FINANCIAL POLICIES & PROCEDURES MANUAL - Ministry of Health

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HSSP Financial Policies & Procedures Manual _____________________________________________________________________________________ PROPOSED HSSP2 PROGRAM MANAGEMENT AND OPERATION STRUCTURE PHASE II HSSC TWG-H Ministry of Health delegates the responsibility to one Secretary of State (Program Director) Internal Audit Department DG for Health Program Secretariat DG for Admin & Finance Audit Report DIC DPHI DP DBF H & A Planning HEF M7 E including SUPPORT MBPI ADMINISTRA 3 YRP - HEF Planning - HEF Monitoring - HEF Reporting SDG Monitoring Budget Disbursement JMYR AOP JAPR FM Monitoring and Reports Joint Appraisal & Joint Supervision HSP2 ICR Procurement Plans & Reports Accountable for Report to Second Health Sector Support Program (HSSP2) Financial Policies & Procedures Page 16 of 144
HSSP Financial Policies & Procedures Manual _____________________________________________________________________________________ 1.4.2 TRAINING For the purpose of effective implementation of the financial management procedures, extensive training on the general accounting procedures and the introduction of software should be adequately conducted especially at the initial stage of program implementation. To ensure deeper understanding of the procedures, they should be trained based on the actual documentations using prescribed procedures. For the purpose of capacity building of the program staffs, especially for the district and provincial level, the FMG and Consultant Firm for FMIP (Financial Management Improvement Plan) will conduct the basic accounting course to the staffs along with Program period. The yearly training plan should be arranged and getting prior approval from management. Long Time Training; Some training on some specialized skills such as Emergency Obstetric Care Training or Life Saving Skills Training requires more than a week and up to six months or even a year will be necessary to pay reasonable allowance for trainees, tutors, training materials etc. At the time of interim period of the program implementation, the allowance payment for “Long Time Training” shall be paid case by case basis with the approval of DPs and MEF. After the standard rate for “Long Time Training” allowances are set up, the new standard rate will be applied for all. 1.4.3 FINANCIAL MANAGEMENT GROUP VISION The Finance Department aims to: 1. Provide efficient quality service delivery with fast delivery of information; 2. Support the overall objective of ensuring that resources are devoted economically to the highest priorities; 3. Enhance HSSP2 planning, budgeting, expenditure management and other management decision-making processes through the strategic use of better financial information. 4. Foster a learning environment in which managers and staff can improve their ability to supply and use quality financial information for strategic purposes. 5. Ensure transparency of all HSSP activities and transactions; 6. Minimise administrative overhead costs. 7. Timely submission of financial report including the quarterly IFRs and audited financial statements (both quarterly and annually) In order to fulfil this vision, all other HSSP2 and MoH Sections and Departments shall assist the Financial Management Group by providing timely information, identifying areas of improvement and providing constructive feedback. 1.4.4 FINANCE OFFICE OBJECTIVES The financial management, administrative and accounting systems shall meet the following objectives: Second Health Sector Support Program (HSSP2) Financial Policies & Procedures Page 17 of 144
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Accounting Flow Chart at Provincial
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Annex A1.1 Name of PHD/OD/PRH Secon
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Annex A 1.5a Ministry of Health Sec
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Annex A 1.6 Ministry of Health Seco
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Annex A 2.1b IMPREST ACCOUNT STATEM
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Annex A2.3 Second Health Sector Sup
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Annex A2.7 Name of OD/PRH ………
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Annex A2.8b Second Health Sector Su
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Annex A2.10a MINISTRY OF HEALTH Sec
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Sample of Monthly Global Financial
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KINGDOM OF CAMBODIA NATION RELIGION
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Annex A 2.18 Ministry of Health The
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Cambodia: Second Health Sector Supp
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FINANCIAL POLICIES & PROCEDURES MANUAL - Ministry of Health

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