />
work to be done. The Contractor shall be responsible for check<strong>in</strong>g before tak<strong>in</strong>g<br />
delivery that all the materials given to him are <strong>in</strong> good condition. The receipt of<br />
materials shall be acknowledged by the Contractor or his representative, mention<strong>in</strong>g<br />
details of materials and their quantities on a prescribed pro-forma <strong>in</strong> Form No.10 enclosed.<br />
The left out/unused materials if any shall be returned to Railway Depot (as mentioned <strong>in</strong><br />
Rate Schedule) by the Contractor for which no extra charges shall be paid by the Railway.<br />
8.4 The Contractor shall transport material supplied by Railways to the site of work as required<br />
and no cart<strong>in</strong>g charges shall be payable by Railways.<br />
8.5 RECONCILIATION OF MATERIALS SUPPLIED BY RAILWAYS:<br />
All the materials supplied by the Purchaser shall be correctly accounted for and the<br />
quantities reconciled on completion of the work by the contractor. On completion of the<br />
work all surplus materials supplied by the Purchaser together with the ones found<br />
defective or that have became defective or broken on account of defective materials and/or<br />
workmanship shall be returned to him by the contractor.<br />
If the contractor fails to return excess and unused materials supplied by the railway or if<br />
there are any shortages dur<strong>in</strong>g f<strong>in</strong>al reconciliation, their cost there of shall be recovered by<br />
the Purchaser from the Contractor at the books rate plus railway freight, handl<strong>in</strong>g, load<strong>in</strong>g,<br />
supervision and other <strong>in</strong>cidental charges at the rates fixed by the railway to this will be<br />
added an <strong>in</strong>crease of 100%.<br />
8.6 CONSIGNEE:<br />
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The contractor should consign, if need be, all the materials to 'self' to the nearest stations<br />
where materials can be booked for stack<strong>in</strong>g before erection. For such items, as admit part<br />
payment on receipt by the Railway, can be booked to store godown of Sr. Section<br />
Eng<strong>in</strong>eer/IRPMU, at Tundla or Kanpur Station where from the materials shall be handed<br />
over to the contractor for <strong>in</strong>stallation. However transportation charges to the site of work,<br />
taxes, octroi etc and all handl<strong>in</strong>g charges for each such items shall be borne by the<br />
contractor.<br />
9. OTHER RAILWAY STORES:<br />
9.1 If any material other than those specified <strong>in</strong> para 8 above is supplied by the Railways either<br />
at the Contractor's request or suo motto <strong>in</strong> order to prevent any possible delay <strong>in</strong> the<br />
execution of the works likely to occur due to the Contractor's <strong>in</strong>ability to make adequate<br />
arrangements for supply thereof or otherwise, recovery will be made from Contractor's<br />
bill at 1.5 times the cost of procurement which is <strong>in</strong>clusive of freight or rate given <strong>in</strong><br />
schedule whichever is higher. Freight between the Railway sources of supply and<br />
Railway Stores/depot shall be to the Contractor's account.<br />
9.2 If however, the material required by the Contractor is not available <strong>in</strong> Railways stock or the<br />
Railways decide not to supply the same, be that for whatever reasons, the Railway will<br />
not be bound to arrange for the supply at the cost quoted above or at any other cost nor<br />
will this fact be accepted as an excuse for delay <strong>in</strong> execution of works.<br />
10. TEST & MEASURING INSTRUMENTS, SPECIAL TOOLS AND<br />
INSTALLATION MATERIAL<br />
10.1 Special tools and <strong>in</strong>struments required for <strong>in</strong>stallation and ma<strong>in</strong>tenance of all the<br />
equipment shall be arranged by the <strong>tender</strong>er <strong>in</strong> adequate quantities. All <strong>in</strong>stallation<br />
material for complete commission<strong>in</strong>g of the system/sub-systems shall be provided by the<br />
<strong>tender</strong>er. Details of special tools, their quantities and unit prices shall be <strong>in</strong>dicated.<br />
10.2 All tests and measur<strong>in</strong>g <strong>in</strong>struments and other arrangements required for all the acceptance<br />
tests shall be provided by the contractor free of cost.<br />
11. STORES TO BE SUPPLIED BY CONTRACTOR:<br />
11.1 All materials required for the execution of the contract other than those specifically<br />
shown as be<strong>in</strong>g supplied by the Railways <strong>in</strong> this <strong>document</strong> shall be arranged and supplied<br />
by the contractor as detailed <strong>in</strong> the scope & schedule of work so as to realise the end<br />
objective. The materials supplied and used by the contractor shall be of best quality<br />
available.<br />
11.2. The approximate quantities of equipment and material to be supplied by contractor are<br />
<strong>in</strong>dicated <strong>in</strong> schedule of requirement (Section-I, Chapter-3). The supply of equipment and<br />
materials shall also <strong>in</strong>clude required <strong>in</strong>stallation and other materials and <strong>document</strong>s etc.,<br />
which may not be specifically mentioned here<strong>in</strong>, but which are usually necessary for<br />
complet<strong>in</strong>g the work <strong>in</strong> all respects. The materials supplied and used by the contractor<br />
shall be of best quality available.<br />
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12. SUPPLY OF TECHNICAL LITERATURES, DOCUMENTATION,<br />
DRAWINGS & COMPLETION PLANS ETC.<br />
12.1 The supply of equipment and materials shall <strong>in</strong>clude supply of two sets of pr<strong>in</strong>ted<br />
<strong>document</strong>s from the orig<strong>in</strong>al equipment manufacturers with each equipment. The<br />
<strong>document</strong>s should <strong>in</strong>clude all software <strong>document</strong>ation required for the equipment system.<br />
12.2 Except where pr<strong>in</strong>ted <strong>document</strong>s are supplied with each equipment by orig<strong>in</strong>al equipment<br />
manufacturer, all other <strong>document</strong>ation and <strong>in</strong>formation shall be prepared us<strong>in</strong>g CAD. All<br />
he <strong>document</strong>ation and draw<strong>in</strong>gs etc. shall be supplied <strong>in</strong> two sets of CD. The draw<strong>in</strong>gs etc.<br />
shall also be supplied <strong>in</strong> duplicate on J.K. Copier/ map litho white paper to facilitate<br />
tak<strong>in</strong>g out copies on pla<strong>in</strong> paper copier. In addition, four complete sets of such<br />
<strong>document</strong>s shall also be supplied for ready use duly bounded <strong>in</strong> good plastic folders.<br />
12.3 The supply of equipment and materials shall also <strong>in</strong>clude necessary <strong>document</strong>ation related to<br />
tra<strong>in</strong><strong>in</strong>g on the ma<strong>in</strong>tenance of equipment <strong>in</strong> sufficient number of copies and one CD to the<br />
extent specified elsewhere <strong>in</strong> this agreement.<br />
13 QUALITY ASSURANCE:<br />
13.1 The <strong>tender</strong>er shall submit along with the <strong>tender</strong> the quality control plan <strong>in</strong>clud<strong>in</strong>g full<br />
details of <strong>in</strong>-house quality assurance organisation, procedures and <strong>document</strong>ation. Dur<strong>in</strong>g<br />
the manufactur<strong>in</strong>g process, proper record shall be ma<strong>in</strong>ta<strong>in</strong>ed for the <strong>in</strong>spection and test<br />
carried out accord<strong>in</strong>g to this plan.<br />
13.2 In the event of Railways waiv<strong>in</strong>g off the <strong>in</strong>spection, all tests provided <strong>in</strong> the test schedules<br />
approved by Railways shall be carried out by the quality assurance organisation and proper<br />
record of all such tests and results thereof shall be ma<strong>in</strong>ta<strong>in</strong>ed and supplied to Railways on<br />
demand.<br />
14. EQUIPMENT EVALUATION AND APPROVAL:<br />
14.1 Wherever required & mentioned <strong>in</strong> <strong>tender</strong> <strong>document</strong>s, equipments shall be procured as to<br />
suit & be compatible with exist<strong>in</strong>g equipments. Letter of technical support from OEM or<br />
OEM’s authorized vendor shall be submitted for such equipments.<br />
15 INSPECTION OF MATERIALS:<br />
15.1 All equipment, materials, fitt<strong>in</strong>gs and components will be subject to <strong>in</strong>spection by the<br />
purchaser or his representative at the manufacturer's premises before dispatch except<br />
imported material which will be accepted based on Orig<strong>in</strong>al Factory Acceptance Test Report<br />
and physical <strong>in</strong>spection at site/ store depot. No materials shall be dispatched from the<br />
manufacturer's premises until these are <strong>in</strong>spected and/or approved. Materials will also be<br />
<strong>in</strong>spected by the purchaser or his representative at the contractor’s depot at the purchaser’s<br />
discretion. The purchaser or his representative shall have the right to be present dur<strong>in</strong>g all<br />
stages of manufacture, and shall be afforded, free of charge all reasonable facilities for<br />
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<strong>in</strong>spection and test<strong>in</strong>g so as to satisfy himself that the materials are <strong>in</strong> accordance with<br />
specifications, approved draw<strong>in</strong>g and designs.<br />
15.2 Materials to IRS/RDSO design or specification shall be <strong>in</strong>spected by RDSO and those as per<br />
TEC/BSNL specification shall be <strong>in</strong>spected either by RDSO or purchaser Eng<strong>in</strong>eer, before<br />
they are f<strong>in</strong>ally used <strong>in</strong> works. Materials other than this should be also <strong>in</strong>spected by<br />
purchaser Eng<strong>in</strong>eer or his representative at factory/site.<br />
15.3 All materials that are not covered under the specification, designs and draw<strong>in</strong>gs of<br />
RDSO/TEC etc. shall be procured from the reputed manufacturers or their authorised<br />
dealers. Such materials are to be approved by the purchaser’s Eng<strong>in</strong>eer. The Contractor<br />
may be required to produce test certificate from the manufacturer wherever called for by<br />
the Eng<strong>in</strong>eer.<br />
15.4 Dur<strong>in</strong>g the execution of the contract, samples may be taken from all the materials<br />
employed for the purpose of test and/or analysis under the conditions laid down <strong>in</strong><br />
specification; such samples to be prepared for test<strong>in</strong>g and forwarded to the test<strong>in</strong>g entity<br />
shall be free of all costs to the Railway.<br />
15.5 The decision of the purchaser or his successor shall be f<strong>in</strong>al <strong>in</strong> respect of acceptability or<br />
otherwise of any material, equipment etc. required for the work.<br />
15.6 The cost of <strong>in</strong>spection of equipment and materials, all tests and/or analysis performed shall<br />
be borne by the Contractor.<br />
15.7 All expenses of the purchasers representative shall be borne by the purchaser whether the<br />
<strong>in</strong>spected materials is utilised <strong>in</strong> the work or not.<br />
15.8 In case any material be found not accord<strong>in</strong>g to the standard specifications after delivery at<br />
site, the contractor shall immediately remove such materials with<strong>in</strong> 48 hours from Railway<br />
premises at his own cost.<br />
16. INSPECTION OF WORKS:<br />
16.1 The Eng<strong>in</strong>eer or his representative may <strong>in</strong>spect and test the various portions of the work at<br />
all stages and shall have full power to reject all or any portion of the work that he may<br />
consider to be defective or <strong>in</strong>ferior <strong>in</strong> quality of materials workmanship of design <strong>in</strong><br />
comparison to what is called for <strong>in</strong> the specification. In the event of rejection of any work<br />
already executed and not <strong>in</strong> accordance with specification as <strong>in</strong> this <strong>tender</strong> and/or as<br />
determ<strong>in</strong>ed by the Eng<strong>in</strong>eer or which the Contractor has been apprised, the Contractor<br />
shall carry out alterations/replacements to such works to the satisfaction of the Eng<strong>in</strong>eer<br />
for which no additional expenses will be borne by the Railway.<br />
16.2 The contractor shall submit detailed test procedure for each equipment, sub-system and<br />
system as a whole to the Railways. The Railways shall discuss with the contractor and<br />
modify the test procedure as may be required to ensure that the requirement of <strong>tender</strong><br />
specifications are complied. The f<strong>in</strong>alised test procedure shall, only, act as a broad<br />
guidel<strong>in</strong>e and Railway shall be free to carry out any other tests that may be considered<br />
essential. The test procedure shall give details of all equipment, test and measur<strong>in</strong>g<br />
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<strong>in</strong>struments required to perform the tests which shall be provided by the contractor free of<br />
cost.<br />
16.3 Before the cables are actually laid contractor's representative and the Eng<strong>in</strong>eer's<br />
representative shall jo<strong>in</strong>tly <strong>in</strong>spect the quality and depth of trenches, chases, quality of<br />
bricks (wherever used) and arrangements for tamped fill<strong>in</strong>g. The measurements of length<br />
for all these items will be suitably recorded by the Eng<strong>in</strong>eer's representative who<br />
will permit the lay<strong>in</strong>g of cables after issu<strong>in</strong>g the certificates <strong>in</strong> Form No.9 enclosed that<br />
the above works have been done as required by the Specifications.<br />
17. QUANTUM OF WORK AND VARIATION IN QUANTITIES:<br />
17.1 The quantities of various items given <strong>in</strong> the schedules for the works to be executed are only<br />
approximate and are only for the guidance of the contractor. As far as possible, they have<br />
been assessed correctly but are likely to vary dur<strong>in</strong>g the execution of the work.<br />
17.2 Variation <strong>in</strong> contract shall be dealt as per GCC (with latest amendment provisions) Para-<br />
42(4) . Follow<strong>in</strong>g procedure shall be followed for process<strong>in</strong>g any variations dur<strong>in</strong>g<br />
execution:<br />
1 Individual NS items <strong>in</strong> contracts shall be operated with variation of plus or m<strong>in</strong>us 25% and<br />
payment would be made as per the agreement rate. For this, no f<strong>in</strong>ance concurrence would be<br />
required.<br />
2 In case an <strong>in</strong>crease <strong>in</strong> quantity of an <strong>in</strong>dividual item by more than 25% of the agreement<br />
quantity is considered unavoidable, the same shall be got executed by float<strong>in</strong>g a fresh <strong>tender</strong>.<br />
If float<strong>in</strong>g a fresh <strong>tender</strong> for operat<strong>in</strong>g that item is considered not practicable, quantity of that<br />
item may be operated <strong>in</strong> excess of 125% of the agreement quantity subject to the follow<strong>in</strong>g<br />
conditions.<br />
(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an<br />
officer of the rank not less than S.A. Grade.<br />
(i) Quantities operated <strong>in</strong> excess of 125% but up to 140% of the agreement quantity of the<br />
concerned item, shall be paid at 98% of the rate awarded for that item <strong>in</strong> that particular <strong>tender</strong>;<br />
(ii) Quantities operated <strong>in</strong> excess of 140% but up to 150% of the agreement quantity of the<br />
concerned item shall be paid at 96% of the rate awarded for that item <strong>in</strong> that particular <strong>tender</strong>;<br />
(iii) Variation <strong>in</strong> quantities of <strong>in</strong>dividual items beyond 150% will be prohibited and would be<br />
permitted only <strong>in</strong> exceptional unavoidable circumstances with the concurrence of associate<br />
f<strong>in</strong>ance and shall be paid at 96% of the rate awarded for that item <strong>in</strong> that particular <strong>tender</strong>.<br />
(b) The variation <strong>in</strong> quantities as per the above formula will apply only to the <strong>in</strong>dividual items of<br />
the contract and not on the overall contract value.<br />
(c) Execution of quantities beyond 150% of the overall agreement value should not be permitted<br />
and, if found necessary, should be only through fresh <strong>tender</strong> or by negotiat<strong>in</strong>g with exist<strong>in</strong>g<br />
contractor, with prior personal concurrence of FA & CAO/ FA & CAO (C)/<br />
FA&CAO(IRPMU) and approval of General Manager.<br />
3 In case where decrease is <strong>in</strong>volved dur<strong>in</strong>g execution of contract.<br />
(a) The contract sign<strong>in</strong>g authority can decrease the items up to 25% of <strong>in</strong>dividual item without<br />
f<strong>in</strong>ance concurrence.<br />
(b) For decrease beyond 25% for <strong>in</strong>dividual items or 25% of contract agreement value, the<br />
approval of an officer not less than rank of S.A. Grade may be taken after obta<strong>in</strong><strong>in</strong>g ‘No Claim<br />
59
Certificate’ from the contractor and with f<strong>in</strong>ance concurrence, giv<strong>in</strong>g detailed reasons for each<br />
such decrease <strong>in</strong> the quantities.<br />
(c) It should be certified that the work proposed to be reduced will not be required <strong>in</strong> the same<br />
work.<br />
4 The limit for vary<strong>in</strong>g quantities for m<strong>in</strong>or value items shall be 100% for aga<strong>in</strong>st 25%<br />
prescribed for other items. A m<strong>in</strong>or value item for this purpose is def<strong>in</strong>ed as an item whose<br />
orig<strong>in</strong>al agreement value is less than 1% of the total orig<strong>in</strong>al agreement value.<br />
5 No such quantity variation limit shall apply for foundation items.<br />
6 As far as SOR items are concerned, the limit of 25% would apply to the value of SOR<br />
schedule as a whole and not an <strong>in</strong>dividual SOR items. However, <strong>in</strong> case of NS items, the limit<br />
of 25% would apply on the <strong>in</strong>dividual items irrespective of the manner of quot<strong>in</strong>g the rate<br />
(s<strong>in</strong>gle percentage rate on <strong>in</strong>dividual item rate).<br />
7 For the <strong>tender</strong>s accepted at Zonal Railways level, variation <strong>in</strong> the quantities will be approved<br />
by the authority <strong>in</strong> whose powers revised value of the agreement lies.<br />
8 For <strong>tender</strong>s accepted by General Manager, variations up to 125% of the orig<strong>in</strong>al agreement<br />
value may e accepted by General Manager.<br />
9 For <strong>tender</strong>s accepted by Board Members and Railway M<strong>in</strong>isters, variations up to 110% of the<br />
orig<strong>in</strong>al agreement value may be accepted by General Manager.<br />
10 The aspect of vitiation of <strong>tender</strong> with respect to variation <strong>in</strong> quantities should be checked and<br />
avoided. In case of vitiation of the <strong>tender</strong> (both for <strong>in</strong>crease as well as decrease of value of<br />
contract agreement), sanction of the competent authority as per s<strong>in</strong>gle <strong>tender</strong> should be<br />
obta<strong>in</strong>ed.<br />
18 RIGHT OF RAILWAY TO KEEP BACK FROM THE CONTRACT ANY PORTION<br />
OF WORK:<br />
The successful <strong>tender</strong>er will however, have no claim or right <strong>in</strong> the execution of work<br />
which <strong>in</strong> the op<strong>in</strong>ion of the Eng<strong>in</strong>eer should be carried out departmentally or otherwise and<br />
the Railway Reserves the right any time after the acceptance of the <strong>tender</strong> to keep back from<br />
the contract and carry out the work or any portion of work through any other agent it may<br />
th<strong>in</strong>k without assign<strong>in</strong>g any reason. No claim for compensation/loss or whatsoever on this<br />
account will be enterta<strong>in</strong>ed by the Railway.<br />
19 SUBLETTING AND ASSIGNMENT:<br />
19.1 The contractor may sublet a part of the works under this contract and enter <strong>in</strong>to contract with<br />
suppliers for supply of materials only with the approval of the Railway adm<strong>in</strong>istration.<br />
19.2 The names of all sub contractors proposed to be employed for execution of work or any part<br />
thereof <strong>in</strong>clud<strong>in</strong>g manufactur<strong>in</strong>g of equipment and other materials shall be submitted by<br />
the contractor to the purchaser and got approved by him before the contractor enter <strong>in</strong>to a<br />
agreement with the sub contractor for the purpose.<br />
19.3 The contractor shall arrange for effective supervision of sub contractor's work and rema<strong>in</strong><br />
solely responsible for materials supplied and for works carried out on his behalf by the sub<br />
contractor.<br />
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19.4 The contractor shall not, save with the previous consent <strong>in</strong> writ<strong>in</strong>g of the Purchaser, sublet,<br />
transfer or assign the contract or any part thereof or <strong>in</strong>terest there<strong>in</strong> or benefit or advantage<br />
thereof any manner whatsoever.<br />
19.5 In the event of the Contractor's sublett<strong>in</strong>g or assign<strong>in</strong>g this contract or any part thereof<br />
without such permission, the purchaser shall be entitled to cancel the contract and to<br />
purchase the stores elsewhere on the contractor's account and risk and the contractor shall<br />
be liable for any loss or damage which the purchaser may susta<strong>in</strong> <strong>in</strong> consequence or aris<strong>in</strong>g<br />
out of such purpose.<br />
20. EXECUTION OF WORK:<br />
All the work shall be executed <strong>in</strong> strict conformity to the provisions of the contract<br />
<strong>document</strong> and accord<strong>in</strong>g to detailed draw<strong>in</strong>gs, specifications and <strong>in</strong>structions as may be<br />
approved from time to time by Railway based on detailed design and eng<strong>in</strong>eer<strong>in</strong>g carried<br />
out by contractor <strong>in</strong> l<strong>in</strong>e with requirements as per contract <strong>document</strong>. The contractor<br />
shall be responsible for ensur<strong>in</strong>g that the work throughout are executed <strong>in</strong> the most<br />
substantial, proper and workman like manner with the quality of material and<br />
workmanship <strong>in</strong> strict accordance with the specifications and as per sound <strong>in</strong>dustrial<br />
practices and to the entire satisfaction of the Railway. In case of any doubts regard<strong>in</strong>g any<br />
particulars of construction and any ambiguities <strong>in</strong> the plans, the decision of the purchaser’s<br />
eng<strong>in</strong>eer shall be f<strong>in</strong>al and b<strong>in</strong>d<strong>in</strong>g on the contractor.<br />
21. PROGRESS REPORTING:<br />
21.1 The contractor shall submit to Railways at his own cost periodic progress reports at<br />
regular <strong>in</strong>tervals regard<strong>in</strong>g the state and progress of work. The details and pro-forma of<br />
the report will mutually be agreed after award of the Contract. Such reports shall be for<br />
daily man power, equipment and plant development, weekly work progress and monthly<br />
progress review reports. All actions as directed by Railway pursuant to such reports shall<br />
be promptly attended to by Contractor.<br />
21.2 The purchaser’s eng<strong>in</strong>eer shall also conduct periodic weekly/fortnightly/monthly meet<strong>in</strong>gs<br />
with the contractor to assess and review the progress of works. The action proposed to<br />
progress the work as planned, difficulties, assistance required etc. shall be clearly brought<br />
out and remedial action taken. The m<strong>in</strong>utes of these meet<strong>in</strong>gs shall be jo<strong>in</strong>tly signed by<br />
Railways and contractor.<br />
22 MAINTENANCE OF WORKS :<br />
22.1 The contractor shall at all times dur<strong>in</strong>g the progress and cont<strong>in</strong>uance of the works<br />
and also for the period of ma<strong>in</strong>tenance specified <strong>in</strong> the <strong>tender</strong> form and after the date of pass<strong>in</strong>g<br />
of the certificate of completion by the Railway's representative or any other earlier date<br />
subsequent to the completion of the works that may be fixed by Railway's representative be<br />
responsible for and effectively ma<strong>in</strong>ta<strong>in</strong> and uphold <strong>in</strong> good, substantial, sound and perfect<br />
condition all and every part of the works and shall make good from time to time and at all<br />
times, as often as the Railway's representative shall require, any damage or defect that may<br />
dur<strong>in</strong>g the above period arise <strong>in</strong> or be discovered or be <strong>in</strong> any way connected with the works,<br />
61
provided that such damage or defect is not directly caused by errors <strong>in</strong> the contract<br />
<strong>document</strong>s, act of providence or <strong>in</strong>struction or civil riot, and the contractor shall be liable for<br />
and shall pay and make good to the Railways or other persons legally entitled thereto<br />
whenever required by the Railway's representative so to do, all losses, damages, costs and<br />
expenses they or any of them may <strong>in</strong>cur or be put or be liable to, by reason or <strong>in</strong><br />
consequence of the operations of the contractor or his failure <strong>in</strong> any respect.<br />
23 WORKS CARRIED OUT BY THE RAILWAY IN PRESENCE OF SEVERAL<br />
CONTRACTORS AT SITE :<br />
23.1 It should be noted that other works outside the scope of this contract may be undertaken<br />
simultaneously by the Railway or any other contractor at various work sites. The contractor<br />
shall afford every facility to the Railway or to other contractors to execute their works<br />
simultaneously. The contractor shall prefer no claim for the delay or h<strong>in</strong>drance, if there be any,<br />
caused <strong>in</strong> this process to his work. The contractor shall comply with the <strong>in</strong>structions that may<br />
be given to him <strong>in</strong> order to permit simultaneous execution of his portion of the work and those<br />
undertaken by other contractor of the Railway without be<strong>in</strong>g entitled on this account to any<br />
extra charge. The contractor shall also not be entitled to any extra payment due to h<strong>in</strong>drance<br />
result<strong>in</strong>g from normal Railway operation.<br />
24 CLEARANCE OF SITE :<br />
24.1 Contractor at his own expenses clean the site, set out all works and provide all necessary<br />
labours, pegs, str<strong>in</strong>g, steel to enable the purchaser or any of his representatives to check all<br />
sett<strong>in</strong>g out and the contractor will correct all errors at his own expenses.<br />
24.2 At the end of the work <strong>in</strong> each section the contractor shall as a part of his contractual<br />
obligation leave the area completely cleared of rubbish and obstructions of all k<strong>in</strong>ds<br />
accord<strong>in</strong>g to the <strong>in</strong>structions of the Railway's representatives. Besides, he shall take<br />
execution of work to avoid the presence of loose earth and ballast on platforms, <strong>in</strong> dra<strong>in</strong>s, on<br />
the track formation and pathways <strong>in</strong> the vic<strong>in</strong>ity. If with<strong>in</strong> fortnight of completion of the<br />
particular item of site work, the refuge is not cleared, the Railway will arrange to get them<br />
removed at the cost of the Contractor. However, before the Railway actually gets the site<br />
cleared, <strong>in</strong>timation <strong>in</strong> writ<strong>in</strong>g shall be sent to the Contractor.<br />
25. Deleted<br />
26. PROVISIONAL ACCEPTANCE:<br />
26.1 Immediately after the completion of the work at each station or after completion of<br />
work <strong>in</strong> a block section here<strong>in</strong> after referred as sub-section, the contractor shall certify and<br />
advise the purchaser <strong>in</strong> writ<strong>in</strong>g that the <strong>in</strong>stallation is (i) complete, (ii) ready for<br />
satisfactory service and (iii) ready to be handed over. He will also place at the disposal of<br />
the purchaser the required staff for <strong>in</strong>spection, test<strong>in</strong>g and putt<strong>in</strong>g it <strong>in</strong>to operation.<br />
62
26.2 The test or tests specified <strong>in</strong> Technical specification will be conducted jo<strong>in</strong>tly by the<br />
purchaser and contractor as soon as possible after receipt of advice of completion of<br />
one sub-section by the purchaser from the contractor. The test schedule shall be<br />
furnished by the <strong>tender</strong>er which will be modified by mutual discussion between the<br />
contractor and Railway before f<strong>in</strong>alisation. Any component, modules, sub-assemblies<br />
or equipment fail<strong>in</strong>g dur<strong>in</strong>g the commission<strong>in</strong>g test shall be replaced / repaired free of cost<br />
by the <strong>tender</strong>er.<br />
26.3 Purchaser's Eng<strong>in</strong>eer shall issue a Provisional Acceptance certificate for successful<br />
commission<strong>in</strong>g of whole system cover<strong>in</strong>g all materials and services <strong>in</strong>cluded <strong>in</strong> the<br />
Schedule of works, after the f<strong>in</strong>al acceptance test as per the approved test procedure<br />
have been completed and the performance has been found to meet the specifications.<br />
Railways decision <strong>in</strong> this respect shall be f<strong>in</strong>al. The Provisional acceptance certificate shall<br />
be signed by both the parties. The period of warranty of one year shall commence from the<br />
date of such certificate.<br />
26.4 The Purchaser's Eng<strong>in</strong>eer may issue such a certificate with respect to any part of the works<br />
before the completion of the whole of the works or with respect to any substantial part of<br />
the works which has been both completed to the satisfaction of the Purchaser's Eng<strong>in</strong>eer<br />
and occupied or used by the Railway and when any such certificate is given <strong>in</strong> respect of a<br />
part of the works, such part shall be considered as completed and the period of<br />
ma<strong>in</strong>tenance of such part shall commence from the date of such certificate.<br />
26.5 Should the result/s of <strong>in</strong>spection and test be not satisfactory, an extension of one month<br />
will be granted to the contractor to make good the defects and deficiencies po<strong>in</strong>ted out<br />
by the purchaser. Fresh <strong>in</strong>spection and test will then be carried out after the contractor<br />
has attended to the defects and deficiencies. If these tests are also not satisfactory<br />
the purchaser may proceed at the contractor's expense by all means deemed expedient, to<br />
have the <strong>in</strong>stallation made satisfactory until they comply with the specifications, and<br />
approved draw<strong>in</strong>gs and designs.<br />
26.6 In such a case or <strong>in</strong> the case of delay <strong>in</strong> complet<strong>in</strong>g the work under this contract with<strong>in</strong> the<br />
time limit the purchaser reserves the right, if he deems it possible to use <strong>in</strong> a<br />
reasonable manner any part of the <strong>in</strong>stallation even if some <strong>in</strong>stallations are not<br />
completely erected. The purchaser will give to the contractor for this purpose 7 days<br />
previous notice. The contractor shall then take at his own expense all necessary steps to<br />
complete the work <strong>in</strong> accordance with the provisions of the contract. In case it becomes<br />
impossible to proceed with the above mentioned tak<strong>in</strong>g over tests or reasons other than for<br />
which the contractor is responsible, the Provisional Acceptance Certificate shall be issued at<br />
or with<strong>in</strong> a mutually agreed reasonable period not exceed<strong>in</strong>g six months after completion of<br />
<strong>in</strong>stallation.<br />
26.7 The issue of provisional acceptance will not be withheld for rectification or m<strong>in</strong>or defects<br />
as dist<strong>in</strong>ct from rejected equipment, which may not be essential for commission<strong>in</strong>g and<br />
operation of the <strong>in</strong>stallation. In such cases, only the value of the materials and cost of the<br />
rectification of the m<strong>in</strong>or defects shall be withheld from the payments on provisional<br />
acceptance until rectification is completed.<br />
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27. PLACING IN SERVICE & MAINTENANCE SUPERVISION:<br />
27.1 After the equipment has been commissioned & placed <strong>in</strong> service and Provisional<br />
Acceptance certificate issued by Purchaser's Eng<strong>in</strong>eer, the contractor shall be<br />
responsible for proper ma<strong>in</strong>tenance supervision of the equipment for a period of 12<br />
months from the date of commission<strong>in</strong>g. For this purpose he shall prepare a ma<strong>in</strong>tenance<br />
plan and make available the services of qualified ma<strong>in</strong>tenance eng<strong>in</strong>eer stationed at<br />
the location approved by Purchaser's Eng<strong>in</strong>eer who will guide and supervise the work<br />
of Railways ma<strong>in</strong>tenance staff.<br />
27.2 Dur<strong>in</strong>g this period of ma<strong>in</strong>tenance supervision if any lacuna is noticed <strong>in</strong> the function<strong>in</strong>g as<br />
a result of any defect <strong>in</strong> design or manufacture, the same will be rectified by the contractor<br />
free of cost. Dur<strong>in</strong>g such rectification if any faulty equipment/modules need replacement<br />
or repair, they shall be provided by the contractor from the set of equipment or modules<br />
that the contractor should br<strong>in</strong>g to the site of <strong>in</strong>stallation <strong>in</strong> addition to all the materials<br />
to be supplied aga<strong>in</strong>st this contract. Use of spare modules covered under the Schedule<br />
of material of this <strong>tender</strong> shall not be permitted to be used dur<strong>in</strong>g <strong>in</strong>stallation,<br />
commission<strong>in</strong>g and ma<strong>in</strong>tenance supervision period without personal approval of<br />
Dy.CSTE/RPMU. Spares, so issued under unusual circumstances, should be replaced by<br />
the firm with<strong>in</strong> seven days of the issue of spares.<br />
28. FINAL ACCEPTANCE:<br />
28.1 The f<strong>in</strong>al acceptance of the entire equipment <strong>in</strong>stalled <strong>in</strong> the section shall take effect from<br />
the date of expiry of the period of ma<strong>in</strong>tenance supervision as def<strong>in</strong>ed <strong>in</strong> para- 27 or the<br />
expiry of the last of the respective period of Ma<strong>in</strong>tenance Supervision of various<br />
sections for which Provisional Acceptance Certificates are issued or brought <strong>in</strong>to full<br />
fledged operation, provided that the contractor has complied fully with his obligations<br />
under clause 27 <strong>in</strong> respect of each section under the contract.<br />
28.2 If on the other hand the contractor has not so complied with his obligation under Para 27 <strong>in</strong><br />
respect of any section, the purchaser may either extend the period of ma<strong>in</strong>tenance<br />
supervision <strong>in</strong> respect of that section until the necessary works are carried out by the<br />
contractor or carry out those works suo moto on behalf of the contractor at the contractor's<br />
expenses. After expiry of the period of ma<strong>in</strong>tenance supervision for each section, a<br />
certificate of F<strong>in</strong>al Acceptance for the section shall be issued by the purchaser and the last<br />
of such certificate will be called the Last and F<strong>in</strong>al Acceptance Certificate. The contract<br />
shall not be considered as completed until the issue of F<strong>in</strong>al Acceptance Certificate by<br />
the purchaser.<br />
28.3 The purchaser shall not be liable to the contractor for any dispute aris<strong>in</strong>g out of or <strong>in</strong><br />
connection with the contract or execution of the work unless the contractor have made a<br />
claim <strong>in</strong> writ<strong>in</strong>g <strong>in</strong> respect thereof before the issue of F<strong>in</strong>al Acceptance Certificate under<br />
this clause. The contractor shall be debarred from disput<strong>in</strong>g the correctness of the items<br />
caused by the no claim certificate or demand<strong>in</strong>g a reference to Arbitration <strong>in</strong> respect thereof.<br />
28.4 Notwithstand<strong>in</strong>g the issue of F<strong>in</strong>al Acceptance Certificate, the contractor and the purchaser<br />
(subject to Sub Clause as above) shall rema<strong>in</strong> liable for fulfillment of any obligation<br />
64
<strong>in</strong>curred under the provision of the contract prior to the issue of F<strong>in</strong>al Acceptance<br />
Certificate which rema<strong>in</strong>s unperformed at the time such certificate is issued and for<br />
determ<strong>in</strong><strong>in</strong>g the nature and extent of such obligation, the contract shall be deemed to<br />
rema<strong>in</strong> <strong>in</strong> force between the parties hereto.<br />
29. WARRANTY:<br />
29.1 All equipment and sub-systems supplied by the Contractor shall be guaranteed aga<strong>in</strong>st the<br />
defects for a period of 12 (twelve) months from the date of commission<strong>in</strong>g of work and<br />
plac<strong>in</strong>g <strong>in</strong> service. The date of the commission<strong>in</strong>g of the work will be after the sign<strong>in</strong>g of<br />
the provisional acceptance certificate by both the parties as per details at clause 26(26.3)<br />
above.<br />
29.2 Dur<strong>in</strong>g the period of warranty, the contractor shall rema<strong>in</strong> responsible to arrange<br />
replacement and for sett<strong>in</strong>g right at his own cost any equipment <strong>in</strong>stalled by him which is of<br />
defective manufacture or design or becomes unworkable due to any cause whatsoever. The<br />
decision of the Railway's representative <strong>in</strong> this regard to direct the contractor to attend to any<br />
damage or defect <strong>in</strong> work shall be f<strong>in</strong>al and b<strong>in</strong>d<strong>in</strong>g on the Contractor.<br />
29.3 Dur<strong>in</strong>g the period of warranty, the contractor shall be responsible to the extent expressed <strong>in</strong><br />
this clause for any defects that may develop under the conditions provided for by the<br />
contract and under proper use, aris<strong>in</strong>g from faulty materials, design of workmanship <strong>in</strong><br />
the plant, or from faulty execution of the plant by the contractor but not otherwise and<br />
shall remedy such defects at his own cost when called upon to do so by the Purchaser<br />
who shall state <strong>in</strong> writ<strong>in</strong>g <strong>in</strong> what respect the portion is faulty.<br />
29.4 If it becomes necessary for the contractor to replace or renew any defective portions of the<br />
system under this clause the provisions of this clause shall apply to the portions of the<br />
plant to be replaced or renewed until the expiration of six months from the date of such<br />
replacement or renewal or until the end of the warranty period whichever may be later. If<br />
any defect is not remedied with<strong>in</strong> reasonable time, the purchaser may proceed to do the<br />
work at contractor's risk and expense, but without prejudice to any other rights which<br />
the purchaser may have aga<strong>in</strong>st the contractor <strong>in</strong> respect of such defects.<br />
29.5 If the replacement or renewal are of such a character as may affect the efficiency of the<br />
system the purchaser shall have the right to give to the contractor with<strong>in</strong> one month<br />
from such replacement or renewal notice <strong>in</strong> writ<strong>in</strong>g for the tests to be carried out. The<br />
cost of all such tests shall be borne by the contractor.<br />
29.6 All <strong>in</strong>spections, adjustments, replacements or renewals carried out by the contractor<br />
dur<strong>in</strong>g the supervised ma<strong>in</strong>tenance period shall be <strong>gov</strong>erned by the special conditions of<br />
this contract.<br />
29.7 Until the f<strong>in</strong>al certificate shall have been issued, the contractor shall have the right of entry,<br />
at his own risk and expense, by himself or his duly authorised representatives, whose names<br />
shall have previously been communicated <strong>in</strong> writ<strong>in</strong>g to the purchaser at all reasonable<br />
work<strong>in</strong>g hours upon all necessary parts of the works for the purpose of <strong>in</strong>spect<strong>in</strong>g the<br />
65
work<strong>in</strong>g and the records of the system and tak<strong>in</strong>g notes there from and, if he desires at his<br />
own risk and expense, mak<strong>in</strong>g any tests subject to the approval of the purchaser which<br />
shall not be unreasonably withheld.<br />
30. SAFETY MEASURES :<br />
30.1 The contractor shall take all possible precautions to ensure that none of his workers<br />
know<strong>in</strong>gly or otherwise cause <strong>in</strong>terference to the circuits or equipment <strong>in</strong> use and give rise<br />
to unsafe conditions or dislocation of traffic.<br />
30.2 No work shall be begun above or under or adjacent to any l<strong>in</strong>e of the Railway, <strong>in</strong><br />
consequence of which it may become necessary to foul any such l<strong>in</strong>e or it may <strong>in</strong> any way<br />
prejudice the same for safe passage of traffic until look out men and hand signal men as<br />
required by the Eng<strong>in</strong>eer or his representative shall have taken their duties .<br />
30.3 The contractor shall take all precautionary measures <strong>in</strong> order to ensure the protection of their<br />
own personnel mov<strong>in</strong>g about or work<strong>in</strong>g <strong>in</strong> the Railway Premises, which shall conform to<br />
the rules and regulations of the Railway. If and when, <strong>in</strong> the course of the works, there is<br />
likely to be any danger to persons <strong>in</strong> the employment of the contractor due to runn<strong>in</strong>g traffic<br />
while work<strong>in</strong>g <strong>in</strong> the Railway sid<strong>in</strong>gs and premises, the contractor shall apply <strong>in</strong> writ<strong>in</strong>g to<br />
the Railway to provide flagmen or look out men for protection of such persons. The Railway<br />
will, however, decide as to whether it is necessary to post such flagmen for various types of<br />
work and also the number of such men required to protect the gang or gangs of contractor’s<br />
staff work<strong>in</strong>g at site.<br />
30.4 The Railway shall rema<strong>in</strong> <strong>in</strong>demnified by the contractor, <strong>in</strong> the event of any accident<br />
occurr<strong>in</strong>g <strong>in</strong> the normal course of work, aris<strong>in</strong>g out of the failure of contractor or his men to<br />
exercise reasonable precautions at all places of work whether or not the Railway has posted<br />
flagmen at any particular site of work. The Flagmen will be appo<strong>in</strong>ted by the Railway and<br />
no expense on this account will be charged to the contractor.<br />
30.5 While work<strong>in</strong>g with<strong>in</strong> station limits, especially on passenger platforms, the contractor shall<br />
ensure that at all times sufficient space as per Railway’s Schedule of Dimension is left for<br />
free movement of passenger traffic. He must cover and / or barricade the excavations carried<br />
out <strong>in</strong> such areas and cont<strong>in</strong>ue to ma<strong>in</strong>ta<strong>in</strong> these, till the work is completed with a view to<br />
avoid any accident to public or to a Railway staff.<br />
30.6 The works must be carried out most carefully without any <strong>in</strong>fr<strong>in</strong>gement of the Indian<br />
Railways Act or the General and Subsidiary Rules <strong>in</strong> force on the Railway, <strong>in</strong> such a way<br />
that they do not h<strong>in</strong>der railway operation nor affect the proper function<strong>in</strong>g of or damage any<br />
Railway Land, Equipment, Structure or Roll<strong>in</strong>g Stock except as agreed to by the Railway,<br />
provided that all damage and disfiguration caused by the Contractor to any Railway or<br />
Public property must be made good by the Contractor at his own expenses fail<strong>in</strong>g which cost<br />
of such repairs shall be recovered from the Contractor.<br />
30.7 If safety of track etc. is affected, as a consequence of works undertaken by the Contractor,<br />
the contractor shall take immediate steps to restore normal conditions. In case of delay, the<br />
Railway shall, after giv<strong>in</strong>g due notice to the contractor <strong>in</strong> writ<strong>in</strong>g take necessary steps and<br />
recover the cost from the contractor.<br />
30.8 The Contractor shall be held responsible for any damage to Railway property like telephone<br />
l<strong>in</strong>es. cables or any other Railway gears & equipment, which may be caused by any of his<br />
66
action <strong>in</strong> connection with or <strong>in</strong> the execution of the work. All costs, damages or expenses<br />
which the Railway may have paid, for which under the contract, the contractor is liable, may<br />
be either deducted by the Railway at its discretion from any moneys due or to become due or<br />
refundable to the contractor under the contract, or may be recovered by actions at law or<br />
otherwise from the contractor under this contract and to set off the same aga<strong>in</strong>st all claims<br />
whether aris<strong>in</strong>g out of this contract or out of any other transaction whatever aga<strong>in</strong>st the<br />
contractor.<br />
31 TRAINING:<br />
31.1 The <strong>tender</strong>er shall undertake to tra<strong>in</strong> Railway eng<strong>in</strong>eers and other staff nom<strong>in</strong>ated by the<br />
Railways <strong>in</strong> different aspects of equipments function<strong>in</strong>g, field <strong>in</strong>stallation, test<strong>in</strong>g,<br />
commission<strong>in</strong>g, operation, ma<strong>in</strong>tenance and repair, cover<strong>in</strong>g both hardware and software<br />
wherever applicable for new systems <strong>in</strong>stalled. The tra<strong>in</strong><strong>in</strong>g should be comprehensive for<br />
transfer of complete know-how so as to impart full knowledge and competent to<br />
<strong>in</strong>dependently and successfully execute the <strong>in</strong>stallation, operation, ma<strong>in</strong>tenance and repair<br />
of all equipment. The tra<strong>in</strong><strong>in</strong>g courses should, apart from formal class room tra<strong>in</strong><strong>in</strong>g,<br />
<strong>in</strong>clude hand on practical experience and visits to work<strong>in</strong>g <strong>in</strong>stallation.<br />
31.2 The contractor shall at every stage of <strong>in</strong>stallation, test<strong>in</strong>g and commission<strong>in</strong>g shall provide<br />
all facilities for adequate tra<strong>in</strong><strong>in</strong>g of Railway personnel who may be deputed to work on<br />
the project.<br />
31.5 Set of <strong>document</strong>s related to tra<strong>in</strong><strong>in</strong>g <strong>in</strong> adequate quantity shall be provided.<br />
31.6 All expenses for travel to and from the place of tra<strong>in</strong><strong>in</strong>g, board<strong>in</strong>g and lodg<strong>in</strong>g of the<br />
tra<strong>in</strong>ees shall be borne by the Railways.<br />
32. INFRINGEMENT OF PATENTS:<br />
(a)<br />
(b)<br />
The Contractor is forbidden to use any patents or registered draw<strong>in</strong>gs, processes or patterns<br />
<strong>in</strong> fulfill<strong>in</strong>g his contract without the previous consent <strong>in</strong> writ<strong>in</strong>g of the owner of such<br />
patents, draw<strong>in</strong>gs, patterns or trade marks, except where these are specified by the<br />
purchaser himself. Royalties where payable for the use of such patented processes,<br />
registered draw<strong>in</strong>gs or patterns shall be borne exclusively by the Contractor. The Contractor<br />
shall advise the purchaser of any proprietary rights that may exist on such processes,<br />
draw<strong>in</strong>gs or patterns which he may use of his own accord.<br />
In the case of patents taken out by the Contractor of the draw<strong>in</strong>gs or patterns registered by<br />
him, or of those patents, draw<strong>in</strong>gs or patterns for which he holds a license, the sign<strong>in</strong>g<br />
of the contract automatically gives the Purchaser the right to repair by himself the<br />
purchased articles covered by the patent or by any person or body chosen by him and to<br />
obta<strong>in</strong> from any sources he desires the component parts required by him for carry<strong>in</strong>g out<br />
the repair work. In the event of <strong>in</strong>fr<strong>in</strong>gement of any patent rights due to above action of<br />
the purchaser, he shall be entitled to claim damages from the contractor on the grounds of<br />
any loss of any nature which he may suffer.<br />
33 LICENSE AS PER GOVT. OF INDIA CONTRACT LABOUR ACT:<br />
67
33.1 The contractors are required to produce license as enjo<strong>in</strong>ed <strong>in</strong> the Government of India<br />
Contract Labour (Regulation and Abolition) Act (1978). They shall not be allowed to<br />
undertake or execute any work through contract labour except under and <strong>in</strong> accordance<br />
with a license issued under the said Act <strong>in</strong> that behalf by the authorized licens<strong>in</strong>g<br />
Officer.<br />
34 DEFAULT & DELAYS:<br />
The Contractor shall execute the work with due diligence and expedition, keep<strong>in</strong>g to the<br />
approved Time schedule. Should he refuse or neglect to comply with any reasonable<br />
orders given to him <strong>in</strong> writ<strong>in</strong>g by the Purchaser's Eng<strong>in</strong>eers <strong>in</strong> connection with the work<br />
or contravene the provision of the contract or the progress of work lags persistently<br />
beh<strong>in</strong>d the time schedule due to his neglect, the Purchaser shall be at liberty to give seven<br />
days notice <strong>in</strong> writ<strong>in</strong>g to the Contractor requir<strong>in</strong>g him to make good the neglect or<br />
contravention compla<strong>in</strong>ed of and should the contractor fail to comply with the<br />
requisitions made <strong>in</strong> the notice with<strong>in</strong> seven days from the receipt thereof, it shall be<br />
lawful for the purchaser to take the work wholly or <strong>in</strong> part out of the Contractor's hands<br />
without any further reference and get the work or any part thereof, as the case may be,<br />
completed by other agencies at the expense of the contractor without prejudice to any other<br />
right or remedy of the Purchaser.<br />
35 LOSS SUSTAINED DUE TO DEFAULT AND DELAY:<br />
In the event of any loss to the purchaser on account of execution and/or completion of<br />
the work or any part thereof by agencies other than the contractor, the contractor shall<br />
be liable to reimburse the loss to purchaser without prejudice to the other rights and<br />
remedies of the purchaser, and the reimbursement <strong>in</strong> full or <strong>in</strong> part as the case may be,<br />
shall be met, at the option of the purchaser from out of all or any of the follow<strong>in</strong>g sources<br />
viz :<br />
i) Any amount due and payable to the contractor by the purchaser on any account whatsoever;<br />
iii)<br />
The Contractor's security deposit <strong>in</strong> hands of the purchaser as far as available and any<br />
other assets whatsoever of the contractor;<br />
In the event of re-imbursement from out of sources (i) and/or (ii) above mentioned, the<br />
purchaser shall have the right of appropriation suo-moto.<br />
36 PENALTY FOR DELAY IN COMPLETION (LD Clause):<br />
a) If the contractor fails to execute and complete the work with<strong>in</strong> the time specified <strong>in</strong> the<br />
Agreement or with<strong>in</strong> the period of extension granted under para 37 except <strong>in</strong> so far as the<br />
delay is on the purchaser's account, the contractor shall be levied Liquidated Damages @<br />
1/2% per week or part thereof of the entire contract value of the work awarded to the<br />
contractor for delays <strong>in</strong> supply/execution of the work as per General Condition of<br />
contract.<br />
68
) For the purpose of this clause, the contract value of the works shall be taken as value of<br />
work as per contract agreement <strong>in</strong>clud<strong>in</strong>g any supplementary work order/contract agreement<br />
issued Provided also, that the total amount of liquidated damages under this condition shall<br />
not exceed the under noted percentage value or of the total value of the item or groups of<br />
items of work for which a separate dist<strong>in</strong>ct completion period is specified <strong>in</strong> the contract.<br />
(i) For contract value up to Rs. 2 Lakhs<br />
(ii) For contracts valued above Rs. 2 Lakhs<br />
-- 10% of the total value of the<br />
Contract.<br />
-- 10% for the first Rs.2 Lakhs<br />
and the 5% of the balance.<br />
Provided further, that if the Railway is not satisfied that the works can be completed by the<br />
Contractor and <strong>in</strong> the event of failure on the part of the contractor to complete the work<br />
with<strong>in</strong> further extension of time allowed as aforesaid, the Railway shall be entitled, without<br />
prejudice to any other right or remedy available <strong>in</strong> that behalf, to appropriate the contractor’s<br />
security deposit and resc<strong>in</strong>d the contract under clause 62 of GCC, whether or not actual<br />
damage is caused by such default.<br />
37 EXTENSION OF TIME:<br />
If such a failure as aforesaid shall have arisen from any cause which the Purchaser may<br />
agree as be<strong>in</strong>g a reasonable ground for extension of time, the Chief Project Manager/<br />
Dy.CSTE/IRPMU or his successor(s) may allow such additional time as he may <strong>in</strong> his<br />
absolute discretion consider to be reasonably justified by the circumstances of the case,<br />
such extensions shall be granted with liquidated damages <strong>in</strong> the Form No.11. The<br />
Contractor will apply for extension at least two months before the expiry of the period of<br />
completion. Form No.12 will be applicable <strong>in</strong> case extension is on purchaser’s account and<br />
also <strong>in</strong> case extension is on contractor's account but the purchaser is reasonably satisfied that<br />
contractor cannot be penalized for such delay. The terms and conditions of the orig<strong>in</strong>al<br />
contract will rema<strong>in</strong> operative dur<strong>in</strong>g the extended period and noth<strong>in</strong>g will be allowed on<br />
this account.<br />
38 CONTRATOR'S LIABILITIES FOR COSTS AND DAMAGES:<br />
38.1 WITHHOLDING AND LIEN IN RESPECT OF SUMS CLAIMED:<br />
a) Whenever any claim or claims for payment of a sum of money arises out of under the<br />
contract aga<strong>in</strong>st the contractor, the Purchaser shall be entitled to withhold and also have<br />
lien to reta<strong>in</strong> such sum or sums <strong>in</strong> whole or <strong>in</strong> part from the security, if any, deposited by<br />
the contractor and for the purpose aforesaid the purchaser shall be entitled to withhold<br />
the said cash security deposit or the security, if any, furnished as the case may be and<br />
also have lien over the sum pend<strong>in</strong>g f<strong>in</strong>alisation or adjudication of any such claim.<br />
b) In the event of the security be<strong>in</strong>g <strong>in</strong>sufficient to cover the claimed amount or amounts or if<br />
no security has been taken from the Contractor, the purchaser shall be entitled to withhold<br />
and have lien to reta<strong>in</strong> to the extent of such claim amount or amounts referred to, from any<br />
sum or sums found payable or which at any time thereafter may become payable to the<br />
69
Contractor under the same contract or any other department of the Central<br />
Government pend<strong>in</strong>g f<strong>in</strong>alisation or adjudication of any such claims.<br />
c) It is an agreed term of the contract that the sum of money or moneys so withheld or<br />
reta<strong>in</strong>ed under the lien referred to by the purchaser till the claim aris<strong>in</strong>g out of or under the<br />
contract is determ<strong>in</strong>ed by the Arbitrator. (If the contract is <strong>gov</strong>erned by the Arbitration<br />
clause) or by the competent court as the case may be and that the contractor will have no<br />
claim for <strong>in</strong>terest of damages whatsoever on any account <strong>in</strong> respect of such withhold<strong>in</strong>g or<br />
retention under the lien referred to spur and duly notified as such to the Contractor.<br />
d) For the purpose of this clause, where contractor is a partnership firm or a limited<br />
company, the purchaser shall be entitled to withhold and also have a lien to reta<strong>in</strong> towards<br />
such claimed amount or amounts <strong>in</strong> whole or <strong>in</strong> part from any sum found payable to any<br />
partner/limited company, as the case may be, whether <strong>in</strong> his <strong>in</strong>dividual company or<br />
otherwise.<br />
38.2 LIEN IN RESPECT OF OTHER CONTRACTS:<br />
a) Any sum or sums of money due and payable to the Contractor (<strong>in</strong>clud<strong>in</strong>g the security<br />
deposit returnable to him under the contract) may be withheld or reta<strong>in</strong>ed by way of lien<br />
by the Purchaser aga<strong>in</strong>st any claim of this Railway or any other Railways or any other<br />
Departments of the Central Government <strong>in</strong> respect of payment of a sum of money aris<strong>in</strong>g<br />
out of or under any other contract made by the Contractor with this or any other Railway<br />
or any other department of the Central Government.<br />
b) It is an agreed term of the contract that the sum of money so withheld or reta<strong>in</strong>ed under this<br />
clause by the purchaser will be kept withheld or reta<strong>in</strong>ed as such by the purchaser till the<br />
claim aris<strong>in</strong>g out of or under any other contract is either mutually settled or determ<strong>in</strong>ed<br />
by the Arbitrator if the other contract is <strong>gov</strong>erned by the Arbitration clause or by the<br />
competent court as the case may be, and that the contractor shall have no claim for <strong>in</strong>terest<br />
or damages <strong>in</strong> respect of any sum of money withheld or reta<strong>in</strong>ed under this clause and duly<br />
notified to the contractor.<br />
39 UNIT PRICES:<br />
391 The prices quoted by the Tenderer shall <strong>in</strong>clude the prices of materials <strong>in</strong>clud<strong>in</strong>g all<br />
<strong>in</strong>cidental charges for transport, load<strong>in</strong>g/unload<strong>in</strong>g and handl<strong>in</strong>g of materials,<br />
commission for arrang<strong>in</strong>g dispatch by rail / road direct from manufacturer's factory and<br />
complet<strong>in</strong>g all necessary formalities <strong>in</strong> this respect, such as submission of forward<strong>in</strong>g<br />
notes, arrang<strong>in</strong>g placement of Wagon, collection of banker's charges for Bank<br />
guarantee, Indemnity Bonds, <strong>in</strong>clusive of cost of Stamp etc. as also sid<strong>in</strong>g or shunt<strong>in</strong>g<br />
charges, if any, levied by the Railway. The break up of the basic cost and other taxes and<br />
duties shall be also submitted.<br />
39.2 The prices shall <strong>in</strong>clude all taxes, duties, Royalty and levies (<strong>in</strong>clud<strong>in</strong>g Octroi etc.)<br />
applicable on this Works Contract. Therefore, they should quote their prices tak<strong>in</strong>g <strong>in</strong>to<br />
account the rate of sales tax as leviable <strong>in</strong> the event of sale to the Central Government<br />
Organisation etc. It is clarified that required form applicable for this purpose will be<br />
70
supplied to the contractor, as applicable <strong>in</strong> the state where the contract is be<strong>in</strong>g<br />
executed. The prices shall also <strong>in</strong>clude provision for losses and wastage <strong>in</strong> transit and<br />
<strong>in</strong>stallation and commission<strong>in</strong>g.<br />
39.3 The prices quoted by the <strong>tender</strong>er shall <strong>in</strong>clude cost of commission<strong>in</strong>g and test<strong>in</strong>g and all<br />
costs of Adm<strong>in</strong>istration of Contract, Insurance Premium, Banker's charges for<br />
guarantees, cost of storage, load<strong>in</strong>g-unload<strong>in</strong>g and handl<strong>in</strong>g of materials and for any road<br />
transport which the contractor may use for carriage of materials to his depot and the site of<br />
work. The prices shall <strong>in</strong>clude the cost of works and adjustments necessary to be done by<br />
the contractor dur<strong>in</strong>g or after tests carried out by the purchaser.<br />
39.4 The price to be quoted by the <strong>tender</strong>er's should take <strong>in</strong>to account the credit availed on <strong>in</strong>puts<br />
under the MODVAT scheme <strong>in</strong>troduced w.e.f. Ist March 1986. The <strong>tender</strong>ers should give<br />
a declaration that any let offs <strong>in</strong> respect of duties on <strong>in</strong>puts as admissible under law is be<strong>in</strong>g<br />
totally and unconditionally passed on to the purchaser <strong>in</strong> the price quoted by him (see para<br />
43).<br />
39.5 While the price quoted <strong>in</strong> the contract are <strong>in</strong>clusive of all taxes i.e. custom duty, excise<br />
duty, octroi, local levies, Sales tax levied by any statutory authority, the purchaser shall<br />
make any deduction toward sales tax on works contract if statutorily required to do so. The<br />
deducted sales tax on works contract shall be remitted to the concerned sales tax authority<br />
and the purchaser shall <strong>in</strong> no way be responsible for any disputes between the sales tax<br />
authorities and the contractor <strong>in</strong> this regard.<br />
39.6 All taxes, duties and levies (Includ<strong>in</strong>g octroi etc.) aris<strong>in</strong>g out of the transaction between the<br />
contractor and his sub contractor/supplier for this work will be <strong>in</strong>cluded <strong>in</strong> the rates<br />
quoted by the contractor <strong>in</strong> the relevant schedule.<br />
39.7 Arrangement of permits/license for materials will not be made by the Railway or any<br />
assistance given. The Contractor will have to make his own arrangement. Also no import<br />
license shall be arranged by the Railway for this work.<br />
39.8 The Unit prices offered aga<strong>in</strong>st the various items <strong>in</strong> schedules will <strong>in</strong>clude beside labour the<br />
follow<strong>in</strong>g elements of cost :-<br />
(i)<br />
(ii)<br />
(iii)<br />
Special tools & <strong>in</strong>stallation materials required for test<strong>in</strong>g & commission<strong>in</strong>g.<br />
Cost of transportation of material, supplied by the Railway from place of delivery to the<br />
site of work.<br />
Return of released materials, left over cables and other materials from the site of work and<br />
hand<strong>in</strong>g over to the Eng<strong>in</strong>eer at specified locations or stores depot.<br />
(iv) Cost of preparation of detailed <strong>document</strong>ation completion plans/draw<strong>in</strong>gs (see para 12).<br />
(v)<br />
All other miscellaneous expenses necessary for the execution of the work and fulfillment of<br />
contractual obligation.<br />
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40 MEASUREMENT OF WORKS:<br />
40.1 Payments for the works shall be made <strong>in</strong> accordance with approved designs & draw<strong>in</strong>gs and<br />
measured <strong>in</strong> relevant units except where provided or otherwise. The measurements will be<br />
made generally <strong>in</strong> accordance with standard eng<strong>in</strong>eer<strong>in</strong>g practice & <strong>in</strong> conformity with the<br />
General conditions of Contract.<br />
40.2 Figures, Dimensions and Draw<strong>in</strong>gs shall supersede measurement by scale and draw<strong>in</strong>gs to a<br />
larger scale shall take precedence over those to a smaller scale. Special dimensions or<br />
directions <strong>in</strong> the specification shall supersede all else.<br />
40.3 MEANING AND INTERPRETATION BY RAILWAY TO BE FINAL :<br />
All measurement, method of measurement, mean<strong>in</strong>g and <strong>in</strong>tent of specifications and<br />
<strong>in</strong>terpretation of Special Conditions of Contract, given and made by the Purchaser or by<br />
the Purchaser’s Eng<strong>in</strong>eer shall be f<strong>in</strong>al and b<strong>in</strong>d<strong>in</strong>g and shall be considered "excepted<br />
matters" <strong>in</strong> terms of conditions laid down <strong>in</strong> the General Conditions of Contract.<br />
41. TERMS OF PAYMENT:<br />
41.1 Payment to contractor will be made through EFT/ECS. All bills shall be submitted to the<br />
authority mentioned <strong>in</strong> Preamble or as nom<strong>in</strong>ated by CAO/IRPMU from time to time.<br />
41.2 Subject to any deductions or recovery which the Railway may be entitled to make under<br />
contract, the Contractor will be entitled to be paid from time to time by way of `on<br />
account payment' for supply of goods and `progress payment' for works as <strong>in</strong> the op<strong>in</strong>ion<br />
of the Eng<strong>in</strong>eer he has executed <strong>in</strong> terms of Contract.<br />
41.3 ON ACCOUNT PAYMENT:<br />
"On Account Payment" will be made for supply of equipment, materials <strong>in</strong>dicated <strong>in</strong> the<br />
supply schedule on receipt of materials <strong>in</strong> good condition at the Stores of Sr.Section<br />
Eng<strong>in</strong>eer/IRPMU at Tundla. On Account payments made will subsequently be adjusted<br />
aga<strong>in</strong>st payments due on Provisional Acceptance or F<strong>in</strong>al Acceptance. All on account<br />
payments shall be covered by a stand<strong>in</strong>g <strong>in</strong>demnity bond <strong>in</strong> the approved form (see form<br />
No.6).<br />
For schedule items hav<strong>in</strong>g both supply & <strong>in</strong>stallation parts:<br />
a) 75% (Seventy five percent) of the value of each consignment shall be paid on production<br />
of the follow<strong>in</strong>g <strong>document</strong>s:<br />
1. Store receipt certificate issued by Railway official/Representative as per<br />
Form-14.<br />
2. Orig<strong>in</strong>al Inspection certificate issued by Inspect<strong>in</strong>g Officer viz.<br />
RDSO/RITES /Railway Representative or Inspection Waiver Certificate issued<br />
by competent authority.<br />
3. Challan / Invoice <strong>in</strong> duplicate.<br />
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4. A certificate that the materials supplied are as per the contract and the amount<br />
claimed <strong>in</strong> the <strong>in</strong>voice is correct as per terms of the contract.<br />
5. Current Sale Tax Clearance Certificate. (Form No.58)<br />
b) 15% (Fifteen percent) value of the goods supplied shall be paid after the successful<br />
completion of <strong>in</strong>stallation of the work.<br />
c) 10% (Ten per cent) value of the goods supplied shall be paid after the successful<br />
commission<strong>in</strong>g of the work.<br />
Note: In case some m<strong>in</strong>or quantity supplied aga<strong>in</strong>st supply & <strong>in</strong>stallation items but not<br />
required at site for <strong>in</strong>stallation, 10% payment shall be deducted treat<strong>in</strong>g such quantity as<br />
supply only.<br />
For schedule items of hav<strong>in</strong>g only Installation:<br />
a) 90% (N<strong>in</strong>ety percent) of the <strong>in</strong>stallation rate quoted <strong>in</strong> rate schedule shall be paid to<br />
the contractor as on account bills only on production of certificate by the site<br />
eng<strong>in</strong>eer that relevant portion of <strong>in</strong>stallation has been completed.<br />
b) 10% (Ten per cent) of the <strong>in</strong>stallation rate quoted <strong>in</strong> rate schedule shall be paid after<br />
successful completion of the work.<br />
For schedule items of hav<strong>in</strong>g only Supply:<br />
a) 90% (N<strong>in</strong>ety percent) of the rate quoted <strong>in</strong> rate schedule shall be paid to the<br />
contractor as on account bills only on production of follow<strong>in</strong>g <strong>document</strong>s:<br />
1. Store receipt certificate issued by Railway official/Representative as<br />
per Form-14.<br />
2. Orig<strong>in</strong>al Inspection certificate issued by Inspect<strong>in</strong>g Officer viz.<br />
RDSO/RITES /Railway Representative or Inspection Waiver Certificate<br />
issued by competent authority.<br />
3. Challan / Invoice <strong>in</strong> duplicate.<br />
4. A certificate that the materials supplied are as per the contract and the<br />
amount claimed <strong>in</strong> the <strong>in</strong>voice is correct as per terms of the contract.<br />
5. Current Sale Tax Clearance Certificate. (Form No.58).<br />
b) 10% (Ten per cent) of the rate quoted <strong>in</strong> rate schedule shall be paid after successful<br />
completion of the work.<br />
42. FINAL SETTLEMENT:<br />
On expiry of the ma<strong>in</strong>tenance and warranty period, if any, and issue of the certificate by<br />
the competent authority, the security deposit will be refunded after adjustment of any dues<br />
payable by the contractor.<br />
43. CERTIFICATE FOR MODVAT BENEFITS ON BILLS:<br />
73
a) The Contractor should submit the follow<strong>in</strong>g certificate along with the bills:-<br />
"We certify that no additional duty set off on the Goods supplied by us have accrued<br />
under the MODVAT Scheme <strong>in</strong> force on the date of supply after we submitted our<br />
quotations and submitted the present bill."<br />
b) In the event of MODVAT credit be<strong>in</strong>g extended by the Government of India to more<br />
items than that already covered, the firm should advise the purchaser about the additional<br />
benefits accrued through a letter conta<strong>in</strong><strong>in</strong>g the follow<strong>in</strong>g certificate or any variation<br />
thereof as may be considered necessary by <strong>in</strong>dividual Railway adm<strong>in</strong>istration :-<br />
“We hereby declare that we can avail additional duty set off as per latest MODVAT scheme<br />
<strong>in</strong> force now and we hereby give a reduction of (___________) per unit and agree to revise<br />
the prices <strong>in</strong>dicated <strong>in</strong> the order. The current E.D. of (_________) is payable on this<br />
reduced price. Therefore, we request you to amend the order accord<strong>in</strong>gly."<br />
44. DEDUCTION FROM ON ACCOUNT PAYMENT BILLS:<br />
(i)<br />
(ii)<br />
All costs, damages or expenses, which Railways may have paid or <strong>in</strong>curred, which under<br />
the provisions of contract are Contractor's obligations will be deducted by Railways<br />
from progress payment Bills/Invoice of contractor, as and when it is understood that such<br />
an expenses has been <strong>in</strong>curred or paid for.<br />
All such claims of Railways shall, however, be duly supported by appropriate and certified<br />
vouchers, receipts or explanations as are available to enable the contractor to identify such<br />
claims.<br />
45. TAXES:<br />
45.1 The Contractor and all personnel employed by him shall pay such taxes like Income Tax as<br />
are payable under statutory laws of India and the Purchaser WILL NOT ACCEPT any<br />
liability for the same.<br />
45.2 Deduction of Income Tax at source as per provisions of F<strong>in</strong>ance Act and Income Tax<br />
Act <strong>in</strong> force shall be made from the Contractor/Sub-Contractor and the amount so<br />
deducted may be credited to the Central Government.<br />
45.3 Wherever the law makes it statutory for the Purchaser to deduct any amount towards Sales<br />
Tax on Works Contract, the same will be deducted and remitted to the concerned authority.<br />
45.4 Infrastructure benefit cost:<br />
The <strong>tender</strong>er shall ensure the availability of <strong>in</strong>frastructure Benefit for reduced custom duty,<br />
if applicable. The goods would be <strong>in</strong> Railways’ name. The <strong>tender</strong>ers shall be responsible<br />
for custom clearance, transportation and <strong>in</strong>surance etc, on behalf of the Railways <strong>in</strong>clud<strong>in</strong>g<br />
payment of custom duty, <strong>in</strong>surance, freight and other charges, if any <strong>tender</strong>ers shall also be<br />
responsible for avail<strong>in</strong>g <strong>in</strong>frastructure benefit, if any, on behalf of purchaser. Purchaser will<br />
74
issue necessary letter of authorization required for the purpose. The equipment will rema<strong>in</strong><br />
with the <strong>tender</strong>er at his risk till it is f<strong>in</strong>ally taken over.<br />
If such <strong>in</strong>frastructure benefit is not applicable, <strong>tender</strong>ers shall quote the price of goods and<br />
services mentioned <strong>in</strong> price schedule with all duties applicable at the time of submission of<br />
bids.<br />
46 INSURANCE:<br />
The Contractor shall take out and keep <strong>in</strong> force a policy or policies of <strong>in</strong>surance aga<strong>in</strong>st all<br />
liabilities of the Contractor or the Purchaser at common law or under any statute <strong>in</strong> respect<br />
of accidents to persons who shall be employed by the contractor <strong>in</strong> or about the site for the<br />
purpose of carry<strong>in</strong>g out the works on the site. The Contractor shall also take out and keep <strong>in</strong><br />
force a policy or policies of Insurance aga<strong>in</strong>st all recognized risks to their offices and depots.<br />
Such <strong>in</strong>surance shall <strong>in</strong> all respects be to the approval of the Purchaser and if he so requires<br />
<strong>in</strong> his name.<br />
46.2 INSURANCE OF MATERIALS & INSTALLATIONS:<br />
The Contractor shall take out and keep <strong>in</strong> force a policy or policies of Insurance for all<br />
materials <strong>in</strong>clud<strong>in</strong>g Railway supply materials equipment irrespective of whether used up<br />
<strong>in</strong> the portion of work already done or kept for the use <strong>in</strong> the balance portion of the work<br />
until such works are provisionally handed over to the Railways. For this purpose the<br />
works are deemed to have been provisionally handed over when Provisional Acceptance<br />
certificate is issued for the Sub-section as per para 26 of SCC.<br />
46.3 The Contractor shall not be liable for losses/damages to the materials either used up <strong>in</strong> the<br />
portion of work done or his material kept for use at site, <strong>in</strong> consequence of mut<strong>in</strong>y, or<br />
other similar causes over which the Contractor has no control and which cannot be <strong>in</strong>sured.<br />
Such losses or damages shall be the liability of the Purchaser and if required by the<br />
Purchaser, be made good by the contractor, at the cost of the Purchaser.<br />
46.4 The Contractor should, however, <strong>in</strong>sure the stores brought to site, aga<strong>in</strong>st risks <strong>in</strong><br />
consequence of war and <strong>in</strong>vasion, as required under the Emergency Risk (Goods)<br />
Insurance Act <strong>in</strong> force from time to time.<br />
465 It may be noted that the beneficiary of the <strong>in</strong>surance policy should be Railways or the<br />
policies should be pledged <strong>in</strong> favour of Railway. The contractor shall keep the<br />
policy/policies current till the <strong>in</strong>stallations are provisionally handed over to the Purchaser.<br />
It may also be noted that <strong>in</strong> the event of contractor's failure to keep the policy current<br />
and alive, renewal of the policy will be done by the purchaser for which the cost of the<br />
premium plus 20% of premium shall be recovered from the contractor.<br />
46.6 For purpose of enabl<strong>in</strong>g the contractor to take the <strong>in</strong>surance cover <strong>in</strong> connection with<br />
this contract, the purchaser's eng<strong>in</strong>eer will advise the approximate price of all the Railway<br />
supply materials to the contractor.<br />
75
46.7 The Contractor shall take out all Insurance covers <strong>in</strong> connection with this contract with<br />
General Insurance Corporation of India only.<br />
47 FORCE MAJEURE CLAUSE :<br />
If at any time, dur<strong>in</strong>g the cont<strong>in</strong>uance of this contract, the performance, <strong>in</strong> whole or part, by<br />
either party, of any obligation under this contract shall be prevented or delayed by reason<br />
of any war, hostility, act of the public enemy, Civil Commotion, Sabotage, Fires, Floods,<br />
Earth quakes, explosions, strikes, epidemics, quarant<strong>in</strong>e, restrictions lockouts, any<br />
statute, statutory rules, regulations, order of requisitions issued by any Government<br />
Department or Competent Authority or acts of God (here-<strong>in</strong> after referred to as event)<br />
then provided notice of the happen<strong>in</strong>g of any such, event is given by either party to the<br />
other with<strong>in</strong> twenty one days from the date of occurrence thereof neither party shall by<br />
reason of such event be entitled to term<strong>in</strong>ate this Contract nor shall either party have any<br />
claim for damage aga<strong>in</strong>st the other <strong>in</strong> respect of such non-performance or delay <strong>in</strong><br />
performance, and the obligations under the Contract shall be resumed as soon as<br />
practicable after such event has come to an end or ceased to exist, provided further that if<br />
the performance <strong>in</strong> whole or part of any obligation under this contract is prevented or<br />
delayed by reason of any such event beyond a period as mutually agreed to by the<br />
Railways and the Contractor after any event or 60 days <strong>in</strong> the absence of such an<br />
agreement whichever is more, either party may at its option term<strong>in</strong>ate the Contract<br />
provided also that if the contract is so term<strong>in</strong>ated under this clause the Railways may at the<br />
time of such term<strong>in</strong>ation take over from the Contractor at prices as provided for <strong>in</strong> the<br />
contract, all works executed or works under execution.<br />
48 DETERMINATION OF THE CONTRACT:<br />
(1) Right of Railway to determ<strong>in</strong>e the contract:- The Railway shall be entitled to<br />
determ<strong>in</strong>e and term<strong>in</strong>ate the contract at any time should, <strong>in</strong> the Railway's op<strong>in</strong>ion, the<br />
cessation of work becomes necessary ow<strong>in</strong>g to paucity of funds or from any other cause<br />
whatever, <strong>in</strong> which case the value of approved materials at site and of work done to date by<br />
the Contractor will be paid for <strong>in</strong> full at the rate specified <strong>in</strong> the contract. Notice <strong>in</strong> writ<strong>in</strong>g<br />
from the Railway of such determ<strong>in</strong>ation and the reasons therefor shall be conclusive<br />
evidence thereof.<br />
(2) Payment on determ<strong>in</strong>ation of contract:- Should the contract be determ<strong>in</strong>ed under sub<br />
caluse (1) of this clause and the Contractor claims payment for expenditure <strong>in</strong>curred by him <strong>in</strong><br />
the expectation of complet<strong>in</strong>g the whole of the work, the Railways shall admit and consider such<br />
claims as are deemed reasonable and are supported by vouchers to the satisfaction of the<br />
Eng<strong>in</strong>eer. The Railway's decision on the necessity and propriety of such expenditure shall be<br />
f<strong>in</strong>al and conclusive.<br />
(3) The Contractor shall have no claim to any payment of compensation or otherwise,<br />
howsoever on account of any profit or advantage which he might have derived from the<br />
execution of the work <strong>in</strong> full but which he did not derive <strong>in</strong> consequence of determ<strong>in</strong>ation of<br />
contract.<br />
62(1) Determ<strong>in</strong>ation of contract ow<strong>in</strong>g to default of contractor:- If the Contractor should :-<br />
76
(i) Becomes bankrupt or <strong>in</strong>solvent, or<br />
(ii) make an arrangement with of assignment <strong>in</strong> favour of his creditors, or agree to carry out the<br />
contract under a Committee of Inspection of his creditors, or<br />
(iii) be<strong>in</strong>g a Company or Corporation, go <strong>in</strong>to liquidation (other than a voluntary liquidation for<br />
the purposes of amalgamation or reconstruction), or<br />
(iv) have an execution levied on his goods or property on the works, or<br />
(v) assign the contract or any part thereof otherwise than as provided <strong>in</strong> Clause 7 of these<br />
conditions, or·<br />
(vi) abandon the contract, or<br />
(vii) persistently disregard the <strong>in</strong>structions of the Eng<strong>in</strong>eer, or contravene any provision of the<br />
contract, or<br />
(vii) fail to adhere to the agreed programme of work by a marg<strong>in</strong> of 10% of the stipulated<br />
period, or<br />
(viii) fail to remove materials from the site or to pull down and replace work after receiv<strong>in</strong>g<br />
from the Eng<strong>in</strong>eer notice to the effect that ·the said materials or works have been condemned or<br />
rejected under clause 25 and 27 of these conditions, or<br />
(x) fail to take steps to employ competent or additional staff and labour as required under clause<br />
26 of the conditions, or<br />
(xi) fail to afford the Eng<strong>in</strong>eer or Eng<strong>in</strong>eer's representative proper facilities for <strong>in</strong>spect<strong>in</strong>g the<br />
works or any part thereof as required under clause 28 of the conditions, or<br />
(xii) promise, offer or give any bribe, commission, gift or advantage either himself or through<br />
his partner, agent or servant to any officer or employee of the Railway or to any person on his or<br />
on their behalf <strong>in</strong> relation to the execution of this or any other contract with this Railway.<br />
(xiii)(A) At any time after the <strong>tender</strong> relat<strong>in</strong>g to the contract, has been signed and submitted by<br />
the Contractor, be<strong>in</strong>g a partnership firm admit as on of its partners or employ under it or be<strong>in</strong>g<br />
an <strong>in</strong>corporated company elect or nom<strong>in</strong>ate or allow to act as one of its directors or employ<br />
under it <strong>in</strong> any capacity whatsoever any retired eng<strong>in</strong>eer of the gazetted rank or any other retired<br />
gazetted officer work<strong>in</strong>g before his retirement, whether <strong>in</strong> the executive or adm<strong>in</strong>istrative<br />
capacity, or whether hold<strong>in</strong>g any pensionable post or not, <strong>in</strong> the Eng<strong>in</strong>eer<strong>in</strong>g Department of the<br />
Railways for the time be<strong>in</strong>g owned and adm<strong>in</strong>istered by the President of India before the expiry<br />
of two years from the date of retirement from the said service of such Eng<strong>in</strong>eer or Officer unless<br />
such Eng<strong>in</strong>eer or Officer has obta<strong>in</strong>ed permission from the President of India or any officer duly<br />
authorized by him <strong>in</strong> this behalf to become a partner or a director or to take employment under<br />
the contract as the case may be, or<br />
(B) Fail to give at the time .of submitt<strong>in</strong>g the said <strong>tender</strong>:-<br />
77
(a) The correct <strong>in</strong>formation as to the date of retirement of such retired eng<strong>in</strong>eer or retired officer<br />
from the said service, or as to whether any such retired eng<strong>in</strong>eer or retired officer was under the<br />
employment of the Contractor at the time of submitt<strong>in</strong>g the said <strong>tender</strong>, or<br />
(b) the correct <strong>in</strong>formation as to such eng<strong>in</strong>eers or officers obta<strong>in</strong><strong>in</strong>g permission to take<br />
employment under the Contractor, or<br />
(c) be<strong>in</strong>g a partnership firm, the correct <strong>in</strong>formation as to, whether any of its partners was such a<br />
retired eng<strong>in</strong>eer or a retired officer, or<br />
(d) be<strong>in</strong>g <strong>in</strong> <strong>in</strong>corporated company, correct <strong>in</strong>formation as to whether any of its directors was<br />
such a retired eng<strong>in</strong>eer or a retired officer, or<br />
(e) be<strong>in</strong>g such a retired eng<strong>in</strong>eer or retired officer suppress and not disclose at the time of<br />
submitt<strong>in</strong>g the said <strong>tender</strong> the fact of his be<strong>in</strong>g such a retired eng<strong>in</strong>eer or a retired officer or<br />
make at the time of submitt<strong>in</strong>g the said <strong>tender</strong> a wrong statement <strong>in</strong> relation to his obta<strong>in</strong><strong>in</strong>g<br />
permission to take the contract or if the Contractor be a partnership firm or an <strong>in</strong>corporated<br />
company to be a partner or director of such firm or company as the case may be or to seek<br />
employment under the Contractor, then and <strong>in</strong> any of the said cases, the Eng<strong>in</strong>eer on behalf of<br />
the Railway may serve the Contractor with a notice (Proforma at Annexure III) <strong>in</strong> writ<strong>in</strong>g to that<br />
effect and if the Contractor does not with<strong>in</strong> seven days after the delivery to him of such notice<br />
proceed to make good his default <strong>in</strong> so far as the same is capable of be<strong>in</strong>g made good and carry<br />
on the work or comply with such directions as aforesaid of the entire satisfaction of the<br />
Eng<strong>in</strong>eer, the Railway shall be entitled after giv<strong>in</strong>g 48 hours notice (proforma at Annexure IV)<br />
<strong>in</strong> writ<strong>in</strong>g under the hand of the Eng<strong>in</strong>eer to resc<strong>in</strong>d the contract as a whole or <strong>in</strong> part or parts (as<br />
may be specified <strong>in</strong> such notice) and after expiry of 48 hours notice, a f<strong>in</strong>al term<strong>in</strong>ation notice<br />
(proforma at Annexure (V) should be issued.<br />
62.(2) Right of Railway after, rescission of contract ow<strong>in</strong>g to default of<br />
Contractor: In the event of any or several of the courses, referred to <strong>in</strong> sub-clause (1)<br />
of this clause, be<strong>in</strong>g adopted:-<br />
52(a) the Contractor shall have no claim to compensation for any loss susta<strong>in</strong>ed by him by<br />
reason of his hav<strong>in</strong>g purchased or procured any materials or entered <strong>in</strong>to any commitments or<br />
made any advances on account of or with a view to the execution of the works or the<br />
performance of the contract and Contractor shall not be entitled to recover or be paid any sum<br />
for any work thereto for actually performed under the contract unless and until the Eng<strong>in</strong>eer<br />
shall have certified the performance of such<br />
work and the value payable <strong>in</strong> respect thereof and the Contractor shall only be entitled to be paid<br />
the value so certified.<br />
(b) the Eng<strong>in</strong>eer or the Eng<strong>in</strong>eer's Representative shall be entitled to take possession of any<br />
materials, tools, implements, mach<strong>in</strong>ery and build<strong>in</strong>gs on the works or on the property on which<br />
these are be<strong>in</strong>g or ought to have been executed, and to reta<strong>in</strong> and employ the same <strong>in</strong> the further<br />
execution of the<br />
works or any part thereof until the completion of the works without the Contractor be<strong>in</strong>g entitled<br />
to any compensation for the use and employment thereof or for wear and tear or destruction<br />
thereof.<br />
(c) the Eng<strong>in</strong>eer shall as soon as may be practicable after removal of the Contractor fix and<br />
determ<strong>in</strong>e ex-parte or by or after reference to the parties or after such <strong>in</strong>vestigation or enquiries<br />
as he may consider fit to make or <strong>in</strong>stitute and shall certify what amount (if any) had at the time<br />
of rescission of the contract been reasonably earned by or would reasonably accrue<br />
to the Contractor <strong>in</strong> respect of the work then actually done by him under the contract and what<br />
was the value of any unused, or partially used materials, any constructional plant and any<br />
temporary works upon the site. The legitimate amount due to the contractor after mak<strong>in</strong>g<br />
necessary deductions and certifiedby the Eng<strong>in</strong>eer should be released expeditiously.<br />
78
49 SETTLEMENT OF DISPUTE AND ARBITRATION:<br />
49.1 MATTERS FINALLY DETERMINED BY THE RAILWAY:<br />
All disputes or differences of any k<strong>in</strong>d whatsoever aris<strong>in</strong>g out of or <strong>in</strong> connection with the<br />
contract, whether dur<strong>in</strong>g the progress of the work or after its completion and whether<br />
before or after the determ<strong>in</strong>ation of the contract shall be referred by the contractor to the<br />
Railway and the Railway shall with<strong>in</strong> 120 days after receipt of the contractor's<br />
representation make and notify decisions on all matters referred to by the contractor <strong>in</strong><br />
writ<strong>in</strong>g provided that matters for which provision has been made <strong>in</strong> clauses 8(a), 18,<br />
22(5), 39, 43(2), 45(a) 55, 55-A(5), 57, 57A, 61(1), 61(2) and 62(i)(b) of General<br />
Conditions of Contract or <strong>in</strong> any clause of the Special Conditions of the Contract shall be<br />
deemed as 'excepted matters' and decision of the Railway authority, thereon shall be<br />
f<strong>in</strong>al and b<strong>in</strong>d<strong>in</strong>g on the contractor provided further that 'excepted matters' shall stand<br />
specifically excluded from the purview of the arbitration clause and not be referred to<br />
arbitration.<br />
50. DEMAND FOR ARBITRATION:<br />
50.1<br />
(i) In the event of any dispute or difference between the parties hereto as to the<br />
construction or operation of this contract, or the respective rights and liabilities of the<br />
parties on any matter <strong>in</strong> question, dispute or difference on any account or as to the<br />
withhold<strong>in</strong>g by the Railway of any certificate to which the contractor may claim to be<br />
entitled to, or if the Railway fails to make a decision with<strong>in</strong> 120 days, then and <strong>in</strong> any<br />
such case, but except <strong>in</strong> any of the 'excepted matters' referred to <strong>in</strong> clause 49.1 of these<br />
conditions, the contractor, after 120 days but with<strong>in</strong> 180 days of his present<strong>in</strong>g his f<strong>in</strong>al<br />
claim on disputed matters shall demand <strong>in</strong> writ<strong>in</strong>g that the dispute or difference be<br />
referred to Arbitration.<br />
(ii)<br />
The demand for arbitration shall specify the matters which are <strong>in</strong> question or subject of the<br />
dispute or difference as also the amounts of claim item-wise. Only such dispute(s) or<br />
difference(s) <strong>in</strong> respect of which the demand has been made, together with counter<br />
claims or set off shall be referred to arbitration and other matters shall not be <strong>in</strong>cluded<br />
<strong>in</strong> the reference.<br />
(a) The Arbitration proceed<strong>in</strong>gs shall be assumed to have commenced from the day, a<br />
written and valid demand for arbitration is received by the Railway.<br />
(b)<br />
(c)<br />
The claimant shall submit his claim stat<strong>in</strong>g the facts support<strong>in</strong>g the claims along with all<br />
relevant <strong>document</strong>s and the relief or remedy sought aga<strong>in</strong>st each claim with<strong>in</strong> a period of<br />
30 days from the date of appo<strong>in</strong>tment of the Arbitral Tribunal.<br />
The Railway shall submit its defence statement and counter claims, if any with<strong>in</strong> a period<br />
of 60 days of receipt of copy of claims from Tribunal thereafter, unless otherwise extension<br />
has been granted by Tribunal.<br />
79
(d)<br />
(e)<br />
No new claim shall be added dur<strong>in</strong>g proceed<strong>in</strong>gs by either party. However party may<br />
amend or supplement the orig<strong>in</strong>al claim or defence thereof dur<strong>in</strong>g the course of<br />
arbitration proceed<strong>in</strong>gs subject to acceptance by Tribunal hav<strong>in</strong>g due regard to the delay <strong>in</strong><br />
mak<strong>in</strong>g it.<br />
If the contractor(s) does/do not prefer his/their specific and f<strong>in</strong>al claims <strong>in</strong> writ<strong>in</strong>g, with<strong>in</strong><br />
a period of 90 days of receiv<strong>in</strong>g the <strong>in</strong>timation from the Railways that the f<strong>in</strong>al bill is<br />
ready for payment, he/they will be deemed to have waived his/their claim(s) and the<br />
Railway shall be discharged and released of all liabilities under the contract <strong>in</strong> respect<br />
of these claims.<br />
50.2 OBLIGATIONS DURING PENDENCY OF ARBITRATION:<br />
Work under the contract shall, unless otherwise directed by the Eng<strong>in</strong>eer, cont<strong>in</strong>ue dur<strong>in</strong>g<br />
the arbitration proceed<strong>in</strong>gs, and no payment due or payable by the Railway shall be<br />
withheld on account of such proceed<strong>in</strong>gs, provided, however, it shall be open for Arbitral<br />
Tribunal to consider and decide whether or not such work should cont<strong>in</strong>ue dur<strong>in</strong>g<br />
arbitration proceed<strong>in</strong>gs.<br />
50.3(a)(i) In cases where the total value of all claims <strong>in</strong> question added together does not exceed<br />
Rs.10,00,000/- (Rupees Ten Lakhs only), the Arbitral Tribunal consist of a sole<br />
arbitrator who shall be either the General Manager or a gazetted officer of Rail not below<br />
the grade of JA Grade nom<strong>in</strong>ated by the General Manager <strong>in</strong> that behalf. The sole<br />
arbitrator shall be appo<strong>in</strong>ted with<strong>in</strong> 60 days from the day when a written and valid<br />
demand for arbitration is received by Railway.<br />
50.3(a)(ii) In cases not covered by clause 50.3(a)(i), the Arbitral Tribunal shall consist of a<br />
panel of three Gazetted Railway Officers not below JA Grade, as the arbitrators. For<br />
this purpose, the Railway will send a panel of more than 3 names of Gazetted Railway<br />
Officers of one or more departments, of the Railway to the contractor who will be asked to<br />
suggest to General Manager upto 2 names out of the panel for appo<strong>in</strong>tments as<br />
contractor's nom<strong>in</strong>ee. The General Manager shall appo<strong>in</strong>t at least one out of them as the<br />
contractor's nom<strong>in</strong>ee and will, also simultaneously appo<strong>in</strong>t the balance number of<br />
arbitrators either from the panel or from outside the panel, duly <strong>in</strong>dicat<strong>in</strong>g the 'Presid<strong>in</strong>g<br />
arbitrator from amongst the 3 arbitrators so appo<strong>in</strong>ted. While nom<strong>in</strong>at<strong>in</strong>g the<br />
arbitrators it will be necessary to ensure that one of them is from the Accounts department.<br />
An officer of Selection Grade of the Accounts department shall be considered of equal<br />
status to the officers <strong>in</strong> SA grade of other departments of the Railways for the purpose of<br />
appo<strong>in</strong>tment of arbitrators.<br />
50.3(a)(iii) If one or more of the arbitrators appo<strong>in</strong>ted as above refuses to act as arbitrator,<br />
withdraws from his office as arbitrator, or vacates his/their office/offices or is/are unable<br />
or unwill<strong>in</strong>g to perform his functions as arbitrator for any reason whatsoever or dies or<br />
<strong>in</strong> the op<strong>in</strong>ion of the General Manager fails to act without undue delay, General Manager<br />
shall appo<strong>in</strong>t new arbitrator/arbitrators to act <strong>in</strong> his/their place <strong>in</strong> the same manner <strong>in</strong> which<br />
the earlier arbitrator/arbitrators had been appo<strong>in</strong>ted. Such re-constituted Tribunal may at its<br />
discretion, proceed with the reference from the stage at which it was left by the previous<br />
arbitrator(s).<br />
80
50.3(a)(iv) The arbitral Tribunal shall have power to call for such evidence by way of affidavits or<br />
otherwise as the arbitral Tribunal shall th<strong>in</strong>k proper, and it shall be the duty of the parties<br />
hereto to do or cause to be done all such th<strong>in</strong>gs as may be necessary to enable the Arbitral<br />
Tribunal to make the award without any delay.<br />
50.3(a)(v) While appo<strong>in</strong>t<strong>in</strong>g arbitrator(s) under Sub-clause (i), (ii) and (iii) above, due care shall<br />
be taken that he/they is/are not the one/those who had an opportunity to deal with the<br />
matters to which the contract relates or who <strong>in</strong> the course of his/their duties as Railway<br />
servant(s) expressed views on all or any of the matters under dispute or differences. The<br />
proceed<strong>in</strong>gs of the Arbitral Tribunal or the award made by such Tribunal will, however, not<br />
be <strong>in</strong>valid merely for the reason that one or more arbitrator had, <strong>in</strong> the course of his service,<br />
opportunity to deal with the matters to which the contract relates or who <strong>in</strong> the course of<br />
his/their duties expressed views on all or any of the matters under dispute.<br />
50.3(b)(i) The arbitral award shall state <strong>in</strong> item-wise, the sum and reasons upon which it is based.<br />
50.3(b)(ii) A party may apply for corrections of any computational errors, any typographical<br />
or clerical errors or any other error of similar nature occurr<strong>in</strong>g <strong>in</strong> the award and<br />
<strong>in</strong>terpretation of a specific po<strong>in</strong>t of award to tribunal with<strong>in</strong> 30 days of receipt of the award.<br />
50.3(b)(iii) A party may apply to tribunal with<strong>in</strong> 30 days of receipt of award to make on<br />
additional award as to claims presented <strong>in</strong> the arbitral proceed<strong>in</strong>gs but omitted from<br />
the arbitral award.<br />
50.4 In case of the Tribunal, compris<strong>in</strong>g of three Members, any rul<strong>in</strong>g or award shall be made by<br />
a majority of Members of Tribunal. In the absence of such a majority the views of the<br />
Presid<strong>in</strong>g Arbitrator shall prevail.<br />
50.5 Where the arbitral award is for the payment of money, no <strong>in</strong>terest shall be payable on whole<br />
or any part of the money for any period till the date on which the award <strong>in</strong> made.<br />
50.6 The cost of arbitration shall be borne by the respective parties. The cost shall <strong>in</strong>ter-alia<br />
<strong>in</strong>clude fees of the arbitrator(s) as per the rates fixed by the Railway Adm<strong>in</strong>istration from<br />
time to time.<br />
50.7 Subject to the provisions of the aforesaid Arbitration and conciliation Act 1996 and the rules<br />
there under and any statutory modification thereof shall apply to the arbitration proceed<strong>in</strong>gs<br />
under this clause.<br />
**********<br />
81
Section – II<br />
Chapter – 3<br />
Forms of Tenders<br />
82
FORM NO. 1<br />
FORM NO. 2<br />
FORM NO. 3<br />
SECTION - II<br />
CHAPTER - 3<br />
FORMS OF TENDERS ETC.<br />
: Offer letter.<br />
: Not Applicable.<br />
: Agreement.<br />
FORM NO. 4 : Bank Guarantee for Performance Guarantee<br />
FORM NO. 5<br />
FORM NO. 6<br />
FORM NO. 7<br />
FORM NO. 8<br />
: Statement of Deviations.<br />
: Stand<strong>in</strong>g Indemnity Bond for on account<br />
Payments and Stores supplied by Railway.<br />
: System Performance Guarantee.<br />
: Not Applicable.<br />
FORM NO. 9 : Jo<strong>in</strong>t Inspection of Cable Trench & Protective<br />
Works<br />
FORM NO. 10<br />
: Acknowledgement for receiv<strong>in</strong>g materials and<br />
Cables from Railways<br />
FORM NO. 11 : Extension of period of completion on<br />
account of contractor (with LD).<br />
FORM NO. 12 : Extension of period of completion of<br />
Work.(without LD).<br />
FORM NO. 13 : Qualification Experience.<br />
FORM NO. 14 : Store Receipt Certificate.<br />
FORM NO. 15 : Electronic Clear<strong>in</strong>g Service.<br />
83
FORM-1<br />
Para-6.8 (a), Chapter-I<br />
OFFER LETTER<br />
To<br />
The President of India,<br />
Act<strong>in</strong>g through Chief Project Manager/IRPMU<br />
(or his successor),N C Railway,<br />
Shivaji Bridge, (IRCOT Complex), New Delhi<br />
I/We ........................................................................ have read the various conditions to <strong>tender</strong><br />
attached here to and hereby agree to abide by the said conditions. I/We also agree to keep this <strong>tender</strong><br />
open for acceptance for a period of 120 days from the date fixed for open<strong>in</strong>g the same and <strong>in</strong> default<br />
there of. I/We will be liable for forfeiture of my/our Earnest Money. I/We offer to do the work of<br />
“……………………………………………………………………………” at the rates quoted by me/us<br />
<strong>in</strong> the attached schedules and hereby b<strong>in</strong>d myself/ourselves to complete the work with<strong>in</strong> (-------- -------)<br />
months from the date `of issue of Letter of Acceptance of the <strong>tender</strong>. I/We also hereby agree to abide by<br />
the General and Special conditions of Contract and to carry out the work accord<strong>in</strong>g to the Specifications<br />
for materials and works laid down by the Railways for the present contract.<br />
A sum of Rs. ………………………………………………………………. herewith<br />
forwarded as “Earnest Money”. The full value of Earnest Money shall stand forfeited without<br />
prejudice to any other rights or remedies if,<br />
(a)<br />
(b)<br />
(c)<br />
I/We do not execute the contract <strong>document</strong>s with<strong>in</strong> 30 days after receipt of notice issued by<br />
the Railway that such <strong>document</strong>s are ready or,<br />
I/We do not commence the work with<strong>in</strong> 10 days after receipt or orders to that effect.<br />
Until a formal agreement is prepared and executed the acceptance of this <strong>tender</strong> shall<br />
constitute a b<strong>in</strong>d<strong>in</strong>g contract between us subject to modifications, as may be mutually agreed<br />
to between us and <strong>in</strong>dicated <strong>in</strong> the “Letter of Acceptance” of my/our offer for this work.<br />
SIGNATURE OF CONTRACTOR(S)<br />
DATE:<br />
SIGNATURE OF WITNESS : CONTRACTOR(S) ADDRESS :<br />
1.............................................. .......................................................<br />
2.............................................. .......................................................<br />
FORM - 3<br />
84
AGREEMENT<br />
Para-2/ Chapter-II<br />
AN AGREEMENT made this ........................................................... day of<br />
....................................... Two Thousand .......................... between the President of India, act<strong>in</strong>g <strong>in</strong><br />
the premises through the Chief Adm<strong>in</strong>istrative Officer/IRPMU, North Central Railway or his<br />
successor ......................................... of the M<strong>in</strong>istry of Railways, Railway Board (here<strong>in</strong> after<br />
referred to as “the Railway”) of one part and Messers .................................................. (here<strong>in</strong> after<br />
referred to as “Contractor”) of the other part, a .......................... Firm (Status of the firm) be<strong>in</strong>g<br />
represented by ..................................... (Name & Designation of the proprietor <strong>in</strong> case of sole<br />
proprietorship bus<strong>in</strong>ess or all the names and particulars <strong>in</strong> case of partnership firm etc.)<br />
Whereas <strong>in</strong> response to a call for Tenders "Modification/Shift<strong>in</strong>g of S&T utilities affect<strong>in</strong>g<br />
DFCC alignment on Jaswantnagar - Barhan Section of Allahabad Division”.as per <strong>tender</strong> papers at<br />
Annexure-A hereto the Contractor has submitted a <strong>tender</strong> as per Annexure-B hereto and whereas<br />
the said Tender of the Contractor has been accepted for .................. as per copy of Letter of<br />
Acceptance of Tender No..................................... dated ................... complete with enclosures at<br />
the accepted rates and agreed deviations from Tender Papers ..................................................... as<br />
per Annexure-C hereto and at an estimated contract value of Rs...................... (Rupees<br />
............................................................ only).<br />
Now this agreement witnesses that <strong>in</strong> consideration of the premises and the payment to be<br />
made by the purchaser to the contractor provided for here<strong>in</strong> below the Contractor shall supply all<br />
equipment and materials and execute and perform all works for which the said Tender of the<br />
Contractor has been accepted strictly accord<strong>in</strong>g to the various provisions <strong>in</strong> Annexure-B and C<br />
hereto and upon such supply, execute and perform to the satisfaction of the purchaser and the<br />
purchaser shall pay to the Contractor at the rates accepted as per the said Annexure-C and <strong>in</strong> terms<br />
of provisions there<strong>in</strong>. In case if the Contractor is not a company <strong>in</strong>corporated under the Companies<br />
Act, 1956, the expression “Contractor” shall unless otherwise excluded by or repugnant to the<br />
subject or context mean and <strong>in</strong>clude each of the successors- <strong>in</strong>- <strong>in</strong>terest, agents, nom<strong>in</strong>ees, servants,<br />
beneficiaries etc. If it is a Sole Proprietorship bus<strong>in</strong>ess, <strong>in</strong> addition to this, such expression<br />
Contractor will also <strong>in</strong>clude, each of his heirs, executors, and legal representatives.<br />
In the witness where of the parties have hereunto set and subscribed their respective hands and/or<br />
seals day and year respectively mentioned aga<strong>in</strong>st their respective signature.<br />
Signed and delivered at .................................................................... by Shri<br />
..................................................... for and on behalf of Messers<br />
....................................................................... the Contractor with<strong>in</strong> named <strong>in</strong> the presence of :-<br />
1. Signature :<br />
Date :<br />
Name <strong>in</strong> block Capitals :<br />
Address :<br />
2. Signature :<br />
85
Date :<br />
Name <strong>in</strong> block Capitals:<br />
Address:<br />
Signed and delivered at ............................................... for and on behalf of the President of<br />
India by Shri .......................................................... (General Manager or his successor)<br />
................................ ……Railway ................................ M<strong>in</strong>istry of Railways<br />
(Railway Board) <strong>in</strong> the presence of:-<br />
1. Signature :<br />
Date :<br />
Name <strong>in</strong> block Capitals :<br />
Address:<br />
2. Signature:<br />
Date :<br />
Name <strong>in</strong> block Capitals :<br />
Address :<br />
Annexure -A<br />
Annexure -B<br />
Annexure -C<br />
: Tender Paper No.<br />
: Firm’s Tender No.<br />
: Letter of Acceptance of Tender<br />
Complete with enclosures.<br />
_________________________<br />
(Signature)<br />
Dated:<br />
FORM-4<br />
Para-1/Chapter-II<br />
86
FORMAT OF BANK GURANTEE for PERFORMANCE GUARANTEE<br />
(On Stamp Paper of Appropriate value)<br />
(To be used by approved Scheduled Banks)<br />
1. In consideration of the President of India (here<strong>in</strong>after called “the Government”) hav<strong>in</strong>g agreed<br />
to exempt .................................................... (here<strong>in</strong>after called “The said contractor(s)”)<br />
from the demand, under the terms and conditions of an agreement<br />
No........................................... dated .................... made between .............................. and<br />
.................... for ............................................................. (here<strong>in</strong> after called “the said<br />
agreement”) of Security Deposit for the due fulfillment by the said contractor(s) of the terms<br />
and conditions conta<strong>in</strong>ed <strong>in</strong> the said Agreement, or production of a Bank Guarantee for<br />
Rs............. (Rupees ....................................... only),<br />
we...............................................................<br />
(<strong>in</strong>dicate the name of Bank) (here<strong>in</strong>after referred to as ‘the<br />
Bank”) at the request of ................................. Contractor(s) do hereby undertake to pay to<br />
the Government an amount not exceed<strong>in</strong>g Rs............................ aga<strong>in</strong>st any loss or damage<br />
caused to or suffered or would be caused to or suffered by the Government by reason of any<br />
breach by the said Contractor(s) of any of the terms or conditions conta<strong>in</strong>ed <strong>in</strong> the said<br />
Agreement.<br />
2. We ...................................................................... Bank do hereby undertake to pay the<br />
amounts due and payable under this Guarantee without any demur, merely on demand from<br />
the Government stat<strong>in</strong>g the amount is claimed is due by way of loss or damage caused to or<br />
would be caused to or suffered by the Government by reason of breach by the said<br />
Contractor(s) of any of terms or conditions conta<strong>in</strong>ed <strong>in</strong> the said Agreement or by reason of<br />
the Contractor(s) failure to perform the said Agreement. Any such demand made on the<br />
Bank shall be conclusive as regards the amount due and payable by the Bank under this<br />
guarantee. However, our liability under this guarantee shall be restricted to an amount not<br />
exceed<strong>in</strong>g Rs...............................<br />
3. We .................................................................... bank undertake to pay to the Government any<br />
money so demanded notwithstand<strong>in</strong>g any dispute or disputes raised by the<br />
Contractor(s)/Supplier(s) <strong>in</strong> any suit or proceed<strong>in</strong>gs pend<strong>in</strong>g before any court or Tribunal<br />
relat<strong>in</strong>g thereto our liability under this present be<strong>in</strong>g absolute and unequivocal.The payment<br />
so made by us under this Bond shall be a valid discharge of our liability for payment there<br />
under and the Contractor(s)/ Supplier(s) shall have no claim aga<strong>in</strong>st us for mak<strong>in</strong>g such<br />
payment.<br />
4. We ........................................................... Bank further agree that the Guarantee here<strong>in</strong><br />
conta<strong>in</strong>ed shall rema<strong>in</strong> <strong>in</strong> full force and effect dur<strong>in</strong>g the period that would be taken for the<br />
performance of the said Agreement and that it shall cont<strong>in</strong>ue to be enforceable till all the<br />
dues of the Government under or by virtue of the said agreement have been fully paid and its<br />
claims satisfied or discharged or till.................... office/ department) M<strong>in</strong>istry of<br />
...................... certifies that the terms and conditions of the said agreement have been fully<br />
and properly carried out by the said contractor(s) and accord<strong>in</strong>gly discharges this Guarantee.<br />
Unless a demand or claim under the Guarantee is made on us <strong>in</strong> writ<strong>in</strong>g on or before the<br />
87
................................. we shall be discharged from all liability under this Guarantee<br />
thereafter.<br />
5. We ................................................................................ further agree with<br />
(Indicate the name of bank)<br />
the Government that the Government shall have the fullest liberty without our consent<br />
without affect<strong>in</strong>g <strong>in</strong> any manner our obligations hereunder to vary any of the terms and<br />
conditions of the Agreement or to extend time of performance by the said Contractor(s)<br />
from time to time or to postpone for any time or from time to time any of the powers<br />
exercisable by the Government aga<strong>in</strong>st the said Contractor(s) and to forebear or enforce any<br />
other terms and conditions relat<strong>in</strong>g to the said Agreement and we shall not be relieved from<br />
our liability by reason of any such variation, or extension to the said Contractor(s) or for any<br />
forbearance, act or omission on the part of Government or any <strong>in</strong>dulgence by the<br />
Government to the said Contractor(s) or by any such matter or th<strong>in</strong>g whatsoever which<br />
under the law relat<strong>in</strong>g to sureties would but for this provision, have no effect of so reliev<strong>in</strong>g<br />
us.<br />
6. This Guarantee will not be discharged due to the change <strong>in</strong> the Constitution of the Bank or<br />
the Contractor(s)/Supplier(s).<br />
7. We ...................................................... lastly undertake not to revoke this<br />
(Indicate the name of bank)<br />
Guarantee dur<strong>in</strong>g its currency except with the previous consent of the Government <strong>in</strong><br />
writ<strong>in</strong>g.<br />
Dated the .......................... day of ..................200 for<br />
......................................................................................<br />
(Indicate the name of the bank)<br />
88
FORM-5<br />
Para-6.8/Chapter-I<br />
STATEMENT OF DEVIATIONS<br />
PROFORMA FOR STATEMENT OF DEVIATIONS<br />
1. The follow<strong>in</strong>g are the particulars of deviations from requirement of the <strong>in</strong>structions to<br />
Tenderers, General Conditions of Contract.<br />
1.1 Instructions to Tenderers & Condition of Tender<strong>in</strong>g<br />
CLAUSE DEVIATION REMARKS<br />
1.2 General Conditions of Contract<br />
(INCLUDING JUSTIFICATION)<br />
CLAUSE DEVIATION REMARKS<br />
1.3 Special Conditions of Contract<br />
(INCLUDING JUSTIFICATION<br />
CLAUSE DEVIATION REMARKS<br />
(INCLUDING JUSTIFICATION)<br />
2. The follow<strong>in</strong>g are the particulars of deviations from requirement of the technical<br />
specifications :<br />
( Separate Statement for each specification)<br />
CLAUSE DEVIATION REMARKS<br />
(INCLUDING JUSTIFICATION)<br />
Note: Where there is no deviation, the statement should be returned duly signed with an<br />
endorsement <strong>in</strong>dicat<strong>in</strong>g no deviations.<br />
89
STANDING INDEMNITY BOND<br />
(FOR ON ACCOUNT PAYMENTS & STORES SUPPLIED BY RLYS.)<br />
(On Stamp paper of Requisite Value)<br />
FORM-6<br />
Para-8.2/Chapter-II<br />
We, M/s............................................................. hereby undertake that we hold at our stores<br />
Depot/s at ................................................ for and on behalf of the President of India <strong>in</strong> the premises<br />
through the General Manager or his successor, North Central Railway (here<strong>in</strong> after referred to as<br />
“the Purchaser”) all materials for which “On Account” payments have been made to us aga<strong>in</strong>st the<br />
contract for “…………………………………………” vide letter of Acceptance of Tender<br />
No....................................... dated ................ and the materials handed over to us by the purchaser<br />
for the purpose of execution of the said Contract, until such time the materials are duly erected or<br />
otherwise handed over to him.<br />
We shall be entirely responsible for the site custody and protection of the said materials<br />
aga<strong>in</strong>st all risk till they are duly delivered as erected equipment to the purchaser or as he may direct<br />
otherwise and shall <strong>in</strong>demnify the Purchaser aga<strong>in</strong>st any loss, damage or deterioration what so ever<br />
<strong>in</strong> respect of the said materials while <strong>in</strong> our possession and aga<strong>in</strong>st disposal of surplus materials.<br />
The said materials shall at all times be open to <strong>in</strong>spection by any Officer authorized by the<br />
Dy.CSTE/MW&Tele/Allahabad.<br />
Should any loss, damage or deterioration of materials occur or surplus materials disposed off<br />
and refund becomes due, the purchaser shall be entitled to recover from us the full cost as per prices<br />
<strong>in</strong>cluded <strong>in</strong> the Contract (as applicable) and also compensation for such loss or damage if any<br />
along with<br />
the amount to be refunded without prejudice to any other remedies available to him by deduction<br />
from any sum due or any sum which at any time hereafter becomes due to us under the said or any<br />
other Contract.<br />
Dated this ...................... day of ........................, Year……...<br />
Signature of Witness:<br />
Name of Witness <strong>in</strong> block letters:<br />
Address:<br />
for and on behalf of<br />
Messers ........................................ (Contractor)<br />
90
FORM-7<br />
Para-22.2/Chapter-I<br />
SYSTEM PERFORMANCE GUARANTEE<br />
PROFORMA FOR THE SYSTEM PERFORMANCE GUARANTEE<br />
To<br />
The President of India,<br />
I/We........................................................................................ hereby guarantee that the design<br />
on the basis of which we have submitted our Tender No................................................. has been<br />
carefully made to conform to the end objectives <strong>in</strong> the <strong>tender</strong> <strong>document</strong>s and to technical<br />
specification there<strong>in</strong>. We further guarantee that <strong>in</strong> the event of the performance of the system, when<br />
<strong>in</strong>stalled, not comply<strong>in</strong>g with the end objectives or with the specifications conta<strong>in</strong>ed <strong>in</strong> the <strong>tender</strong><br />
<strong>document</strong>s, we shall provide further <strong>in</strong>puts to enable the Railways to realise the end objectives<br />
conta<strong>in</strong>ed <strong>in</strong> these <strong>document</strong>s without any additional payment for any additional equipment which<br />
may be required <strong>in</strong> this regard. We further guarantee that all the expenses <strong>in</strong>clud<strong>in</strong>g the expenses<br />
<strong>in</strong>curred <strong>in</strong> India for provid<strong>in</strong>g the additional <strong>in</strong>puts under the System guarantee will be borne by us.<br />
We further guarantee that these additional <strong>in</strong>puts will be provided by us to make the system<br />
workable with<strong>in</strong> 8 months from the date on which this guarantee is <strong>in</strong>voked by the Purchaser.<br />
(Signature of firm’s authorised officer)<br />
Seal:<br />
Signature of Witness:<br />
1..................................................<br />
2.................................................<br />
91
FORM-8<br />
Para-46/Chapter-II<br />
PROFORMA OF BANK GUARANTEE FOR MOBILISATION ADVANCE<br />
(On Stamp Paper of requisite value)<br />
(To be used by approved Scheduled Banks)<br />
1. In consideration of the President of India (here<strong>in</strong>after called “the Government”) hav<strong>in</strong>g<br />
agreed to exempt ...................................................... {here<strong>in</strong>after called “the said<br />
Contractor(s)”} from the demand, under the terms and conditions of an Agreement<br />
No.......................................... dated ............... made between ........................................ and<br />
......................................... for ......................................................... (here<strong>in</strong>after called “the<br />
said Agreement”) of Mobilisation Advance Payment for the due fulfillment by the said<br />
Contractor(s) of the terms and conditions conta<strong>in</strong>ed <strong>in</strong> the said Agreement, or production of<br />
a Bank Guarantee for Rs..................... (Rupees............................. only). We,<br />
...................................................................................... here<strong>in</strong>after<br />
(<strong>in</strong>dicate the name of the Bank)<br />
referred to as “the Bank”) at the request of ........................................ Contractor(s) do hereby<br />
undertake to pay Rs................................. aga<strong>in</strong>st any loss or damage caused to or suffered or<br />
would be caused to or suffered by the Government by reason of any breach by the said<br />
Contractor(s) of any of the terms or conditions conta<strong>in</strong>ed <strong>in</strong> the said Agreement.<br />
2. We, ...................................................................... Bank do hereby undertake to pay the<br />
amounts due and payable under this Guarantee without any demur, merely on demand from<br />
the Government stat<strong>in</strong>g that the amount is claimed is due by way of loss or damage caused<br />
to or would be caused to or suffered by the Government by reason of breach by the said<br />
Contractor(s) of any of terms or conditions conta<strong>in</strong>ed <strong>in</strong> the said Agreement or by reason of<br />
the Contractor(s) failure to perform the said Agreement. Any such demand made on the<br />
Bank shall be conclusive as regards the amount due and payable by the Bank shall be<br />
conclusive as regards the amount due and payable by the Bank under this guarantee.<br />
However, our liability under this guarantee shall be restricted to an amount not exceed<strong>in</strong>g<br />
Rs...................................<br />
3. We, .......................................................... bank undertake to pay to the Government any<br />
money so demanded not withstand<strong>in</strong>g any dispute or disputes raised by the<br />
Contractor(s)/Supplier(s) <strong>in</strong> any suit or proceed<strong>in</strong>gs pend<strong>in</strong>g before any Court or Tribunal<br />
relat<strong>in</strong>g thereto our liability under this present be<strong>in</strong>g, absolute and unequivocal. The<br />
payment so made by us under this Bond shall be a valid discharge of our liability for<br />
payment there under and the Contractor(s)/Supplier(s) shall have no claim aga<strong>in</strong>st us for<br />
mak<strong>in</strong>g such payment.<br />
4. We, ............................................................. Bank further agree that the Guarantee here<strong>in</strong><br />
conta<strong>in</strong>ed shall rema<strong>in</strong> <strong>in</strong> full force and effect dur<strong>in</strong>g the period that would be taken for the<br />
performance of the said Agreement and that it shall cont<strong>in</strong>ue to<br />
5. be enforceable till all the dues of the Government under or by virtue of the said Agreement<br />
have been fully paid and its claims satisfied or discharged or till .......................<br />
92
office/Department) M<strong>in</strong>istry of ......................... certifies that the terms and conditions of the<br />
said Agreement have been fully and properly carried out by the said Contractor(s) and<br />
accord<strong>in</strong>gly discharges this Guarantee. Unless a demand or claim under the Guarantee is<br />
made on us <strong>in</strong> writ<strong>in</strong>g on or before the .............. (1) ................................. we shall be<br />
discharged from all liability under this Guarantee thereafter.<br />
6. We, ............................................................................ further agree with<br />
(<strong>in</strong>dicate the name of Bank)<br />
the Government that the Government shall have the fullest liberty without our consent and<br />
without affect<strong>in</strong>g <strong>in</strong> any manner our obligations hereunder to vary any of the terms and<br />
conditions of the Agreement or to extend time of performance by the said Contractor(s)<br />
from time to time or to postpone for any time or from time to time any of the powers<br />
exercisable by the Government aga<strong>in</strong>st the said Contractor(s) and to forbear or enforce any<br />
of the terms and conditions relat<strong>in</strong>g to the said Agreement and we shall not be relieved from<br />
our liability by reason of any such variation, or extension to the said Contractor(s) or for any<br />
forbearance, act or omission on the part of Government or any <strong>in</strong>dulgence by the<br />
Government to the said Contractor(s) or by any such matter or th<strong>in</strong>g whatsoever which<br />
under the law relat<strong>in</strong>g to sureties would, but for this provision, have affect of so reliev<strong>in</strong>g us.<br />
7. This Guarantee will not be discharged due to the change <strong>in</strong> the Constitution of the Bank or<br />
the Contractor(s)/Supplier(s).<br />
8. We, .......................................................... lastly undertake not to revoke<br />
(<strong>in</strong>dicate the name of Bank)<br />
this Guarantee dur<strong>in</strong>g its currency except with the previous consent of the Government <strong>in</strong><br />
writ<strong>in</strong>g.<br />
Witness:<br />
Dated the ......................... day of .................. 200<br />
for ..................................................................<br />
(<strong>in</strong>dicate the name of the Bank)<br />
1 Signature ...........................................<br />
Name ...........................................<br />
2 Signature ...........................................<br />
Name ...........................................<br />
NOTE: (1) The guarantee shall be valid for a period of two months after the expiry of the currency<br />
of the contract.<br />
93
FORM-9<br />
Para-18.3/Chapter-II<br />
CERTIFICATE<br />
Jo<strong>in</strong>t Inspection of Cable Trench & Protective Works<br />
1. The cable trench/chase <strong>in</strong>clud<strong>in</strong>g ducts, pipes etc. arrangements enroute has<br />
been jo<strong>in</strong>tly <strong>in</strong>spected by us on the follow<strong>in</strong>g sections and the work has been done<br />
accord<strong>in</strong>g to the specifications. The lay<strong>in</strong>g of cable can be taken on these sections<br />
after the deficiencies noted below are rectified and offered for further check .<br />
2.<br />
----------------------------------------------------------------------------------------<br />
Sl.No. From KM. To KM. Remarks/Deficiency if any<br />
------------------------------------------------------------------------------------------------<br />
------------------------------------------------------------------------------------------------<br />
3. The follow<strong>in</strong>g Jo<strong>in</strong>ts have been jo<strong>in</strong>tly supervised and provided as per<br />
manufacturer’s <strong>in</strong>structions and it is confirmed that all the materials or kit have been<br />
used up.<br />
----------------------------------------------------------------------------------------<br />
Sl.No. Type of Jo<strong>in</strong>t Location(KM. No.) Remarks/Deficiency if any<br />
----------------------------------------------------------------------------------------<br />
----------------------------------------------------------------------------------------<br />
Signature of Contractor’s<br />
Representative with<br />
Designation<br />
Signature of Purchaser’s<br />
Representative with<br />
Designation<br />
94
FORM-10<br />
Para-8.3/Chapter-II<br />
ACKNOWLEDGEMENT<br />
(FOR RECEIVING MATERIALS FROM RAILWAY)<br />
Sub: - Receipt of Materials from Railway.<br />
Station:<br />
Date:<br />
It is hereby acknowledged that the follow<strong>in</strong>g material as detailed have been<br />
received <strong>in</strong> full and good condition by me on .............<br />
........................... at ........................ for the work com<strong>in</strong>g under the Agreement<br />
No.............................. dated ................<br />
----------------------------------------------------------------------------------------<br />
Sl.No. Description of Material Quantity Remarks<br />
if any<br />
----------------------------------------------------------------------------------------<br />
----------------------------------------------------------------------------------------<br />
Witnessed by: -<br />
-------------------------------- ------------------------------------<br />
(Signature of Purchaser’s<br />
(Signature of Contractor or<br />
Representative with<br />
Contractor’s Representative)<br />
Designation )<br />
95
FORM-11<br />
Para-35/Chapter-II<br />
EXTENSION OF PERIOD OF COMPLETION OF WORK<br />
ON CONTRACTOR’S ACCOUNT<br />
(Regd. With A/D)<br />
No. Date :<br />
To<br />
.............................................<br />
.............................................<br />
Sub : (i) ................................................. (Name of Work)<br />
(ii) Acceptance Letter No. ....................................................<br />
(iii) Undertak<strong>in</strong>g /Agreement No. .......................................<br />
Dear Sir,<br />
Ref : ......................... (Quote specific application of the Contractor for extension to date, if<br />
received).<br />
The stipulated date for completion of the work mentioned above is/was ............... .<br />
However, the work is/was not completed on this date.<br />
Expect<strong>in</strong>g that you may be able to complete the work if some time is given and <strong>in</strong><br />
consideration of your Letter No.............................., the General Manager (or his successor) on<br />
behalf of the president of India, although not bound to do so, hereby extends the time for<br />
completion from ............. to ..............<br />
Please note that liquidated damages @1/2% per week or part thereof of the entire contract<br />
value will be recovered for delay <strong>in</strong> the completion of the work after the expiry of (1) .......................<br />
from you as mentioned <strong>in</strong> para 35 of the Special Conditions of Contract for the extended period.<br />
The above extension of the completion date will also be subject to the further condition that<br />
no <strong>in</strong>crease <strong>in</strong> rates on any account will be payable to you.<br />
Please note that <strong>in</strong> the event of decl<strong>in</strong><strong>in</strong>g to accept the extension on the above said<br />
conditions or <strong>in</strong> the event of your failure after accept<strong>in</strong>g or act<strong>in</strong>g up to this extension to complete<br />
the work by (2)....................... (here mention the extended date), further action will be taken <strong>in</strong> terms<br />
of relevant para of Conditions of Contract.<br />
Your’s faithfully,<br />
for & on behalf of President of India.<br />
Note:-<br />
1. Give here the stipulated date for completion without any penalty fixed earlier.<br />
2. Here mention the extended date.<br />
FORM-12<br />
96
EXTENSION OF PERIOD OF COMPLETION OF WORK<br />
No. Date :<br />
To<br />
..................................<br />
..................................<br />
..................................<br />
Dear Sirs,<br />
Sub : (i) ............................................ (Name of work)<br />
(ii) Acceptance Letter No.........................................<br />
(iii) Undertak<strong>in</strong>g/Agreement No...............................<br />
Ref : .......................... (quote specific application of the<br />
contractor for extension to the date, if received) .<br />
Para-36/Chapter-II<br />
The stipulated date for completion of subject work under the above contract was<br />
............................ In consideration of the Contractor’s Letter No..............................., The General<br />
Manager (or his successor) behalf of the President of India, is pleased to grant extension of the time<br />
for completion of works without liquidated damages under para 36 of Chapter II , Section II of the<br />
contract as mentioned below :<br />
“...................................................................................”<br />
It may be noted that unless repugnant to the context, all the terms and conditions of the<br />
Contract will rema<strong>in</strong> unaltered dur<strong>in</strong>g the extended period from ...................... to ...................... also,<br />
and further no <strong>in</strong>creased additional rates and claims of recoveries which have not been already<br />
envisaged <strong>in</strong> terms of the conditions of the Contract will be leviable either by you or by the<br />
purchaser <strong>in</strong> respect of this extended period.<br />
Your’s faithfully,<br />
( )<br />
for and on behalf of President of India<br />
97
FORM-13<br />
QUALIFICATION EXPERIENCE<br />
List of Works Completed<br />
Description<br />
of Work<br />
Organisatio<br />
n for whom<br />
executed<br />
Approx.<br />
value of<br />
contract at<br />
the time of<br />
award<br />
Date of<br />
award<br />
Date of<br />
scheduled<br />
completion<br />
of work<br />
Start<br />
Date of actual<br />
Completion<br />
F<strong>in</strong>al value<br />
of contract<br />
List of Works <strong>in</strong> Hand<br />
Description<br />
of work<br />
Contract Value<br />
Approx. value of<br />
balance work yet to<br />
be done<br />
Date of Award<br />
98
FORM-14<br />
RECEIPT CERTIFICATE (FOR SUPPLY ONLY)<br />
From: Sr.Section Eng<strong>in</strong>eer/Section Eng<strong>in</strong>eer (Signal/Telecom), North Central Railway<br />
No.<br />
Date:<br />
1 Contract No<br />
2 Name of Work<br />
3 Item No. As <strong>in</strong> Rate Schedule<br />
4 Description of Item.<br />
5 Material <strong>in</strong>spected by :<br />
6 Dispatch particular & date<br />
7 Qty as per dispatch particular<br />
8 Qty received<br />
9 Qty short received<br />
10 Condition of Stores Received<br />
11 Name of Firm & Address<br />
12 Place of receipt<br />
13 Date of receipt<br />
14 Ledger No.<br />
15 Name & designation of Stores Incharge<br />
--------------------------------------<br />
Signature of Stores-<strong>in</strong>-Charge<br />
99
FORM-15<br />
ELECTRONIC CLEARING SERVICE (CREDIT CLEARING)<br />
(MODEL MANDATE FORM)<br />
(INVESTOR/CUSTOMER’S OPTION TO RECEIVE PAYMENTS THROUGH<br />
CREDIT CLEARLING MECHANISM)<br />
(Scheme name and the periodicity of payment)<br />
1. INVESTOR/CUSTOMER’S NAME<br />
2. PARTICULARS OF BANK ACCOUNT<br />
A. BANK NAME<br />
B. BRANCH NAME<br />
ADDRESS<br />
TELEHPONE<br />
C. 9-DIGIT CODE NUMBER OF<br />
THE BANK & BRANCH<br />
(Appear<strong>in</strong>g on the MICR cheque issued by the bank.)<br />
D. ACCOUNT TYPE<br />
(S.B. Account/Current Account or<br />
Cash Credit with Code 10/11/13)<br />
E. LEDGER NO./LEDGER FOLIO NO<br />
F. ACCOUNT NUMBER<br />
( As appear<strong>in</strong>g on the Cheque Book)<br />
(In lieu of the bank certificate to be obta<strong>in</strong>ed as under, please attach a blank cancelled<br />
cheque, or photocopy of a cheque or front page of your sav<strong>in</strong>gs bank passbook issued by<br />
your bank for verification of the above particulars.)<br />
3. DATE OF EFFECT.<br />
I hereby declare that the particulars given above are correct and complete. If the transaction<br />
is delayed or not effected at all for reasons of <strong>in</strong>complete or <strong>in</strong>correct <strong>in</strong>formation, I would<br />
not hold the User <strong>in</strong>stitution responsible. I have read the option <strong>in</strong>vitation letter and agree to<br />
discharge responsibility expected of me as a participant under the Scheme.<br />
Date:<br />
( )<br />
Signature of the Investor/Customer.<br />
Certified that the particulars furnished above are correct as per our records.<br />
( )<br />
Signature of the Authorized.<br />
Official from the Bank<br />
100
Section – III<br />
Chapter – 1<br />
101
TECHNICAL SPECIFICATIONS<br />
INDEX<br />
S.No. Description Annexure<br />
1 Specification of Tower Annexure-A<br />
2 Specification of R<strong>in</strong>g Earth Arrangement for<br />
Self Support<strong>in</strong>g Tower<br />
Annexure-A1<br />
3 Specification of Pre-fabricated hut Annexure-B<br />
4 Specification of Warn<strong>in</strong>g Tape Annexure-C<br />
102
Annexure-A<br />
SELF SUPPORTING TOWER<br />
STEEL LATTICED TOWER<br />
This should be a square sectional lattice type steel structure completely bolted, shop welded and<br />
made of hot dip galvanized steel.<br />
Draw<strong>in</strong>gs:<br />
Tower (30M)<br />
Foundation Details<br />
: Draw<strong>in</strong>g No.IRPMU/MTRC/10-11/002 dt.02.08.2010.<br />
: Draw<strong>in</strong>g No.IRPMU/MTRC/10-11/006 dt.02.08.2010.<br />
Design<br />
The design criteria stipulates the various design considerations to be adopted <strong>in</strong> the design of selfsupport<strong>in</strong>g<br />
microwave antenna towers. This deals with materials, loads, comb<strong>in</strong>ations of loads,<br />
permissible stresses and design considerations.<br />
The design will be <strong>in</strong> accordance to the relevant Indian Standards.<br />
General design guidel<strong>in</strong>es for permissible stress are as per IS: 2062-1975 and as per ASCE manual<br />
No.52.<br />
W<strong>in</strong>d load<strong>in</strong>g as per IS 875.<br />
Fabrication and erection as per IS 802.<br />
General guidance for foundations as per IS 4091.<br />
Structural design of RCC members as per IS 456.<br />
Antenna load<strong>in</strong>g<br />
Self Support<strong>in</strong>g Towers shall be designed for mount<strong>in</strong>g of six nos. of required type Sectoral Panel<br />
Antennae for the present GSM-R application and 2 nos. of 0.6m diameter Parabolic antennae for<br />
Radio l<strong>in</strong>ks to meet future requirement.<br />
W<strong>in</strong>d load<strong>in</strong>g<br />
The design w<strong>in</strong>d speed shall be derived, based on the location of the region concerned, from the<br />
Indian Standard IS: 875 (Part 3).<br />
Seismic load<strong>in</strong>g<br />
The design for seismic load, where required, shall be as per IS 1893.<br />
Operational load<strong>in</strong>g<br />
103
Under operational w<strong>in</strong>d, speed torsion and sway of the structure shall be limited to 0.5 degrees,<br />
when carry<strong>in</strong>g full or <strong>in</strong>termediate complement of antenna.<br />
Materials, Fabrication, Inspection and Acceptance<br />
This code of Practice makes reference to the follow<strong>in</strong>g Indian Standard Specifications:-<br />
102 - Ready mixed pa<strong>in</strong>t, brush<strong>in</strong>g red lead non-sett<strong>in</strong>g prim<strong>in</strong>g.<br />
104 - Ready mixed pa<strong>in</strong>t, brush<strong>in</strong>g, z<strong>in</strong>c chrome prim<strong>in</strong>g<br />
123 - Ready mixed pa<strong>in</strong>t, brush<strong>in</strong>g, f<strong>in</strong>ish<strong>in</strong>g semi-gloss for general purposes to Indian<br />
Standard colours<br />
209 - Z<strong>in</strong>c<br />
226 - Structural steel standard quality<br />
800 - Code of Practice for use of structural steel <strong>in</strong> general build<strong>in</strong>g construction<br />
808 - Rolled steel beam channel and angle sections.<br />
1367 - Technical supply conditions for threaded fasten<strong>in</strong>gs.<br />
1477 - Code of Practice for f<strong>in</strong>ish<strong>in</strong>g iron and steel ferrous metal <strong>in</strong> build<strong>in</strong>g: pa<strong>in</strong>t<strong>in</strong>g and<br />
allied f<strong>in</strong>ishes<br />
Part-I - Operation and workmanship – 1959.<br />
Part-II - Schedule and equipments – 1963.<br />
1573 - Z<strong>in</strong>c plat<strong>in</strong>g<br />
1730 - Dimensions for steel plate, sheet and strip for structural and general eng<strong>in</strong>eer<strong>in</strong>g<br />
purposes (issue <strong>in</strong> 3 parts).<br />
1731 - Dimensions for steel flats for structural and general eng<strong>in</strong>eer<strong>in</strong>g purposes<br />
1852 - Roll<strong>in</strong>g and cutt<strong>in</strong>g tolerances for hot rolled steel products.<br />
1929 - Rivets for general purposes (12 to 48mm diameter).<br />
2016 - Pla<strong>in</strong> washers<br />
2074 - Ready mixed pa<strong>in</strong>t, red oxide-z<strong>in</strong>c chrome prim<strong>in</strong>g<br />
3502 - Steel chequered plates<br />
3757 - High tensile friction grip bolts.<br />
4000 - Code for Practice for assembly of Structural jo<strong>in</strong>ts us<strong>in</strong>g high tensile friction grip<br />
fasten<strong>in</strong>gs.<br />
4759 - Hot dip z<strong>in</strong>c coat<strong>in</strong>gs on structural steel and other allied products.<br />
5358 - Hot dip galvanized coat<strong>in</strong>g on fasteners.<br />
5369 - General requirements for pla<strong>in</strong> washers and lock washers.<br />
6610 - Heavy washers for steel structures<br />
6623 - High tensile friction grip nuts.<br />
6639 - Hexagon bolts for steel structures.<br />
6649 - High tensile friction grip washers.<br />
7205 - Safety code for erection of structures steel work<br />
7215 - Tolerances <strong>in</strong> fabrication of steel structures.<br />
Test certificates bear<strong>in</strong>g IS: Certification marks for materials are acceptable. If test certificates are<br />
not available, the material shall be tested <strong>in</strong> Government Test House or elsewhere as authorized by<br />
the Eng<strong>in</strong>eer<strong>in</strong>g / Eng<strong>in</strong>eer’s representatives.<br />
Steel materials hav<strong>in</strong>g tolerances outside the roll<strong>in</strong>g tolerances for hot rolled steel products shall not<br />
be used. Lam<strong>in</strong>ation or pip<strong>in</strong>g defects <strong>in</strong> raw steel materials or manufactured components shall be<br />
104
ejected. In case of doubt, all such materials shall be tested ultrasonically before acceptance or<br />
otherwise.<br />
F<strong>in</strong>ish<strong>in</strong>g<br />
Base preparation shall be done as per relevant Indian standards. One coat of Z<strong>in</strong>c Chrome Primer<br />
and two coats each of Orange and While as per ICAO regulations shall be done. Pa<strong>in</strong>t<strong>in</strong>g material<br />
shall be of standard make.<br />
Scope of tower delivery<br />
The Towers shall be supplied with the follow<strong>in</strong>g accessories and services as standard delivery.<br />
• Design of self support<strong>in</strong>g towers<br />
• Climb<strong>in</strong>g Ladder<br />
• Vertical feeder support<br />
• Lighten<strong>in</strong>g arrestor<br />
• Foundation Bolts<br />
• Nuts, bolts, cleats, gusset plates etc.<br />
• Antennae mount<strong>in</strong>g fixtures & accessories<br />
• Antenna orientation arrangements<br />
• Work platforms<br />
• Rest platforms<br />
• Aviation warn<strong>in</strong>g lights ( LED Laser type with sensor) as per site requirement comply<strong>in</strong>g to<br />
ICAO regulation<br />
• Aviation warn<strong>in</strong>g light power cable<br />
• Earth<strong>in</strong>g System<br />
Earth<strong>in</strong>g<br />
A r<strong>in</strong>g earth should be provided us<strong>in</strong>g 8 nos of 3-m long GI angle iron electrode. Each tower leg<br />
will be connected with two electrodes and all the electrodes will be <strong>in</strong>terconnected us<strong>in</strong>g 12-mm dia<br />
GI rope. The overall resistance of the r<strong>in</strong>g earth system shall be maximum 1 ohm. Suitable earth pit<br />
and pit covers has to be provided at each electrode. Specification and necessary sketches for<br />
provid<strong>in</strong>g r<strong>in</strong>g earth are attached as Annexure G1.<br />
Lightn<strong>in</strong>g Arrestor<br />
Lighten<strong>in</strong>g arrestor shall be provided by the Contractor under this contract on towers conform<strong>in</strong>g to<br />
RDSO Code of Practice (RDSO/SPN/317/84 dated 25/10/85) for the protection of Radio Relay<br />
Station aga<strong>in</strong>st lightn<strong>in</strong>g for Risk Index more than 80 and to the arrangement shown <strong>in</strong> draw<strong>in</strong>g<br />
enclosed with the <strong>tender</strong> <strong>document</strong>s read <strong>in</strong> conjunction with <strong>in</strong>structions, if any by the Eng<strong>in</strong>eer or<br />
his representative.<br />
Civil Aviation Obstruction Warn<strong>in</strong>g Lights on the Tower<br />
The work <strong>in</strong>cludes procurement and fix<strong>in</strong>g of aviation mast lights, PVC armoured cable fixed by<br />
means of clamps to the cable runway, wir<strong>in</strong>g of the light po<strong>in</strong>ts and provision of twilight switches<br />
105
for operation of the lights on the tower. The wir<strong>in</strong>g of the light po<strong>in</strong>ts shall be done with PVC<br />
<strong>in</strong>sulated armoured copper cable as directed by the eng<strong>in</strong>eer. All the required accessories such as<br />
clamps etc. required for fitt<strong>in</strong>g the aviation lights on the tower shall be provided by the contractor.<br />
The light shall be fixed on the tower <strong>in</strong> such a way that the globes face upward with the arm<br />
horizontal. The fitt<strong>in</strong>g arrangement shall be rigid enough so as to withstand a storm <strong>in</strong>tensity of at<br />
least 200KMPH.<br />
The lights shall be <strong>in</strong>stalled at each tower, one set on the top, and two sets at each level (<strong>in</strong> the<br />
opposite corner so as to visible from all directions) at a height <strong>in</strong>terval of not more than 20M. A<br />
temporary warn<strong>in</strong>g light (red lamp m<strong>in</strong>imum 100 watt / 230Volt shall be provided by the contractor<br />
dur<strong>in</strong>g construction and erection of the tower.<br />
Orange and White Bands (Day Mark<strong>in</strong>gs) as per IRS Specification on the Tower<br />
All the sides of the tower shall be pa<strong>in</strong>ted on both external and <strong>in</strong>ternal faces as per the requirement<br />
of the Civil Aviation Authorities. To confirm to the Civil Aviation regulations tower shall be<br />
pa<strong>in</strong>ted <strong>in</strong> alternate bands of <strong>in</strong>ternational orange and <strong>in</strong>ternational white, term<strong>in</strong>at<strong>in</strong>g with orange at<br />
top and bottom. Height of each band should not be less than 0.5M with width approximately equal<br />
to 1/7 th of the tower height. In case the orange/red and white colors are not conspicuous aga<strong>in</strong>st the<br />
background, some other contrast<strong>in</strong>g colors may be used with the approval of the Eng<strong>in</strong>eer.<br />
********<br />
106
Annexure A-1<br />
R<strong>in</strong>g Earth Arrangement for GSM- R Self Supported Towers<br />
All the Self supported GSM-R towers erected at the BTS stations shall be provided with<br />
R<strong>in</strong>g Earth arrangement for earth<strong>in</strong>g the Tower and Equipment as protection aga<strong>in</strong>st<br />
lighten<strong>in</strong>g.<br />
1. The Earth Electrode:<br />
1.1 Galvanized iron M<strong>in</strong>. 3-meter length with cross section 50 x 50 x 5 mm shall be used as<br />
earth spikes (driver rod). The Z<strong>in</strong>c Layer <strong>in</strong> the earth spike shall be reasonably good. Each<br />
earth shall be driven underground first digg<strong>in</strong>g a pit of 70 cm deep leav<strong>in</strong>g the top of the<br />
electrode 30 cm above the bottom of the pit. The position of the electrode shall be marked<br />
at site. M<strong>in</strong>imum of eight such earth spikes shall be driven form<strong>in</strong>g a r<strong>in</strong>g around the tower.<br />
1.2 The earth electrodes shall be connected with each other <strong>in</strong> a horizontal r<strong>in</strong>g form us<strong>in</strong>g a<br />
trench. Galvanized steel wire rope 17 x 7(6/1) (WSC) type with 12 mm nom<strong>in</strong>al diameter or<br />
GI strip 45X6mm thick shall be used for connect<strong>in</strong>g electrodes. The trench electrode shall be<br />
buried at least 60 cm below the surface (ground level).<br />
1.3 Suitable galvanized mild steel clamp with galvanized iron nuts and bolts arrangement shall<br />
be made to connect trench electrode with the earth spikes. The connections shall be<br />
mechanically firm and electrically good. Railway Eng<strong>in</strong>eer shall approve the arrangement.<br />
2. Earth Conductor:<br />
2.1 The earth conductor shall be same galvanized steel wire rope used for trench<br />
electrode. M<strong>in</strong>imum two <strong>in</strong>dependent earth conductors shall be used to connect the earth<br />
collector with two earth spikes <strong>in</strong> the earth r<strong>in</strong>g. Each leg of the tower shall also be<br />
connected by two <strong>in</strong>dependent earth conductors with two nearest earth spikes.<br />
2.2 The earth conductor shall be term<strong>in</strong>ated <strong>in</strong>to eyelets at both ends and connected to the earth<br />
spike and earth collector/Tower legs us<strong>in</strong>g galvanized nuts, bolts and Washers. The<br />
connection at both ends shall be mechanically firm and electrically good.<br />
3. Earth Collector:<br />
3.1 The earth collector is a galvanized steel bar with cross section 50x50x5mm and 400 mm<br />
long. This shall be fixed on the wall <strong>in</strong>side the room at a height of 60 cm above the floor<br />
leav<strong>in</strong>g a free space of 5 cm between the wall and the collector. The collector shall have<br />
holes with 50-mm gaps <strong>in</strong> between for fix<strong>in</strong>g the earth conductors and earth distribution<br />
system. The connections shall be done us<strong>in</strong>g galvanized nuts, bolts, was he and these should<br />
be mechanically firm and electrically good.<br />
107
4. Earth Distribution System:<br />
4.1 Flexible PVC <strong>in</strong>sulated unarmored pla<strong>in</strong> annealed multistoried copper conductor of size<br />
16/0.2 mm shall be used for earth distribution system. The distribution shall be <strong>in</strong> a<br />
star/shaped configuration. The metal structures of the racks are to be <strong>in</strong>tegrated at welldef<strong>in</strong>ed<br />
po<strong>in</strong>ts <strong>in</strong>to the earth<strong>in</strong>g distribution system. The earth distribution system f<strong>in</strong>ally<br />
came out as a s<strong>in</strong>gle conductor for each room and connected to the earth collector.<br />
Similarly, the earth distribution system for power supply room shall be term<strong>in</strong>ated <strong>in</strong> the<br />
earth collector.<br />
5. Earth<strong>in</strong>g Impedance:<br />
The earth impedance shall be maximum 1 ohm. Where it is not feasible to obta<strong>in</strong> such low<br />
value, the contractor has to satisfy the Railway Eng<strong>in</strong>eer <strong>in</strong> this respect. The sketches for<br />
provid<strong>in</strong>g r<strong>in</strong>g earth system are enclosed.<br />
**********<br />
108
Annexure– B<br />
SPECIFICATION OF PRE-FABRICATED SHELTER s<br />
1. INTRODUCTION<br />
PURPOSE<br />
The pre-fabricated shelter is required for hous<strong>in</strong>g telecommunication equipments like base<br />
Tran receivers of Mobile Tra<strong>in</strong> Radio Communication system (BTS), OFC Indoor<br />
equipment, Power supply and accessories etc.<br />
2.0 STRUCTURE<br />
i) The structure of build<strong>in</strong>g should be monolithic or modular.<br />
ii)<br />
The outer element should be made with a m<strong>in</strong>imum of 80mm thick polyeurothane foamed<br />
sandwitch element and with 25 micron polyster coated (off-white) <strong>in</strong>ner and outer sk<strong>in</strong> for<br />
protection aga<strong>in</strong> corrosion.<br />
iii) The shelter shall provide fully sealed , water and dust proof build<strong>in</strong>g with particular<br />
attention to all penetrators , open<strong>in</strong>g etc , which shall be f<strong>in</strong>ished <strong>in</strong> a manner to ma<strong>in</strong>ta<strong>in</strong> the<br />
water proof <strong>in</strong>tegrity and durability of the construction generally upto 20 years and giv<strong>in</strong>g<br />
look of a permanent structure.<br />
2.1 DIMENSION AND OPERATING CONDITIONS<br />
(a)<br />
Internal clear dimension of the shelter shall be 5000mmX4000mmX3000mm.<br />
Partitions shall be provided to make the two rooms with <strong>in</strong> the <strong>in</strong>ner size of shelter.(Draw<strong>in</strong>g<br />
of the layout shall be approved by Railway)<br />
(b)<br />
Environmental Data:- Ambient Temperature : 50 Degree Celsius<br />
Temperature <strong>in</strong>side room : Less than 40 Degree Celsius<br />
2.3 MATERIAL FINISHING<br />
i) Detailed specification of all material used <strong>in</strong> the construction of build<strong>in</strong>g and not given<br />
here should be <strong>in</strong>cluded <strong>in</strong> the proposal. However all such material shall be nontoxic,<br />
self ext<strong>in</strong>guish<strong>in</strong>g and fireproof.<br />
ii)<br />
iii)<br />
iv)<br />
All mechanical fixture such as screws, nuts, washer, bolts etc shall be made of sta<strong>in</strong>less<br />
steel / Hot-dip Galvanised.<br />
The comb<strong>in</strong>ation of different metals shall not give place to electromagnetic reactions.<br />
Any features or norms that are not explicitly mentioned as referred to shall imply solution<br />
deriv<strong>in</strong>g from eng<strong>in</strong>eer<strong>in</strong>g practices based on fair profession skills and sound execution.<br />
109
2.4 PAINTING<br />
25 Micron polyester pre-coat<strong>in</strong>g <strong>in</strong> off-white colour.<br />
2.5 THERMAL INSULATION<br />
The general thermal <strong>in</strong>sulation achieved by means of high density ploy urethane and / or<br />
m<strong>in</strong>eral fiber plates, shall ensure a global thermal conduction coefficient lower than<br />
0.7W/m 2 C.<br />
2.6 WALLS<br />
(i)<br />
(ii)<br />
(a)<br />
The walls shall be watertight and thermal jumper between two surfaces (<strong>in</strong>ternal & external)<br />
shall be avoided <strong>in</strong> order to ensure the maximum shelter <strong>in</strong>sulation.<br />
The ma<strong>in</strong> properties should be as follows:<br />
Outer & <strong>in</strong>ner sheet : 1mm polyester coated galvanized sheet (GI)<br />
(b) M<strong>in</strong>imum 80mm thickness of <strong>in</strong>sulation <strong>in</strong> between sheets<br />
(c) Global thermal conductivity of the shelter lower than 0.7W/m 2 C.<br />
(d) Resistance to w<strong>in</strong>d pressure 160Kms/hour.<br />
(e) The walls shall be designed to support W<strong>in</strong>dow type Air Conditioner, A.C distribution<br />
board, cable trays & cables, Exhaust fans & other accessories.<br />
2.7 ROOF<br />
(i)<br />
(ii)<br />
(iii)<br />
(iv)<br />
Roof shall be made with 1mm polyester coated Outer & Inner galvanized sheet (GI).<br />
Roof shall be made with a m<strong>in</strong>imum 80mm thick PUF <strong>in</strong>sulated panels.<br />
Roof shall ensure perfect water proof<strong>in</strong>g <strong>in</strong> time and good thermal <strong>in</strong>sulation. It’s frame<br />
shall be designed and checked <strong>in</strong> order to support a m<strong>in</strong>imum 200kg/ m 2 overload for<br />
ma<strong>in</strong>tenance purposes. The roof’s surface shall have a 5% m<strong>in</strong>imum slap <strong>in</strong> order to ensure<br />
ra<strong>in</strong> water dra<strong>in</strong>, thus prevent<strong>in</strong>g stagnation.<br />
A pre-coated galvanized profile sheet sun/ra<strong>in</strong> guard (projected 250mm on all sides) is also<br />
to be provided over the shelter (it should be m<strong>in</strong>imum 0.8mm thick sheet) along with PVC<br />
pipe for water dra<strong>in</strong>age from beh<strong>in</strong>d.<br />
2.8 DOORS<br />
(i) The build<strong>in</strong>g shall be equipped with an entrance door. Such doors shall have a 900 x 2000-<br />
mm size and shall be constituted by an alum<strong>in</strong>um frame and a sandwich similar to sidewalls.<br />
The external load – bear<strong>in</strong>g frame shall have the same features as the load-bear<strong>in</strong>g structure.<br />
(ii)<br />
The door shall have heavy <strong>in</strong>ternal / external / handles and will be sealed by peripheral<br />
(double) seal<strong>in</strong>g frame with silicon rubber gaskets. Three po<strong>in</strong>ts lock mechanism with key<br />
lock or number lock will be provided. In addition, one lock<strong>in</strong>g system with AL-drops to be<br />
provided.<br />
110
(iii)<br />
(iv)<br />
(v)<br />
(vi)<br />
(vii)<br />
The door will be h<strong>in</strong>ged at four po<strong>in</strong>ts with heavy-duty h<strong>in</strong>ges and a door latch will be<br />
provided to keep the door <strong>in</strong> open position. The h<strong>in</strong>ges shall be fixed <strong>in</strong>ternally with no<br />
visible screws due to safety reason.<br />
The electrical cont<strong>in</strong>uity between the door and the structure shall be ensured by means of a<br />
t<strong>in</strong>-plated cooper plate fixed at the top of the door.<br />
A ra<strong>in</strong> guard shall be fixed on the top of the door to stop ra<strong>in</strong>water and steadily connected to<br />
the external walls.<br />
Special care should be taken to avoid thermal jumpers. The doors shall have the same<br />
<strong>in</strong>sulation properties as the sidewalls.<br />
Partition wall shall also be provided with a simple door comp etc. with handle, bolt etc.<br />
2.9 BASE & FOUNDATION<br />
(Foundation Draw<strong>in</strong>g prepared by contractor shall be approved by Railway before<br />
execution)<br />
(i)<br />
(ii)<br />
(iii)<br />
(iv)<br />
(v)<br />
Shelter shall be erected on raised platform / pl<strong>in</strong>th 600mm above ground level/rail level. The<br />
pl<strong>in</strong>th shall be made with soil / murum fill<strong>in</strong>g PCC/RCC. Required steps shall be provided <strong>in</strong><br />
front of the entry door.<br />
Wall panels shall be placed between <strong>in</strong>verted fabricated channels which will be fixed to<br />
pl<strong>in</strong>th by expansion bolts.<br />
Six RCC Columns of approximately 300mm x 300mm shall be cast with proper base foot<strong>in</strong>g<br />
as shown <strong>in</strong> draw<strong>in</strong>g. Each RCC column / foot<strong>in</strong>g shall be re<strong>in</strong>forced by provid<strong>in</strong>g 4/8 nos.<br />
MS Rod of 12mm diameter. These foot<strong>in</strong>g shall rest on RCC (100mm thick).<br />
At ground level RCC beam of 230mm x 230mm cross section shall be provided. Prefab<br />
Build<strong>in</strong>g / Shelter pl<strong>in</strong>th level shall be approximately 600mm above ground level to safe<br />
guard at pl<strong>in</strong>th level RCC cop<strong>in</strong>g of 230mm x 230mm cross section is foreseen around<br />
100mm thick PCC pl<strong>in</strong>th shelter floor. Before cast<strong>in</strong>g PCC pl<strong>in</strong>th the void between ground<br />
level /rail leveland pl<strong>in</strong>th shall be filled with soil / murum duly rammed.<br />
Brick masonry duly f<strong>in</strong>ished with plaster shall cover all four sides of the foundation.<br />
2.10 FLOOR COVERING<br />
PCC floor shall be covered with 2mm thick PVC floor cover<strong>in</strong>g fixed with suitable adhesive<br />
to impart attractive floor f<strong>in</strong>ish.<br />
2.11 CORNER PANELS<br />
(i)<br />
Pre-cast corner panels (300mm each leg) are provided as strength members. They also<br />
def<strong>in</strong>e shelter co-ord<strong>in</strong>ates.<br />
111
(ii)<br />
Corner panels & selected panels are provided <strong>in</strong>side pre-cast tubular elements (16mm<br />
diameter). A steel rod (12mm diameter) is <strong>in</strong>serted through these tubular elements, bolted to<br />
top structure & anchored to pl<strong>in</strong>th. This arrangement will ensure stability w<strong>in</strong>d load of<br />
160kmph.<br />
3.0 ACCESSORIES IN THE SHELTER<br />
3.1 Fire Prevention Equipment<br />
Ext<strong>in</strong>guishers – 1 no. on wall near door.<br />
3.2 Power Equipment and cable entry<br />
Mount<strong>in</strong>g hook shall be provided for fix<strong>in</strong>g the ma<strong>in</strong> distribution Board.<br />
3.3 Fix<strong>in</strong>g of Feeder Cable Tray<br />
Mount<strong>in</strong>g arrangement for support<strong>in</strong>g 300mm wide cable tray runn<strong>in</strong>g at height of 2300mm<br />
level <strong>in</strong> all sides of the room shall be provided.<br />
3.4 Light Fitt<strong>in</strong>gs<br />
(a)<br />
(b)<br />
(c)<br />
4 Nos. C-pressed bent raceways (M8 bolt size) on ceil<strong>in</strong>g to fix four tube light fitt<strong>in</strong>gs (two<br />
<strong>in</strong> each room). Mount<strong>in</strong>g hook for light above door outside of room. The tube fitt<strong>in</strong>g shall be<br />
of Philips, Crompton or Equivalent make.<br />
Light po<strong>in</strong>t with 60-watt bulb- 2 Nos, (Make: Philips, Crompton or Equivalent).<br />
Follow<strong>in</strong>g electrical fitt<strong>in</strong>gs should be provided.<br />
(i) 5 ampere switch & socket (Make:Anchor) - 2 Nos.<br />
(ii) 15 ampere switch & socket (Make:Anchor) - 2 Nos.<br />
(iii) MCB Distribution board (Make:Anchor) - 1 Nos.<br />
(iv) Ceil<strong>in</strong>g fan, 56 <strong>in</strong>ch –2 Nos<br />
(Make: Philips, Crompton or equivalent)<br />
(v) Exhaust fan, 12-<strong>in</strong>ch -1 No<br />
(Make: Philips, Crompton or equivalent)<br />
3.5 Cable Entry<br />
Three (3 nos.) open<strong>in</strong>gs are to be provided <strong>in</strong> rear corner for the entries of the power cables,<br />
telecom cables and OFC etc. (20mm outer diameter each) along with suitable gasket for<br />
water, dust proof<strong>in</strong>g.<br />
3.6 AIR COOLING SYSTEM<br />
A comb<strong>in</strong>ation of air circulatory propeller fans or centrifugal double <strong>in</strong>let fans for exhaust<br />
and ventilation to control the <strong>in</strong>ner temperature below 40 0 C & Air filter with m<strong>in</strong>imum 90%<br />
purification of Air to prevent the entry of dust from outside is to be provided.<br />
112
********<br />
113
SPECIFICATION FOR WARNING TAPE/ORANGE TAPE<br />
SN Constituent<br />
Requirement<br />
1. Description of store Lay flat tape<br />
2. Material Poly v<strong>in</strong>yl chloride(PVC)<br />
3 Colour Orange<br />
4 Thickness 0.35mm( ± 0.04)<br />
5 Width 50 mm.± 5 mm<br />
6 Weight 25 KG. / Km. (Approx)<br />
7 Metric Yield 25 KG/ KM (Approx)<br />
8 Tensile strength Average = 17.2 MPa<br />
9 Flammability Self ext<strong>in</strong>guish<strong>in</strong>g<br />
10 Elongation at Break Average = 150%;<br />
11 Dielectric Strength Average = 22.6 kV/mm;<br />
12 Maximum Service Temperature, Air Average = 70.5°C;<br />
Annexure-C<br />
Warn<strong>in</strong>g Tape shall bear marka “IRPMU NORTH CENTRAL RAILWAY” at regular <strong>in</strong>tervals on<br />
tape.<br />
114
Section – III<br />
Chapter – 2<br />
115
LIST OF SOURCES FOR SPECIFICATIONS/DRAWINGS<br />
1. IRS Draw<strong>in</strong>gs and Specification - Director General, R.D.S.O., Lucknow<br />
2. TEC Draw<strong>in</strong>gs & specifications - Telecommunications Eng<strong>in</strong>eer<strong>in</strong>g Centre,<br />
Kurshid Lal Bhawan, Janpath, New Delhi - 110 001.<br />
3. Standard Specifications (BSS & ISS, etc.) - Indian Standard Institution, 9,<br />
Mathura Road, New Delhi.<br />
4. Railway Publications such as Railway Rules, Codes and Practices, etc. -<br />
Government of India, M<strong>in</strong>istry of Railways, Rail Bhawan, New-Delhi.<br />
5. North Central Railway Draw<strong>in</strong>gs - Dy Chief Signal & Telecom.<br />
Eng<strong>in</strong>eer/MW&Tele/IRPMU GM Office complex, Subedarganj, Allahabad.<br />
6. Central Government Laws and Acts - Government of India, M<strong>in</strong>istry of<br />
Information, Publications Division, Tilak Road, New-Delhi.<br />
7. Manual of Instructions for Installation of S&T Equipment 25 KV 50 C/S s<strong>in</strong>gle phase<br />
Electrified section - Director General, R.D.S.O.Lucknow.<br />
116
Section – III<br />
Chapter –<br />
3<br />
117
ROUTE SURVEY FOR CABLE LAYING<br />
1. DETAILED CABLE ROUTE SURVEY:<br />
The contractor shall undertake detailed survey of section to closely study exist<strong>in</strong>g<br />
cables & other S&T assets like OFC Huts, locations, towers etc to work out<br />
<strong>in</strong>fr<strong>in</strong>gements com<strong>in</strong>g on proposed DFCC alignment. Based on this detailed survey<br />
contractor will make new cable route plans propos<strong>in</strong>g route for new cables which will<br />
be approved before execution is taken up. All necessary data w.r.t. exist<strong>in</strong>g cables &<br />
proposed DFCC alignment shall be provided to contractor.<br />
2. MAIN ITEMS OF SURVEY WORK :<br />
The follow<strong>in</strong>g are the ma<strong>in</strong> items of work which will constitute the detailed survey;<br />
2.1 Closely exam<strong>in</strong><strong>in</strong>g the exist<strong>in</strong>g cables, shelters, towers, & other S&T assets.<br />
2.2 Study<strong>in</strong>g DFCC alignment route vis-a-vis exist<strong>in</strong>g cables & assets.<br />
2.3 Preparation of route routes charts show<strong>in</strong>g exist<strong>in</strong>g cable, DFCC alignment &<br />
proposed new route.<br />
2.4 Estimat<strong>in</strong>g requirement of cable lengths, special cable lengths of cables for long<br />
girder bridge etc.<br />
2.5 Decid<strong>in</strong>g & Estimat<strong>in</strong>g No of locations of jo<strong>in</strong>ts and preparation of a jo<strong>in</strong>t schedule.<br />
2.6 Determ<strong>in</strong><strong>in</strong>g earth resistivity measurements for each cable section along the<br />
proposed cable route.<br />
2.7 Work<strong>in</strong>g out the exact length of Optical Fibre Cable, 4/6 quad cable & PIJF.<br />
2.8 Preparation of the material schedule required for different protective works.<br />
2.9 Investigation on special problems of the section and f<strong>in</strong>d<strong>in</strong>g out proposed solution<br />
thereof.<br />
2.10 Exam<strong>in</strong>ation of Chemical composition of soil to see whether any special precautions<br />
are to be taken to protect cable from soil corrosion.<br />
3. INFORMATION TO BE SHOWN IN CABLE ROUTE PLAN<br />
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The cable route plan shall conta<strong>in</strong> follow<strong>in</strong>g <strong>in</strong>formation:-<br />
3.1 Exist<strong>in</strong>g OFC route, DFCC alignment & proposed route of cable. (Data w.r.t. DFCC<br />
alignment survey shall be provided by Railway).<br />
3.2 Approximate locations and lengths where the cable shall be laid <strong>in</strong> steel pipes and<br />
G. S. Troughs, and under the bed on culverts.<br />
3.3 Location of track cross<strong>in</strong>g/horizontal bor<strong>in</strong>g (moul<strong>in</strong>g) and the number of tracks to<br />
be crossed.<br />
3.4 Location of road cross<strong>in</strong>g and the number of DWC/GI/RCC pipes to be provided.<br />
3.5 Locations and length for protection of cable <strong>in</strong> rocky area and platform cutt<strong>in</strong>g etc.<br />
4. APPROVAL OF CABLE ROUTE PLAN :<br />
Based on detail survey as above proposed Cable route plans shall be submitted by IN<br />
DUPLICATE by contractor for approval of Railway.<br />
5. SUPPLY OF COMPLETION PLANS:<br />
After completion of works completion plans consist<strong>in</strong>g of A) Cable Route Plan, B)<br />
Term<strong>in</strong>ation Chart of OFC & Quad, C) Jo<strong>in</strong>t Location schedule D) Test Results.<br />
shall be supplied <strong>in</strong> five lam<strong>in</strong>ated pr<strong>in</strong>ts <strong>in</strong> hardbound folder & on CD for each<br />
section.<br />
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119
Section – III<br />
Chapter – 4<br />
TECHNICAL SPECIFICATION AND INSTRUCTIONS FOR TRENCHING AND LAYING<br />
120
TECHNICAL SPECIFICATION AND INSTRUCTIONS FOR TRENCHING AND LAYING<br />
OF UNDERGROUND TELECOMMUNICATION CABLE, AND SPECIAL<br />
PROTECTIVE WORKS<br />
1 SCOPE:<br />
This chapter deals with the specifications under which the various work for trench<strong>in</strong>g & lay<strong>in</strong>g of<br />
underground telecommunication cables com<strong>in</strong>g under the purview of the contract are to be<br />
executed by the contractor. Dur<strong>in</strong>g execution of work perta<strong>in</strong><strong>in</strong>g to this chapter, Railway will<br />
supply materials such as OFC, 4/6 quad etc. as mentioned <strong>in</strong> preamble. All materials required for<br />
protection works will be supplied by the contractor.<br />
OFC shall normally be blown <strong>in</strong> HDPE pipe by employ<strong>in</strong>g blow<strong>in</strong>g mach<strong>in</strong>e. Pull<strong>in</strong>g / draw<strong>in</strong>g<br />
/manual lay<strong>in</strong>g of OFC <strong>in</strong> HDPE pipe shall be permitted only at those locations where mechanized<br />
blow<strong>in</strong>g of OFC is either <strong>in</strong>feasible or extremely difficult due to abnormal condition / location of<br />
site. Contractor shall obta<strong>in</strong> prior permission of Railways eng<strong>in</strong>eer for pull<strong>in</strong>g / draw<strong>in</strong>g of OFC <strong>in</strong><br />
HDPE pipe at such abnormal locations.<br />
2 SUPPLY OF ROUTE PLAN & SCHEDULE OF JOINTS:<br />
Cable Route plan, term<strong>in</strong>ation plan for shelter, LC gates & SP/SSP SCADA locations and jo<strong>in</strong>t<strong>in</strong>g<br />
schedule for jo<strong>in</strong>t<strong>in</strong>g of cable will be prepared and supplied by the contractor <strong>in</strong> consultation with<br />
the Eng<strong>in</strong>eer before the commencement of the work.<br />
At <strong>in</strong>termediate location i.e. LC gates, SP/SSP SCADA locations ma<strong>in</strong> Quad will be taken up to<br />
the term<strong>in</strong>ation location. No T-jo<strong>in</strong>ts to be used. All straight jo<strong>in</strong>ts shall be made on quad cable.<br />
3 INSTRUCTIONS FOR EXCAVATION & BACK FILLING OF TRENCHES<br />
3.1 After submission of proposed cable route plan to Dy.CSTE and after gett<strong>in</strong>g permission<br />
from them <strong>in</strong> writ<strong>in</strong>g, the representative of Eng<strong>in</strong>eer In-charge of the work will mark the<br />
route of the cable <strong>in</strong> white chalk or lime as per the tapp<strong>in</strong>g and route plan. The contractor<br />
shall be present at the time of mark<strong>in</strong>g and he shall furnish to the Eng<strong>in</strong>eer’s representative<br />
required quantities of lime, rope, labour etc. for carry<strong>in</strong>g out this work. In the difficult<br />
terra<strong>in</strong>s such as water logged areas, the position of the cable route will be specified by off<br />
sets from the centre l<strong>in</strong>e of the nearest track.<br />
The contractor shall study the approved cable route plan and follow it meticulously to ensure<br />
the safety of the already laid railway cables or other assets are not endangered.<br />
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3.2 Trenches for new cable shall be normally dug to a depth of 1.6 meters as specified <strong>in</strong><br />
schedule of work. The width of the trench shall be adequate at the bottom to accommodate<br />
cables and their protection.<br />
3.4 The bottom of the trench where HDPE pipe is to be laid shall be thoroughly prepared and<br />
shall be free from any stones. The bottom of the trench shall be horizontal and shall <strong>in</strong> no<br />
case be undulat<strong>in</strong>g. When the trench bed changes from solid to soft surface or from the<br />
bridge to soft soil, tamped fill at the transition po<strong>in</strong>t shall be provided so that HDPE pipe is<br />
not pressed aga<strong>in</strong>st the edge of a hard surface.<br />
3.5 The partial back fill<strong>in</strong>g of trenches up to 200mm approx. shall be done after lay<strong>in</strong>g of HDPE<br />
pipe <strong>in</strong> the trench. After lay<strong>in</strong>g of 4Q/6Quad / PIJF cables, rest of the back fill<strong>in</strong>g of trench<br />
shall be done by tamp<strong>in</strong>g and consolidat<strong>in</strong>g the excavated soil <strong>in</strong> layers of 15-20 cm at time.<br />
All the soil that is excavated shall be put back <strong>in</strong> the trench and care shall be taken <strong>in</strong><br />
consolidation to ensure that the back fill<strong>in</strong>g does not suffer any shr<strong>in</strong>kage <strong>in</strong> monsoon. The<br />
left out earth, if any, with<strong>in</strong> station limit has to be thrown out from Railway premises by the<br />
contractor at his own cost.<br />
3.6 Where the direction of the trench has to change, it should be done <strong>in</strong> a gentle curve of not<br />
less than one meter radius and not at sharp angles.<br />
3.7 At certa<strong>in</strong> places of approved cable route plans if temporary water-logg<strong>in</strong>g exists the<br />
contractor shall make arrangements to pump-out water and do trench<strong>in</strong>g. Work shall not be<br />
delayed on account of wait<strong>in</strong>g for natural evaporation of such water.<br />
Places where back fill<strong>in</strong>g is not done properly are likely to get water logged with the first<br />
ra<strong>in</strong>s after completion of the work, the Contractor and Eng<strong>in</strong>eer’s Representative will<br />
<strong>in</strong>spect the entire Section soon after the first monsoon and the contractor will arrange to set<br />
right such areas.<br />
3.8 The work of excavat<strong>in</strong>g the trench and lay<strong>in</strong>g of the cable should proceed <strong>in</strong> quick<br />
succession, leav<strong>in</strong>g a m<strong>in</strong>imum time between the two activities.<br />
3.9 Trench<strong>in</strong>g work shall be supervised by a competent supervisor of railway who will carry<br />
with him all necessary T&P like Cable Route Locator, Jo<strong>in</strong>t<strong>in</strong>g Kit, Splic<strong>in</strong>g Kit,<br />
measurement tape, lime for <strong>in</strong>itial mark<strong>in</strong>g along with one jo<strong>in</strong>ter who can immediately<br />
rectify any cuts to exist<strong>in</strong>g cable, if any.<br />
3.10 Any damage caused to already laid OFC / Quad cable/signal<strong>in</strong>g cable, emergency<br />
socket cable or Electrical cable dur<strong>in</strong>g execution of the work, token penalty or<br />
necessary debit for repair cost as per exist<strong>in</strong>g rules & circulars of North Cenytral<br />
Railway shall be charged to the contractor.<br />
4. TRACK CROSSING<br />
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a. All track cross<strong>in</strong>gs shall be done through horizontal bor<strong>in</strong>g method at a depth of 3<br />
meter. Two separate DWC HDPE pipe shall be provided to lay OFC, 4/6 quad, PIJF cable<br />
and to cater future expansion.<br />
b. Horizontal bor<strong>in</strong>g/trenchless shall be done as per letter No.S&T/CSTE/NCR/Tender<br />
Policy/Part-I dt.13/01/2009.<br />
5 ROAD CROSSINGS<br />
5.1 When cross<strong>in</strong>g roadways, it is necessary to lay the cables <strong>in</strong> such a manner as to avoid the<br />
necessity of handl<strong>in</strong>g the cable sharply and m<strong>in</strong>imize the excavation of road surface as far as<br />
possible. Where cable is laid <strong>in</strong> surfaced trunk<strong>in</strong>g, the trunk<strong>in</strong>g alignment should be curved<br />
down to the pipes and proper brick or concrete jo<strong>in</strong>t should be made between trunk<strong>in</strong>g and<br />
pipe.<br />
5.2 The cross<strong>in</strong>g of ma<strong>in</strong> roads often <strong>in</strong>volves difficulties especially if traffic is heavy.<br />
Precautions to avoid accidents to workmen, pedestrians and vehicles should be taken. On<br />
m<strong>in</strong>or roads which can be temporarily closed to traffic it is possible to open up and cross the<br />
entire width of the road. Pipes should be <strong>in</strong>stalled quickly <strong>in</strong> the cutt<strong>in</strong>g, which is then filled<br />
<strong>in</strong> thereby reduc<strong>in</strong>g to a m<strong>in</strong>imum time for which the road is closed.<br />
5.4 Whenever a cable is laid across an important road particularly one with a special surface and<br />
at other locations where it is not feasible / safe to carry out the digg<strong>in</strong>g of trench, trench less<br />
horizontal bor<strong>in</strong>g method shall be adopted as decided by Railway Eng<strong>in</strong>eer <strong>in</strong> consultation<br />
with division. Two separate DWC HDPE pipes shall be provided to lay OFC, 4/6 quad, PIJF<br />
and to cater future expansion.<br />
6 CABLES OVER STEEL GIRDER BRIDGES<br />
6.1. Girder bridges up to 12 meter span length:<br />
6.1.1 Cables shall be laid over the bridge <strong>in</strong> perforated G.I. pipes as per arrangement shown <strong>in</strong><br />
drg. no. CORE/S&T/ALD/SK/577/04 on the girder bridges hav<strong>in</strong>g span up to 6 mtrs.<br />
without any <strong>in</strong>termediate support and up to 12 mtrs. with an <strong>in</strong>termediate support.<br />
6.1.2 OFC will be laid <strong>in</strong> a Pla<strong>in</strong> HDPE pipe <strong>in</strong>side the perforated GI pipe whereas Quad/PIJF cables shall<br />
be laid directly <strong>in</strong>side a separate perforated GI pipe. GI Pipe shall be perforated on all around its<br />
surface with a hole of not more than 5mm dia. and distance between two holes shall not be<br />
more than 100mm.<br />
6.2. Girder bridges of span length more than 12 metre:-<br />
The cross<strong>in</strong>g of Girder bridges of more than 12 metre length can be done as per drg. no.<br />
RDSO/TCDO/COP-14. Arrangement for fix<strong>in</strong>g of steel trough is <strong>in</strong>dicated <strong>in</strong> drg. no.<br />
S&T/RE/78/2/76 (PG 1 of 2) and S&T/RE/78/2/76 (PG 2 / 2). Separate troughs shall be<br />
mounted for lay<strong>in</strong>g of OFC and Quad/PIJF cables.<br />
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6.2.1 OFC will be laid <strong>in</strong> a Pla<strong>in</strong> HDPE pipe <strong>in</strong> galvanized steel troughs. The steel trough with its<br />
HDPE pipe conta<strong>in</strong><strong>in</strong>g fibre optic cable should be filled up by bitumen compound to<br />
specification No. TC/25-1976 with latest modifications and the cover of the trough to be<br />
effectively secured as per the draw<strong>in</strong>g. Bitumen fill<strong>in</strong>g job should be supervised at<br />
responsible level not below the rank of senior supervisor.<br />
6.2.2 For fill<strong>in</strong>g of bitumen, follow<strong>in</strong>g ma<strong>in</strong> precautions should be exercised to prevent the<br />
melt<strong>in</strong>g of HDPE pipe:<br />
a. The complete job should be supervised at responsible level not below the rank of senior<br />
supervisor.<br />
b. In order that the temperature <strong>in</strong>side HDPE pipe does not <strong>in</strong>crease beyond 55 degree<br />
centigrade, bitumen compound should be poured <strong>in</strong> the early hours /late hours of day<br />
When Ambient temperature is low.<br />
c. While pour<strong>in</strong>g the heated bitumen compound, steel trough covers should be removed all<br />
through the bridges <strong>in</strong> order to permit fast cool<strong>in</strong>g.<br />
d. Before pour<strong>in</strong>g bitumen compound its temperature should be accurately measured to<br />
ensure that the pour<strong>in</strong>g temperature is not more than 140 degree centigrade .<br />
e. While pour<strong>in</strong>g bitumen compound, condition of HDPE pipe should be observed<br />
m<strong>in</strong>utely aga<strong>in</strong>st any possible damage. It may also be necessary to keep HDPE pipe <strong>in</strong><br />
touch with the bottom of the steel trough by suitable implements as it may bulge due to<br />
heat.<br />
f. The bitumen compound may be filled up to a height ensur<strong>in</strong>g that HDPE pipe is fully<br />
covered by the compound.<br />
6.3 When lay<strong>in</strong>g cable on long bridges, the question of longitud<strong>in</strong>al expansion caused by<br />
temperature differences should be taken <strong>in</strong>to consideration and suitable cable loops should<br />
be provided at the pillars of the bridge.<br />
6.4 The lay<strong>in</strong>g of the cable on the bridges is to be done with much care and plann<strong>in</strong>g. It is<br />
necessary that the cable drum to be laid on the bridge is <strong>in</strong>spected and tested thoroughly so<br />
that damaged cable is not <strong>in</strong>stalled.<br />
6.5 As the lay<strong>in</strong>g <strong>in</strong>volves movement of large number of staff over the bridge, the l<strong>in</strong>e should be<br />
blocked and flagman posted on other side. On a double l<strong>in</strong>e only the l<strong>in</strong>e near which the<br />
cable is be<strong>in</strong>g laid should be blocked but care should be taken to see that staff are aware of<br />
this and measures taken to prevent staff from stray<strong>in</strong>g on to the unblocked l<strong>in</strong>e.<br />
7 CULVERTS & ARCH BRIDGES<br />
7.1 Wherever possible the cable shall be laid under the bed of the culvert through<br />
DWC/GI/RCC pipes as per sketch No. CORE/S&T/ALD/SK/576/04.<br />
7.2 In case of wet culverts or unfriendly terra<strong>in</strong>s where it is not desirable (to be certified by site<br />
eng<strong>in</strong>eer) to lay cable under the bed of culverts & Arc bridges, cables shall be laid over the<br />
culvert & arch bridge <strong>in</strong> perforated G.I. pipes of m<strong>in</strong>. 75 mm <strong>in</strong>ternal dia as per<br />
arrangement shown <strong>in</strong> drg. no.CORE/S&T/ALD/SK/545/2003. OFC will be laid <strong>in</strong> a Pla<strong>in</strong><br />
HDPE pipe <strong>in</strong>side the perforated DWC/GI pipe whereas Quad/PIJF cables shall be laid directly <strong>in</strong>side<br />
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a separate perforated DWC/GI pipe. GI Pipe shall be perforated on all around its surface with a<br />
hole of not more than 5mm dia. and distance between two holes shall not be more than<br />
100mm. GI Pipes shall be of IS standard of reputed make with m<strong>in</strong>imum 75 mm <strong>in</strong>ternal<br />
dia.<br />
8 LAYING OF CABLE IN SPECIAL CASES:<br />
8.1 Near Power Cable<br />
When the contractor comes across any other cable already laid, he shall first report the fact<br />
to the Eng<strong>in</strong>eer. Should the cable be identified by the Eng<strong>in</strong>eer as a power cable (LT or HT),<br />
the trench shall be dug as far away from the route of the power cable as practicable.<br />
8.2 LAYING CABLE NEAR FEEDING POST:<br />
In the vic<strong>in</strong>ity of feed<strong>in</strong>g posts, as far as possible, the cable shall be laid on the side of the<br />
track opposite to the feed<strong>in</strong>g post. Further the Telecom. cable shall be at least one metre<br />
away from any metallic part of the O.H.E. and other equipment at the sub station which is<br />
fixed on the ground and at least one metre away from the sub-station Earth<strong>in</strong>g. In addition,<br />
the cable shall be laid <strong>in</strong> RCC pipes 150 mm dia complete or capable of be<strong>in</strong>g split <strong>in</strong>to two<br />
half as per specn. No. ISS-458 with latest amendments for a length of 300 metre each on<br />
both sides of the feed<strong>in</strong>g po<strong>in</strong>t.<br />
8.3 PREVENTION OF DAMAGE DUE TO SHARP EDGES<br />
When cables are laid <strong>in</strong> trunk<strong>in</strong>g, care should be taken to see that no ballast or stones have<br />
been dropped <strong>in</strong>side the trunk<strong>in</strong>g, it should be cleared of all ballast and stones before the<br />
cover is secured. When the ends of covers are jo<strong>in</strong>ed together with cement plaster, a piece of<br />
paper or wood should be placed under the jo<strong>in</strong>t to prevent the cement plaster from fall<strong>in</strong>g on<br />
the cables.<br />
8.4 CABLE MARKERS<br />
The M.S.cable markers shall normally be provided at the distance of every 50 meters on the<br />
cable route and also at places or corner wherever the route of the cable changes. The jo<strong>in</strong>t<br />
<strong>in</strong>dicators shall be provided at all types of cable jo<strong>in</strong>ts. The cable markers and jo<strong>in</strong>t markers<br />
provided shall be as per Drg. No. GR/RE/TELE/22/83A for normal trench & drg. no.<br />
RE/S&T/ALD/SK/305/ 85A for rocky area.<br />
In addition Electronic route markers shall also be provided <strong>in</strong> the trench at every 200<br />
meters.<br />
8.5 TEST DIGGING<br />
8.5.1 Before cable lay<strong>in</strong>g, <strong>in</strong>spect the route with reference to the approved plans and the<br />
specification and ensure that there are no obstacles <strong>in</strong> the route.<br />
8.5.2 Conduct test digg<strong>in</strong>g to ascerta<strong>in</strong> the exist<strong>in</strong>g facilities and record the position and depth of<br />
cable to be laid as well as any exist<strong>in</strong>g underground cable or water pipes etc.<br />
9. INSPECTION<br />
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9.1 Check the cable <strong>in</strong>stallation position shown <strong>in</strong> the cable route plan vis-à-vis the actual<br />
condition of site.<br />
9.2 Determ<strong>in</strong>e the cable jo<strong>in</strong>t<strong>in</strong>g po<strong>in</strong>ts and curv<strong>in</strong>g po<strong>in</strong>ts from the off set shown on the cable<br />
route plan and measure the distance between them and the surplus.<br />
10. TRAFFIC SAFETY:<br />
At the site of cable <strong>in</strong>stallation, take the under mentioned measures for traffic safety:-<br />
10.1 Provide "WORK IN PROGRESS” plate wherever necessary at both end of the site and<br />
provide light<strong>in</strong>g devices.<br />
10.2 Wherever necessary, provide suitable fences at the end and side of the trenches to keep<br />
vehicle and pedestrians away. At night, use warn<strong>in</strong>g lamps or equivalent at adequate<br />
distances.<br />
11. MEANS OF EXCAVATION:<br />
11.1 The excavation for trench<strong>in</strong>g may be made either manually or by mechanised means.<br />
When the surface of the ground where the trench is dug is slant<strong>in</strong>g or uneven, the depth is<br />
measured w.r.t. lower edge.<br />
11.2 A foot by foot survey shall be done jo<strong>in</strong>tly with railway supervisor to identify stretched<br />
where mechanized trench<strong>in</strong>g is not possible. Contractor will not use any mach<strong>in</strong>es for<br />
digg<strong>in</strong>g <strong>in</strong> those areas.<br />
11.3 Excavation of trench can also be done mechanically by JCB mach<strong>in</strong>es/ Loader backhoe<br />
(Escorts 710x or similar) equipped with excavat<strong>in</strong>g bucket of suitable size, clean<strong>in</strong>g bucket,<br />
back fill<strong>in</strong>g blade and lift<strong>in</strong>g tackle. This backhoe can also be suitably used for lift<strong>in</strong>g cable<br />
drum if equipped suitably.<br />
11.4 After digg<strong>in</strong>g is done to specified depth, the bottom is leveled by remov<strong>in</strong>g the exposed<br />
stones or obstacles etc.<br />
11.5 A day's trench<strong>in</strong>g is to be of such a length that cable lay<strong>in</strong>g and back fill<strong>in</strong>g can be f<strong>in</strong>ished<br />
dur<strong>in</strong>g the day. This however, would not apply to cases where operation does not hamper the<br />
traffic and where cable and trenches are not exposed to likely <strong>in</strong>terference/damage.<br />
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