FINANCIAL POLICIES & PROCEDURES MANUAL - Ministry of Health

HSSP Financial Policies & Procedures Manual
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6. Accountant for ADB (GMS) fund;
7. Two Accounting assistants-- Pooled funds;
8. Accounting Assistant –Non-pooled funds.
9. AFD Accounting Assistant
10. Cashier
National Programs
11. Accountant at National Programs;
12. Cashier at National Programs;
Provincial Level
13. Accountant at Provincial Level
14. Cashier (PHD )
District/Health Center level
15. Accountant at District/Health Center level
16. Cashier (OD & HC)
Job Descriptions or Terms of Reference for each member of the Financial Management Group
are included in the Attachment (5 to 19) to this Manual. Copies are given to the respective
officers or consultants.
Phase II
In Phase II, it is proposed that implementation of the Program will be integrated into the
respective MOH line departments and their Director Generals, including responsibility for
monitoring of reports and financial management; the Minister of Health will delegate the
responsibility Program oversight to Secretary of State and will form a Program Secretariat staffed
by civil servants which will provide support the designated Secretary of State and implementing
line departments administrative support.
Prospective organization structure in Phase II
The Department of Planning and Health Information will be responsible for (a) conducting
capacity assessment and planning for capacity building of Provinces which will implement SDGs
(b) planning for construction/renovation of facilities in accordance with Health Coverage Plan
(HCP); (c) ensuring monitoring of the Grants; (d) mid year review and JAPR reports for MOH
and DPs; and (e) conducting the various reviews carried out by MOH, including the mid-term
and completion reviews.
The Department of Budget and Finance will be responsible for (a) building its capacity to take
over management of Program funding from consultants within a defined time frame; (b)
releasing Grants to PHDs on the basis of the Joint Program Management Group decision; (c)
helping to build financial management capacity of PHDs; (d) providing quarterly and annual
financial management reports, including disbursement rate of Government and Program funds
and financial expenditures reports; and (e) producing quarterly financial monitoring reports to
DPs and MEF.
The Procurement Unit will be responsible for (a) building its capacity, within a specified
timeframe, to take over responsible from MOH consultants for Program-related procurement;
(b) preparing Pooled funds procurement plans for procurement which will be handled by the
IPA for submission to the MEF; (c) following up on Program procurement activities with
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