Foundation School Welcome Note - Oxford Deanery

Foundation School
Introductory Pack
Welcome to the Oxford Foundation School
We are very much looking forward to working with you in the two years that you will be spending in the
Oxford Foundation School.
The vast majority of you will enjoy a straightforward progression through your training and through the
different trusts and specialties that you expect to be working in.
This introductory leaflet has been designed to give you some simple and clear information about who works
within the foundation school, the roles and responsibilities and where you can turn to for help and support.
Attached to this introductory leaflet is a chart showing the organisational structure for the foundation school.
The text below provides a little more detail about the individuals whom you are most likely to come into
contact with during your foundation training.
Foundation School Director (FSD)
The Foundation School Director (FSD) is Dr Anne Edwards who is an Associate Dean based in the Oxford
Deanery. Dr Edwards is also a consultant in Genitourinary Medicine in Oxford and spends her clinical time
working at the Churchill Hospital. The FSD has overall responsibility for the foundation school and works
very closely with the Foundation Training Programme Directors based in the Acute Trusts and with
foundation leads based in the Mental Health Trust and in Primary Care and other settings. She is always
happy to be approached about any problem or issue that you may not be able to resolve locally or where you
would prefer advice, help and support outside the hospital in which you are working.
If you are planning to take time out from the programme or you would like to move abroad for your F2 year or
if for any other reason you feel that you may be doing something outside the ordinary, please do get in touch
earlier rather than later. It is much easier to plan for change in advance and you will find that this helps
ensure that everything works smoothly for you.
Contact details are available at the end of this leaflet.
Foundation School Manager (FSM)
The Foundation School Manager (FSM) Ann Spafford is based in the Oxford Deanery. The manager is
responsible for overall administration of the foundation programme and should be your first point of contact if
you have any queries about your post or rotations, including special circumstances and plans you might
have for taking time out. The FSM works extremely closely with the FSD and also with the postgraduate
centre administrators in various trusts in which you will be working.
Date: 8/12/09 Page 1 of 4

Please do not hesitate to make contact with the FSM if you have any queries and she/he will do their best to
find out the answers for you as quickly as possible.
Contact details are available at the end of this leaflet.
Foundation Training Programme Director (FTPD)
In all the acute trusts the deanery appoints Foundation Training Programme Directors (FTPD) who have
special responsibility for between 20 and 40 trainees in any one trust. The FTPD’s will usually introduce
themselves to you at induction, and if not at induction will make sure that you know who they are and how to
contact them. The FTPD’s work closely with the FSD and FSM to ensure your smooth progress through the
foundation programme. They appoint your educational supervisor (ES) for each year of training. The ES will
meet you regularly to ensure your smooth progress through foundation training.
Again, if you have any problems, anxieties or concerns, they are very happy to help and provide appropriate
support.
Contact details are available at the end of this leaflet.
Foundation Programme Lead (FPL)
In the Oxford and Buckinghamshire Mental Health Trust (OBMH), Dr Gerti Stegen is the Foundation
Programme Lead (FPL) and will provide help and information to anyone working as a Foundation doctor
within the Trust.
In the Primary Care Trust in Oxford where there are a small number of foundation trainees, Dr Premila
Webster is the FPL and is very happy to provide help and support to trainees coming in to public health.
In General Practice, you will normally be allocated a clinical supervisor (CS) during your time. The CS will
link up to the foundation training programme director in the area in which you are working. Again, all of our
trainers are supportive and helpful and you will be advised closer to the time that you take up your General
Practice appointment who your CS will be. In each locality there is a programme director for general practice
and if you have issues about placements etc, these individuals may be able to help you solve any problems.
Contact details are available at the end of this leaflet.
Medical Education Managers (MEM) (formerly Postgraduate Centre Manager)
Your local Medical Education Manager (MEM) is responsible the smooth running of postgraduate training
(including foundation) in your Trust. They are responsible for organising induction, the teaching sessions,
monitoring how your assessments are going and helping with any problems that might arise. If you need help
support or advice your local MEM will often be the first port of call.
Contact details are available at the end of this leaflet.
Foundation School Board – F1 & F2 Representatives
The Foundation School Board meets 2-3 times per year and is a multidisciplinary forum in which we discuss
any matters relating to the Oxford Foundation School. There are representatives from the Medical School/F1
and F2 intakes. Your representatives will be in touch before Board meetings to ask you if there are any
issues you might wish to raise.
Alternatively if you want to contact them please see details at the end of this leaflet.
Equality and Diversity
The Oxford Foundation School aims to remove any barriers which might deter people of the highest ability
from applying to it as junior doctors. The Foundation School seeks to provide an inclusive environment which
values diversity and maintains a training environment in which the rights and dignity of all its junior doctors
are respected to assist them in reaching their full potential.
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No prospective or actual junior doctor will be treated less favourably than any other, whether before, during
or after their period of training on one or more of the following grounds, except when such treatment is within
the law and determined by lawful requirements: age; colour; disability; ethnic origin; marital status;
nationality; national origin; parental status; race; religion or belief; gender; or sexual orientation.
The Foundation School has approved a separate Equal Opportunity and Diversity Policy to meet the specific
obligations of equality legislation. If you have a complaint relating to your training on any of the above
grounds you should inform your Foundation Training Programme Director (FTPD) immediately and also the
Foundation School Director (FSD).
Welfare
Happily most of our trainees will enjoy the challenges presented by their foundation training and progress
through their programme without problems. However from time to time the unexpected happens and help
may be needed. We are fortunate in having an excellent team supporting the foundation programme
throughout our Trusts and other partners. Any of these individuals would be well equipped to advise and
support you. In addition the Deanery foundation team is always happy to be contacted and/or visited. We
aim to be flexible and sympathetic to trainees who find themselves in situations that may interfere with their
ability to complete the programme, or who are struggling for whatever reason. We would always encourage
you to alert us to potential problems sooner rather than later. Similarly if you are concerned for a colleague
please do not hesitate to seek advice.
Oxford Deanery Structure
The Foundation Programme has the foundation doctor at its core, supported by the Clinical and Educational
Supervisors. In turn, they are supported by the FTPD’s, Clinical Tutors and the Directors of Medical
Education. All these roles are further supported by the Oxford Foundation School within the Oxford Deanery
structure.
Foundation Doctor
Clinical & Educational
Supervisors
Foundation Training Programme
Directors, Directors of Medical
Education, Clinical Tutors
Foundation School
Deanery
Date: 8/12/09 Page 3 of 4

Contact Information
Name Title Location
Dr Anne Edwards
Ann Spafford
Dr Johan Jordaan
Dr Sally Edmonds
FSD
FSM
FTPD
FTPD
Oxford Deanery, The
Triangle, Roosevelt Drive
Oxford Deanery, The
Triangle, Roosevelt Drive
Heatherwood and
Wexham Park
Buckinghamshire (Stoke
Mandeville)
PA/Assistant
Name
Heather Smith
N/A
N/A
N/A
Email Address
smith.heather@orh.nhs.uk
ann.spafford@nesc.nhs.uk
Johan.Jordaan@hwph-tr.nhs.uk
sally.edmonds@buckshosp.nhs.uk
Dr Robert Simpson FTPD Milton Keynes N/A Robert.Simpson@mkhospital.nhs.uk
Dr Helen Allott
FTPD
Reading (Royal
Berkshire)
N/A
Helen.allott@royalberkshire.nhs.uk
Dr Stuart Benham FTPD ORH (Oxford) N/A stuart.benham@nda.ox.ac.uk
Dr Marc Davison
Associate
FTPD
Buckinghamshire
(Wycombe)
N/A
Marc.Davison@buckshosp.nhs.uk
Dr Kenny McCormick FTPD ORH (Oxford) N/A kenny.mccormick@orh.nhs.uk
Dr Mike Ward FTPD ORH (Horton Hospital ) N/A simon.ward@orh.nhs.uk
Dr Yvonne Hart FTPD ORH Academic N/A yvonne.hart@orh.nhs.uk
Mr Vic Rai
Mr Jonathan Nicholls
Acting
FTPD
Acting
FTPD
ORH (Oxford) N/A vic.rai@orh.nhs.uk
ORH (Horton Hospital) N/A jonathan.nicholls@orh.nhs.uk
Dr Gerti Stegen FPL OBMH N/A Gerti.Stegen@obmh.nhs.uk
Dr Premila Webster FPL Oxfordshire PCT N/A Premila.webster@dphpc.ox.ac.uk
Chantal Vermenitch MEM ORH (Oxford) N/A Chantal.vermenitch@orh.nhs.uk
Liz Clarke MEM ORH (Banbury) N/A Liz.clarke-pgec@orh.nhs.uk
Dianne Warwicker
MEM
Reading (Royal
Berkshire)
N/A
Dianne.warwicker@royalberkshire.nhs.uk
Marilyn Hopkins MEM Milton Keynes N/A Marilyn.hopkins@mkhospital.nhs.uk
Virginia Poole MEM Buckinghamshire N/A Virginia.poole@buckshosp.nhs.uk
Maura Stock
MEM
Heatherwood and
Wexham Park
N/A
Maura.stock@hwph-tr.nhs.uk
Date: 8/12/09 Page 4 of 4