FINANCIAL POLICIES & PROCEDURES MANUAL - Ministry of Health

HSSP Financial Policies & Procedures Manual
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Transparency
The financial and administrative affairs of HSSP2 will be conducted in a transparent manner and
due care so that Donors can be confident their funds will be used productively and efficiently for
their intended purposes.
Reporting
The financial and administrative system shall provide the HSSP2 Program Director, Program
Coordinator, Managers and Funding Agencies with the necessary financial information to ensure
efficient reliable implementation of Program goals. In addition it will provide accurate,
meaningful and timely financial reporting to stakeholders in accordance with the agreements,
rules and regulations.
Control
The financial system will provide for efficient and inclusive control and monitoring of the use of
funds advanced or allocated and other assets made available for the Program..
Simplicity
The financial and administration systems will be easy to understand for everyone. Input forms
and reports need to be easily understood by management and non-financial people so they
become a tool enabling prompt considered management decisions and, where necessary,
corrective action.
Flexibility
The financial and administration systems need to be able to be adapted to the differing specific
requirements of the various donors and sources of funds.
Efficiency
For the financial and administration systems to operate efficiently, the persons using the system
(e.g. who require finances or reports) need to provide properly documented and authorised
requests whilst the persons supplying the money and information from the system process the
requests swiftly and smoothly.
Technicians cannot always be expected to be knowledgeable about finances and administration,
whilst Finance Office team members cannot be expected to always know technical or medical
information or specifications. Efficiency can only be achieved through cooperation between the
different branches of the Program and with the Ministry.
Confidentiality
HSSP financial information will be kept confidential at all times. Financial information shall not
be released without the specific written authority of the Program Director (external) or the
Program Coordinator (internal).
Second Health Sector Support Program (HSSP2) Financial Policies & Procedures Page 18 of 144