Indian Railway Project Management Unit Shivaji Bridge, New Delhi ...

NORTH CENTRAL RAILWAY
Indian Railway Project Management Unit
Shivaji Bridge, New Delhi-110001.
Tender No.- IRPMU/Elect./T/2008/02 Dated- 20.02.2008
Name of Work- Supply, erection, testing and commissioning of OHE
Auxiliary transformers (10KVA AT) supply to ABS Panels in ETW-
SKB section of Allahabad division.
Approximate Cost: Rs. 31,60,000/-
Price of tender document:
Rs. 3000/-
Rs. 3500/- by post
Copy No. --------------------------
Date of sale ---------------------------
Sold to M/s ----------------------------------
Issued by: -
Dy. Chief Electrical Engineer,
IRPMU, Shivaji Bridge, New Delhi.
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PLEASE GO THROUGH THE CONDITIONS STATED BELOW
BEFORE DOWNLOADING THE TENDER DOCUMENTS FROM
THIS SITE.
Indian Railway Project Management Unit
(Fax No. 011-23412556)
PLEASE GO THROUGH FOLLOWING INSTRUCTIONS AND SUBMIT THE
SAME DULY FILLED AND SIGNED WITH YOUR OFFER. PLEASE NOTE
THAT OFFERS NOT ACCOMPANYING FOLLOWING PAGE DULY SIGNED
ARE LIABLE TO BE REJECTED.
INSTRUCTIONS-
1) The Tender document cost in acceptable form must accompany the offer otherwise
the offer will be summarily rejected. The Tender document cost should be submitted
through the money deposited in shape of demand draft from a
Nationalized/Scheduled Indian Bank drawn in favour of Dy. FA & CAO/IRPMU,
IRCOT Complex, Shivaji Bridge, New Delhi-01.
2) The Tenderer should note that no alteration must be done in downloaded tender
documents. The tender documents along with corrigendums, if any, available at
IRPMU only will be considered Authorized Version in case of any dispute / variation.
It must be noted that the tenderers / firms who are found to be indulging in altering /
adding or deleting the contents of tender documents, will be liable to face suitable
action which could be removal from approved list / banning / suspension of business
dealings etc.
3) The advertised tenders are governed by Advertised Tender Document and Global
Tenders are governed by Bid Documents. Latest version of the same can be
downloaded from the link available on the tender notice page on railway website at
http://www.irpmu.railnet.gov.in. In addition, IRS Conditions of Contract, the basic
governing conditions document can also be downloaded from the same location.
4) Tenderer is requested to kindly carefully go through the relevant instructions /
conditions / requirements contained in Tender documents / Bid documents / IRS
Conditions of contract, as the case may be, before submitting the offer. Various
conditions / instructions will be taken as read and agreed if not specifically indicated
to be disagreed / deviated.
5) Though all efforts have been made to ensure the correctness of all information in web
version of tender documents, however IRPMU administration disowns any
responsibility regarding incorrectness / data corruption etc.
6) Please sign and submit this page with the following declarations along with your
offer. In absence of this the offer will be rejected without any reference.
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DECLARATION
a) We have read and understood the above instructions and hereby agree to abide by
them.
b) We are enclosing tender document cost Rs. ……......... vide Demand Draft No.
.................... Dated ............. issued by ...............................................
c) We are enclosing requisite Earnest Money of Rs. .......... vide Demand Draft / Cash
Receipt / Bank Guarantee no. .................... Dated ............ issued by..............................
d) We have filled and signed the tender documents and the same are enclosed herewith.
Signature and Seal of Tenderer
Name ---------------------------
Capacity / Authority to sign.
Full Address -------------------
3

Indian Railway Project Management Unit
Shivaji Bridge, New Delhi‐01.
SHORT TERM TENDER NOTICE
Tender Notice No.-IRPMU/Elect./T/2008/02 for Supply, erection, testing and commissioning of OHE
Auxiliary Transformers (10KVA AT) supply to ABS panels in ETW-SKB section of Allahabad
division.
CAO/IRPMU, IRCOT Complex, Shivaji Bridge, New Delhi-01 for and on behalf of the ‘President of
India’ invites sealed “OPEN TENDER” from the established, reliable and experienced contractors
having sufficient proven experience in railway 25 KV OHE works on the prescribed form for the
under noted work-
Name of work
Supply, erection, testing and commissioning of OHE
Auxiliary Transformers (10KVA AT) supply to ABS panels in
ETW-SKB section of Allahabad division.
Approximate Cost Rs. 31,60,000/-
(Rupees Thirty one Lacks and Sixty thousands only).
Earnest Money
Completion period
Last Date and Time for
submission of tender.
Date, Time & Place of
opening of tender.
Validity of offer
Date between which sale of
tender documents will take
place
Rs. 63,200/- only (Rs. Sixty three thousands two hundreds
only)
5 Months
Up to 14.30 hrs on 17.03.2008.
15.00 hrs on 17.03.2008 (If the date of opening happens to
be holiday the tender will be opened on next working day at
same time.) CAO/IRPMU, IRCOT Complex, Shivaji Bridge,
New Delhi.
3 Months from the date of opening.
Between 10.30 hrs to 16.00 hrs from 01/03/08 to 17.03.2008
and upto13.00 hrs of 17/03/08.
Tenders without Earnest Money will be summarily rejected.
Eligibility Criteria:-
i) As a proof of technical experience/competence, the tenderer should have successfully
completed at least one similar single work for a minimum value of 35% of advertised
tender value of work in the last three financial years (i.e. current year and three
previous financial years).
ii)
As a proof of sufficient financial capacity and organizational resources, contractor
should have received total payment against satisfactory execution of all
completed/ongoing works of all types (not confined to only similar works) during
preceding three years of a value not less than 150% of the advertised cost of the
work.
Similar Works means- Works executed in areas of 25 KV Traction systems of
railways.
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Further particulars and Tender form can be obtained from the office of CAO/IRPMU, IRCOT
Complex, Shivaji Bridge, New Delhi on payment of Rs. 3000/- (or Rs. 3500/- if required by post).
The money should be deposited in shape of demand draft from a Nationalized/Scheduled Indian
Bank drawn in favour of Dy. FA&CAO/IRPMU, IRCOT Complex, Shivaji Bridge, New Delhi.
However IRPMU office will not be responsible for any delay. Cost of tender document is not
refundable and tender document is not transferable.
If the tenderer/s deliberately give(s) wrong information whose credentials/documents in his/their
tenders and thereby create(s) circumstances for acceptance of his/their tender, railway reserves
the right to reject such tender at any stage, besides, shall suspend the Business for one year.
Tender forms complete in all respect with all credentials, duly sealed in an envelope, superscribing
the name of the work should be deposited in the tender box allotted for the purpose in
the office of CAO/IRPMU, IRCOT Complex, Shivaji Bridge, New Delhi. Tenders duly sealed in
prescribed manner can also be sent through registered post so as to reach office of CPM/IRPMU
not later than date and time specified in the Notice. Any tender received after the specified time is
liable to be rejected.
Tender Notice is available on official website www.irpmu.railnet.gov.in of IRPMU. Tender forms
can be downloaded from this website. Tender can also be submitted in the tender forms
downloaded from the website of IRPMU along with tender document cost of Rs. 3000/- through
crossed demand draft (not refundable) on Nationalised/Scheduled Indian Bank, Delhi Branch,
payable to Dy.FA&CAO/IRPMU, New Delhi. The tender submitted by the firms without cost of
tender document shall be rejected.
The payment to contractor will be done through EFT/ECS.
(Y.V.S. Chauhan)
SEE / IRPMU
IRCOT Complex, Shivaji Bridge
New Delhi-110001
For and on behalf of the President of India
Copy to-
1. CPRO, NC. Rly, Allahabad- requested for publication in leading Newspapers for wide
publicity. The cost is debatable to Allocation No- 20337003 at IRPMU.
2. The CEE(C)NCR & NR- For kind information please.
3 DyCEE(Const.) NDLS, ALD, JHS, SEE(Const.)CNB, Agra- They are requested to display
it on the notice boards.
4. Dy.FA&CAO/IRPMU- is requested to depute the finance representative for Tender
opening.
5. One copy for the Notice Board in the office of IRPMU/NDLS.
6. One copy for the Notice Board in the HQ/NCR & NR.
SEE / IRPMU
5

Indian Railway Project Management Unit
CONTENTS
S. No. Chapter Description
From
Page
To
1. Chapter-1
i) Preamble and General
Instructions to Tenderers:
Tender Form- First Sheet
07 12
Chapter-1 ii) Tender Form- Second Sheet 13 15
2. Chapter-2 Special Conditions of Contract 16 21
3. Chapter-3 Prices & Payments 22 23
4. Chapter-4 Technical Specifications 24 39
5. Chapter-5
6. Chapter-6
7. Chapter-7
Explanatory Notes to Schedule of
Works & Prices.
Schedule of Works (SOW) &
Tender’s credentials.
Schedule of Prices (SOP) for
Works.
40 44
45 48
49 52
8. Chapter-8 List of Form/Annexures 53 62
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CHAPTER – 1
Tender Form (First Sheet)
Preamble and General Instructions to Tenderers-
1. The following documents form part of tender/contract:-
(a)
(b)
(c)
(d)
(e)
Tender forms
Special Conditions
Specifications, drawings, explanatory notes and annexures.
Schedule of Works and approximate quantities
North Central Railway General Conditions of Contract, Regulations for Tender
and Contract – 2005. It is a priced publication. This publication can be obtained
from the office of SEE/C/N.C. Rly, Kanpur on payment (current price is
Rs.250.00). The tenderer should obtain copy of the correction slips also which is
supplied free of cost with the booklet.
The tenderer shall study the North Central Railway General Conditions of
Contract Regulations for Tenders & Contracts – 2005 along with other tender
documents of the tender before submission of the tender.
2. Drawings for the work – The general drawings where-ever necessary shall be supplied.
The contractor will be required to study drawings and make detailed drawings at his own
cost and get it approved from the Engineer before execution of work.
3. The Tenderer(s) shall quote his/their rates itemwise for each item of works and of Schedule
of Rates except where he/they are required to quote item rates and must tender for all the
items shown in the schedule of works & approximate quantities attached. The quantities
shown in the attached schedule are given as a guide and are approximate only and are
subject to variation according to the needs of the Railway. The Railway does not guarantee
work under each item of the schedule.
4. Tenders containing erasures and/or alteration of the tender documents are liable to be
rejected. Any correction made by Tenderer(s) in his/their entries must be attested by
him/them.
5. Completion period -The works are required to be completed within a period of six
Months from the date of issue of acceptance letter/ letter of intent. Any extension to
completion period shall be with approved by railway.
6. Earnest Money –
a) The tender must be accompanied by Earnest Money @2% of estimated cost of tender
amounting approximately to Rs. 63,200/- ((Rs. Sixty three thousands two hundreds only)
7

deposited in cash or in any of the forms as mentioned in Regulations for tenders and
contracts for the guidance of the Engineers and Contractors, failing which the tender will
not be considered.
b) The earnest money shall remain deposited with the Railway for the period of validity of
the offer prescribed in this tender i.e. 90 days from the date of opening of tender. If the
validity of the offer is extended, the validity of earnest money should also be extended
failing which the offer after the expiry of the aforesaid period may not be considered by
the Railway.
c) The Earnest money should be in cash or in any of the following forms
i) Deposit Receipt, Pay order, Demand drafts of the State Bank of India or any of the
Nationalised Banks. No confirmatory advice from RBI will be necessary.
ii)
iii)
Deposit receipts executed by the Scheduled Banks (Other than the State Bank of India and
the Nationalised banks) approved by the Reserve Bank of India for this purpose.
Railways will not however accept deposit receipt without getting in writing the
concurrence of the Reserve Bank of India.
Deposit Receipt, Pay order, Demand drafts of the State Bank of India or any of the
Nationalised Bank or any of the scheduled commercial Banks, must have an endorsement
from the authority issuing such FDR/PAY ORDER/DD that received from M/s./Shri
______________and pledged in favour of DyFA & CAO/IRPMU, New Delhi-01.
d) The official cash receipts having a mention on the firm/individual who has deposited the
cash or the deposit receipt mentioned above etc. as the case may be, must be attached
with the tender, failing which, tender will be rejected.
e) It shall be understood that the tender documents have been sold/issued to the tenderer and
the tenderer is permitted to tender in consideration of stipulation on his part, that after
submitting his tender, he will not resile from his offer or modify the terms and conditions,
thereof in a manner not acceptable to the Engineer. Should the tenderer fail to observe
or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to
the railway.
f) The earnest money of the unsuccessful tenderer(s) will, save as here-in-before provided,
be returned to the unsuccessful tenderer(s) within a reasonable time but the Railway shall
not be responsible for any loss or depreciation that may happen to the security for the due
performance of the stipulation to keep the offer open for the period specified in the tender
documents or to the earnest money while in their possession nor be liable to pay interest
thereon.
NOTE: Any request for recovery from outstanding bills for earnest money against any
tender will not under any circumstances be entertained. Tenders submitted with earnest
money in shape of cheques, Government Securities or in any form other than those
specified above shall not be considered. Bond of any form is not acceptable,
g) No interest shall be paid by railway on earnest money amount.
8

7. Security Deposit on acceptance of tender :-
a) On receipt of the letter of acceptance of tender from the purchaser, the successful
tenderer shall within the period of seven days deposit the security money due
fulfillment of the contract. Security deposit shall be 5% of the contract value.
b) The earnest money deposited by the contractor with his tender will be retained by
railway as part of security for the due and faithful fulfillment of the contract by the
contractor. The balance to make up the security deposit, the rates for which are
given below may be deposited by contractor in cash are in the form Govt.
Securities or may be recovered by percentage deductions from the contractor’s “On
Account” Bills. Provided also that in case of defaulting contractor the railway may
retain any amount due for payment to the contractor on the pending “On Account”
Bills so that the amount so retained may not exceed 10% of the total value of the
contract.
c) No interest will be payable upon the earnest money and security deposit or
amounts payable to the contractor under the contract.
PERFORMANCE GUARANTEE:
a) The successful bidder should give a performance guarantee in the form of an
irrevocable bank guarantee amounting 5% of contract value.
b) The performance guarantee should be furnished by the successful contractor after
the letter of acceptance has been issued, but before signing of the agreement and
should be valid up to expiry of the maintenance period. The agreement should
normally be signed within 15 (fifteen) days after the issue of LOA and
performance guarantee should also be submitted within this time limit.
c) Performance Guarantee shall be released after satisfactory completion of work and
maintenance period is over. The procedure for releasing shall be same as for
security deposit.
d) Wherever the contracts are rescinded, the security deposit shall be forfeited and the
performance guarantee shall be encashed and the balance work shall be got done
separately.
e) The balance work would be got done independently without risk and cost of the
original contractor.
f) The original contractor shall be debarred from participating in the tender for
executing the balance work. If the failed contractor is a JV or a partnership firm,
then every member/partner of such a firm would be debarred from participating in
the tender for the balance work either in his/her individual capacity or as a partner
of any other JV/Partnership firm.
8. Rights of the Railway to deal with tender – The authority for the acceptance of the
tender will rest with the Railway. It shall not be obligatory on the said authority to accept
the lowest tender or any other tender and no tenderer (s) shall demand neither any
explanation for the cause of rejection of his /their tender nor the Railway undertake to
assign reasons for declining to consider or rejecting any particular tender or tenders.
9. If the Tenderer(s) deliberately gives/give wrong information in his/their tender or
creates/create circumstances for the acceptance of his/their tender, the Railway reserves
the right to reject such tender at any stage.
9

10. If the Tenderer(s) expires/expire after the submission of his/their tender or after the
acceptance of his/their tender, the Railway shall deem such tender cancelled. If a partner
of a firm expires after the submission of their tender or after the acceptance of their tender,
the Railway shall deem such tender as cancelled, unless the firm retains its character.
11. Income Tax clearance certificate – The tenderer (s) is/are required to produce alongwith
his/their tender an authorized copy of the income-tax clearance certificate or a sworn
affidavit duly countersigned by the tenderer or his authorized representative regarding the
total contractual amount received during the last 3 financial years & in the current financial
year.
12. Tenderer’s credentials – Documents testifying Tenderer’s previous experience and
financial status should be produced alongwith the tender or when desired by competent
authority of the IRPMU, North Central Railway.
Tenderers(s) who has/have not carried out any work so far on this Railway and who is/are
not borne on the approved list of the Contractors of North Central
Railway should submit alongwith his/their tender credentials to establish:
(i)
(ii)
(iii)
His capacity to carry out the works satisfactorily.
His financial status supported by bank reference and other documents.
Certificates duly attested and testimonials regarding contracting experience for
the type of job for which tender is invited with list of work carried out in the past.
Eligibility Criteria:-
i) As a proof of technical experience/competence, the tenderer should have
successfully completed at least one similar single work for a minimum value of 35%
of advertised tender value of work in the last three financial years (i.e. current year
and three previous financial years).
iii)
As a proof of sufficient financial capacity and organizational resources, contractor
should have received total payment against satisfactory execution of all
completed/ongoing works of all types (not confined to only similar works) during
preceding three years of a value not less than 150% of the advertised cost of the
work.
Similar Works means- Works executed in areas of 25 KV Traction system of railways.
13. Tender must be enclosed in a sealed cover, superscribed this Tender No.- and must be sent
by registered post to the address of CAO/IRPMU, New Delhi-01 so as to reach his office
not later than 14.30Hrs on date of opening or deposited in the special box allotted for the
purpose in this office. This special box will be locked & sealed at 14.30 hours on date of
opening. The tender will be opened at 15.00 hours on the same day. The Tender papers
will not be sold after 13.00 hours of date of tender opening.
14. Non-compliance with any of the conditions set forth
therein above is liable to result in the tender being rejected.
15. Execution of Contract Documents – The successful tenderer(s) shall be required to
execute an agreement with the President of India acting through the Dy. Chief Elect.
10

Engr./IRPMU, New Delhi-01for carrying out the work according to General conditions of
Contract, Special conditions/specifications annexed to the tender and specifications for
work and material of North Central Railway as amended/corrected into correction slip
mentioned in tender form (First Sheet).
16. Partnership deeds, Power of Attorney Etc.- The tenderer shall clearly specify whether
the tender is submitted on his own or on behalf of a partnership concern. If the tender is
submitted on behalf of a partnership concern, he should submit the certified copy of
partnership deed alongwith the tender and authorisation to sign the tender documents on
behalf of partnership firm. If these documents are not enclosed alongwith tender
documents, the tender will be treated as having been submitted by individual signing tender
documents. The Railway will not be bound by any power of attorney granted by the
tenderer or by changes in the composition of the firm made subsequent to the execution of
the contract. It may, however, authorize such power of attorney and changes after
obtaining proper legal advice, the cost of which will be chargeable to the contractor.
17. The tenderer whether sole proprietor, a limited company or a partnership firm if they want
to act through agent or individual partner(s) should submit alongwith the tender or at a later
stage, a power of attorney duly stamped and authenticated by a Notary Public or by
Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any
other person specifically authorized him/them to submit the tender, sign the agreement,
receive money, witness measurements, sign measurement books, compromise, settle or
relinquish any claim(s) preferred by the firm and sign “No Claim Certificate” and refer all
or any disputes to arbitration.
18. Employment/Partnership, etc., of Retired Railway Employees.-
(a) Should a tenderer be a retired engineer of the Gazetted rank or any other Gazetted
Officer working before his retirement, whether in the executive or administrative
capacity, or whether holding a pensionable post or not, in any department of any of the
Railways owned and administered by the President of India for the time being, or should
a tenderer being partnership firm have as one of its partners a retired engineer or retired
Gazetted Officer as aforesaid, or should tenderer being an incorporated company have
any such retired Engineer or retired Gazetted Officer as one of its Directors, or should a
tenderer have in his employment any retired Engineer or retired Gazetted Officer as
aforesaid, the full information as to the date of retirement of such Engineer or Gazetted
Officer from the said service and in case where such Engineer or Officer had not retired
from Government service at least 2 years prior to the date of submission of the tender as
to whether permission for taking such contract, or if the contractor be a partnership firm
or an incorporated company, to become a partner or Director as the case may be, or to
take the employment under the contractor, has been obtained by the tenderer or the
Engineer or Officer, as the case may be from the President of India or any officer, duly
authorized by Him in this behalf, shall be clearly stated in writing at the time of
submitting the tender. Tenders without the information above referred to or a statement
to the effect that no such retired Engineer or retired Gazetted Officer is so associated with
the tenderer, as the case may be, shall be rejected.
(b)
Should a tenderer or contractor being an individual on the list of approved Contractors,
have a relative(s) or in the case of partnership firm or company of contractors one or
more of his shareholder(s) or relative(s) of the shareholder(s) employed in gazetted
capacity in the Electrical department of the North Central Railway, the authority inviting
tenders shall be informed of the fact by the tenderer(s) at the time of submission of
11

tender, failing which the tender may be disqualified/rejected or if such fact subsequently
comes to light, the contract may be rescinded in accordance with the provision in clause
62 of the General Conditions of Contract.
…..................................................................
(Signature)
…............................................................
Signature of Tenderer(s)
…..................................................................
(Designation)
Date …....................................................
12

CHAPTER – 1
Tender Forms (Second Sheet)
Tender No.- IRPMU/Elect./T/2008/01 Dated- -------------
Name of work- Supply, erection, testing and commissioning of OHE Auxiliary
transformers (10KVA AT) supply to ABS Panels in ETW-SKB section of Allahabad
division.
To,
The President of India,
Acting through the CAO/IRPMU,
Shivaji Bridge, New Delhi-01.
1. I/We …................................................................. have read the various conditions to
tender attached here to and agree to abide by the said conditions. I/We also agree to keep this
tender open for acceptance for a period of 90 days from the date fixed for opening the same and
in default thereof, I/We will be liable for forfeiture of my/our “Earnest Money”. I/We offer to do
work for IRPMU, North Central Railway at the rates quoted in the attached schedule and hereby
bind myself/ourselves to complete the work in all respects within six months from the date of
issue of letter of acceptance / letter of intent of the tender.
2. I/We also hereby agree to abide by the General Conditions of Contract corrected upto
printed/advance correction slip No…............... dated …........ and to carry out the work according
to the Special Conditions of Contract and Specifications of material and works as laid down by
Railway in the annexed Special Conditions/Specifications and the North Central Railway Works
Hand Book corrected upto printed/advance corrected slip No…........... dated …........... Schedule
of rates corrected upto printed/advance correction slip no….............. dated ….......... for the
present contract.
3. A sum of Rs ……………. is herewith forwarded as Earnest money. The full value of
the earnest Money shall stand forfeited without prejudice to any other right or remedies in case
my/our Tender is accepted and if ;-
(a) I/We do not execute the contract documents within seven days after receipt of notice
issued by the Railway that such documents are ready: and
(b) I/We do not commence the work within fifteen days after receipt of orders to that
effect.
4. Until a formal agreement is prepared and executed, acceptance of this tender
shall constitute a binding contract between us subject to modifications, as may be mutually
agreed to between us and indicated in the letter of acceptance of my/our offer for this work.
Signature of Witness: …...................................................
(1) …......................................................... Signature of Tenderer(s)
(2) …....................................................... Date …................................................
13
Address of the Tenderer (s)
---------------------------------

OFFER LETTER
From M/S
To,
……………………………
…………………………….
…………………………….
The President of India,
Acting through the CAO/IRPMU,
Shivaji Bridge, New Delhi-01.
Dear Sir,
Name of work- Supply, erection, testing and commissioning of OHE
Auxiliary transformers (10KVA AT) supply to ABS Panels in ETW-
SKB section of Allahabad division.
1 I/We the undersigned hereby offer to execute the above work within a period of 03
months from the date of issue of letter of intent/letter of acceptance of tender and
instruction compliance with the provisions detailed in the tender papers appended
here to including instructions to tenderers and conditions of tendering, conditions of
contract and specifications as included therein and as modified by this tender at such
rates as are specified in schedules appended here to.
2 I/We agree that this tender shall not be restricted or with drawn and shall remain open
for acceptance for and during the period of 90 days from the date fixed for opening
the same, subject to the stipulation mentioned in clause 1.1.5 and will continue to be
open even beyond the period of ninety days till withdrawn or rejected or accepted as
the case may be.
3. I/We also fully understand and hereby agree to abide by the general and special
conditions of the contract and to carry out the work according to the specification for
present contract as modified by this tender.
4. I/We have deposited with the Div. Cashier, Northern Railway/North Central
Railway…………. The required sum of Rs…………….. as earnest money for which
receipt no. ………………. DT…………….. has been granted.
I/We enclosed a Bank Draft from …………………. Bank for a sum of Rs.
(Rs. ………………………………………………….) as earnest money.
The full value of the earnest money shall stand forfeited without prejudice to any
other rights or remedies if any I/We do not execute the agreement within seven days
after receipt of notice issued by the Railway that such agreement is ready or I/We do
not commence the work within 10 days or receipt of the instructions to that effect.
5. I/We enclose the Income Tax Clearance certificate or a declaration to that effect on
required of the tender papers pertaining to me/us for the year.
14

6. I/We have no retired Engineer or retired Gazetted Officers of the Electrical
Department of any of the Railway owned and administered by the President of India.
The list of the retired Engineers or Retired Gazetted Officers who are associated with
me/us included as an enclosure to this offer letter.
Yours faithfully,
Witnessed by:
1. Signature ------------------------------
2. Name in block letters ----------------
3. Address :------------------------------
(signature of the tenderers(s)
Seal of the Tenderer:
Place: -------------------
Date: --------------------
1. Signature ------------------------------
2. Name in block letters ----------------
3. Address -------------------------------
-------o0o--------
15

CHAPTER – 2
SPECIAL CONDITIONS OF CONTRACT
2.0 Introduction
This chapter deals with conditions of contract necessary for execution of this contract and
not covered under general conditions of contract. If conditions in this chapter are in
variance with general conditions of contract, the conditions given in this chapter will
prevail.
2.1 Scope of Work:- The scope of work covers supply, installation and commissioning of
excavation & concrete foundations, excavation & filling of trench in soil, steel poles,
auxiliary transformers, LT cable, electrical fittings, internal wiring, LT panels, LT
distribution boards, insulators, earthing & bondings, GI wire etc. at different location as
mentioned in approximate schedule of Works.
The works will be executed in ETW-SKB section in ALD division.
2.2 Items to be supplied by Railways free of cost for works:
i) LT cables of various sizes as mentioned in schedule of works.
ii) 10 KVA ATs as per requirement.
Railway’s supply material will be made available at CNB Depot or near by areas
and to be transported to site by contractor.
2.3 The offer rates must be quoted itemwise for each item of works.
2.3.1 The rates should be quoted in figures as well as in words. If there is variation between
the rates quoted in figures and in words, the rate quoted in ‘words’ shall be taken as
correct. If more than one improper rate are tendered for the same item, the tender is
liable to be rejected.
2.3.2 Each page of the tender papers is to be signed and dated by the tenderer(s) or such person
(s) on his/their behalf who is/are legally authorized to signed for him/them.
2.4 Erasures and/or alteration
Tenders containing erasures and/or alteration of the tender documents are liable to be
rejected. Any correction made by Tenderer(s) in his/their entries must be attested by
him/them.
2.5 Credential of the Tenderer-
2.5.1 a) The tenderer (s) must be an established, experienced and reputed construction firm
and have regularly undertaken works of the similar type tendered for and have adequate
technical knowledge and practical experience in field.
b) The tenderer (s) must have adequate financial resources to meet the obligations under
the contract. They are also required to submit the report from recognised bank of
Financial Institution.
The tenders must submit the documents either notarized or attested by a serving gazetted
govt. servant with clear seal and name.
16

2.6 JVs/Consortiums/MOUs shall not be considered.
2.7 Electrical Contractor License
a. The successful tenderer shall furnish the names and particulars of the certificate of
competency of supervisor and workmen to be engaged for carrying out this work.
b. By a Gazetted notification, Govt. of India has appointed Chief Electrical Engineer, North
Central Railway to be the Electrical Inspector and has directed that he shall exercise the
powers and perform the functions of an Electrical Inspector under the Indian Electricity
Act 2003 and latest version. The inspecting officers for this contract shall be nominated
by the Railways as indicated in the technical specification.
2.8 Quality of work and material
a. Material: All materials used in the work shall be procured from approved sources of
R.D.S.O./ CEE/(N.Rly)./CEE/(N.C.Rly). Items for which approved sources are not
available, should be ISI marked. Items for which ISI is not available should be got
approved before procurement.
b. Erection – All erection work shall be carried out as per established engineering practice.
It should be maintenance friendly, environmental friendly and should not endanger safety
of public/ operator.
c. No form C & D will be supplied by Railway.
2.9 Electricity
Tenderer shall make his own arrangement of electricity for execution of work and for
testing and commissioning of electrical installations. Electricity shall be made available
at cost of electricity consumption, if available at site of work.
2.10 Tools & Plants
The contractor shall arrange at his own cost all tools, Plants etc. necessary for erection,
testing, and commissioning of the equipments to ensure compliance with the
specification.
2.11 Contractor’s drawings etc. –
Any calculations, designs, drawings, schedules, information data, progress charts etc.
required by the Purchaser’s Engineer in connection with the contract, shall be furnished
by the Contractor at his own expenses. The contractor will not be required to furnish
drawings, designs and calculations etc for basic designs and employment schedules
provided by the Purchaser in case no modification/deviation is proposed by the contractor
for a particular basic design/employment schedule.
2.12 Contractor’s Responsibility for discrepancy – All designs and drawings submitted by
the Contractor shall be based on a thorough study and shall be such that the Contractor is
satisfied about their suitability. The Purchaser’s approval will be based on these
considerations. Notwithstanding approval communicated by the Purchaser, during the
progress of the contract for designs and drawings, prototype samples of components,
materials and equipments after inspection of materials, after erection and adjustments to
installations, the ultimate responsibility for correct design and execution of work shall be
17

with contractor unless the Purchaser insists on adoption of his own designs inspite of the
Contractor not being agreeable to it.
2.13 Training of Purchaser’s Staff – The contractor shall impart training to Railway staff
free of cost. Contents of training and number of staff for training shall be mutually
decided.
2.14 Work By Other Agencies
a. Any other works undertaken at the same time by the Purchaser or the Railway direct or
through some other agency at the same time or section where the contractor is carrying
out his work will not entitle the contractor to prefer any claim regarding any delays or
hindrances he may have to face on this account but the Purchaser shall grant a reasonable
extension of time to the contractor. The contractor shall comply with any instruction
which may be given to him by the Purchaser in order to permit simultaneous execution of
his own works and these undertaken by other contractors or the Railway without being
entitled on this account on any extra charge.
b. The contractor shall not be entitled to any extra payment due to hindrance resulting from
normal Railway operations, such as delay on account of adequate number of and duration
of shut-down etc. not being granted.
c. If the purchaser is unable to supply materials to the contractor as specified in the contract,
in time, the contractor shall not be entitled to any extra payment on account of such delay
in supply. However, such delays in supply will be reasonable ground for extension of
completion date/s for the work.
2.15 Infringement of patents
a. The Contractor is forbidden to use any patents or registered drawings, process or pattern
in fulfilling his contract without the previous consent in writing of the owner of such
patent, drawing, pattern or trade mark, except where these are specified by the Purchaser
himself. Royalties where payable for the use of such patented processes, registered
drawings or patterns shall be borne exclusively by the Contractor. The contractor shall
advise the Purchaser of any proprietary right that may exist on such processed drawings
or patterns which he may use of his own accord.
b. In the case of patent taken out by the Contractor of the drawings or patterns registered by
him, or of those patents, drawings, or patents for which he holds a license, the signing of
the Contract automatically gives the Purchaser the right to repair by himself the
purchased articles covered by the patent or by any person or body chosen by him and to
obtain from any sources he desires the component parts required by him in carrying out
the repair work. In the event of infringement of any patent rights due to above action of
the Purchaser, he shall be entitled to claim damages from the contractor on the grounds of
any loss of any nature which he may suffer e.g. in the case of attachment because of
counterfeiting.
c. Indemnification by contractor. – In the event of any claim or demand being made or
action being brought against the Purchaser for infringement of later patent in respect of
any equipment, machine, plant, work or thing used or supplied by the Contractor under
this contract or in respect of any methods of using or working by the Purchaser of such
equipment machine, plant work or thing, the contractor shall indemnify the purchaser and
keep him indemnified and harmless against all claims, costs, charges and expenses
arising from or incurred by reason of such claim provided that the Purchaser shall notify
the contractor immediately any claim is made and that the contractor shall be at liberty, if
18

he so desires with the assistance of the Purchaser if required but at the Contractor’s
expense, to conduct all negotiations for the settlement of the same or any litigation that
may arise there from and provided that no such equipment, machine, plant work or thing,
shall be used by the Purchaser for any purpose or in any manner other than that for which
they have been supplied by the Contractor and specified under this contract.
2.16 Inspection & Testing:
The contractor will ensure that equipments used have been type tested. The routine and
acceptance tests shall be conducted by the firm in the presence of purchaser’s
representative/inspecting Officer. The contractor shall furnish three copies of
manufacturer’s routine and type tests certificates.
2.17 Safety measures –
a. The contractor shall take all precautionary measures in order to ensure the protection
of his own personnel moving about or working on the Railway premises.
When the work is on/near railway track, he shall provide for flagman for
protection as per the directives of the purchaser.
b. The contractor and his representatives shall abide by all Railway regulations in
force.
c. While working within station limits, especially on passenger platforms, the
contractor shall ensure that at all time sufficient space is left for free-movement
of passenger traffic. He must cover and/or barricade the excavations carried out
in such areas and continue to maintain these, till the work is completed, with a
view to avoid any accident to public or to Railway staff.
d. The works must be carried out most carefully without any infringement of the
Indian Railway Act or the General and Subsidiary Rules in force on the Railway,
in such a way that they do not hinder Railway operation or affect the proper
functioning of any Railway equipment, structure or rolling stock.
e. If safety of track or track drainage etc. is effected as a consequence of works
undertaken by the contractor, the contractor shall take immediate steps to restore
normal conditions. In case of delay, the purchaser shall, after giving due notice
to the contractor in writing, take necessary steps to complete the job and recover
the costs from the contractor.
f. Contractor shall provide yellow jackets to workers working near Rly. Tracks. He
should also provide helmets and other safety equipments to his workers.
g. The contractor shall be responsible for safe custody of all equipments till
provisional acceptance.
2.18 Provisional Acceptance:
a) Immediately on completion of work, the contractor shall test the installation to
ensure that installation is as per the specifications. Alongwith the test results, the
contractor shall inform the purchaser in writing that installation is complete and
ready for commissioning.
b) The test as stipulated in the specification shall be jointly conducted. On the basis
of test results, if found satisfactory, the installation shall be commissioned.
Provisional acceptance shall not be withheld for rectification of minor defects.
19

2.19 Guarantee
The tenderer shall guarantee the equipments/installations for satisfactory performance for
a period of 12 months from the date of commissioning against any defect. The contractor
should promptly attend complaint and replace/repair the defective equipments/parts free
of cost promptly and satisfactorily. The equipments/parts so replaced by the contractor,
shall be further guaranteed for a period of 12 months for satisfactory service from the
date of such replacement.
2.20 Availability of breakdown/maintenance staff
During the period of guarantee the Contractor shall keep available an experienced
engineer and necessary equipment to attend any defective installations resulting from
defective erection and/or defects in the equipment supplied by the Contractor. This
engineer shall not attend to rectification or defects which arise out of normal routine
maintenance work. The contractor shall bear the cost of all modification additions or
substitutions that may be considered necessary due to faulty materials, design or
workmanship for the satisfactory working of the equipment. The final decision shall rest
with Railway.
2.21 Failure to attend the defects
All defects and deficiencies advised to the contractor shall be attended to by him
promptly. If contractor fails to respond and arrange repair/rectification within reasonable
time, the purchaser shall be free to get the repairs done through departmental labour or
through any other sources at contractor’s expenses without prejudice to the other
remedies available under the contract.
2.22 Maintenance Manuals – On successful completion of work, the contractor shall hand
over four copies of the detailed drawings and maintenance manuals of each equipment
duly bound in booklets. Two copies shall be given in the form of CD/floppy to the
purchaser prior to release of final payment to the contractor.
2.23 Final Acceptance
The final acceptance of the entire installation shall be from the date of expiry of the
guarantee period and after contractor’s obligation has been fully met under the contract.
2.24 Variation in contract Quantities:
Increase in contract will be restricted only upto 25% of the original contract value with
the approval of Competent Authority, and for variation beyond 25%, procedure as laid
down by Railway Board letter no. 94CE/CT-1/37 dated 05.05.01995 and amendments
issued by CAO/C/NCR/ALD vide letter no.15-W/CE/C/North/ALD dated 26-12-06 will
be followed.
20

2.25 Survey & Planning of work:
Before starting of the work, Contractor should assess the quantity of materials of the
work and submit his planning to Railway Engineer for approval before placing of the
order for materials. Similarly, before manufacturing of Panels etc., the drawings should
be got approved by the Railway.
2.26 The tenderer will have to make available the vehicles & equipments to the Railway
administration as & where desired and payments shall be made through Non –Scheduled
items.
2.27 General Conditions of contract:-
The tender shall be governed by General Conditions of contract, and General instructions
to tenderers and special conditions of contract. Wherever there is discordance among
SOQ of work. Special conditions of contract and technical specifications the priority shall
be in the order of SOQ of work, special conditions of contract and technical
specifications.
North Central Railway Publication of Engineering Department, “Works handbook Part I
(Regulation for tenders & contracts ) and Part II (General Conditions of Contract)
Published in JULY 2005, along with all upto date correction slips, copy of which can be
purchased from the office of SEE/C/NCR/Kanpur on cash payment of Rs 250/-.
The intending tenderer will be deemed to have seen /purchased and read this publication
thoroughly before submitting their offer.
2.27.1 Communication with site:-For maintaining effective communication with control office
at Kanpur & site of work in CNB-ETW-SKB-TDL section, two Mobile Phones in
working condition shall have to be arranged by the contractor. Recurring expenditure
shall be born by the contractor till the completion of the work. Before the starting of work
by the contractor, model and connectivity of the mobile phone should be got approved
from the purchaser. Mobile set shall be returned back to the contractor after completion
of the work.
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21

CHAPTER- 3
PRICES AND PAYMENT
1.0 Scope:
This chapter deals with prices to be paid to the contractor for completion of various items
of work. The contractor shall be paid for completed works in accordance with accepted
schedule of prices and rates, as stipulated in the tender document.
1.1 Schedule of Prices:
a) Unit Prices for Materials –
The unit prices of materials as given in Schedule of Works & quantities shall be inclusive
of all charges including transport, loading/unloading handling and all insurance
premium, banker’s charges, all Taxes, Duties and levies (including Octroi etc.) applicable
on works contracts, etc.
b) For Erection –
The unit prices given in Schedule of quantities shall include cost of erection, testing,
commissioning and cover all cost of administration of the contract, insurance premium,
bankers’ charges for guarantees, cost of storage, loading, unloading and handling of
materials, and for any road transport which the Contractor may use for carriage of
materials between his depot and depot/s and site of work, etc.
Unit prices quoted shall be FIRM. No price variation shall be allowed, on any account.
1.2 Quantities-
The approximate estimated quantities of various items of works are included in Schedule
of Works and Quantities. However, quantities can be increased/decreased as stipulated in
Special Conditions of Contract.
1.3 New items of work. –
If during the execution of the work, the Contractor is called upon to carry out any new
item of work not included in Chapter-6, Section-1, the Contractor shall execute such
works at such prices as may be mutually agreed in writing with the Purchaser.
1.4 Deduction of taxes from contractor’s bills-
Wherever the law makes it statutory for the purchaser to deduct any amount towards
Sales Tax/Income tax on works contract, the same will be deducted and deposited with
the concerned authority.
1.5 Submission of Bills –
a) The contractor shall submit his invoicing procedure for approval by the Purchaser
within 2 month from the date of receipt of Letter of Acceptance of Tender. Separate
invoices shall be submitted for different types of payment mentioned above. All
22

invoices shall be submitted with original supporting documents or certified true
copies of supporting document wherever these are acceptable to the Purchaser's
Engineer. Where copies of original documents are required in support of several
invoices, true certified copies of the original documents may be forwarded to the
Purchaser's Engineer, with his consent.
b) Invoices shall be submitted only on the basis of agreed principles and prices,
quantities and measurements of works completed shall be approved by the
Purchaser's Engineer prior to the submission of invoices. For this purpose, the
schedule of quantities and measurements submitted by the contractor for approval of
the Purchaser's Engineer may be only upto the extent of work completed except in the
case of payments on provisional acceptance.
1.6 Payment –
80% of the item price (material cost) shall be paid on receipt of material in railway
custody after inspection. If for any item of work, price of material and erection is not
separately available, 80% of the cost of item of work will be considered as material cost.
Further payment of material and erection cost to cover 90% of the cost of item of work
shall be made on successful testing and commissioning of the installation.
Balance 10% payment shall be released on issue of provisional acceptance certificate.
The contractor shall be required to give Bank Guarantee valid for 12 months beyond the
expiry of maintenance period of amount equal to 10% of the contract value towards
performance guarantee. The performance guarantee shall have to be furnished by the
successful contractor after the letter of acceptance has been issued but before signing of
the agreement. The security money already deducted/deposited from running bills shall
be released on successful completion of work and due certification by the competent
authority.
1.7 Final Payment –
On physical completion of the work and due certification by the competent authority the
security deposit will be refunded to the contractor. The certificate inter- alias, should
mention that the work has been completed in all respect and that all the contractual
obligations have been fulfilled by the contractor and that there is no due from the
contractor to Railways against this contract .Before releasing the SD, an unconditional
and unequivocal no claim certificate is required to be obtained from the contractor
concerned.
After expiry of the maintenance period and issue of the certificate of the final acceptance
of the entire installation the performance guarantee earlier submitted by the contractor in
the form of Bank Guarantee shall be released after adjustment of any dues payable by the
contractor.
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23

CHAPTER – 4
TECHNICAL SPECIFICATIONS
System Particulars- The nominal voltage of the equipment will be overhead 25KV AC, 50
Hz single phase. To tape the 25KV OHE supply for signaling and other installations,
25KV/240V Auxiliary Transformers (AT) are erected on galvanised steel mast in
vicinity to railway track/installations. This AT is connected through protection and
support arrangement to OHE on 25 KV side. The 240V single phase on LT side of
AT is tape and terminated to LT Distribution Board provided on same mast with
protection device like fuse. This LT supply is extended through underground 2core
AL cable of suitable size to automatic CLS distribution board provided in ASM
room.
Section – 1.1: Basic Designs-
a. Standard designs: Where the Contractor adopt designs and drawing conforming to
standard designs, drawings and specifications of the Research, Designs and Standards
Organisation, Manak Nagar, Lucknow 226911 (RDSO) for basic arrangements,
equipments, components and fittings of traction overhead equipment and LT supply
transformer stations and adopts employment schedules furnished by the Purchaser,
he shall verify such designs and drawings and employment schedules and satisfying
himself that these are correct and the latest approved drawings, before use. Within
two months of the issue of letter of Acceptance of Tender the Contractor shall
indicate to the Purchaser, the list of standard basic arrangement, components and
fittings, drawings and employment schedules, which he will adopt for the purpose of
the work. The procedure outlined in para 1.2.21 shall be followed for approval of
basic designs.
a. Deviations – Normally, the deviations from the standard drawings of the Purchaser
will not be accepted. However, in exceptional cases where the Contractor de- sires
to suggest improvements as a result of his experience or other developments, he
shall justify his proposals with supporting explanatory note.
Special Designs-
c. In cases where standard designs, drawings or employment schedules do not cover
requirement of special location or site conditions, the Contractor shall submit his
own designs or drawings along with supporting calculations and notes for scrutiny
and approval of the Purchaser.
d. Such special designs shall generally be inconformity with basic designs furnished by
the Purchaser and in accordance with the specifications. If the Contractor wishes to
adopt special designs which do not conform to the general basic designs of the
Purchaser he shall submit alternative designs and drawings justifying his proposal.
e. Contractor's pegging plans - The contractor should survey and prepare pegging
plans and submit three copies of such plans for approval.
24

f. Cross Section drawings. - Cross-section drawings shall be submitted for approval
in two copies for a convenient section at a time separately for sections within
station limits. Such drawings shall be submitted progressively and as for as possible
without gap.
g. OHE layout plans and profile drawings - Overhead equipment layout plan,
provisional and final and profile drawings shall be submitted for approval in three
copies.
h. Structure erection drawings. - Structure erection drawings shall be submitted for
approval in two copies for a section at a time separately for section within station
limits and sections outside station limits, progressively and without gaps.
i. Schedule of Quantities - Schedules of Quantities for each approved layout
plan/switching station shall be submitted for approval in two copies.
Contractor shall submit copies for distributions to field officers and other
department as indicated below within 7 days of receipt of approval tracings:
i. Standard designs including fittings drawings 8 copies
ii. Special designs - 8 copies.
iii. Final pegging plans - 8 copies.
iv. Structure cross-section drawings - 8 copies.
v. OHE layout plans - 8 copies
vi. OHE profile drawings - 8 copies
vii. Structure erection drawings - 8 copies
viii. Schedule of quantities - 8 copies
In all the above cases the Contractor has the option to supply only six copies of the
approved drawings provided one of them is a transparent paper print.
j. Completion drawings and schedule - After completion of work, all drawings and
designs submitted by the Contractor and approved by the purchaser shall be made
upto date incorporating actual supply and erection particulars including the name of
make of insulators galvanised steel tube, stainless steel wire rope etc. The mark of
conductors shall be specified in the "As erected" OHE Layout plans SED and other
relevant drawings for identification. Such drawings and schedules shall then be
verified and corrected, if necessary, by the Contractor jointly with the Purchaser's
representatives. The verified and corrected drawings shall be supplied in four sets,
one of which shall be transparencies of linen or film reproduction or any other
durable material approved by the Purchaser.
25

Section- 1.2: Technical Specifications –
The following specifications (latest revision) will govern the supply and testing of
important materials, components and equipments:
Structural steel IS 2062-1992
IS 800-1984
IS 808-1989
Tensile testing IS 1608 - 1972 for steel products etc.
IS 1731 - 1971
IS 2004 - 1991
Welding IS 816 - 1969
Tin bronze castings. IS: 306 - 1983
Aluminum bronze castings. IS : 3091 - 1965
Malleable iron castings. IS: 2108 - 1977
Grey iron castings. IS: 210 - 1978
Aluminum castings. IS: 617 - 1975
Copper strip for formed IS: 1897-1983
fittings.
Contact wire
ETI/OHE/42(6/97)
Annealed stranded copper ETI/OHE/3(2/94) with A&C slip No.1 of 4(95)
Conductor for jumper wire.
Copper bus bar
Structural steel tubes.
RE/30/OHE/5(11/60)
ETI/OHE/11(5/89)
Hot dip galvanisation of ETI/OHE/13(4/84) with A&C slip No.1 of 5(86)
steel masts (Rolled and 2&3 of 4(90)
fabricated) tubes and
fittings used on 25KV OHE
Stainless steel wire rope. ETI/OHE/14(9/94) with A&C slip No.1 of 9(95)
2 of 1(97), 3 of 8(99), 4 of 12(99), 5 of 10(01).
25 KV solid core insulator ETI/OHE/15(9/91) with A&C slip No.1 of 5(99)
including those for polluted 2 of 2(2000) and 3 of 2(2000)
zones.
25 KV single and double pole ETI/OHE/16(1/94)
isolator.
26

Bolts, Nuts and Washers ETI/OHE/18(4/84) with A&C slip No.1 of 11(84)
2 of 6(87) and 3 of 9(87).
Aluminum Alloy section and tube. ETI/OHE/21(9/74)
slip No.1 of Nov., 84.
Standard drawings and Traction RE/OHE/25(3/66)
overhead equipment.
Section Insulator. RE/OHE/27(8/84) with A&C slip No.1 of 10(92)
Enameled steel plates.
ETI/OHE/33(7/88)
Fittings for 25 KV 50 HZ AC ETI/OHE/49(9/95) with A&C slip No.1 of
traction equipment 6(97) And 2 of 4(2000)
Cadmium copper conductor ETI/OHE/50(6/97) with A/C slip no-1 of 6/97
for OHE traction.
Bimetallic (Al-Cu) strip
ETI/OHE/55(4/90)
Specification for 3-pulley type ETI/OHE/48A(9/85) with A&C slip no-1
Regulating equipment (3:1 ratio). of 11/87 and no-2 8/89
Technical specifications for fittings
for 25 KV AC OHE.
ETI/OHE/49(9/95 with A&C slip no-1).
of 6/97 and no-2 of4/2000
Specification for discharge/earthing pole
assembly for 25 kV ac traction.
Principles for OHE layout plans and sectioning
diagrams for 25 kV ac traction.
ETI/OHE/51(9/87).
ETI/OHE/53(6/88).
Specification for continuous cast copper
wire rods.
Code of bonding and earthing for 25KV
AC 50 Hz single phase traction system.
Specification for 4 axle car for winding
and/or unwinding of contact wire and
catenary wire.
Gearless hand operated pulling and
lifting machines (TIRFOR).
Retchet lever Hoist (Pull-lifts).
ETI/OHE/65(8/87).
ETI/OHE/71(11/90).
ETI/OHE/72(11/91).
TI/SPC/OHE/TOOLPL/0990.
TI/SPC/OHE/TOOLPL/1990
Insulated Cadmium copper catenary TI/SPC/OHE/INSCA/T/0000.
19/2.1mm diameter for provision under
over line structures in the 25 KV AC electric traction.
27

Galvanising – All ferrous materials and fittings shall be hot dip galvanised according
to the specification ETI/OHE/13(4/84) with A & C slip No.1 of 5/86), 2 & 3 of 4(90).
Electrical connections for OHE-
a. General designs. - All electrical connections between conductors shall be made by
parallel clamps. The general arrangements of connections are shown in the standard
drawings.
b. Jumper - Copper jumpers shall be of any of the following:
i. Large Jumper of annealed copper in accordance with specification
ETI/OHE/3 (2/94) A and C Slip No.1 of April. 95.
ii. Small jumper of annealed copper in accordance with the specification IS 434
Pt.I.
Aluminum jumpers, wherever used, shall be of all aluminum stranded conductor
19/7/4 mm bare 3/4 H generally conforming to IS:8130:1984.
c. Busbars - Busbar or rigid jumpers in copper where used shall be of 18mm dia of
copper rod in accordance with RE/30/OHE/5(11/60). Aluminum busbars wherever
used shall be of 36/30.4mm or 36/28mm tubing. Aluminum tubular bus bars shall
be made of alloy to IS:5082-1981. The tolerance on diameter and thickness shall be
as per class-I IS: 2673-1979.
PAYABLE UNIT WEIGHT FOR STANDARD MASTS
----------------------------------------------------------------------------------
S. No. Type of Masts Weight in Kg. per meter
including galvanization
---------------------------------------------------------------------------------
1 6"x6"x25.15 BFB 38.03
2 162x154x37.1 Kg.BFB 38.00
3 200x200x49.9 Kg.BFB 51.20
4 8"x6"x35 lb.RSJ. 53.39
5 -- -
6 S 1 53.39
7 S 3 76.40
8 S 4 53.39
9 S 5 111.53
10 S 6 53.39
11 S 7 76.40
12 S 8 111.53
13 K 100 23.70
14 K 125 30.30
15 K 150 38.18
16 K 175 43.72
17 K 200 49.87
28

18 K 225 57.50
19 K 250 66.72
20 B 100 27.71
21 B 125 32.47
22 B 150 39.07
23 B 175 44.61
24 B 200 50.76
25 B 225 61.50
26 B 250 70.72
----------------------------------------------------------------------------------
Section – 1.3:
The various structures under 25KVA OHE are:
S/N Description Drawing No. Mod.
1. TTC with 5.5/8 meter boom ETI/C/0009 sheet 2to5 B
2. G type portal upright and end pieces. ETI/C/0056 C
3. BFB portal ETI/C/0026 sheet 2 A
4. S-7 12.4 m. ET I/C/0182 C
5. S-8 /12.4 mtr. ETI/C/0183 C
6. S-100 for LT transformer at SWS ETI/C/0043 B
7. S-101 for isolator inside SWS ETI/C/0180 A
8. S-3/11.4 mtr. ETI/C/0180 C
9. S-5/11.4 mtr. ETI/C/0042 E
10. T-150 for LT supply transformer ETI/PSI/037 C
11. 25KVA LT Auxiliary Transformer ETI/PSI/036 or latest Latest
12. 10KVA LT Auxiliary Transformer ETI/PSI/036 or latest Latest
Note: 1. RDSO’s specifications are priced document and can be purchased from RDSO.
2. The specifications of C.E.E./N.Rly & NC Rly. are part of the tender document.
3. The Tenderer may please note that the material used in this work will be as per
RDSO / IS / BIS / Railway Specifications / CEE’s approved supplier List as on the
date of tender opening even if mentioned otherwise elsewhere in the tender paper.
29

Section-2.1: SPECIFICATION FOR PIPE EARTHING & CABLING
Specification No.- CEE/C/TKJ/NR-13
1.0 EARTHING SYSTEM:-
Earthing;- The earthing shall confirm to the following specification and as per Drawing
No.CEE/C/TKJ/GNL/3.
1.1 PIPE ELECTRODE
I. The earthing electrode shall be made of GI pipe of 40mm dia medium class
(Class B) confirming to relevant ISS, 3 meter long tapered at the bottom
with holes of 12mm dia drilled not less that 75mm from each other up to 2
meter of length from the bottom.
In HT sub-station, 100 mm dia GI pipe with flange shall be used for HT
equipment earthing.
II. The pipe electrode shall be buried in the ground vertically with its top nearly
200 mm below from the top of enclosure.
III. A funnel with mesh shall be provided on top of this pipe for watering funnel
attachment shall be housed in the above masonry enclosure.
2.0 MASONARY ENCLOSURE.
The top of pipe electrode shall be housed in a masonry enclosure of not less than
300mmx300mmx300mm, (internal size). The pipe shall be buried in the ground
vertically, with its top nearly 20cm below top of enclosures. The covers of the masonry
enclosures for electrode shall be hinged type made of MS with proper arrangement for
locking or CI. In HT sub-station size of masonry enclosure shall be 600x600x300mm
(Internal size).
3.0 LOCATION FOR EARTH ELECTRODE.
Normally an earth electrode shall not be situated less than 1.5 meter from any building.
Care shall be taken that the excavations for the earth electrode may not effect the column
footings or foundations of the building. In such case electrode may be located further
away from building. The location of earth shall be such where the soil has reasonable
chances of remaining moist as far as possible. Entrances, pavements, roads should
definitely be avoided for location of earth electrodes. The location of earth electrodes
shall be fixed in consultation with Railway authority.
4.0 ARTIFICIAL TREATMENT OF SOIL
In case there is no option of site for earth electrode the earth resistance shall be reduced
by artificial chemical treatment of the soil. For this purpose the most commonly used
substances are sodium chloride (common salt) mixed with soft coke or charcoal in
suitable proportion. When this treatment is resorted to the electrode shall be surrounded
by the mixture of charcoal/coke and salt.
5.0 SIZE OF EARTHING LEAD.
Minimum size of earthing lead shall be maintained as per IS code of practice (IS.3043-
1966) and National Electricity code issued by ISI.
30

6.0 METHOD OF CONNECTING EARTHING LEAD TO EARTH
ELECTRODE-
6.1 Earthing lead shall be connected to pipe earth electrode by means of bolt, nut,
washer & cable socket.
6.2.1 All materials used for connecting the earth lead with electrode shall be of GI in case of GI
strip and copper/ brass in the case of copper strip.
6.2.2 The earthing lead shall be securely connected at the other end to the main board
equipments as directed by means of proper nuts, bolts, washers and cable sockets.
7.0 PROTECTION OF EARTHING LEAD.
The earthing lead from electrode onwards shall be suitably protected from mechanical
injury by 15mm dia. GI pipe in case of wire and by 50mm dia. medium class GI pipe in
case of strip. Portion of this protection pipe within ground shall be buried at least 30cm
deep (to be increased each in the case of road crossing and pavements). The portion
within the building shall be recessed in walls and floors to adequate depth (Para 1.6.9 of
CPWD General Specification for Electrical Works – Part-I Internal 1972).
8.0 RESISTANCE OF EARTH.
A) No earth electrode shall have resistance greater than 2 Ohms. for HT installation.
For LT installation earth resistance may be up to 5 Ohms. In rocky soil the resistance
may be upto 8 Ohms. (Para 1.6.11 of CPWD General Specification for Electrical Works
– Part-I Internal 1972).
B) Every individual earth electrode shall be allotted a serial number and an earth
plate of size 10x22 cm. Of 14 SWG sheet steel (Painted black) fixed in a conspicuous
position near the earth. The following information shall be written with white or yellow
paint on the earth plate.
a) Earth No.............................
b) Individual earth resistance.................Ohms.
c) Overall earth resistance.....................Ohms.
d) Date of test ..................................................
9.0 The following tests shall be carried out before the installation is put into commission.
a) Earth resistance test.
b) Earth continuity test.
c) Insulation resistance test.
d) Polarity test.
10.0 This conforms to IS-3043. For other details not covered under this specification the ISS
3043 shall be referred to.
FOR Chief Electrical Engineer(C)/TKJ
31

Section-2.2: LAYING & INSTALLATION OF CABLE
Specification No.-CEE/C/TKJ/NR-15
1.0 SCOPE:-
This specification covers the requirements for the selection and installation of power
cables for low, medium and high voltage applications.
2.0 TYPE OF CABLES:-
- The cables for applications for low and medium voltage supply shall be PVC sheathed
conforming to IS 1554 Part I- 1964.
- The cables for applications above 1.1KV but up to and including 11 KV supply shall be
either PVC insulated and PVC sheathed conforming to IS 1554 part-II-1970 or paper
insulated lead sheathed conforming to IS 692-1965.
- The cables for applications above 11 KV but up to and inclusive of 33 KV supply shall
be paper insulated lead sheathed conforming to IS 692-1965.
- The cables shall have stranded aluminum conductors.
- Where paper insulated cables are used, in predominantly vertically situation, these shall
be of non-draining type.
3.0 SELECTION OF CABLES:-
- Cable sizes shall be selected considering the current carrying capacity, voltage drop,
maximum short circuit duty and the period of short circuit to meet the present and future
anticipated loads.
- Medium voltage distributions shall be designed such that the voltage available at final
outlets are generally within the limits recommended by IS 732-1963.
- Guidance for the selection of cables shall be derived from the relevant Indian Standards
such as IS 3961(Part-I)_1967.IS 3961(Part II)- 1967, IS 5819-1970, IS 1255-1967 etc.
- While deciding cable sizes, the derating factors for type and depth of laying, grouping,
ambient temperature, ground temperature, and soil resistivity shall be taken into account.
4.0 HANDLING & STORAGE:-
- The cable drums should be stored on a well drained, hard surface, preferably a concrete
platform, so that the drums do not sink into the ground causing flange rot land damage to
the cable.
- During storage the drum should be rolled periodically at least once in three months
through ninety (90) degrees in the direction of arrow marked on the drum.
- During storage it should be ensured that both the ends of the cable are properly sealed
with plastic caps to prevent ingress of moisture into the insulation.
- Adequate protection should be provided from rain & sun. ventilation should be sufficient
between the power cable drums. Adequate drainage between the cable drums should be
ensured to avoid water logging.
- The drum shall be rested on the flanges and not on the flat side.
- In case the batons of drums get damaged, the same should be replaced.
- Whenever the drums are required to be moved to short distance these should be rolled in
the direction of arrow marked on the drums.
- While transporting the drums over longer distance the drums should be mounted on cable
drum wheel strong enough to carry the weight of drum and cable should be rolled with
ropes. Alternatively, the drum should be mounted on a trailer for movement, otherwise
suitable mechanical means of transporting should be utilized.
- In order to unload the drum from the transport vehicle use of cranes should be made,
32

otherwise the drum should be rolled down carefully on suitable ramps or rails wherever
necessary.
- For removing the cable from drum, the drum should be properly mounted on jacks or on
a cable wheel ensuring adequate strength of jack and spindles for carrying the weight of
drum.
- If the cable is to be transferred from one drum to another, it should be ensured that new
drum should not have diameter less that of the original drum.
- While unloading, transporting or removing the cables, it should be ensured that cable
should not be bent to small radius. The minimum safe bending radius for all types of
PVC/paper insulated cable should be at least 15 times of the diameter of the cable, up to
11 KV grade and 20 times diameter for cables, above 11 KV grade.
- For XLPE cables, minimum bending radius of 15 times the diameter for cables up to 11
KV and beyond is permissible 1.12. At the termination and under onerous site conditions,
the binging radius for cables may be reduced from the value mentioned above, without
causing any damages to the cables and taking adequate precautions.
- At the joints and terminations bending radius for the individual cables should be above 12
times the diameter over the insulation.
- The maximum permissible tensile strength for cables i.e. PVC and XLPE insulated
armoured power cables shall be 9 D2 where D is the outer diameter of cables in mm. The
force thus calculated shall be in Newtons (N).
- It should be given due consideration when cables are pulled with stocking.
- For the cables pulled with pulling eye the maximum permissible tensile stress shall be 50
N/mm2 for alum. conductored cables.
5.0 INSTALLATION OF CABLES
- It should be ensured that no cable with kinks or similar apparent defects like defective
armouring shall be installed.
- Prov. of BIS 1255-1983 should be followed in general for laying of and installation of
cables.
6.0 ROUTE OF THE CABLE
The route of the cable should be decided before the work of cable laying is under taken. It
should be got approved from the Engineer-in-Charge. A proper drawing showing the
route of the cable should be prepared and got approved before hand and should be
preserved as proper record for posterity.
- Always the shortest possible route should be preferred to economies in the use of cables.
Cable runs should generally follow the fixed developments such of roads. Pathway etc.
with proper off sets so that the future maintenance work, identification etc can be easily
done. Cross country runs for shorter routes should be avoided as it would create problem
in identification and maintenance later on.
- Care should be taken to avoid the corrosive soil, around surrounding, sewage effluent etc.
In case it is not possible to avoid such like corrosive soils etc. proper protection of the
cable should be ensured for avoiding deterioration at a later stage.
- As far as possible the alignment of cable should be decided taking into consideration the
present and future requirement of other services like water supply, sewage,
telecommunication cable and other electrical LT/HT cables.
- The cable route should be kept adequately away from the drains to avoid any seepage of
water.
33

- There should be adequate distance between HT & LT cables. The cables should be laid in
well demarcated routes along the roads and other fixed developments.
- The cables of different voltages grading and power and control cables should be laid in
different trenches. In case it is not possible to lay them in separate trenches, same
trenches may be used, but in the trench adequate separation should be ensured.
- In case it is unavoidable to separate HT & LT cables. The high tension HT cable should
be laid below LT cable.
- Wherever the power and telecom cables are to cross each other the same should be laid at
right angles to avoid interference. Wherever it is unavoidable to lay them in proximity,
horizontal and vertical clearance between the two should not normally be less than
600mm.
7.0 RAILWAY CROSSING
- Wherever the cables are to be laid under Railway tracks, the cables should be laid in
HDPE pipe 100mm dia/RCC/CI/Steel pipes not less than 1000mm measured from the
bottom of sleeper to the top of the pipe. Inside Railway station limits pipe shall be laid up
to the point of railway boundary from a point to be decided by Railways. Outside the
Railway station limits, pipe shall be laid up to the minimum distance of 3 m from center
to the nearest track on either side.
8.0 LAYING OF CABLES:-
8.1 Method of laying of cables-
The cable shall be directly laid in ground in HDPE/RCC pipes, in open ducts or on
surface depending upon the requirement and site condition. While deciding the route of
the cable at preliminary stage it should be ensured that the joint in the cable shall be
placed at most suitable place. Such increasable location like the water logged areas,
carriages ways, pavements proximity to telecom cables, water mains pipes etc. should be
avoided.
8.2 LAYING DIRECTLY IN GROUND
The cable should be laid directly in ground, wherever it is passing open country, along
the roads/lanes etc. The area which is likely to be excavated frequently should be
avoided. Care should be taken to select the area where re-excavation is easily possible
without affecting the other services in the proximity.
8.3 PROVISION OF TRENCHES WIDTH OF TRENCH :-
The width of trench shall be determined on the following basis:-
The minimum width of cable trench shall be 400mm, wherever more than one cable laid
in the same trench in horizontal formation the width of trench shall be increased such that
inter axial distance between the cable shall be at least 200mm.There shall be clearance of
150mm between the end cables and the sides of the trench.
In addition to the protective cover over the cable laid in the underground trench, a brick
on edge should be laid in between the two juxtaposed cables along the direction of the lay
of the cable for providing separation.
34

DEPTH OF TRENCH: - The depth of the trench shall be determined on the following
guide lines:-
Normally cables should be laid in single tier formation. Wherever the cables are laid in
single tier formation, the total depth of the trench should not be less than 750mm for
cables up to 1.1 KV grade and 1200mm for cables above 1.1 KV. Wherever it is
unavoidable to lay the cables in more than one tier the depth of trench should be
increased by at least 300mm for each additional tier to be formed.
8.4 EXCAVATION OF TRENCH:-
To the extent possible the trench should be excavated in straight lines. In case gradient
has to be provided in the depth of the trenches, it should be a gradual one. Manual or
mechanical means should be employed for doing excavation. The soil shall be stacked
one the side of the trench in such a manner that it should not fall back into the trench.
Due care should be taken to avoid damage to any existing cables. Pipes or other such
installations in the proposed route during excavation. While excavating, if route markers,
bricks, tiles, bare or protective covers encountered further excavation should not be
carried out without the approval of Engineer-in-Charge. In case existing property gets
exposed during trenching the same should be temporarily supported or proposed
adequately as directed by the Engineer-in-charge. The trenching in such case shall be
limited to short lengths, Protective pipes should be laid for passing the existing cables
therein, and the, trench should be refilled in accordance with clause 6. In case there is a
danger of collapse, or the trench is endangering existing structure the site should be well
supported before proceeding on with the excavation work. The bottom of the trench
should be level, free from, brick-bats and gravel etc. The trench shall be provided with
the layer of clean dry sand cushion of not less than 8cm in depth.
8.5 LAYING OF CABLE IN TRENCHES :-
Before the cable is issued for laying, the individual cores should be tested for continuity
and insulation resistance. The cable should be removed from drum by mounting the drum
on jacks and spindles of adequate strength. Care should be taken of that the supporting
arrangement does not creep to one side while the drum is in rotation. The cable should be
pulled over rollers in trench, steadily and uniformly and without jerks and strains. The
entire cable shall be as far as possible be paved off in one strength, however, if this is not
possible, the remaining in reverse direction. After uncoiling the cable and laying into the
trench over rollers the cable shall be lifted over the roller by helper sustaining about
1000m apart and drawn straight. The cable shall then be taken off, the rollers by
additional helpers by lifting the cable and then laying in reasonably straight line.
In shorter runs sizes up to 50 sq.mm of cable and 9 grade up to 1.1 KV any other method
with the approval of Engineer-in-Charge may be employed.
After properly straightening the cable, the cores are tested for continuity and insulation
resistance as per clause 1.0/Pt.IV and the cable is then measured. The ends of cable
should be sealed suitably to avoid ingress of moisture.
The cable laid in a single tier formation shall have covering of dry sand of not less than
150mm above the base cushion of sand before the protection cover is laid.
In case of the multi tier formation, after laying the first cable, sand cushion of 300mm
shall be provided if following tier are required to be provided. Each of the subsequent tier
shall have sand cover of not less than 150mm before the protection cover is laid.
Wherever straight through/Termination joint is to be provided, a surplus length of 3000
mm of cable should be left on both the sides in the formation of loop. Wherever longer
run of cable length is provided, balance cable may be left at suitable entrance as specified
by the Engineer-in-Charge.
Wherever the cable is entering buildings, fixed structures like sub-station end/or back
trenches, surplus length of 3000 mm should be left in the shape of loop, otherwise as
35

decided by Engineer-in-Charge. Surplus cable of same locations as found suitable should
be left in the cable of loop.
8.6 FINAL PROTECTION: - The cable shall be protected in accordance with sand
layer to provide warning to future excavators and also for avoiding any accidental
mechanical damage by pickaxe blows etc.
8.7 The cable should be protected with well-burnt bricks of not less than 20x10x10 cms.
Bricks shall be laid widthwise for the full length of the cable on the top of the sand to the
satisfaction of Engineer-in-Charge. When more than one cable is laid in the same trench
this protective covering shall cover all the cables and project at least 5 cm over the sides
of the end cable.
9.0 BACK FILLING OF TRENCHES:-
After excavation and laying of cables, the trench should be back filled with excavated
earth, free from stone or other sharp-edge debris and should be watered if necessary. A
crown of earth of 50mm should be left in the center, tapering towards the sides of the
trench to allow for subsidence. The trench should be inspected at regular intervals
particularly during wet weather and any settlement shall be made good by contractor by
future filling, if required.
Due to cable laying work any disturbance to existing equipments in the area like roads,
pavements, garden should be made good after the cable laying work is over.
10.0 ROUTE MARKERS:-
Route marker should be provided along straight runs of the cables at locations approved
by the Engineer-in-Charge and generally at intervals not exceeding 100 Mtd. Wherever
the cable route is changing or it is entering a fixed installation, route marker must be
provided. Route marker shall also be provided at joints of cable.
Route marker shall be made out of 100x100x5mm CI/GI plate, welded or bolted on two
35x35x6mm angle iron 500mm long. The said route marker shall be mounted parallel to,
and at a distance of 0.5 Mts. from the edge of the trench.
The word cables, the level of voltage, size of cable should be inscribed on the route
marker.
11.0 CABLE IDENTIFICATION TAGS:-
Cable markers should be provided where more than one cable is laid in just posted
configuration. The marker tags as approved described with cable identification details
shall be permanently attached to all the cables is the manhole pull pits/entering points in
buildings through open duct etc.
12.0 LAYING OF CABLES IN PIPES/CLOSED DUCTS:-
Wherever the cable is to cross road/railway track, enter into any building, be mounted on
poles be laid in paved areas, the cable areas, the cable shall be laid in pipes or closed
ducts.
HDPE pipe/GI/CI/RCC pipes shall be used for such purposes. The diameter of such pipes
shall be adequate for passing of cables. The pipes shall be laid on suitable bed provided
on the ground. Sand cushion/brick/tiles if required can be provided under the pipe. The
pipe should be filled with sand after laying the cable insides. The top surface of pipes
shall be at a minimum depth of 100mm from the ground level.
The pipes on road/track crossings should be laid on the skew to reduce the angle of bend
as the cables enters and leaves crossing. This is very important for high voltage cables, at
36

convenient distance should be provided for facilitating inspection and maintenance of
cables.
Pipes shall be continuous and clear of any debris before drawing of cables sharp edges at
ends should be smoothened to prevent injury to cable insulation and/or sheathing.
Wherever pipes are provided for entry of cable into building, the same shall slope
downward and other ends shall be sealed to prevent entry of water inside the building.
All chases and passages necessary for the laying of service cables shall be cut as required
and made good to the original finish to the satisfaction of Engineer-in-Charge.
Cable grips/draw wire and winches etc. be employed for drawing cables through
pipes/close ducts etc. without damaging the conductor and insulation and ensuring proper
safety.
13.0 LAYING IN OPEN DUCTS:-
Open ducts with suitable removable covers should be preferred in sub-stations, switch
rooms, generator rooms and workshops etc. The cable ducts should be of suitable
dimensions so that the cable shall be laid conveniently. If required, the cable can be fixed
with clamps on the walls of the ducts. The duct shall be covered with removable RCC
slabs of suitable dimensions MS chequered plate covers so that covers can be lifted
conveniently for maintenance inspection and replacement.
The ducts should be filled with dry sand after the cable is laid and covered or finished
with cement plaster specially in high voltage applications.
No joint/splices should be permitted inside the ducts.
As far as possible, laying of cable with different voltage grade in the same duct should be
avoided.
The cable trays, hooks or racks should be provided for supporting cables in
masonry/concrete cable ducts etc. Otherwise the cable can be laid directly in the duct or
trench or trough etc. While laying the cables in ducts due care should be exercised to
ensure that unnecessary crossing of cable is avoided.
14.0 LAYING ON SURFACE:
In the switching stations, factories, tunnels and for rising mains through special rack
ways, the laying of cables on surface should be done.
The cable shall be laid in troughs or brackets at regular intervals or directly cleated to
wall ceilings. The cable should be laid over bracket support and clamps to prevent undue
sag.
The cable clamps should be made from material such as mild steel, porcelain wood, Alu.
PVC, epoxy materials. These should be non-magnetic and non-corrosive in nature.
15.0 LAYING ON MS LADDER TRAY:-
The cables shall be laid in the existing MS ladder tray in straight line as far as possible &
shall be clamped properly by providing suitable clamps as per site requirement. (The
clamping arrangements to be got approved from Railways before providing). Normally
the distance between each clamp of one cable shall not be more than 1.5M (approx.).
37

CABLE JOINTING-
1.0 Identification of cores:
1.1 Cores shall be provided with following co-lour scheme for PVC insulation.
- 1 Core - Red/Black/Yellow/Blue.
- 2 Core - Red & black.
- 3 Core - Red, Yellow and Blue.
- 3 .5 Core - Red, yellow, Blue, Black (Black is for neutral).
2.0 Cable jointing:-
2.1 The manufacturer’s instructions mentioned in the jointing kit should be followed.
2.2 The manufacturer’s instructions mentioned in the jointing kit should be followed.
2.3 Insulation resistance of cables to be jointed should be measured with 500V meggar up to
1.1 KV grade and with 2500V meggar for cables of higher voltage. Unless insulation
resistance value of cables are satisfactory the jointing should not be done.
2.4 Before jointing work is taken up safety precautions like insulation, earthing etc. should be
observed to ensure that the cable would not be inadvertently charged. Metallic Armour
and external bonding should be connected to earth.
2.5 Wherever the system of permit to work is prevalent, the same should be followed for
cable jointing work.
2.6 Identification of cables should be very properly done before jointing is taken up. Proper
identification of individual core is also very important to avoid any cross connection and
damage to installation.
2.7 Complete record of joint etc. shall be maintained as per Annexure-B in addition to site
plan.
CABLE TESTING:-
1.0 Testing.
1.1 All cables before laying should be tested with 500V meggar up to and including 1,1 KV
grade or with 2500/5000V meggar for cables of higher voltage. The cable cores should be
tested for continuity, insulation resistance etc. All cables should be tested during laying
and; before covering. After laying and jointing the cable should be subjected to a 15
minutes pressure test.
1.2 After laying of cable and jointing, the cables should be subjected in a high voltage last
guidelines of BIS; 1255-1983 and the results are recorded as per Annexure ‘C’.
1.3 In case high voltage test is not possible at site, the cables should be tested for one minute
with 1000V meggar up to 1.1 KV grade and with 2500/5000V meggar for cables of
higher grade.
In case there is a deviation the same should be got approved from the Engineer-in-Charge
before execution of the work is taken up. The completion plan should be drawn in a
tracing sheet with polyester backing with ink indicating following:-
- Layout of cable work.
- Length, size, type and voltage rating of cables.
- Method of laying, i.e. directly in ground/duct/pipes.
- Location of each joint with joints followed.
- Route marker and joint marker with clearance from permanent land mark available.
- Name of work etc.
This specification confers to CPWD General Specification for Electrical works Part II
External & IS 1255/1967 with latest amendment.
38
FOR Chief Electrical Engineer(C)/TKJ

Section-2.3: The various structures under LT/HT Elect. Gen. side are:
S. No. Brief Description of
item
Ref. and No. of
the specifications
1. HT XLPE / (E) cable. IS:7098/Pt.II/
1985.
(Latest version)
2. ACB IS:13947/Pt.I to
Pt.III as
applicable.
3. SFU/FSU and HRC IS:13947/Pt.-I to
fuses.
Pt.III as applicable
4. Measurement Instrument. IS:1248/IEC-51,
IS:IEC-1010,
BS-89
Approved sources
M/s NICCO, Fort Gloster Industrial Cable
India Ltd, Cable Corpn. of India Ltd,
Universal Cable Ltd, Asian Cable
Corpn.Ltd, Havells.
Jyoti Switchgears, Mysore Electrical, L&T,
GEC Alstom, Simens, English Electric,
Crompton Greaves, Control and Switchgear.
Standard, Crompton, Siemens, Havells,
Control & Switchgear, L&T, GEC, Alstom.
AE, Havells, MECO Instrument , Hotwanit,
L&T, National Instrument/Kolkota,
National Instrument/ Madras
5. Indication Light. Relevant IS AE, Siemens, Control & Switchgear
6. C.T. IS:2705 AE or reputed make with approval
7. Selector switch Relevant IS AE, L&T, Kaycee, English Electric.
8. End Termination. Relevant IS M/S Yamuna Gases & Chemical
Ltd.,(Denson) New Delhi , Mahindra
Engg.& Chemical Product New Delhi.,
Raychem RPG Ltd./ New Delhi., Hari
Consolidated Pvt.Ltd, New Delhi.
9. HDPE/RCC Hume Pipe IS:458
(Latest version)
10. LT XLPE(E) cable IS:7098 Pt.I/1985
(Latest version).
11. Earthing with copper and
GI plate.
IS:3043(Latest
version)
12. MCB/DPIC/LV Box IS:13947/Pt.II
latest version
13. Piano Type switch & IS:4949/1968
sockets
latest version
14. MCB/DPIC/LV Box IS:8828/78/1996
latest version
15. GI Pipe IS:1239/Pt.I/90
latest version
16. PVC wire IS:694
latest version
Reputed make with approval.
M/s NICCO ,Fort Gloster, Industrial Cable
India Ltd., Cable Corpn. of India Ltd.,
Universal Cable Ltd.,, Asian Cable Corpn.
Ltd., Havells, Grandley.
--
M/s L & T, M/s Havells
M/s Crompton, M/s Standard.
M/s Anchor
M/s Kinjal
M/s Standard, M/s MDS
M/s Havells, M/s Crompton
M/s Tata, M/s Jindal & other ISI marks
M/s Grandlay, M/s NICCO,
M/s Fort Gloster and M/s Havells.
Note: 1. RDSO’s specifications are priced document and can be purchased from RDSO.
2. The specifications of C.E.E./N.Rly & NC Rly. are part of the tender document.
3. The Tenderer may please note that the material used in this work will be as per
RDSO / IS / BIS / Railway Specifications / CEE’s approved supplier List as on the
date of tender opening even if mentioned otherwise elsewhere in the tender paper.
-------o0o--------
39

CHAPTER-5
EXPLANATORY NOTES TO SCHEDULE OF WORKS & PRICES
Scope of Work– The scope of work covers supply, installation and commissioning of
excavation & concrete foundations, excavation & filling of trench in soil, fabricated
galvanised steel structures, auxiliary transformers, LT cable, electrical fittings, internal
wiring, LT panels, LT distribution boards, insulators, earthing & bondings, GI wire etc. at
different location as mentioned in approximate schedule of works.
Explanatory Notes to Schedule of Prices for Works-
Section-1: GENERAL
These explanatory notes are for guidance of field staff contractor to execute the works.
Each work has its own particular requirements. Engineer in-charge will be responsible
for successful execution of work as per technical specifications.
i. All electrical works should comply with Indian Electricity Act 2003 (latest) and Indian
Electricity Rules 1956/Central Electricity Authority Rules 1977/Bare act 2001 and any
latest version.
ii. All electrical installations works shall conform to relevant Indian Standard Code of
Practice and be carried out as per relevant safety Code of Practices. Guide for Safety
Procedures in Electrical Work as per IS:5216/Pt.I & II/1982 shall be observed.
iii
iv
All components used in installation shall be of appropriate ratings of voltage, current and
frequency.
All minor items viz. Hardware items, foundation bolts, termination lugs for electrical
connections etc. as required and necessary for proper working of the equipment shall be
deemed to have been included in the tender, whether such items are specifically
mentioned in the tender documents or not.
v. Before starting of the work, Contractor should assess the quantity of materials of the work
and submit his planning to Railway Engineer for approval before placing of the order
for materials.
vi. Contractor has to provide communication facility at site through Mobile telephone.
40

EXPLANATORY NOTES TO SCHEDULE OF PRICES
1.1 Explanatory notes for various items of Schedule of Works in Chapter -6 Section-1 are
given below:
1.2 The basic quantities of components and materials required to make up a unit of work
for selected items are indicated for guidance only. There may be minor variation to
suit erection but no adjustment in prices of schedule shall be made on that account. In
estimating the prices for various items of work provision for loss and wastage in
transit and erection should be provided for over and above the basic quantities of
components and materials required to make up a unit work, indicated herein, except
where otherwise specified for materials supplied by the purchaser.
1.3 In the explanatory notes given in Section- 2 of this Chapter, the term 'Small Parts
Steel work' is meant to cover fabricated steel work made from rolled steel sections,
and excluding bolts and nuts and washers where required for fastening the small parts
steel work to any structural member. The term "attachment" wherever used is
intended to cover castings, forging, machined or welded components or fittings,
which are attached directly to a structural member, or mounted on small parts steel
work and shall include bolts and nuts for fastening the attachment to the structural
member or small parts steel work.
1.4 In the explanatory notes given in Section 2 of this Chapter, the term "bimetallic
connection" is meant to cover any connection between a copper conductor and an
aluminum conductor. The clamps used for such connections shall be made up of a
suitable aluminum alloy or copper alloy and the copper/aluminum conductor shall be
wrapped with a bimetallic (aluminum copper) strip to prevent direct contact between
aluminum and copper.
1.5 Reconciliation of materials supplied by the purchaser.
a) The following procedure shall be adopted for the final reconciliation of the various
equipments, materials fittings and conductors supplied by the purchaser.
b) All the materials supplied by the purchaser shall be correctly accounted for and
quantities reconciled on completion of the work by the Contractor. On completion
of work, all surplus materials supplied by the Purchaser together with the ones found
defective or that have become defective or broken on account of defective materials
and/or workmanship shall be returned to purchaser by the Contractor.
1.6 Released Material
The contractor shall return to the purchaser all the released OHE material from the
existing system at the first available opportunity but not later than a week at the
purchaser's store and transport to nearest OHE Depot. If the contractor fails to return
the released material in specified time, the cost of released material will be recovered
from the progress bill before releasing any payment.
41

CHAPTER - 5
Section-2: Particular
1. Notwithstanding anything to the contrary in this section, the entire requirements of
the equipments, components and fittings for the work, listed in SOW and in
explanatory notes will be supplied by the contractor. The prices in the Chapter-6
Section - 1 shall be exclusive of railway supply items and shall be inclusive of sales
tax, excise duty, freight etc.
2. In the case of wires, conductors, etc the prices for erection shall include any assembly
work to be done in the contractor's depot prior to erection at site, such as fabrication
of droppers etc to shapes and sizes required.
Item No.-1 Excavation, supply and casting of concrete foundation in normal soil
and other than Rock suitable for AT mast erection-
The price shall cover excavation, supply and handling of all material and accessories,
temporary arrangements for excavation in other than rock soil and concrete/masonry
drains/walls requiring use of chisel and hammer or requiring blasting. Shoring where
necessary, casting concrete including frame work where necessary, tamping of
concrete, grouting of masts and finishing the top of concrete foundation or anchor
blocks. The price also includes dismantling of all concerted temporary arrangements,
back filling with earth and compacting the same to the required height and width as
per drawing to ensure safety of foundation, confining the exposed height of
foundation block to within 10 cm. and removal of excavated soil from site to a
dumping place as agreeable to purchaser. The price shall include the cost of cement.
The prices under item -1 shall be same for any shape or size of concrete blocks. In
calculating the individual volume of concrete, fraction of a cubic meter beyond the
third decimal shall be rounded off to the next nearest third decimal.
Item No.-2 Supply & Manual erection of Fabricated and Galvanised steel work
including AT mast (T-150).
The prices shall cover cost of supply, erection, alignment and setting before grouting
of individual traction masts and main masts for L.T. Auxiliary transformer stations
and other steel (including SPS-Small Part Steel (excluding nuts & bolts etc)) used in
supporting of Auxiliary transformer whether rolled or fabricated. The price shall also
include the cost of repairing of platform shelters in case the shelter is
removed/damaged during the course of erection of a mast/portal at a platform.
Note: For the purpose of payment, the weights of individual traction mast, masts for
head span and other steel used shall be determined for each type on the basis of the
weight of structure or as specified by manufacturer’s specification.
42

Item No.- ... Supply, transportation to site, erection, testing and commissioning
of Auxiliary Transformers 10KVA, 10KV/240V- DELETED.
The price shall cover price of supply, transportation to site, erection, testing and
commissioning (including filtration of oil of auxiliary transformers) of auxiliary
transformers of 10KVA, 25KV/240V single phase complete with all accessories. The
price shall cover the supply of all materials required for erection, support and
termination of AT to OHE like- 9-Tonne insulator & Pedestal insulators of 25 KV to
support copper or aluminum jumper/bus bars etc, Copper jumpers, anti-climbing
device, DO fuse assembly, 50X6mm MS flat structure bonding to mast to track to
earth pit and to mast for complete continuity, one earthing arrangement with 50mm
dia./3.5mtr GI earth electrode, OHE connections and other fittings as per RDSO
drawing No.-ETI/PSI/036 or latest. Price shall inclusive of all components and
fittings/angle iron (outrigger) such as danger boards/caution boards 25000V No.-
ETI/OHE/G/7531 Mod-C, nuts & bolts etc as required for erection.
Item No.- 3 Transportation to site, erection, testing and commissioning of
Auxiliary Transformers 10KVA, 10KV/240V-
The price shall cover price of transportation to site, erection, testing and
commissioning (including filtration of oil of auxiliary transformers) of auxiliary
transformers of 10KVA, 25KV/240V single phase complete with all accessories. The
price shall cover the supply of all materials required for erection, support and
termination of AT to OHE like- 9-Tonne insulator & Pedestal insulators of 25 KV to
support copper or aluminum jumper/bus bars etc, Copper jumpers, anti-climbing
device, DO fuse assembly, 50X6mm MS flat structure bonding to mast to track to
earth pit and to mast for complete continuity, two earthing pit arrangements with
50mm dia/3.5mtr GI earth electrode, OHE connections and other fittings as per
RDSO drawing No.-ETI/PSI/036 or latest. Price shall inclusive of all components and
fittings/angle iron (outrigger) such as danger boards/caution boards 25000V No.
ETI/OHE/G/7531 Mod-C, nuts & bolts etc as required for erection.
(Note:- 10KVA ATs with standard accessories will be supplied by Railway in SE[C]
store CNB & transportation to site be done by the contractor.)
Item No.- 4 Supply, erection, testing, and commissioning of 63A single pole &
neutral switch fuse unit enclosed in MS box for use on 240V AC,
10KVA AT.
Price shall include the 63Amp, 415V AC neutral switch fuse unit double pole fuse
type suitable for pole mounting complete in weather proof MS enclosure with single
door lock suitable for LT AT supply.
Item No.- 5 Laying, connecting, testing and energising of LT underground
cables of size 2 core 70sq.mm Al cable with route marker.
The price shall cover price of transportation to site, cable trenches for laying,
refilling, cable route markers in route and on route diversion, erection, testing and
commissioning as mentioned in section-1 part-2.
(Note:- LT cable will be supplied by Railway in SE[C] store CNB & transportation
to site be done by the contractor.)
43

Item No.-6
Supply of material and termination of LT cable of size 2core,
70sq.mm with proper size of crimping socket/lugs as required.
Price shall include supply of termination materials and crimping for one end of cable
(i.e. all cores of cable) and fixing to terminals and including nut & bolts etc.
Item No.-7 Supply and Laying of under track crossing for cables with RCC Pipe
200mm dia. with collar including excavation and refilling.
Price shall include the laying and passing of cable under railway track from one end
to other across the double tracks with RCC pipe of 200mm dia. for passing of AT
cable and refilling of site. Work is to be done as per section-2.2 of chapter-4 and
railway drawings.
Item No.-8 Supply and erection of Auto Change over Panel of 63Amp for AT
supply (LT) distribution.
Price shall include the supply, erection and fixing of 63Amp auto change over panel
with auto selection of one supply in order from three sources, including protection
devices & MCBs, electronics auto change over unit, selection switches, indication
lamps, voltage and current indicators, electric bus-bars, cable inlet & outlet openings
with glands etc houses in suitable zinc and tephlone paint coated MS box.
Item No.-9 Survey and Preparation of drawings of OHE/AT and Cable route.
The price shall cover preparation of all drawings and designs required to be finalized
by the Contractor. The Price shall include the following:-
i. Making and submission of overhead equipment layout plans, location of
insulator etc.
ii. Preparation of cross-section drawings and structure erection drawings for
each structure location.
iii. Choice of type and size of foundations to suit soil and loading conditions
except for the ones which are considered as "Works under other Agencies".
iv. Preparation of other designs and drawings including drawings of small parts
steel work (other than those for which RDSO standard drawings are available)
v. Supply of requisite number of copies of all drawings, including completion
drawings specified in Section-1.1, Chapter-4.
vi. Supply of requisite number of copies of Earthing & Bonding plan drawings.
If required, the contractor may be asked to prepare pegging plans for the section. No
extra payment will be made for the preparation of such pegging plans.
-------o0o--------
44

CHAPTER- 6
Schedule of Work (SOW)
Section- 1
Tender No.- IRPMU/Elect./T/2008/02
Name of Work: Supply, erection, testing and commissioning of OHE Auxiliary Transformer (10
KVA AT) supply to ABS Panels in ETW-SKB section of Allahabad division.
S/N Description of work Unit Qty.
1 2 3 4
1
2
3
4
5
6
7
8
9
Excavation, supply and casting of concrete foundation
in normal soil other than Rock suitable for AT mast
erection.
Cu.
Mtr.
Supply & Manual erection of fabricated and galvanised
steel work including AT mast. MT 15
Transportation to site, erection, testing, and
commissioning (including filtration of oil of auxiliary
transformers) of auxiliary transformers 10KVA,
25KV/240V single phase complete with all
accessories, 50X6mm MS flat bonding, 50mm
dia/3.5mtr GI earth electrode, connection to OHE and
other fittings as per RDSO drawing No.-ETI/PSI/036 or
latest.(Note:- ATs with its standard accessories will be
supplied by Railway in SE[C] store CNB and
transportation to be done by the contractor).
Supply, erection, testing, and commissioning of 63Amp
single pole & neutral Switch Fuse Unit enclosed in MS
box for use on 240V AC, 10KVA AT.
Laying, connecting, testing and energising of LT
under ground cables of size 2 core 70sqmm Al cable
with route marker. (Note:- LT cable will be supplied by
Railway in SE[C] store CNB & transportation to be
done by the contractor.
Supply of material and termination of LT cable of size
2core, 70sqmm with proper size of crimping
socket/lugs as required (one set termination shall
include all cores of cable at one end).
Supply and Laying of under track crossing for cables
with RCC pipe 200mm dia, with collar including
excavation and refilling.
75
Each 30
Each 30
Mtr 1800
Set 60
Mtr. 120
Supply and erection of Auto Change over panel of
63Amp for AT supply (LT) distribution. No 15
Preparation of drawings and survey of OHE/AT and
cable route. Stn 15
Total
Estimated Cost = (Rupees Thirty one Lacks and Sixty thousands only).
45

Section-2
CHAPTER- 6
ALTERNATIVE PROPOSAL OF THE TENDERER
(DEVIATIONS)
46

CHAPTER – 6
Section- 3
TENDERER’S SCHEME OF WORK AND TIME SCHEDULE.
47

CHAPTER – 6
Section- 4
TENDERER’s CREDENTIALS
a. List of works already executed during last 3 years:
S/N
Name
of Work
Address
Cost
of
work
Date
of
award
Completion
Cost
Date of
complet
ion
Remarks
Note: Performance report from the competent authority of the Organisation / Deptt.
for each work must be attached.
b. Works in hand:
S/N
Name of
Work
Address
Cost of
work
Date of
award
%age
Progress
of work
Remarks
c. Engineering organization:-
S/N Name Educational
Qualification
Duration for which he is
under your employment.
d. Tools & Plants
--------o0o---------
48

CHAPTER – 7
SCHEDULE OF PRICES
1. Summary of Prices
2. Schedule of Price for SOR items.
3. Schedule of Price for Non-SOR items. –Nil-
The quantities shown in schedule / non scheduled are approximate and are as
a guide to give the tenderer (s) and idea of quantum of work involved. The
Railway reserves the right to increase/decrease and/or delete or include any
of the quantities given above and no extra rate will be allowed on this
account.
49

1. SUMMARY OF PRICES
Name of work- Supply, erection, testing and commissioning of OHE
Auxiliary transformers (10KVA AT) supply to ABS Panels in Ambiapur-
ETW-SKB section of Allahabad division.
Tender No.- IRPMU/Elect./T/2008/01
S.No. Item SOR &
Non-SOR
Value (Rs.)
(A)
Scheduled of
Works’ items 31,60,000/-
Offer Rates on SOR/Non- SOR items.
In Figure
In Words
(B)
Non-Scheduled
items
- - -
Total = 31,60,000/-
Notes:
i) The above prices are inclusive of all taxes, duties including Excise duty, Sales
Tax, Octroi, Local levies Sales tax on work contract etc.
ii) The tenderer should quote rates item wise for each item of works.
Date-
Signature of the Tenderer (s)
50

Tender No.- IRPMU/Elect./T/2008/02
2. Schedule of Prices for Works
(Rates Quoted as item wise for each item)
Schedule of Price
Name of Work: Supply, erection, testing and commissioning of OHE Auxiliary Transformer (10
KVA AT) supply to ABS Panels in ETW-SKB section of Allahabad division.
S/N Description of work Unit Qty. Rate Total
1 2 3 4 5 6
Excavation, supply and casting of concrete
1 foundation in normal soil other than Rock Cu.
75
suitable for AT mast erection.
Mtr.
2
3
4
5
Supply & Manual erection of fabricated and
galvanised steel work including AT mast. MT 15
Transportation to site, erection, testing, and
commissioning (including filtration of oil of
auxiliary transformers) of auxiliary transformers
10KVA, 25KV/240V single phase complete with
all accessories, 50X6mm MS flat bonding, 50mm
dia/3.5mtr GI earth electrode, connection to OHE
and other fittings as per RDSO drawing No.-
ETI/PSI/036 or latest.(Note:- ATs with its
standard accessories will be supplied by Railway
in SE[C] store CNB and transportation to be
done by the contractor).
Supply, erection, testing, and commissioning of
63Amp single pole & neutral Switch Fuse Unit
enclosed in MS box for use on 240V AC, 10KVA
AT.
Laying, connecting, testing and energising of
LT under ground cables of size 2 core 70sqmm
Al cable with route marker. (Note:- LT cable will
be supplied by Railway in SE[C] store CNB &
transportation to be done by the contractor.
Each 30
Each 30
Mtr 1800
6
7
Supply of material and termination of LT cable of
size 2core, 70sqmm with proper size of crimping
socket/lugs as required (one set termination
shall include all cores of cable at one end).
Supply and Laying of under track crossing for
cables with RCC pipe 200mm dia, with collar
including excavation and refilling.
Set 60
Mtr. 120
8
9
Supply and erection of Auto Change over panel
of 63Amp for AT supply (LT) distribution. No. 15
Preparation of drawings and survey of OHE/AT
and cable route. Stn. 15
51

Total
Estimated Cost = (Rupees Thirty one Lacks and Sixty thousands only)..
Total Value of offer in Rs. = ……………………………. (In digits).
Total Value of offer in Rs. = ……………..……………………………………..…. (In words).
Notes:
i) The above prices are inclusive of all taxes, duties including Excise duty, Sales
Tax, Octroi, Local levies Sales tax on work contract etc.
ii) The tenderer should quote rates item wise for each item of works.
Signature of the Tenderer (s)
---------o0o---------
52

CHAPTER – 8
F O R M S
1 Deed of extension of Guarantee Bond Annexure - I
2 Standing Indemnity Bond for on Account Payment Annexure - II
3 Guarantee Bond “On Account” Payment Annexure - III
4
5
6
7
Performance Bank Guarantee
Receipt of Materials from Railway
EXTENSION OF PERIOD OF COMPLETION OF
WORK (On contractor’s account)
EXTENSION OF PERIOD OF COMPLETION OF
WORK (other than on contractor’s account)
Annexure – IV
Annexure - V
Annexure – VI
Annexure – VI
53

CHAPTER - 8
Annexure – I
To,
The President of India,
Acting through CAO/IRPMU,
Shivaji Bridge, New Delhi-01.
DEED OF EXTENSION OF GUARANTEE BOND
Extension of Bank Guarantee Bond No. _____________ dated ____________ issued
by ____________ Bank on behalf of ______________________ in favour of
President of India through DyFA&CAO/IRPMU, New Delhi for the amount of
exceeding Rs. ____________ (Rupees __________________ only) valid for the
period from _________ to _______ (Herein-after called the original Bank Guarantee
Bond).
We, the _________________ Bank do hereby extend the period of validity of the
original Bank Guarantee Bond No. ___________ dated __________ for Rs.
______________ (Rupees ________________ only) executed by us on behalf of
________________ in favour of President of India through DyFA&CAO/IRPMU,
New Delhi for a period of ________ this is upto ________ for the same amount viz
Rs. ____________ (Rupees ___________________ only) on the same terms and
conditions as contained in the Original Bank Guarantee Bond.
This deed of extension is to be treated as “Addendum” to the Original Bank
Guarantee Bond No. ________________ dated ___________ and to be treated as
part and parcel of the original Bank Guarantee Bond.
That excepting the above extension of period of validity of the original Bank
Guarantee Bond, all other terms and conditions of the original Bank Guarantee Bond
shall remain unchanged and binding on us.
Dated the ________________ day of ________________________20---- .
Address & Seal of the Bank
54

CHAPTER - 8
Annexure – II
STANDING INDEMNITY BOND FOR ON ACCOUNT PAYMENTS
(On requisite stamp value)
We, M/s _________________________________________ hereby undertake that we
held at our stores depots at _________________ for and on behalf of the President of
India acting in the premises through the General Manager ___________________
Railway ________________________ hereinafter referred to as “the Purchaser” all
materials for which ‘On Account’ payments have been made to us against the contract for
supply and erection of the material for the work of ______________ on North Central
Railway also referred to as vide Letter of Acceptance of tender no. _____________ dated
________ and materials handed over to us by the Purchaser for the purpose of execution
of the said contract, until such time the material are duly erected or otherwise handed
over to him.
We shall be entirely responsible for the safe custody and protection of the said materials
against all risk till they are duly delivered as erected equipment to the purchaser, or as he
may direct otherwise and shall indemnify the Purchaser against any loss, damage, or
deterioration whatsoever in respect of the said materials while in our possession and
against disposal of surplus material. The said materials shall at all times by open to
inspection by any officer authorized by Purchaser/Engineer Incharge of the work or his
successor.
Should any loss, damage or deterioration of materials occur or surplus materials disposed
off and refund becomes due, the Purchaser shall be entitled to recover from us the full
cost as per prices included in Schedule 1 to the contract (as applicable) and in respect of
other materials as indicated in Part I chapter IV Section I and also compensation for such
loss or damage, if any alongwith the amount to be refunded without prejudice to any
other remedies available to him by deduction from any sum due or any sum which at any
time hereafter become due to us under the said or any other contract.
Dated this_______________ day _________________20
(for and on behalf of )
Messers ____________________ (contractor)
Signature of witness :
Name of witness in BLOCK LETTERS
Address- ……………………………….
55

CHAPTER - 8
Annexure - III
(On Stamp Paper of Requisite Value)
GUARANTEE BOND AGAINST “ON ACCOUNT” PAYMENTS
(To be used by approved schedule Banks)
In consideration of the President of India (hereinafter called “The Government”)
having agreed to exempt __________________ (hereinafter called “the Contractor(s)”
from the demand, under the terms and conditions of an Agreement dated _____________
made between ____________ and _________ for (hereinafter called “the said
Agreement”) of “On-Account” Payments for the due fulfillment by the said contractor(s)
of the terms and conditions contained in the said Agreement, on production of a Bank
guarantee for Rs. ___________ (Rupees _______________ only).
We, __________ (indicate the name of the Bank) hereinafter referred to as “the
Bank” at the request of _____________ Contractor(s) do hereby undertake to pay to the
Government an amount not exceeding Rs. __________ against any loss or damage
caused to or suffered or should caused to or would be caused to or suffered by the
Government by reason of any breach by the said Contractor(s) of any of the terms or
conditions contained in the said Agreement.
2. We, _______________(indicate the name of the Bank) do hereby undertake to
pay the amount due and payable under this guarantee without any demur, merely on a
demand from the government stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Government by reason of
breach by the said Contractor(s) of any of the terms or conditions contained in the said
Agreement or by reason of the Contractor’s failure to perform the said Agreement. Any
such demand made on the Bank shall be conclusive as regard the amount due and payable
by the Bank under this guarantee. However, our liability under this guarantee shall be
restricted to any amount not exceeding ___________.
3. We undertake to pay to the Government any money so demanded notwithstanding
any dispute or disputes raised by the Contractor(s)/Supplier(s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
contract being absolute and unequivocal.
The Payment so made by us under this bond shall be a valid discharge of our liability for
payment thereunder and the Contractor (s) / Supplier (s) shall have no claim against us
for making such payment.
4. We, ____________ (indicate the name of Bank) further agree that the guarantee
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Government under or by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till ________________
56

office/Department Ministry of ____________ certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly discharges this guarantee. Unless a demand or claim under this
guarantee is made on us in writing on or before the _______________ (b) we shall be
discharged from all liability under this guarantee thereafter.
5. We, _______________ (indicate the name of Bank) further agree with the
Government that the Government shall have the fullest liberty without our consent and
without affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said Agreement or to extend time of performance by the said
Contractor(s) from time to time or to postpone for any time or from time to time any of
the powers exercisable by the Government against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said Agreement and we shall
not be relieved from our liability by reason of any such variation or extension being
granted to the said Contractor (s) or for any forbearance, act or omission on the part of
the Government or any indulgence by the Government to the said Contractor (s) or by
any such matter or thing whatsoever which under the law relating to sureties would, but
for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the
Bank or the Contractor (s)/Supplier (s).
7. We, _______________ (indicate the name of the Bank) lastly undertake not to
revoke this guarantee during its currency except with the previous consent of the
Government in writing.
Dated the ________________day of _______________
For ________________________________________
(Indicate the name of the Bank)
--------------------------------------------------------------------------------------------
(a) The guarantee shall be valid for a period of two months beyond the date of
completion of work.
57

CHAPTER - 8
Annexure - IV
(On Stamp Paper of Requisite Value)
PERFORMANCE BANK GUARANTEE
(To be used by approved schedule Banks)
In consideration of the President of India (hereinafter called “The Government”)
having agreed to exempt __________________ (hereinafter called “the said
Contractor(s)” from the demand, under the terms and conditions of an Agreement dated
_____________ made between ____________ and _________ for (hereinafter called
“the said Agreement”) of Provisional Acceptance Payments for the due fulfillment by
the said contractor(s) of the terms and conditions contained in the said Agreement, on
production of a Bank guarantee for Rs. ___________ (Rupees _______________ only).
We, __________ (indicate the name of the Bank) hereinafter referred to as “the
Bank” at the request of _____________ Contractor(s) do hereby undertake to pay to the
Government an amount not exceeding Rs. __________ against any loss or damage
caused to or suffered or should caused to or would be caused to or suffered by the
Government by reason of any breach by the said Contractor(s) of any of the terms or
conditions contained in the said Agreement.
2. We, _______________(indicate the name of the Bank) do hereby undertake to
pay the amount due and payable under this guarantee without any demur, merely on a
demand from the government stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Government by reason of
breach by the said Contractor(s) of any of the terms or conditions contained in the said
Agreement or by reason or the Contractor’s failure to perform the said Agreement. Any
such demand made on the Bank shall be conclusive as regard the amount due and payable
by the Bank under this guarantee. However, our liability under this guarantee shall be
restricted to any amount not exceeding ___________.
3. We undertake to pay to the Government any money so demanded notwithstanding
any dispute or disputes raised by the Contractor(s)/Supplier(s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
contract being absolute and unequivocal.
The Payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) / Supplier (s) shall have no claim against us
for making such payment.
4. We, ____________ (indicate the name of Bank) further agree that the guarantee
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Government under or by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till ________________
58

office/Department Ministry of ____________ certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly discharges this guarantee. Unless a demand or claim under this
guarantee is made on us in writing on or before the _______________ (b) we shall be
discharged from all liability under this guarantee thereafter.
5. We, _______________ (indicate the name of Bank) further agree with the
Government shall have the fullest liberty without our consent and without affecting in
any manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time of performance by the said Contractor(s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by the
Government against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said Agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance, act or omission on the part of the Government or any indulgence by
the Government to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would, but for this provision, have effect of so
relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the
Bank or the Contractor (s)/Supplier (s).
7. We, _______________ (indicate the name of the Bank) lastly undertake not to
revoke this guarantee during its currency except with the previous consent of the
Government in writing.
Dated --------------- the ________________day of _______________
For ________________________________________
(Indicate the name of the Bank)
(a) The guarantee shall be valid for a period of two months beyond the
expiry of the guarantee period of the equipment.
59

Annexure - V
ACKNOWLEDGEMENT
FOR RECEIVING MATERIALS FROM RAILWAY
Sub: - Receipt of Materials from Railway.
STATION: -------------------
DATE: -------------------
It is hereby acknowledged that the following material as detailed have
been received in full and good condition by me on .............
........................... at ........................ for the work coming under the
Agreement No.............................. dated ................
----------------------------------------------------------------------------------------
Sl.No. Description of Material Quantity Remarks
if any
----------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------
Witnessed by: -
-------------------------------- ------------------------------------
(Signature of Purchaser’s
(Signature of Contractor or
Representative with
Contractor’s Representative)
Designation )
60

(Registered with A/D)
EXTENSION OF PERIOD OF COMPLETION OF WORK
(On contractor’s account)
Annexure – VI
No. ------------------------------ Date: -------------------
To,
.............................................
.............................................
Sub : (i) ................................................. (Name of Work)
(ii) Acceptance Letter No. ....................................................
(iii) Undertaking /Agreement No. .......................................
Ref : ......................... (Quote specific application of the Contractor
for extension to date, if received).
Dear Sir,
The stipulated date for completion of the work mentioned above is/was ……...............
However, the work is/was not completed on this date.
Expecting that you may be able to complete the work if some time is given and in
consideration of your Letter No.............................., the General Manager (or his successor) on
behalf of the president of India, although not bound to do so, hereby extends the time for
completion from ............. to ..............
Please note that liquidated damages @1/2% per week or part thereof of the entire contract
value will be recovered for delay in the completion of the work after the expiry of (1)
....................... from you as mentioned in para 35 of the Special Conditions of Contract for the
extended period.
The above extension of the completion date will also be subject to the further condition
that no increase in rates on any account will be payable to you.
Please note that in the event of declining to accept the extension on the above said
conditions or in the event of your failure after accepting or acting up to this extension to complete
the work by (2)....................... (here mention the extended date), further action will be taken in
terms of relevant para of Conditions of Contract.
Your’s faithfully,
Note :-
for & on behalf of President of India.
1. Give here the stipulated date for completion without any penalty fixed earlier.
2. Here mention the extended date.
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Annexure – VII
EXTENSION OF PERIOD OF COMPLETION OF WORK
No. -------------------------------- Date: -------------------
To,
..................................
..................................
..................................
Dear Sirs,
Sub : (i) ............................................ (Name of work)
(ii) Acceptance Letter No.........................................
(iii) Undertaking/Agreement No...............................
Ref: ………........................... (Quote specific application of the
Contractor for extension to the date, if received).
The stipulated date for completion of subject work under the above contract was
............................ In consideration of the Contractor’s Letter No..............................., The
General Manager (or his successor) behalf of the President of India, is pleased to grant
extension of the time for completion of works without liquidated damages under para 36
of Chapter II , Section II of the contract as mentioned below :
“...................................................................................”
It may be noted that unless repugnant to the context, all the terms and
conditions of the Contract will remain unaltered during the extended period from
...................... to ...................... also, and further no increased additional rates and claims
of recoveries which have not been already envisaged in terms of the conditions of the
Contract will be leviable either by you or by the purchaser in respect of this extended
period.
Your’s faithfully,
( )
for and on behalf of President of India
* * * * * * *
62