AGENDA - City of Bayswater

CITY OF BAYSWATER 

AGENDA 

FOR THE 

ORDINARY MEETING 

OF COUNCIL 

29 January 2013

ORDINARY COUNCIL MEETING AGENDA 29 JANUARY 2013 

TABLE OF CONTENTS 

ITEM SUBJECT PAGE NO 

1. OFFICIAL OPENING 5 

1.1 Declaration of Due Consideration 5 

2. RECORD OF ATTENDANCE, APOLOGIES, ABSENCE AND LEAVE OF 

ABSENCE (PREVIOUSLY APPROVED) 5 

2.1 Attendance, Apologies and Absence 5 

2.2 Leave of Absence 6 

3. PUBLIC QUESTION TIME 6 

4. APPLICATION FOR LEAVE OF ABSENCE 6 

4.1 Cr Alan Radford 6 

5. CONFIRMATION OF MINUTES 6 

5.1 Ordinary Meeting: 11 December 2012 6 

6. DISCLOSURE OF INTEREST SUMMARY 7 

6.1 Disclosures at the Planning and Development Services & Administration 

and Community Services Committee 7 

6.2 Disclosures at the Technical Services & Finance and Personnel 

Committee 7 

6.3 Disclosures at Ordinary Council Meeting 8 

7. URGENT BUSINESS 8 

8. PETITIONS 8 

9. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 9 

9.1 Cr Marlene Robinson - Review of the City's Town Planning Scheme(s) 9 

9.2 Cr Marlene Robinson - City of Bayswater Bike Plan 11 

9.3 Cr Chris Cornish - Russell Street Drainage Reserve Beautification 13 

10. NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING 

MEETING IF GIVEN DURING THE MEETING 16 

11. BUSINESS - PLANNING AND DEVELOPMENT SERVICES & 

ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE 16 

11.1 Planning and Development Services 22 

11.1.1 Council Ratification of Planning Determinations Under Delegated 

Authority - December 2012 22 

11.1.2 Subdivision and Amalgamation Responses Under Delegated 

Authority - December 2012 29 

11.1.3 Building Permits Issued Under City's Policy for Single Residential 

Development - December 2012 32 

Page i


11.1.4 Patio to Existing Grouped Dwelling 34 

Location: Strata Lot 3, No. 49 Drummond Street, Bedford 

11.1.5 Proposed Single Storey Grouped Dwelling 43 

Location: Lot 270, No. 17 Maritana Street, Morley 

11.1.6 Proposed Eight (8) Multiple Dwellings 52 

Location: Lot 223, No. 2 Rupert Street, Maylands 

11.1.7 Proposed Two (2) Storey Office Additions and Alterations to 

Existing Shop (Revised Application) 77 

Location: Lot 2, No. 4 King William Street, Bayswater 

11.1.8 Proposed Bedford Junior Cricket Clubrooms and Change Rooms 93 

Location: Reserve 24090, No. 165 Grand Promenade, Bedford 

ABSOLUTE MAJORITY REQUIRED 

11.1.9 Proposed Sponsorship Signage at Frank Drago Reserve 103 

Location: Reserve 20957, No. 1 Garratt Road, Bayswater 

11.1.10 Proposed Landscaping and Artwork Plan for Upgrade to Substation 121 

Location: Lot 1, No. 220 Coode Street, Morley 

11.1.11 Proposed Upgrade and Extensions to Bayswater Train Station and 

Car Park 147 

Location: Lot 504, Reserve 12520 Whatley Crescent, Bayswater 

CR SONIA TURKINGTON DECLARED AN IMPARTIAL INTEREST 

CR MARLENE ROBINSON, DECLARED AN IMPARTIAL INTEREST 

CR TERRY KENYON, JP, DECLARED AN IMPARTIAL INTEREST 

11.1.12 Proposed Home Occupation - Massage Therapy 166 

Location: Lot 95, No. 58 May Street, Bayswater 

11.1.13 Proposed Amended Family Day Care Policy 176 

11.1.14 Development Assessment Panels - Local Government Nominations 180 

11.2 Administration and Community Services 187 

11.2.1 Aquatic Facilities Management Report - November to 

December 2012 187 

11.2.2 Management Report - Ranger Services November to 


11.2.3 The RISE Management Report - November and December 2012 212 

11.2.4 Lease Renewal - Bulgarian Association Hampton Square 223 

Location: Hampton Square Pre School, Morley 

11.2.5 Request for Funding - Bayswater Family Centre Playground 237 

Location: Bayswater Family Centre - 53 Murray Street Bayswater 

11.2.6 Usage Agreement - Whatley Pigeon Racing Club 244 

Location: Whatley Hall, Bayswater 

11.2.7 Early Settlers Debrief 2012 260 

11.2.8 Garden Awards & Christmas Lights and Carols by Candlelight 

Debrief 263 

11.2.9 2012 Art Awards & Exhibition Debrief 269 

Page ii


11.2.10 Buddha's Birthday and Multicultural Festival 2013 275 

11.2.11 City of Bayswater Events Calendar Overview 2013/2014 280 

11.2.12 Annual General Meeting of Electors - 18 December 2012 292 

11.2.13 Ward Boundaries and Representation Review 364 

11.2.14 City of Bayswater Submission to the State Government on the 

Metropolitan Local Government Review Panel's Final Report 405 

11.2.15 Request to Establish Management Committee 437 

11.3 Reports of Management/Advisory Committees 441 

12. BUSINESS - TECHNICAL SERVICES AND FINANCE & PERSONNEL 

COMMITTEE 442 

12.1 Technical Services 446 

12.1.1 Traffic Management - Babington Crescent/Redlands Street Junction 446 

12.1.2 Traffic Management - Queen Street, Bayswater 451 

12.1.3 WALGA Local Government Assets and Expenditure Report 459 

12.1.4 Draft Local Environmental Strategy 465 

12.1.5 Proposed Lightning Swamp Sustainability Centre 468 

Confidential Attachment 

CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST 

12.1.6 Community Energy Efficiency Program (CEEP) 476 


12.1.7 EMRC Council Meeting Minutes - 6 December 2012 505 

12.2 Finance & Personnel 531 

12.2.1 Accounts Payable for the Month of December 2012 531 

12.2.2 Financial Reports for the Period 1 July to 31 December 2012 551 

12.2.3 Investment Portfolio as at 31 December 2012 579 

CR ALAN RADFORD, DECLARED AN IMPARTIAL INTEREST 

CR MIKE ANDERTON, JP, DECLARED AN IMPARTIAL INTEREST 

12.2.4 Donation - Australian Paralympic Committee 585 

12.2.5 Donation - Louis Ray - World Challenge Trip to Nepal 587 

12.2.6 Donation - Protection of the Earth and Wildlife Association (Inc) 589 

12.2.7 Donation - St Luke's Anglican Church - Community Event 591 


12.2.8 Donation - SolarisCare Red Sky Ride 595 

12.2.9 Donation - Central Institute of Technology (TAFE) 596 

12.2.10 Minor Revisions to Finance Division Policies 598 

12.2.11 Review of Policy FS-P33 606 

ABSOLUTE MAJORITY REQUIRED. 

12.2.12 WALGA Sector Survey on Financial Assistance Grants 609 

Page iii



13. MAYORS REPORT 614 

14. AFFIXING OF COMMON SEAL 614 

14.1 Authorisation for Affixing of the Common Seal 614 

15. DISCUSSION OF MATTERS BEHIND CLOSED DOORS 615 

15.1 Planning and Development Services 615 

15.1.1 Status Report - Planning Complaints / Zoning Breaches - 


15.2 Administration and Community Services 616 

15.3 Technical Services 616 

15.4 Finance & Personnel 616 


16. CLOSURE 616 

Page iv


Dear Members 


I have pleasure in advising that the next meeting of the Bayswater City Council will take place in 

the Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on 

Tuesday, 29 January 2013 commencing at 7:00pm. 

(A meal will be served at 6:15pm) 

Yours sincerely 

DOUG PEARSON 

ACTING CHIEF EXECUTIVE OFFICER 

25 January 2013 

AGENDA 

1. OFFICIAL OPENING 

1.1 Declaration of Due Consideration 

That Councillors who have given due consideration to all matters contained in the Agenda 

presently before the meeting raise their hands. 

2. RECORD OF ATTENDANCE, APOLOGIES, ABSENCE AND LEAVE OF 

ABSENCE (PREVIOUSLY APPROVED) 

2.1 Attendance, Apologies and Absence 

Members 

West Ward 

Cr Terry Kenyon, JP, Mayor 

Cr Marlene Robinson 

Cr Martin Toldo 

Chairperson 

Central Ward 

Cr Chris Cornish 

PAGE 5


North Ward 

Cr Mike Anderton, JP 

Cr Alan Radford 

Cr Graham Pittaway, OAM 

South Ward 

Cr Sonia Turkington 

Cr Sylvan Albert 

Officers 

Ms Francesca Lefante 

Mr Doug Pearson 

Mr Des Abel 

Ms Helen Liedel 

Mr Kelley Ambrose 

Mrs Vanessa Davidson 

Ms Carol Newport 

Ms Amanda Whelan 

Chief Executive Officer 

Director of Technical Services 

Director of Planning and Development Services 

Director of Administration and Community Services 

Acting Director of Finance 

Governance Coordinator 

PA/Director of Finance 

Administration Officer - Agendas and Minutes 

2.2 Leave of Absence 

Cr Barry McKenna 

Cr Michael Sabatino 

(13 January to 31 January 2013 inclusive) 


3. PUBLIC QUESTION TIME 

In accordance with Section 5.24 of the Local Government Act 1995, time is allocated for 

questions to be raised by members of the public. 

4. APPLICATION FOR LEAVE OF ABSENCE 

4.1 Cr Alan Radford 

Cr Alan Radford has requested Leave of Absence from 2 February 2013 to 5 March 2013 

inclusive. 

5. CONFIRMATION OF MINUTES 

5.1 Ordinary Meeting: 11 December 2012 

The Minutes of the Ordinary Council Meeting held on 11 December 2012 which have been 

distributed, are to be presented for confirmation as a true and correct record. 

Moved: 

Seconded: 

PAGE 6


6. DISCLOSURE OF INTEREST SUMMARY 

6.1 Disclosures at the Planning and Development Services & Administration and 

Community Services Committee 

In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995 the following 

disclosures of financial interest were made at the meeting: 

Nil. 

In accordance with Sections 5.60B and 5.65 of the Local Government Act 1995 the following 

disclosures of proximity interest were made at the meeting: 

Nil. 

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996 the 

following disclosure of interests affecting impartiality were made at the meeting: 

Date Name Item No. Item Title 

21 January 2013 Cr Chris Cornish 7.1.8 Proposed Bedford Junior Cricket 

Clubrooms and Change Rooms 

21 January 2013 Cr Terry Kenyon, JP, 7.1.11 Proposed Upgrade and Extensions to 

Mayor 

Bayswater Train Station 

21 January 2013 Cr Sonia Turkington 7.1.11 Proposed Upgrade and Extensions to 


21 January 2013 Cr Marlene Robinson 7.1.11 Proposed Upgrade and Extensions to 


6.2 Disclosures at the Technical Services & Finance and Personnel Committee 

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following 

disclosures of financial interest were made at the meeting: 


22 January 2013 Cr Mike Anderton 7.1.5 Proposed Lightning Swamp 

Sustainability Centre 

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following 

disclosures of proximity interest were made at the meeting: 

Nil. 


following disclosure of interests affecting impartiality were made at the meeting: 


22 January 2013 Cr Mike Anderton 7.2.3 Investment Portfolio as at 

31 December 2012 

22 January 2013 Cr Alan Radford 7.2.3 Investment Portfolio as at 


22 January 2013 Cr Mike Anderton 7.2.7 Donation - St. Luke's Anglican Church - 

Community Event 

PAGE 7


6.3 Disclosures at Ordinary Council Meeting 

7. URGENT BUSINESS 

Nil. 

8. PETITIONS 

PAGE 8


9. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 

9.1 Cr Marlene Robinson - Review of the City's Town Planning Scheme(s) 

In accordance with Clause 2.3.6 (i) of the Standing Orders Local Law 2000, Cr Marlene Robinson 

raised the following Motion: 

"That a report be presented to Council in relation to the procedures, timeframes and costs 

to review the City's Town Planning Scheme(s) to improve the integration of residential 

and industrial areas." 

In accordance with Section 5.41 (b) of the Local Government Act 1995, the 

Chief Executive Officer may provide to members any information that he or she considers 

relevant to the notice of motion. 

Material Facts 

The City's District Town Planning Scheme No.24 was gazetted on 26 November 2004, while 

Town Planning Scheme No.23 (Morley City Centre Scheme) was gazetted on 28 April 2000. 

These schemes have been subject to numerous minor amendments since their gazettal. 

To facilitate the motion to review the City's town planning scheme(s) to improve the integration 

of residential and industrial areas, it is considered that this would involve a significant amendment 

to the town planning scheme(s) and the City would need to address this matter as part of the 

broader strategic planning framework, known as a Local Planning Strategy (LPS), for the 

City of Bayswater. 

The Western Australian Planning Commission (WAPC) Local Planning Manual 2010 states the 

following procedural steps relating to the preparation and adoption of a LPS: 

"• preliminary consultation and collection of relevant information from a range of sources; 

• analysis of relevant information and identification of key issues; 

• preparation of draft strategy; 

• consideration of draft strategy by local government; 

• consultation on draft strategy (optional); 

• adoption of strategy by local government; 

• submission of strategy to WA Planning Commission; 

• assessment of strategy by Commission against state and regional policy (for consent to 

advertise); 

• modification of strategy (if necessary) as required by Commission; 

• certification of strategy by the Commission; 

• advertisement of strategy for public comment and referral to agencies; 

• consideration of submissions by local government, modification (if necessary) and adoption; 

• submission of modified strategy to Commission for final endorsement; 

• assessment of modifications (if any) by Commission; and 

• endorsement of final strategy by Commission." 

PAGE 9


Once the LPS is endorsed by the WAPC, the City could then initiate any required amendments to 

the town planning scheme(s) or prepare a new town planning scheme(s). 

The LPS could cost approximately $150,000 - $200,000 (to be confirmed) and take at least 

18 months to complete, however the procedures, timeframes and costs would need to be further 

investigated by the City's officers. 

Notwithstanding the subject motion, as part of the Planning Services' strategic planning projects 

programme, it is intended to list the preparation of a LPS for consideration as part of the 2014- 

2015 Budget process. 

Legal Implications 

An amendment to the City's town planning schemes or a new town planning scheme would be in 

accordance with the provisions of the Planning and Development Act 2005. 

Policy Implications 

Nil. 

Strategic Implications 

The strategic implications are addressed in the above Material Facts comments. 

Financial Implications 

The financial implications are addressed in the above Material Facts comments. 

Moved: 

Seconded: 

PAGE 10


9.2 Cr Marlene Robinson - City of Bayswater Bike Plan 

In accordance with Clause 2.3.6 (i) of the Standing Orders Local Law 2000, Cr Marlene Robinson 


"That a report be presented to Council setting out the feasibility of a City of Bayswater 

Bike Plan and listing funding opportunities relevant to that initiative." 





The City has historically supported cycling with the City via the following means: 

• Maintenance and construction of pathways; 

• The creation of a cycling map in conjunction with Bikewest; 

• Involvement of the development of the Regional Cycle Network Master Plan with the 

Eastern Metropolitan Regional Council (EMRC); and 

• Including the need to improve cycling and pedestrian links as part of the Access 

Strategy for the Morley City Centre. 

In relation to the preparation of a bike plan, funding is available through the 

Department of Transport (DoT) Perth Bicycle Network Program. 

The DoT have advised that the minimum components of a bike plan qualifying for grant funding 

would be: 

• Information around the current network, including a map; 

• Policy context; 

• Stakeholder consultation; 

• Proposed network; 

• Information in relation to the network design (e.g. different users having different 

requirements of infrastructure); 

• A basic infrastructure schedule; and 

• Estimated costings. 

The likely cost for a consultant to prepare a standard bike plan is $80,000 which would most 

likely qualify for 50/50 grant funding, however, funding would not be available until the 

2014/2015 financial year. 


Nil. 


Nil. 

PAGE 11



In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 to 2015 

the following applies: 

Key Result Area 1: Our Community 

1.2 We promote and facilitate healthy lifestyles for our community. 

• Increase opportunities for our community to be active and healthy, including: 

> Promoting walking and cycling. 

Key Result Area 3: Our Built Environment 

3.4 We develop Bayswater as an attractive, liveable and pedestrian-friendly City. 

• Adopt alternative approaches for the City to be liveable, accessible for all and 

function well with less reliance on the car. 

• Create pedestrian-friendly environments while recognising the importance of 

universal access. 

• Encourage walking and cycling to and within town centres and for leisure. 

3.6 We ensure the City’s parks and associated infrastructure are of a high standard and meet 

the needs of the community. 

• Enhance parks and public spaces to meet community needs. 


A funding allocation would need to be listed for Council's consideration during budget 

deliberations. 

Moved: 

Seconded: 

PAGE 12


9.3 Cr Chris Cornish - Russell Street Drainage Reserve Beautification 

Attachments: 1. Location Plan 

In accordance with Clause 2.3.6 (i) of the Standing Orders Local Law 2000, Cr Chris Cornish 


That Council staff prepare a feasibility report on the beautification of the Drainage Basin 

on Russell Street (next to Bunnings), including the following: 

• Any implications associated with the Morley Shopping Centre Redevelopment 

Agreement Act 1992 and the potential expansion of the drainage basin; 

• How to best secure long-term tenure over the subject land; 

• What, if any, government funding can be applied for; 

• Preliminary cost estimates for the beautification which should include items such as 

a fountain, pathways, benches and lighting; and 

• The potential community usage and community benefit of the beautification on the 

local area." 





The subject land comprises Lots 1141 and 1142 Russell Street, Morley (Attachment 1) and is 

owned in freehold by the Water Corporation. 

The subject land is currently used for drainage purposes as part of the Water Corporation's main 

drain system. 

With respect to the Morley Shopping Centre Redevelopment Agreement Act 1992, the City's 

officers' interpretation of the Agreement Act is as follows: 

• The 'Agreement Act' contains provisions for the Water Corporation to grant the 'joint 

venturers' (Centro) an option to purchase Water Corporation land (Lot 1152) and 

appears to include the Russell Street land (Lots 1141 and 1142). This option to 

purchase this land appears to have expired on 31 December 2012. 

Securing tenure of the land will be subject to the Water Corporation's long term drainage 

requirements for the area and it is believed that the Water Corporation are currently undertaking a 

detailed review of their requirements which is due to be completed around April 2013. 

Any government funding available in relation to the beautification works would need to be further 

investigated by the City's officers. 

Costing for any upgrade would be dependant on the level of works proposed and the required 

environmental qualities of the water body (e.g. living stream or an ornamental lake). 

PAGE 13


The potential community usage and benefit would be difficult to assess and would largely depend 

on the scale and nature of the beautification works. 


Nil. 


Nil. 




"Key Result Area 3: Our Built Environment 

3.3 We develop town centres as vibrant community meeting places." 


Dependant on the level of works proposed. 

Moved: 

Seconded: 

PAGE 14


Attachment 1 

PAGE 15


10. NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING 

MEETING IF GIVEN DURING THE MEETING 

11. BUSINESS - PLANNING AND DEVELOPMENT SERVICES & 

ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE 

Application 

To inform the Council of the minutes of the Planning and Development Services & 

Administration and Community Services Committee, which was held on 21 January 2013. 

Background 

A copy of the minutes of the meeting of the Planning and Development Services & 

Administration and Community Services Committee, which was held on 21 January 2013, follow 

this report. 

Voting Requirements 

Simple Majority Required. 

Officer's Recommendation 

That Council receives the Minutes of the meeting of the Planning and Development Services 

& Administration and Community Services Committee which was held on 

Monday, 21 January 2013 which were distributed, were presented for confirmation as a true 

and correct record. 

Moved: 

Seconded: 

PAGE 16


FOR INFORMATION ONLY 

This page does not form part of the Council Agenda 

PLANNING AND DEVELOPMENT SERVICES & 

ADMINISTRATION AND COMMUNITY SERVICES 21 JANUARY 2013 


MINUTES of the meeting of the Planning and Development Services & Administration and 

Community Services Committee which was held in Council Chambers, City of Bayswater 

Civic Centre, 61 Broun Avenue, Morley on Monday, 21 January 2013. 

Committee Recommendations to Council are subject to adoption, or otherwise, at the following 

Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting. 

MINUTES 


The Chairperson, Cr Terry Kenyon JP, declared the meeting open for the Planning and 

Development Services & Administration and Community Services Committee at 7:00pm. 


The Chairperson read the Declaration of Due Consideration and all Councillors present raised 

their hands to indicate that due consideration was given to all matters contained in the Agenda. 

2. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY 

APPROVED) & ABSENCE 

Members 








Officers 


Mr Des Abel 

Ms Helen Liedel 

Mr Gavin Godfrey 

Mr Joe Gomboc 

Ms Siiri Clausnitzer 


Chairperson 

(Deputising for Cr Michael Sabatino) 

(Deputising for Cr Sylvan Albert) 

Acting Chief Executive Officer 


Director of Administration and Community Services 

Acting Manager of Planning Services 

Manager of Building Services 

PA/Director Planning and Development Services 


PAGE 17






Leave of Absence 

Cr Michael Sabatino 


Observers 

Press - 0 

Public - 7 

Apologies 

Cr Sylvan Albert 

3. DELEGATED AUTHORITY BY COUNCIL 

Delegated Authority 

There are no items appearing in this minutes for which the Planning and Development Services & 

Administration and Community Services Committee has been granted delegated authority by 

Council in accordance with Section 5.23 of the Local Government Act 1995, however this meeting 

is open to the Public but will be closed to receive any deputations. 

Terms of Reference 

Planning and Development Services: 

To consider reports and make recommendations to Council in respect to issues relating to 

Planning, Building, Development, Policies, Regulations and enforcement and all other aspects of 

the Planning and Development Services of the City of Bayswater. 

Administration and Community Services: 

To consider reports and make recommendations to Council in respect to issues relating to the 

delivery of services within the areas of Administration, Community and Aged, Recreation and 

Leisure, Libraries, Ranger and Security Services and all other aspects of the Administration and 

Community Services operations of the City of Bayswater. 

4. DECLARATION OF INTEREST 

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following 

disclosures of financial interest were made at the meeting:- 

Nil. 

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following 

disclosures of proximity interest were made at the meeting:- 

Nil. 

PAGE 18

, 







following disclosure of interests affecting impartiality were made at the meeting:- 

Date Name Item No. Item Name 

21 January 2013 Cr Chris Cornish 7.1.8 Proposed Bedford Junior Cricket 

Clubrooms and Change Rooms 

21 January 2013 Cr Terry Kenyon 7.1.11 Proposed Upgrade and Extensions to 

Bayswater Train Station and car Park 

21 January 2013 Cr Marlene Robinson 7.1.11 Proposed Upgrade and Extensions to 


21 January 2013 Cr Sonia Turkington 7.1.11 Proposed Upgrade and Extensions to 



That the Minutes of the Planning and Development Services & Administration and 

Community Services Committee held on Monday, 3 December 2012 which had been 

distributed were confirmed as a true and correct record. 

CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED 

CARRIED UNANIMOUSLY 

Deputations are closed to the public. 

COMMITTEE RESOLUTION 

That the meeting be closed to the public and the doors were closed. 

CR GRAHAM PITTAWAY MOVED, CR MARTIN TOLDO SECONDED 


At 7:02pm, the meeting was closed to the public in order to receive deputations and those present 

in the gallery withdrew from chambers. 

6. DEPUTATIONS 

(i) Proposed Landscaping and Artwork Plan for Upgrade to Substation 


Attachments: 1. Location Plan and Site Photograph 

2. Proposed Landscaping Plan 

3. Proposed Artistic Wall Design 

4. Community Engagement Report from Western Power 

File No: DA12-0231 

Applicant: Western Power 

Owner: Electricity Networks Corporation 

Officer: Director of Planning and Development Services 

Refer: Item 11.1.6: OCM 22.5.2012 

In relation to Item 7.1.10, Mr Simon Collins from Western Power was in attendance from 

7:08pm to 7:13pm, speaking on the item (Refer page 102) 

PAGE 19






(ii) 

Proposed Eight (8) Multiple Dwellings 


Attachments: 1. Location Plans and Site Photographs 

2. Plans for Development 


Applicant: Hillam Architects 

Owner: Domenic Castelanelli 


In relation to Item 7.1.6, Mr Darryn Shugg, Mr David Hillam and Ms Julia Taylor 

(the Applicants) were in attendance from 7:21pm to 7:34pm, speaking against the officer's 

recommendation. (Refer page 35) 

(iii) Annual General Meeting of Electors - 18 December 2012 

Attachments: 1. Minutes of Annual General Meeting of Electors 2012 

2. Examples of Payment Types 

Officer: Acting Chief Executive Officer 

Refer: Item 11.2.8: OCM 20.11.2012 

In relation to Item 7.2.12, Mr Ian Walters (owner of No. 124 Lawrence Street, Bedford) was in 

attendance from 7:35pm to 7:46pm, speaking on the item. (Refer page 269) 

(iv) 

Proposed Sponsorship Signage at Frank Drago Reserve 

Location: Reserve 20957, No. 1 Garratt Road, Bayswater 




Applicant: Bayswater City Soccer Club 

Owner: State of Western Australia 

(Management Order to City of Bayswater) 


Refer: Item 13.6: OCM 24.2.2009 

Item 12.5.2: OCM 30.1.2007 

In relation to Item 7.1.9, Mr Oriano Colli (Committee member of Bayswater City Soccer Club) 

was in attendance from 7:48pm to 7:55pm, speaking on the item. (Refer page 84) 


That the meeting be re-opened to the public and the doors were re-opened. 

CR MARLENE ROBINSON MOVED, CR CHRIS CORNISH SECONDED 


At 7:56pm, the doors were re-opened to the public and those present in the public gallery were 

invited to return to the meeting. 

PAGE 20







That Items: 7.1.10, 7.1.6, 7.2.12 and 7.1.9 be brought forward and dealt with as the first 

items of business. 



ORDER OF BUSINESS 

Items of business were dealt with in the following order: 

7.1.10, 7.1.6, 7.2.12, 7.1.9, 7.1.3, 7.1.4, 7.1.7, 7.1.8, 7.1.11, 7.1.14, 7.2.1, 7.2.2, 7.2.3, 7.2.5, 7.2.6, 

7.2.7, 7.2.8, 7.2.9, 7.2.10, 7.2.11, 7.2.14, 7.2.15, Ordinary en bloc items and 

Confidential Item 8.1.1. 



PAGE 21


11.1 Planning and Development Services 

11.1.1 Council Ratification of Planning Determinations Under Delegated Authority - 

December 2012 

Attachments: 1. Delegated Authority - 1/12/2012 - 31/12/2012 


Application 

The development applications contained in Attachment 1 have been determined in accordance 

with the Residential Design Codes and the City's town planning schemes, policies and Delegated 

Authority Register. 

Background 

Nil. 

Comment 

Nil. 


In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 to 2015, 


"Key Result Area 3: Our Built Environment: 

3.1 We redevelop our City based on a targeted population size and range of lifestyle choices. 

3.2 We work to achieve a high quality built form for our City. 

3.4 We develop Bayswater as an attractive, liveable and pedestrian-friendly City." 


Nil. 


Nil. 



At the Planning and Development Services & Administration and Community Services Committee 

Meeting: 


CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION 

Committee/Officer's Recommendation to Council 

That Council receive the Planning Determinations issued for the period 

1 December 2012 to 31 December 2012 by the City's Director of Planning and Development 

Services and Manager of Planning Services in accordance with the City's Delegated 

Authority Register, Town Planning Scheme Nos. 23 and 24 and policies, and Residential 

Design Codes, as contained in Attachment 1. 

Moved: 

Seconded: 

PAGE 22


Attachment 1 

PAGE 23


PAGE 24


PAGE 25


PAGE 26


PAGE 27


PAGE 28


11.1.2 Subdivision and Amalgamation Responses Under Delegated Authority - 

December 2012 

Attachments: 1. Delegated Authority Subdivisions - 1/12/2012 – 31/12/2012 


Application 

The subdivision and amalgamation applications contained in Attachment 1 comply with the 

provisions of the City’s town planning schemes and policies, have been processed accordingly, 

and a recommendation returned to the Western Australian Planning Commission. 

Background 

Nil. 

Comment 

Nil. 









Nil. 


Nil. 




Meeting: 




That Council receive the subdivision and amalgamation applications for which comment has 

been provided to the Western Australian Planning Commission for the period 

1 December 2012 to 31 December 2012, as contained in Attachment 1. 

Moved: 

Seconded: 

PAGE 29


Attachment 1 

PAGE 30


PAGE 31


11.1.3 Building Permits Issued Under City's Policy for Single Residential Development - 

December 2012 

Attachments: 1. Delegated Authority - 1/12/2012 - 31/12/2012 


Application 

The building applications for single residential development involving a variation to setbacks and 

other policy requirements, as contained in Attachment 1, have been issued with a building permit 

under delegated authority, in accordance with the Building Code of Australia, Residential Design 

Codes and the City’s policies and Delegated Authority Register. 

Background 

Nil. 

Comment 

Nil. 









Nil. 


Nil. 




Meeting: 

At 8:17pm, Cr Graham Pittaway withdrew from the meeting. 

CR ALAN RADFORD MOVED, CR CHRIS CORNISH SECONDED 

At 8:20pm, Cr Graham Pittaway returned to the meeting. 



That Council receive the Building Permits issued for single residential development 

involving a variation to setbacks and other policy requirements, for the period 

1 December 2012 to 31 December 2012 by the City’s Building Services Section, in 

accordance with the City's Delegated Authority Register and policies, Residential Design 

Codes, and Building Code of Australia, as contained in Attachment 1. 

Moved: 

Seconded: 

PAGE 32


Attachment 1 

PAGE 33


11.1.4 Patio to Existing Grouped Dwelling 

Location: Strata Lot 3, No. 49 Drummond Street, Bedford 




Applicant: Nigel Boots 

Owner: Nigel Boots and Karen Boots 


Application 

An MRS Form 1 and plans dated 23 November 2012 have been received for a patio to an existing 

dwelling at Strata Lot 3, No. 49 Drummond Street, Bedford. The patio has been constructed prior 

to approval and the applicant is seeking a retrospective approval. 

The patio is located on the south-east side of the allotment and abuts the secondary street 

boundary to Park Street. The patio consists of three separate elements including two (2) portions 

with a flat roof on each side and a portion with a pitched roof in the middle. The flat portions of 

the patio are 2.4m in height, above the existing ground level, while the pitch of the roof is 3.4m 

above ground level. 

Council consideration is sought as the applicant has requested assessment of the proposed patio 

under the performance criteria of the Residential Design Codes (R Codes) with respect to the 

secondary street setback and open space requirements. 

Background 

Town Planning Scheme No. 24 Zoning: Residential R20/25 

Use Class: 

Single House - 'P' 

Lot Area: 600m 2 

Existing Land Use: 

Surrounding Land Use: 

Single House 

Residential 

Size/Nature of Proposed Development: Patio - 49.5m 2 

SCHEME PROVISIONS REQUIRED PROVIDED 

Setbacks: Side (SW) 

Side (SE / secondary street) 

1.0m 

1.5m 

10.8m 

0m* 

Open Space 50% 47.0%* 

Outdoor Living Area 30m² 112m² 

Parking 2 bays 2 bays 

* Indicates a variation to the acceptable development standards of the R Codes. 

PAGE 34


Applicant's Submission 

The applicant has provided letters of non-objection from nine (9) surrounding landowners with 

regard to the subject patio. In support of the proposal, the applicant has advised the following: 

• The patio is a well constructed Colorbond steel structure in a smooth cream colour that 

matches the walls of the existing house and fence and has a pleasant outlook from the street; 

• Nine (9) neighbours have provided letters of non-objection to the proposal; 

• The patio provides adequate privacy and it is intended that Colorbond lattice will be applied 

above the existing fence to ensure greater privacy; 

• The patio allows safety clearances for essential services; 

• The roof line is set back 500mm from the boundary whilst the upright posts are against the 

fence. If the posts were to be setback in line with the roof, they would be located within an 

access way; 

• The house receives the morning sun on the side of the dwelling where the patio is located. The 

patio provides shade and reduces the need to use air conditioners; 

• There is sufficient open space on the site and the patio allows a covered area for outdoor 

entertaining; and 

• The patio complements the area, does not look out of place and suits the future needs of the 

residents. 

Comment 

Assessment of the application indicates that the proposed patio complies with the City's Town 

Planning Scheme No. 24 (TPS 24), acceptable development standards of the R Codes and the 

City's policies, with the exception of the secondary street setback and open space requirements. 

Secondary Street Setback 

The acceptable development provisions of the R Codes require setbacks to a secondary street to 

be a minimum of 1.5m. 

The development includes a nil setback to the secondary street, being Park Street in lieu of the 

allowable 1.5m. Given that the secondary street setback does not comply with the acceptable 

development criteria, it has been assessed under the performance criteria, which states: 

"Buildings setback from the street boundaries an appropriate distance to ensure they: 

• contribute to the desired streetscape; 

• provide adequate privacy and open space for dwellings; and 

• allow safety clearances for easements for essential service corridors." 

The patio will remain open between the fence line and the top of the patio. Additionally, it is 

noted that only the posts of the proposed patio are situated on the boundary, with the roofline 

setback 0.5m. The patio is 2.4m - 3.4m in height and is not considered to dominate the 

streetscape. 

Additionally, it is noted that a 1.8m fence is situated along the Park Street boundary of the site, 

which partially screens the patio and outdoor living area from the street, thereby allowing 

adequate privacy for the residents. The proposed secondary street setback variation also does not 

unduly affect open space for the dwelling and allows appropriate clearance for the provision of 

services. 

Given the above, the proposed secondary street setback is supported. 

PAGE 35


Open Space 

The acceptable development standards of the R Codes require a minimum 50% open space for 

areas coded R25. The application proposes the provision of 47% open space for Unit 1 which 

equates to a variation of approximately 18m². 

Given that the open space does not meet the acceptable development standards, it has been 

assessed under the relevant performance criteria of the R Codes: 

“Sufficient open space around buildings: 

• to complement the building; 

• to allow attractive streetscapes; and 

• to suit the future needs of residents having regard to the type and density of the dwelling”. 

The proposed development provides large and functional outdoor living areas and is not 

considered to have an undue impact on the streetscape. The proposed open space is considered to 

complement the building and it is considered that the open space provided will meet the future 

needs of residents of the dwelling. The variation of 3% is considered to be minor. Accordingly, 

the proposed open space variation is supported. 

In summary, the patio is considered to meet the relevant performance criteria of the R Codes and 

is not considered to unduly impact on the streetscape. Accordingly, the patio is recommended for 

approval subject to appropriate conditions. 









Nil. 


Nil. 



PAGE 36



That Council grant planning approval for a patio to the existing grouped dwelling at 

Strata Lot 3, No. 49 Drummond Street, Bedford, in accordance with MRS Form 1 and plans dated 

23 November 2012, subject to the following planning conditions: 

1. The development shall be carried out only in accordance with the terms of the application as 

approved herein, and any approved plan. 

2. Where a permit is required under the provisions of the Building Act 2011 and 

Building Regulations 2012, all relevant approvals and/or requirements to be satisfied prior to 

the lodgement of a building permit application with the Permit Authority, otherwise prior to the 

commencement of any building works on-site. 

3. This approval does not authorise any interference with dividing fences, nor entry onto 

neighbouring land. Accordingly, should you wish to remove or replace any portion of a 

dividing fence, or enter onto neighbouring land, you must first come to a satisfactory 

arrangement with the adjoining property owner. Please refer to the Dividing Fences Act 

1961. 

4. All stormwater and drainage runoff produced onsite is to be disposed of onsite via the use of 

soakwells. The size of the soakwells are to be calculated by use of the formula 

VOL (m 3 ) = AREA (m 2 ) x 0.0125, where VOL is total storage volume of soakwells and 

AREA is total roofed and paved areas. Connection to the City’s stormwater system, where 

available, may be permitted as an overflow only if to the satisfaction of the 



Meeting: 

Reason for Change 

The Committee deferred the item to seek clarification with regard to the actual works, the subject 

of the planning application. 

CR ALAN RADFORD MOVED, CR CHRIS CORNISH SECONDED 


Committee Recommendation to Council 

That the item be deferred to the Ordinary Council meeting pending clarification of the 

works, the subject of the application. 

Moved: 

Seconded: 

PAGE 37


Attachment 1 

PAGE 38


PAGE 39


PAGE 40


Attachment 2 

SITE PLAN 

PAGE 41


ELEVATION 

PAGE 42


11.1.5 Proposed Single Storey Grouped Dwelling 

Location: Lot 270, No. 17 Maritana Street, Morley 




Applicant: Nathan McLarnon 

Owner: Nathan McLarnon 


Application 

MRS Form 1 and plans dated 31 October 2012 have been received seeking approval for a single 

storey grouped dwelling at Lot 270, No. 17 Maritana Street, Morley. 

Council consideration is required in relation to a variation to the western side setback and primary 

street setback provisions of the Residential Design Codes (R Codes). The City has also received 

one (1) submission objecting to the proposed western side setback variation. 

Background 

Town Planning Scheme No. 24 Zoning: Residential R20/25 

Use Class: 

Lot Area: 



Size/Nature of Proposed Development: 

Grouped Dwelling - 'P' 

1,013m² 

Single House 

Single Houses, Grouped Dwellings 

Single Storey Grouped Dwelling 

Setbacks 


Front (N) 

Side (W) 

Side (E) 

Rear (S) 

Minimum 

Average 

3.0m 

6.0m 

1.5m 

1.0m/1.5m 

1.5m 

4.1m 

5.0m 

1.0*/1.5m 

0**/1.5m 

3.5m 

Open Space 50% 53% 

Parking 2 bays 2 bays 

* Objection received from adjoining landowner at No. 8 Regent Grove, Morley. 

** Garage parapet/boundary wall on common property boundary. 

PAGE 43


EASTERN PARAPET/BOUNDARY 

WALL ACCEPTABLE 

DEVELOPMENT STANDARDS 

Maximum Wall Height 

Max. Average Wall Height 

Maximum Wall Length 

REQUIRED 

3.0m 

2.7m 

9.0m 

PROVIDED 

2.7m 

2.7m 

6.4m 

Submissions 

The applicant provided a submission of support from the affected landowner at 

No. 10 Regent Grove, Morley. 

The City received one (1) submission of objection from the landowner at No. 8 Regent Grove, 

Morley. The submitter objected to the western side setback variation on the following grounds: 

• To ensure adequate daylight, direct sun and ventilation for buildings and the open space 

associated with them; 

• To moderate the visual impact of building bulk on a neighbouring property; 

• To ensure access to daylight and direct sun for adjoining properties; and 

• To assist with the protection of privacy between adjoining properties. 

Comment 

Assessment of the application indicates that the proposed single storey grouped dwelling complies 

with the acceptable development standards of the R Codes, and the City's Town Planning Scheme 

No. 24 (TPS 24) and policies, with the exception of the western side boundary setback and 

primary street setback. 

Western Side Setback 

The application proposes a setback variation to the western side boundary. The proposal includes 

a 1.0m setback in lieu of 1.5m to the western side boundary. The performance criteria state the 

following with regard to boundary setbacks: 

“Buildings setback from boundaries other than street boundaries so as to: 

• provide adequate direct sun and ventilation to the building; 

• ensure adequate direct sun and ventilation being available to adjoining properties; 

• provide adequate direct sun to the building and appurtenant open spaces; 

• assist with the protection of access to direct sun for adjoining properties; 

• assist with ameliorating the impacts of building bulk on adjoining properties; and 

• assist in protecting privacy between adjoining properties”. 

The submission from the neighbour at No. 8 Regent Grove raises concern with the proposed 

dwelling adversely impacting on the adjoining property in terms of reduced sunlight, privacy and 

building bulk. Whilst the western side setback is less than the acceptable development standards, 

it is noted that the dwelling at No. 8 Regent Grove is setback approximately 12.5m from the 

common side boundary. Given the orientation of the subject site, the proposed dwelling will not 

overshadow any portion of the buildings or open spaces on the adjoining properties to the west, in 

terms of the overshadowing acceptable standards of the R Codes. In light of this, the proposed 

setback variation is not considered to unduly impact the amount of sunlight or ventilation to the 

subject dwelling, neighbouring properties or open spaces. 

PAGE 44


Only a 7.4m long portion of the proposed western wall is directly adjacent to the common lot 

boundary with No. 8 Regent Grove (with a proposed setback of 1.0m). It is worth noting that the 

R Codes allow for a 9.0m long boundary wall on this boundary. The outdoor living area and open 

space to the rear of the proposed dwelling is considered to reduce the impact of the bulk of the 

building on the neighbouring properties. In this instance, the setback variation is not considered to 

unduly impact on the adjoining property owners in terms of building bulk or privacy. 

In light of the above, it is considered that the western side setback variation meets the relevant 

performance criteria and is supported. 

Primary Street Setback 

The application proposes an average primary street setback of 5.0m in lieu of 6.0m as required 

under the R Codes. The performance criteria state the following with regard to the primary street 

setback 

"Buildings setback from street boundaries an appropriate distance to ensure they: 

• contribute to the desired streetscape; 

• provide adequate privacy and open space for dwellings; and 

• allow safety clearances for easements for essential service corridors." 

The application proposes a range of setbacks to the primary street ranging between 4.1m - 6.2m. 

It is considered that increasing the setback for the double garage to 5.2m and increasing the 

minimum setback required will positively contribute to the streetscape. The proposed average 

setback is not considered to unduly impact the proposed development or surrounding streetscape. 

It is considered that the primary street setback variation meets the relevant performance criteria 

and is supported. 

Removal of Street Tree 

The application proposes the removal of an existing tree within the road verge to allow for the 

construction of a crossover to access the proposed garage. The City's Technical Services have 

advised that the tree is not a significant tree and may be removed. It is recommended that a 

condition of any approval should be imposed requiring the tree to be removed at the cost of the 

owner/applicant to the satisfaction of the City and a $500 contribution paid to cover the cost of a 

replacement tree. 

Given the above, the proposal is recommended for approval, subject to appropriate conditions. 









Nil. 

PAGE 45



Nil. 




Meeting: 




That Council grant planning approval for the proposed single storey grouped dwelling at 

Lot 270, No. 17 Maritana Street, Morley in accordance with MRS Form 1 and plans dated 

31 October 2012, subject to the following planning conditions: 

1. The development/use subject of this approval must be SUBSTANTIALLY 

COMMENCED within a period of two (2) years of the date of this approval notice. If 

the development is not substantially commenced within this period, this approval shall 

lapse and be of no further effect. Where an approval has lapsed, no development/use 

shall be carried out without the further approval of the City having first been sought 

and obtained. 

2. The development shall be carried out only in accordance with the terms of the 

application as approved herein, and any approved plan. 

3. Where a permit is required under the provisions of the Building Act 2011 and Building 

Regulations 2012, all relevant approvals and/or requirements to be satisfied prior to the 

lodgement of a building permit application with the Permit Authority, otherwise prior 

to the commencement of any building works on-site. 

4. This approval does not authorise any interference with dividing fences, nor entry onto 

neighbouring land. Accordingly, should you wish to remove or replace any portion of a 

dividing fence, or enter onto neighbouring land, you must first come to a satisfactory 

arrangement with the adjoining property owner. Please refer to the Dividing Fences Act 

1961. 

5. On completion of construction, all excess articles, equipment, rubbish and materials 

being removed from the site and the site left in an orderly and tidy condition. 

6. Retaining walls exceeding 500mm in height (above natural ground level) are to be 

designed by a suitably qualified practising engineer, to the satisfaction of the 


7. All stormwater and drainage runoff produced onsite is to be disposed of onsite via the 

use of soakwells. The size of the soakwells are to be calculated by use of the formula 

VOL (m 3 ) = AREA (m 2 ) x 0.0125, where VOL is total storage volume of soakwells and 

AREA is total roofed and paved areas. Connection to the City’s stormwater system, 

where available, may be permitted as an overflow only if to the satisfaction of the City 

of Bayswater. 

PAGE 46


8. The street tree as indicated on the approved site plan is to be removed at the cost of the 

owner/applicant to the satisfaction of the city of Bayswater. The owner/applicant is 

responsible for engaging a qualified contractor, the cost of removing the tree and any 

claims that may arise from the removal of the tree. Prior to the lodgement of a 

building permit, the owner/applicant is to pay the City the amount of $500 which will 

cover the cost of a replacement tree. 

9. The applicant is to make arrangements to the satisfaction of the Water Corporation for 

the provision of reticulated sewerage to all lots/units within the 

subdivision/development. Where the Water Corporation reticulated sewer is not 

available the premises are to be connected to an approved wastewater treatment system 

which complies with the requirements of the Treatment of Sewage and Disposal of 

Effluent and Liquid Waste Regulations and the Government Sewerage Policy Perth 

Metropolitan Region. 

10. Any existing septic system is to be decommissioned to the satisfaction of the City of 

Bayswater and in accordance with the Treatment of Sewage and Disposal of Effluent and 

Liquid Waste Amendment Regulations (No.2) 1997. 

11. All vehicle crossings being upgraded, designed and constructed to the satisfaction of the 

City of Bayswater. Payment for the crossover is required prior to the issue of a building 

permit. 

12. The existing and/or proposed driveways being constructed with brick paving or 

concrete to the satisfaction of the City of Bayswater. 

Moved: 

Seconded: 

PAGE 47


Attachment 1 

PAGE 48


Attachment 2 

PAGE 49


PAGE 50


PAGE 51


11.1.6 Proposed Eight (8) Multiple Dwellings 


Attachments: 1. Location Plans and Site Photographs 


3. Applicant's Submission - 21 January 2013 

4. Colour Rendered Elevation Plans 

5. Additional Elevation Comparison Plan Tabled by Applicant 

on 21-01-13 


Applicant: Hillam Architects 

Owner: Domenic Castelanelli 


Application 

MRS Form 1 and plans dated 3 October 2012 and revised plans dated 27 December 2012 have 

been received for a proposed two (2) storey development comprising eight (8) multiple dwellings 

at Lot 223, No. 2 Rupert Street, Maylands. 

The application comprises the following: 

• Two (2) ground floor two (2) bedroom units, each with double garages. 

• A ground level undercroft car park with 12 car parking bays. 

• Six (6) first floor two (2) bedroom units. 

Council consideration is required in regards to variations to the plot ratio, boundary setbacks, 

concealed roof height and open space requirements of the Residential Design Codes (R Codes). 

The City received one (1) objection to the proposal from an adjoining landowner. 

Background 

Town Planning Scheme No. 24 Zoning: 

Use Class: 

Medium and High Density Residential R40 

Multiple Dwellings - 'P' 





Single House 

Single, Grouped and Multiple Dwellings, and 

Public Open Space 

Two (2) Storey Building - Eight (8) Multiple 

Dwellings 

PAGE 52



Setbacks 

Front (SW) 

Secondary (SE) 

Side (NE) 

Rear (NW) 

4m 

1.5m 

1.5m/1.8-2.3m 

1.0m/2.3-3.3m 

5.5m 

1.5m 

1.2m/1.2-2.1m* 

0m/1.0-3.1m** 

Open Space 45% 40% 

Maximum Plot Ratio 0.6 0.706 

Maximum Heights: 

Wall Height 

Concealed Roof Height 

6m 

7m 

7.7m 

8.4m 

Maximum Overshadowing 

50% of site area 0% of adjoining site area 

50% of adjoining 

outdoor living areas 

Parking 8 bays + 2 visitor bays 16 bays + 2 visitor bays*** 

* Objection received 

** Letter of non-objection received 

*** Proposed visitor bays do not comply with AS2890.1 standards 

REAR PARAPET/BOUNDARY WALL 

ACCEPTABLE DEVELOPMENT 

STANDARDS 


Max. Average Wall Height 

Maximum Wall Length 

REQUIRED 

3.5m 

3.0m 

28.0m 

PROVIDED 

3.0m 

2.7m 

6.4m 

Public Consultation 

The applicant provided signed letters of support from the adjoining property owners to the 

rear/north-west. The City referred the application to the adjoining property owner to the north-east 

(No. 3 Mephan Street) for a period of 14 days. A letter of objection was received which raised the 

following key issues on the proposal: 

1. The proposed setback variation is too much. 

2. The building bulk has an adverse impact upon the visual outlook and amenity of the adjoining 

property. 

3. The building height variation when combined with the excessive wall length and reduced side 

setback results in the building having an imposing visual impact. 

4. Insufficient parking bays are provided. 

5. Concern with dumping of belongings (for example televisions and mattresses) on Council 

verges. 

6. Insufficient bin service areas are provided. 

7. Proposed plot ratio variation. 

8. Vehicle crossovers do not meet R Codes. 

9. Clothes drying areas not indicated. 

PAGE 53


Following the response from the property owner of No. 3 Mephan Street the applicant submitted 

revised plans dated 20 December 2012. The revisions propose minor increases to the setback of 

the north-eastern boundary wall. The application still proposes variations to the boundary setback 

provisions of the R Codes. The City referred the revised plans to the affected owner of 

No. 3 Mephan Street for comment for a period of 14 days. The neighbours lodged a submission 

reiterating objection to all of the proposed variations to the R Codes. 

Comment 

The application has been assessed in accordance with the provisions of the City's Town Planning 

Scheme (TPS 24) and Part 7 of the R Codes, which relate to multiple dwellings in areas zoned 

R30 or higher. The main areas for consideration on the proposal include: 

1. Plot ratio; 

2. Boundary setbacks; 

3. Building height; and 

4. Open space. 

Plot Ratio 

The acceptable development standards of the R Codes require a maximum plot ratio of 0.6 for 

areas coded R40. The application proposes a plot ratio of 0.706 which equates to an additional 

floor area of approximately 101m². Given that the plot ratio does not meet the acceptable 

development standards, it has been assessed against the relevant performance criteria of the 

R Codes which states: 

"Development of the building is at a bulk and scale indicated in the local planning scheme and is 

consistent with the existing or future desired built form of the locality". 

Local Housing Strategy 

Council adopted the Local Housing Strategy (LHS) at its Ordinary Meeting of 27 March 2012. 

The LHS establishes the broad strategic framework to guide the community's current and future 

housing needs. A key aim of the LHS is to promote development within key nodes in the City 

referred to as 'focus areas for change'. It is noted that the subject site is not located within a 

'Focus Area for Change'. Minimal change to the current planning framework is proposed by the 

LHS outside of the 'Focus Areas for Change'. 

The submission received from the neighbour to the north-east raised among other concerns issues 

with the proposed plot ratio and bulk and scale of the development. Given that the site is not 

located within a 'Focus Area for Change', it is considered that development that is out of context 

with the existing and desired streetscape and building form would be inconsistent with the City's 

and community's vision for future development in the area. 

Bulk and Scale 

It is noted that the proposed building encompasses a considerable extent of the property and does 

not comply with the relevant side setback requirements of the R Codes. The proposed 

Mephan Street building façade is 44.6m in length. Given that the Mephan Street lot frontage is 

50.5m in length, in proportion to the lot frontage the building façade is considered to dominate the 

Mephan Street streetscape (88% of frontage). It is also noted that the proposed Rupert Street 

building frontage (15.4m in length) extends 95% of the Rupert Street lot frontage (16.2m). 

PAGE 54


When considered against the existing predominant development in the area, the bulk and scale of 

the development is considered to be out of context with the area and will unduly impact the 

amenity of the area. The proposed plot ratio is considered to be unduly excessive in terms of the 

bulk and scale of the proposal when viewed in its entirety and represents an unreasonable impact 

on the amenity of the area. 

Whilst the applicant has made some attempt to address the issue of the bulk of the building 

impacting on the adjoining property, the proposed building bulk is considered to encompass a 

significant proportion of the property compared to other existing developments in the area. Based 

on the reasons outlined above, the plot ratio variation is not supported. 

North-East Side Setback 

The application proposes a setback variation to the north-east side boundary. The proposal 

includes a 1.2m-2.1m setback to the north-east boundary in lieu of 1.5m-2.3m. The City received 

an objection from the neighbour to the north-east raising concerns with the bulk of the proposed 

building and the setback of the north-east wall impacting on the visual outlook and amenity of the 

objector's property. The relevant performance criteria state the following with regard to boundary 

setbacks: 

“Buildings setback from boundaries other than street boundaries so as to: 

• ensure adequate direct daylight, direct sun and ventilation for buildings and the open space 

associated with them; 

• moderate the visual impact of building bulk on a neighbouring property; 

• ensure access to daylight and direct sun for adjoining properties; and 

• assist with the protection of privacy between adjoining properties." 

Whilst there is no overshadowing of adjoining properties in terms of the overshadowing 

requirements of the R Codes, in this circumstance it is considered that the building bulk issues 

(discussed previously in the report) are exacerbated by the proposed reduced setback. Given this, 

the proposed setback is considered to have an undue visual impact on the adjoining property and 

is not considered to meet the performance criteria of the R Codes. The proposed setback variation 

to the north-east boundary is therefore not supported. 

Rear/North-West Setback 

The application proposes a first floor setback variation to the rear/north-west boundary. The 

proposal includes a 1.0m-3.1m setback in lieu of 2.3m-3.3m to the rear boundary. 

The building on the adjoining property is setback approximately 3m from the north-west 

boundary. The application proposes balconies along the rear balcony, all of which include 1.8m 

high screens to reduce the overlooking impact on the adjoining property's privacy. 

Given the setback of the adjoining dwelling and orientation of the subject property, the proposed 

setback is not considered to unduly impact the amount of sunlight or ventilation received by the 

subject dwelling, neighbouring properties or open spaces. The setback variation is also not 

considered to unduly impact on the adjoining property owner in terms of privacy. 

It is noted that the City received a letter of non-objection from the affected landowner in relation 

to the proposed setback. It is considered that the setback variation to the rear/north-west boundary 

meets the performance criteria and is supported. 

PAGE 55


Building Height 

The acceptable development height provisions for multiple dwellings are contained in Table 4 of 

the R Codes and allow for a maximum concealed roof height of 7m at the R40 coding. 

The development proposes a maximum concealed roof height of 8.4m towards the intersection of 

Mephan Street and Rupert Street (refer to notated elevation plans in Attachment 2). 

As the maximum wall and maximum concealed roof height exceeds the acceptable development 

standards, consideration is required under the relevant performance criteria which state the 

following: 

"Building height consistent with the desired height of buildings in the locality, and to recognise 

the need to protect the amenities of adjoining properties, including where appropriate: 

• adequate direct sun to buildings and outdoor living areas; 

• adequate daylight to major openings to habitable rooms; 

• access to views of significance from public places; 

• buildings present a human scale for pedestrians; 

• building facades are designed to reduce the perception of height through design measures; 

and 

• podium style development is provided where appropriate." 

Building Height Context 

The area surrounding the subject site is considered to exhibit a diverse range of residential 

building form. The adjoining property to the north west contains a building two (2) storeys in 

height whilst the building on the property to the north east is single storey. A three (3) storey 

multiple dwelling development is located to the west of the intersection of Mephan Street and 

Rupert Street. Given the above, the proposed two (2) storey building is considered consistent with 

the height of other buildings in the locality. 

Direct Sun to Adjoining Buildings and Outdoor Living Areas 

The proposal complies with the overshadowing provisions of the R Codes. The height of the 

proposed building is not considered to have an undue impact on access to sunlight of adjoining 

properties, as the shadow cast by the development will predominately fall to the south of the site; 

within the Rupert Street road reserve. 

Access to Views of Significance 

The subject site is located to the north of Gibbney Reserve. The topography of the area rises to the 

north of the subject site. Given the topography of the surrounding area, the proposed development 

is not considered to unduly restrict the views of the reserve, the City or Swan River. Given this, 

the proposal is not considered to unduly impact on any access to views of significance from public 

places. 

Building Height Impact on Rear Property (North-West) 

The building on the adjoining property is setback approximately 3m from the 

north-west boundary. The maximum height of the wall adjacent to the north-west boundary is 

7.0m which complies with the concealed roof provisions of the R Codes. 

It is noted that the City received a letter of non objection from the affected landowner to the northwest 

in relation to the proposed concealed roof height variation. Given the above, the proposed 

concealed roof height of 8.4m is not considered to unduly impact on the adjoining north-western 

property. 

PAGE 56


Building Height Impact on Side Property (North-East) 

The landowner to the north-east at No. 3 Mephan Street has objected to the development on the 

basis that the excessive wall length and reduced side setback will have an imposing visual impact 

on the adjoining property. The proposed north-eastern boundary wall effectively proposes a 

maximum concealed roof height of 7.0m adjacent to the north-eastern boundary (towards the 

Mephan Street Boundary). The proposed north-eastern wall is therefore considered to comply 

with the R Codes acceptable development standards. Given compliance with the R Codes 

requirements, it is not considered that the height will have an undue impact on the adjoining 

property. 

Given the above the proposed concealed roof height variation is considered to meet the 

performance criteria. 

Open Space 

The acceptable development standards of the R Codes require a minimum 45 percent open space 

for areas coded R40. The application proposes provision of 40 percent open space, which equates 

to a shortfall of approximately 47m 2 . Given that the proposed open space does not meet the 

acceptable development standards, it has been assessed under the relevant performance criteria 

which state the following: 

"Open Space respects existing or preferred neighbourhood character and responds to the features 

of the site". 

Whilst the City does consider under performance criteria open space variations of 5% from the 

acceptable development standards, on this occasion the open space variation, together with the 

plot ratio and building bulk issues are considered to result in a building form which does not 

respect the existing or preferred neighbourhood character in the area. The proposed open space is 

therefore not considered consistent with the performance criteria. 

Compliance with other R Codes Provisions 

Other then the issues noted in the report it is noted that the proposal complies with all other 

provisions of the R Codes including the visual privacy, street setback, overshadowing, street 

surveillance and boundary wall requirements. 

Car Parking 

Under the R Codes' provisions, eight (8) resident car parking bays and two (2) visitor bays are 

required. The application proposes 16 resident car parking bays and two (2) visitor bays. 

Vehicular access/egress of the site is provided via two (2) crossovers on Mephan Street and one 

(1) crossover on Rupert Street. The proposed crossover on Rupert Street accesses a two car garage 

and two (2) visitor bays within the front setback area. One (1) crossover on Mephan Street 

provides access to a two car garage whilst the other crossover services a 12 bay undercroft car 

park. 

One of the visitor bays is designated on the site plan as a small car bay with a length of 4.5m. 

The R Codes require parking bays to be in accordance with AS2890.1 which stipulates a 

minimum car bay length of 5.4m. Furthermore, the City's Technical Services has advised that 

access and egress of the north-eastern visitor car parking bay does not comply with the City's 

residential off street parking template. 

Given that the proposed visitor parking bays do not meet the acceptable development standards, 

the bays have been assessed under the relevant performance criteria which state the following: 

"Car parking facilities designed and located to be convenient, secure, safe in use and consistent 

with streetscape objectives." 

PAGE 57


Technical Services has advised that exiting of the north-eastern visitor parking bay is restricted by 

the unit 3 garage. Given the restrictions with exiting this visitor bay and the reduced size of the 

other visitor bay directly abutting Rupert Street, the proposed visitor bays are not considered to be 

convenient or safe to use. The proposed visitor parking bays are not considered acceptable and are 

not supported. 

Clothes Drying Areas 

The objector raised concern that clothes drying areas were not indicated on the plan. The applicant 

has advised that the proposed ground floor units will utilise the rear terraces for clothes drying. 

The six (6) first floor units each contain front and rear balconies. The rear balconies will be used 

for all clothes drying. These areas are all screened from view from the street and from the 

adjoining properties and are considered acceptable. 

Vehicle Crossovers 

The objector raised concern that the Mephan Street frontage did not meet clause 7.3.5 A5.1 of the 

R Codes which limits vehicle access points to one opening per 20m of street frontage. Given that 

the Mephan Street frontage is 44.0m in length and two (2) crossovers are proposed, the 

application is considered to meet this clause of the R Codes. 

Dumping of Waste 

The objector raised concern with the dumping of items such as televisions and mattresses on street 

verges. Whilst this concern is noted, this is not a matter that is reconcilable at the development 

assessment and approval stage. The applicant has provided appropriate bin servicing facilities to 

service the site. 

Bin Servicing 

The objector raised concern that the bin storage area does not have enough capacity to provide for 

three (3) bins for each unit. The proposed bin storage areas have been assessed by the City's 

Environmental Health Services and are considered to comply with the City's standards. It is noted 

that multiple dwellings appear to have a lower level of demand for green waste and may use 

communal green waste bins. Both ground floor units are considered to have sufficient area within 

the proposed garages and side terraces to store green waste bins if required. It is considered that 

sufficient verge space is provided on Mephan Street and Rupert Street to accommodate all waste 

bins for verge pick up. 

Conclusion 

The applicant has attempted to address the bulk and scale of the proposed development through 

increasing the proposed north-east setback. Furthermore the application complies with many of 

the R Codes acceptable development requirements, in particular the visual privacy and 

overshadowing requirements. 

However, the bulk and scale of the development is considered to be excessive and unduly impact 

on the amenity of the area, and is not in keeping with the prevailing and desired bulk, and scale of 

development in the area. The application is therefore recommended for refusal. 








PAGE 58



Nil. 


Nil. 




That Council refuse planning application for the proposed eight (8) multiple dwellings at 

Lot 223, No. 2 Rupert Street, Maylands, in accordance with MRS Form 1 and plans dated 

3 October 2012 and revised plans dated 27 December 2012, for the following reasons: 

1. The proposal does not comply with the maximum plot ratio requirements under Table 4 of 

Part 7 of the Residential Design Codes (Design elements for multiple dwellings in areas with a 

coding of R30 or greater and within mixed use development and activity centres). 

2. The proposal does not comply with the setback requirements of the Residential Design Codes. 

3. The proposal does not meet the visitor parking requirements of the Residential Design Codes. 

4. The bulk and scale of the proposed development is considered to be excessive and would 

unduly affect the amenity of the surrounding area. 

5. The proposed development is not in keeping with the prevailing nor the desired bulk and scale 

of residential development in the area. 

6. The proposal is considered to be inconsistent with the orderly and proper planning of the 

locality. 

ADDENDUM - PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND 

COMMUNITY SERVICES COMMITTEE MEETING - 21 JANUARY 2013 

Additional Information 

The City received a submission from the applicant sent 20 January 2013 commenting on a range 

of issues in the Agenda report. The applicant raises concerns that the Agenda report recommends 

refusal rather than approval of the proposed development. The submission indicates that the 

applicant is willing to discuss the application with the City's officers with the view to amending 

the proposal. The applicant's submission is attached to this Addendum (Attachment 3). Colour 

rendered images which were not included in the Agenda report have also been attached 

(Attachment 4). 

Plot Ratio 

The applicant's submission states that recent feedback received indicates that a plot ratio 

variation of up to 6% may be supported. This represents a plot ratio of 0.636. The City's officers 

are not aware of such discussions. The applicant contends that the proposed plot ratio represents 

a variation of 9% to the Residential Design Codes (R Codes). The City's officers are still of the 

opinion that the proposed plot ratio is 0.706. This represents a variation of 17.5% to the 

acceptable development standards of 0.6. 

Bulk And Scale 

The applicant's comments relating to bulk and scale are noted. The Agenda report has addressed 

issues with the bulk and scale of the current proposal. 

PAGE 59


South-West (Rupert Street), South-East (Mephan Street), and North-West Boundary Setbacks 

The applicant's comments relating to the south-west, south-east and north-west setbacks are 

noted. 

North-East Boundary Setback 

The applicant's submission indicates a willingness to review the proposed north east boundary 

setback with the City's officers to ensure compliance with the R Codes. This will require further 

discussion with the applicant and the submission of amended plans. In relation to the applicant's 

comments regarding the average wall height, the City's officers' interpretation of the building 

height and setback provisions of the 

R Codes is to measure the actual wall height above the natural ground level at that point, rather 

than the average wall height. 

Wall Height Variation 

The applicant's comments relating to the wall height variation are noted. 

Car Parking 

It is noted that the application proposes sufficient resident parking bays. The site is considered 

under 'Location A' of the parking provisions of the R Codes which requires one (1) bay per 

medium-sized multiple dwelling (floor area 75 - 110m 2 ), as the site is within 250m of a high 

frequency bus route on Guildford Road. However, the Agenda report has raised issue with the 

functionality of the proposed two (2) visitor parking bays. The applicant's submission indicates a 

willingness to review the proposed visitor bays with the City's Technical Services officers. This 

will require further discussion with the applicant and the submission of amended plans. 

Open Space 

The applicant's comments relating to open space are noted. The City's officers' interpretation of 

the open space provisions of the R Codes allows for areas of balconies which are open, uncovered 

and useable to be included within open space. 

Multiple Dwellings 

The applicant's comments relating to the multiple dwelling provisions of the R Codes are noted. 

Alternative Recommendation 

The applicant has requested that Council support an alternative recommendation for approval 

subject to amendments which include reducing the plot ratio to 0.636 (which represents a 

variation of 6%, or 56m 2 of floor area), and compliance with the setback requirement to the 

north-east boundary and the visitor car parking provisions. If Council is inclined to support the 

proposal, subject to the amendments suggested by the applicant, it is considered that Council 

defer the application so that amended plans may be submitted to be assessed by the City's officers 

in terms of the R Codes and the City's Town Planning Scheme No. 24 and policies, prior to 

consideration by Council. 

Recommendation Implications 

In light of the above, the officer's recommendation remains unchanged. 

PAGE 60



Meeting: 


The Committee deferred the item to give the applicant the opportunity to further liaise with the 

City's officers regarding the requirements and possible modifications to the proposal. 

CR SONIA TURKINGTON MOVED, CR MARLENE ROBINSON SECONDED 



That the item be deferred to the February 2013 Ordinary Council meeting pending further 

liaison between the City's officers and the applicants regarding the proposal. 

Moved: 

Seconded: 

PAGE 61


Attachment 1 

PAGE 62


PAGE 63


SITE PHOTOGRAPH - RUPERT STREET FRONTAGE 

SITE PHOTOGRAPH - MEPHAN STREET FRONTAGE 

PAGE 64


Attachment 2 

PAGE 65


PAGE 66


PAGE 67


PAGE 68


Attachment 3 

PAGE 69


PAGE 70


PAGE 71


PAGE 72


Attachment 4 

PAGE 73


PAGE 74


PAGE 75


Attachment 5 

Additional Elevation Comparison Plan Tabled by Applicant 21-01-13 

PAGE 76


11.1.7 Proposed Two (2) Storey Office Additions and Alterations to Existing Shop 

(Revised Application) 

Location: Lot 2, No. 4 King William Street, Bayswater 



File No: DA12-0180.01 

Applicant: Concept Building Design 

Owner: MCG Bayswater Pty Ltd 


Refer: Item 11.1.10: OCM 28.8.2012 

Application 

An application for amendments with revised plans dated 3 December 2012 have been received 

with regard to proposed two (2) storey office additions and alterations to an existing shop at 

Lot 2, No, 4 King William Street, Bayswater. The original application was conditionally approved 

by Council at its Ordinary Meeting on 28 August 2012. 

The modifications to the approved plans relate to the following: 

• The balcony has been removed from the front elevation and replaced with a 'Juliette balcony' 

and the upper floor front setback increased from 5.0m to 5.2m; 

• Recesses in the side elevations have been removed and feature cladding has been added. 

Windows which were located within the recesses have also been removed; 

• Internal modifications to the upper floor to remove individual tea preparation/kitchen areas 

from the offices and provide a communal tea preparation/kitchen area; 

• Internal modifications to the toilet and bin store areas on the ground and second floors to 

comply with Building Code of Australia (BCA) requirements; 

• Roller door provided for the bin storage area in lieu of the previously approved swinging gates; 

• One (1) upper floor window facing King William Street has been removed; and 

• The width of the windows on the second floor facing King William Street, the first floor facing 

King William Street, the second floor facing the rear right of way and the second floor facing 

No. 2 King William Street have each been reduced. 

In relation to TPS 24 requirements, site coverage has slightly increased whilst plot ratio has 

slightly decreased. Setbacks, car parking, building height and landscaping all remain consistent 

with the previous approved plans. 

Council consideration is sought in order to consider the modifications being proposed in the 

revised plans. 

PAGE 77


Background 


Use Class: 

Business 

Office - 'P' 

Lot Area: 549m² 




Shop 

Office, Shop, Residential 

Two (2) storey office additions and alterations 

to existing shop with four (4) different office 

tenancies. 

SCHEME PROVISIONS REQUIRED PREVIOUSLY 

APPROVED 

Setbacks: 

Front (north-east) 

Side (south-east) 

Side (north-west) 

Rear (south-west) 

13.5m 

0m 

0m 

0m 

0m 

0m 

0-3.3m 

2m 

CURRENTLY 

PROVIDED 

0m 

0m 

0-3.3m 

2m 

Maximum Site Cover 60% 87.8% 88.6% 

Maximum Plot Ratio 1.0 1.03 1.02 

Parking 15 bays 7 bays 7 bays 

Landscaping 


Maximum Total Height 

54.9m² including 

2m wide strip 

along street 

frontage 

9.0m 

12.0m 

48.4m² including 

1m wide strip 

along right-ofway 

12.4m 

12.4m 

48.4m² 

including 1m 

wide strip along 

right-of-way 

12.4m 

12.4m 

The site currently exists with a fish and chip shop at the front of the property, facing 

King William Street. There was previously a residential dwelling above the fish and chip shop, 

which has been demolished since the approval was granted on 28 August 2012. The natural 

topography of the site slopes upwards from front to rear and has a rise of approximately 6m over 

the 41m length of the block. The rear portion of the site contains three (3) retained levels and the 

top level currently contains a double carport which is accessed via the right-of-way. 

Council previously resolved to approve the subject application at its Ordinary Meeting on 

28 August 2012 with an additional shortfall of four (4) parking bays, which increased the total 

parking shortfall to eight (8) parking bays. Condition 1 of the subject approval required the 

applicant to pay for the construction of four (4) on-street parking bays on Whatley Crescent 

opposite Hamilton Street. 

PAGE 78


Comment 

The revised proposal has been assessed against the provisions of the City's Town Planning 

Scheme No. 24 (TPS 24) and policies. Variations to TPS 24 remain consistent with those 

previously approved with the exception of the variations site coverage and plot ratio. Comments 

are provided below with regard to these matters. 

Site Coverage 

As a result of removing recesses in the side walls, site coverage of the site has increased from 

87.8% to 88.6%. The total variation increases from approximately 482m 2 to 486m². 

Under TPS 24, an office is required to have a front setback of 13.5m, with open space intended to 

be provided predominately within this area. However, in the context of the Bayswater town 

centre, buildings traditionally have a nil setback to King William Street and open space in front of 

the building is considered to be detrimental to the streetscape. The provision of large amounts of 

open space is not considered necessary for commercial development of this nature. 

Adequate landscaping has been provided adjacent to the car parking areas at the rear of the site 

and adjacent to the pedestrian access point on King William Street. The variation to site coverage 

is not considered to have an undue impact on any surrounding properties. 

Given the above, the proposed additional variation to site coverage is supported. The impact of 

the removal of the recesses on the design of the building is also discussed below. 

Plot Ratio 

Whilst the total internal floor area of the building has increased by 16m², the plot ratio area has 

decreased slightly. The plot ratio on the revised plans is indicated as 1.02, which has been reduced 

from the approved 1.03 (the plot ratio area has decreased by approximately 7m², meaning that the 

total variation is now 9m 2 ). The plot ratio has decreased because a larger portion of the building 

has been allocated as common or communal areas, which are not included in plot ratio 

calculations. Given that the plot ratio is lesser than that approved, no objection is taken to this 

modification. 

Design Outcomes 

The Bayswater town centre has a strong character which reflects a distinctive building and parapet 

style. It is considered that the revised design remains sympathetic to the existing character of the 

town centre and still contributes in a positive manner to the streetscape. 

The approval dated 28 August 2012 included a balcony of 10.5m² in area and 1m in width. 

Although the balcony is being removed, it is being replaced with a Juliette style balcony, which is 

considered to provide a similar function as it adds visual interest to the façade. 

No objection is taken to the provision of a Juliette style balcony in lieu of the approved 1m deep 

balcony. 

In the previous approval, the design included small recesses (0.8m in depth and 2.6m wide), and 

windows in both side elevations. It was considered that the recesses in the side walls provided a 

key function in reducing the visual impact of a two storey boundary wall. 

The applicant has removed these elements as the windows did not meet fire separation 

requirements under the Building Code of Australia (BCA). Such requirements apply to 

commercial development where windows are within 3m of an adjoining boundary. 

PAGE 79


The applicant has elected to replace the recesses with feature cladding consisting of individual 

panels (5.9m total width). It is considered that the cladding will provide a similar function to the 

recesses as it will 'break up' the side walls to provide individual looking elements. Subsequently, 

this provides more interest in the side elevations and is considered to complement the surrounding 

area. 

Windows in five (5) other locations have also been removed or reduced in width. The applicant 

has advised that these modifications are also required to accord with the requirements of the BCA. 

The applicant has reduced the windows such that they are situated an appropriate distance from 

the side boundaries. The reduction and removal of the windows is not considered to have an 

undue impact on the development or the surrounding area. The reduction in width is relatively 

minor, being no more than 1.5m in each case and the window being removed is 1m in width and 

2.3m in height. 

The City's Building Services has advised that the modifications to the windows appear to be 

consistent with the provisions of the BCA. However, it is noted that more costly methods such as 

fire resistant windows could also be used to meet BCA fire separation requirements. The modified 

windows are considered to provide adequate surveillance and views of the street and the 

modifications are therefore supported. 

The modification to the bin storage area from swinging gates to sliding roller doors does not 

materially affect the building and allows the occupants to have access to the bin store without 

obstructing the adjacent walkway. 

The internal modifications remain compliant with TPS 24 and do not affect the functionality or 

external appearance of the development. 

The design is considered to remain complementary to the existing shop and the surrounding areas. 

Construction of On-Street Car Parking Bays 

At its Ordinary Meeting on 20 November 2012, Council adopted a modification to the City's 

'Cash in Lieu of Car Parking Policy' (TP-P1.10) to allow sites within the Bayswater Town Centre 

to be subject to cash in lieu payments for car parking shortfalls. As the policy did not apply to the 

Bayswater town centre prior to the submission of the initial application, Council resolved to 

approve the development subject to four (4) on street parking bays being provided on Whatley 

Crescent. The endorsement of the subject revised plans will not alter the conditions of the original 

approval. Therefore, the developer will remain liable for funding the required on street parking 

bays, but will not be subject to the new cash-in-lieu of parking requirements for the Bayswater 

town centre. 

In summary, the revised plans are not considered to be a major departure from previously 

approved plans. With respect to TPS 24 requirements, the revised plans remain consistent with the 

approved plans with the exception of minor variations to plot ratio and site coverage. These 

variations are not considered to have an undue impact on the amenity of the development or the 

surrounding area. The design remains consistent with the character of the Bayswater town centre. 

Given the above, it is recommended that Council endorse the execution of the revised plans to the 

previous planning approval granted on 20 August 2012. 

PAGE 80








3.3 We develop town centres as vibrant community meeting places. 



Nil. 


Nil. 



ADDENDUM - PLANNING AND DEVELOPMENT SERVICES & ADMINSISTRATION AND 

COMMUNITY SERVICES COMMITTEE MEETING - 21 JANUARY 2013 


The site coverage section of the Agenda report refers to the site coverage variation increasing 

from the approved 482m² to the proposed 486m². Please note that these figures refer to the total 

site coverage of the building. The actual variation to the allowable 50% site coverage increases 

by 4m² from 234m² to 238m² (increase of 0.8%). 

Recommendation Implications 

In light of the above, the officer's recommendation remains unchanged. 


Meeting: 

CR MARLENE ROBINSON MOVED, CR GRAHAM PITTAWAY SECONDED 



That Council authorise the execution of revised plans dated 3 December 2012 in relation to 

the planning approval granted 28 August 2012 and issued 29 August 2012, for proposed two 

(2) storey office additions and alterations to an existing shop at 

Lot 2, No. 4 King William Street, Bayswater. 

Moved: 

Seconded: 

PAGE 81


Attachment 1 

PAGE 82


PAGE 83


Attachment 2 

PAGE 84


PAGE 85


PAGE 86


PAGE 87


PAGE 88


PAGE 89


PAGE 90


PAGE 91


PAGE 92


11.1.8 Proposed Bedford Junior Cricket Clubrooms and Change Rooms 

Location: Reserve 24090, No. 165 Grand Promenade, Bedford 

Attachments: 1. Location Plan 

2. Affected Neighbours Consulted 


File No: DA 12-0872 

Applicant: City of Bayswater 

Owner: State of Western Australia, Vested in the City of Bayswater 


Refer: Item 11.2.1: OCM 11.12.2012 

CR CHRIS CORNISH DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Chris Cornish declared 

an impartial interest in this item as his son attended the Bedford Junior Cricket Club last 

season. Cr Cornish remained in the room during voting on this item. 

Application 

A MRS Form 1 and plans dated 19 December 2012 have been received for proposed clubroom 

and change rooms at No. 165, Reserve 24090, Grand Promenade Bedford. 

Council consideration is sought as the proposed development is located on land vested in the 

City of Bayswater and as two (2) submissions have been received. 

Background 

Bedford Junior Cricket Club (BJCC) contacted the City in 2010 requesting consideration by 

Council for replacement change rooms and new clubroom facilities at Grand Promenade Reserve. 

BJCC is one of the largest junior cricket clubs within the City with approximately 150 members 

of which over 50% reside within the City. The BJCC is the only junior cricket club not to have a 

dedicated home base or clubroom. 

BJCC proposed to contribute $20,000 toward the project and requested the facility to include a 

meeting area, kiosk, toilets and change rooms. 

Following ongoing meetings with BJCC the project was presented at a Councillor Workshop on 

30 April 2012. 

Council considered the proposal at its Ordinary Meeting of 11 December 2012 and resolved as 

follows: 

"That Council: 

1. Approve draft plans for the change room and clubroom facilities at Grand Promenade 

Reserve. 

2. Authorise the Acting Director Administration and Community Services to undertake 

consultation with affected neighbours opposite Grand Promenade Reserve to consult on the 

clubroom and change room facilities. 

3. Receive a further report following community consultation." 

PAGE 93



Use Class: 

Local Public Open Space 

Club Premises 

Lot Area: 34,609m 2 




Grand Promenade Reserve 

Residential, Bedford Bowling Club, Business 

271.32m 2 Clubroom and Change Rooms 


Setbacks Front: 13.5m 

Side: 3.0m 

Rear: 9.0m 

Front: approximately 50m 

Side: 12m (Craven Street) 

Rear: 20m (Rosebery Street) 

Lot Area 2,000sqm 34,609m 2 

Open Space 50% >50% 

Parking 28 bays 13 bays on Rosebery Street 

20 bays on Grand Promenade 

Additional bays on Salisbury 

and Catherine Streets 

Consultation Outcome 

In accordance with the above Council resolution, the proposed demountable style clubroom and 

change rooms were advertised to affected neighbours for comment (Attachment 2), from 

13 December 2012 to 7 January 2013. During this period two (2) submissions were received. 

One (1) of the submissions received was in relation to an incident where members of the public 

were generating loud music within the Reserve, which the City's Rangers and Security Services 

attended. The submission is noted and the City's Rangers and Security Services will, in 

accordance with existing procedures, attend the site when requested. 

The other submission raised concerns that additional parking facilities were not proposed, that the 

site could be hired to other users who may generate noise, rubbish or parking issues and 

recommended that the clubroom and change rooms be relocated to the 'disused' basketball courts 

onsite. These matters are further discussed below. 

Comment 

The proposed demountable style clubroom and change rooms will replace the existing change 

rooms onsite and are considered to be consistent with the zoning of the site as 'Local Public Open 

Space'. 

PAGE 94


Location 

When considering the BJCC request for construction of a clubroom and updated change rooms, 

the City gave consideration to potential locations within Grand Promenade Reserve to 

accommodate the facility, including locating the development adjacent to Grand Promenade or 

Salisbury Street, amongst other locations; which were generally discussed at the 

Councillor Workshop of 30 April 2012. 

In considering the location of the facility, the proposed site adjacent to Craven Street was 

considered the most suitable for a number of reasons. 

The proposed location does not impact or alter any existing ingress or egress points for the 

Reserve, enabling safe access to and from the facility into the local street network. The location is 

also in close proximity to existing parking bays on Rosebery Street, enabling efficient access to 

the facility, particularly for deliveries. 

Locating the proposal on the same location enables the building to connect to existing services, 

significantly reducing construction costs and provides passive surveillance of the clubroom and 

change rooms from Grand Promenade, Craven and Rosebery Streets. The proposed location also 

enables the development to overlook the playground area and public toilet adjacent to 

Craven Street, and facilitates a clear view of the cricket pitch. 

The proposed clubroom and change rooms will maintain the existing setbacks of the former 

development from the adjoining street boundaries, which are consistent with Town Planning 

Scheme No. 24 (TPS 24). 

A submission received identified an alternate location, which had previously been canvassed with 

Council; however it is considered that the proposal, located on the site of the existing change 

rooms is the most suitable location as it provides updated facilities for the BJCC, with little 

variation to the scale of use of the reserve and with minimal disruption to the amenity of the area. 

It is further noted that consultation was only undertaken with affected landowners in proximity to 

the proposed location, (Attachment 2), further consultation would be required if an alternate 

location was considered. 

Parking 

The proposed clubroom and change rooms provide new facilities for the existing BJCC, with little 

variation to the scale of use of the reserve. 

Dedicated on-street parking is available on four (4) sides of the reserve, including 13 bays in the 

adjacent Rosebery Street. It is considered that there is sufficient parking around the reserve to 

accommodate the proposed facilities for the BJCC. 

Hire of Facility 

Once constructed, the premises is proposed to be leased to BJCC, who may, hire the facility out to 

other user groups. However it is noted that any proposed hirer would be required to comply with 

any conditions associated with hire, including the requirement to tidy the site after use and 

undertake noise management, as required. 

In light of the above, the proposed demountable style development is considered to not unduly 

impact the amenity of the area and is acceptable in relation to the planning considerations. The 

application is therefore recommended for approval, subject to appropriate conditions. 

It is further recommended that Council delegate to the Chief Executive Officer, in accordance 

with the Local Government (Functions and General) Regulations 1996, the authority to call, open 

and accept tenders, and appoint a contractor to construct this City development 

PAGE 95






3.1 We redevelop our City based on a targeted population size and range of lifestyle choices; 

3.2 We work to achieve a high quality built form for our City; 

3.4 We develop Bayswater as an attractive, liveable and pedestrian-friendly City; and 

3.5 We ensure City-owned buildings and infrastructure are of a high quality appropriate to 

community needs." 


Nil. 


Council has allocated $500,000 (excluding GST) in the current 2012/2013 Capital Works budget 

for this project, with the Bedford Junior Cricket Club contribution being $20,000. 

As detailed in the item to the Ordinary Council Meeting held on 11 December 2012, the estimated 

cost for the demolition of the existing facility is $15,000 (excluding GST), and construction of the 

new clubroom and change rooms is $460,000 (excluding GST). 


ABSOLUTE MAJORITY REQUIRED in relation to point 2, 

and Simple Majority Required in relation to point 1 of the officer's recommendation. 


That Council: 

1. Grant planning approval for the proposed demountable style clubroom and change rooms at 

Reserve 24090, No. 165 Grand Promenade, Bedford in accordance with MRS Form 1 and 

plans dated 19 December 2012, subject to the following planning conditions: 

(a) The development/use subject of this approval must be SUBSTANTIALLY 


the development is not substantially commenced within this period, this approval shall 

lapse and be of no further effect. Where an approval has lapsed, no development/use 

shall be carried out without the further approval of the City having first been sought 

and obtained. 

(b) The development shall be carried out only in accordance with the terms of the 


(c) Where a permit is required under the provisions of the Building Act 2011 and Building 

Regulations 2012, all relevant approvals and/or requirements to be satisfied prior to 

the lodgement of a building permit application with the Permit Authority, otherwise 

prior to the commencement of any building works on-site. 

(d) On completion of construction, all excess articles, equipment, rubbish and materials 

being removed from the site and the site left in an orderly and tidy condition. 

PAGE 96


(e) All stormwater and drainage runoff produced onsite is to be disposed of onsite via the 

use of soakwells. The size of the soakwells are to be calculated by use of the formula 

VOL (m 3 ) = AREA (m 2 ) x 0.0125, where VOL is total storage volume of soakwells 

and AREA is total roofed and paved areas. Connection to the City’s stormwater 

system, where available, may be permitted as an overflow only if to the satisfaction of 

the City of Bayswater. 

2. Delegate to the City's Chief Executive Officer in accordance with regulations 11-24 of the 

Local Government (Functions and General) Regulations 1996, the authority to call, open 

and accept tenders, and appoint a contractor to construct the proposed clubroom and change 

rooms, to a maximum amount of $460,000 (excluding GST) at Reserve 24090, 

No. 165 Grand Promenade, Bedford. 


Meeting: 


The Committee changed the officer's recommendation to delete point 2 so that Council is to 

determine the acceptable tenderer/contractor. 

CR MARLENE ROBINSON MOVED, CR ALAN RADFORD SECONDED 



That Council: 

1. Grant planning approval for the proposed demountable style clubroom and change 

rooms at Reserve 24090, No. 165 Grand Promenade, Bedford in accordance with 

MRS Form 1 and plans dated 19 December 2012, subject to the following planning 

conditions: 


COMMENCED within a period of two (2) years of the date of this approval notice. 

If the development is not substantially commenced within this period, this approval 

shall lapse and be of no further effect. Where an approval has lapsed, no 

development/use shall be carried out without the further approval of the City 

having first been sought and obtained. 



(c) Where a permit is required under the provisions of the Building Act 2011 and 

Building Regulations 2012, all relevant approvals and/or requirements to be 

satisfied prior to the lodgement of a building permit application with the Permit 

Authority, otherwise prior to the commencement of any building works on-site. 

(d) On completion of construction, all excess articles, equipment, rubbish and 

materials being removed from the site and the site left in an orderly and tidy 

condition. 

(e) All stormwater and drainage runoff produced onsite is to be disposed of onsite via 

the use of soakwells. The size of the soakwells are to be calculated by use of the 

formula VOL (m 3 ) = AREA (m 2 ) x 0.0125, where VOL is total storage volume of 

soakwells and AREA is total roofed and paved areas. Connection to the City’s 

stormwater system, where available, may be permitted as an overflow only if to the 

satisfaction of the City of Bayswater. 

Moved: 

Seconded: 

PAGE 97


Attachment 1 

PAGE 98


Attachment 2 

PAGE 99


Attachment 3 

PAGE 100


PAGE 101


PAGE 102


11.1.9 Proposed Sponsorship Signage at Frank Drago Reserve 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Reserve 20957, No. 1 Garratt Road, Bayswater 

1. Location Plan and Site Photograph 


DA12-0821 

Bayswater City Soccer Club 

State of Western Australia (Management Order to City of 

Bayswater) 


Officer: 

Refer: Item 13.6: OCM 24.2.2009 

Item 12.5.2: OCM 30.1.2007 

Application 

A MRS Form 1 and revised plans dated 14 January 2013 have been received for proposed 

sponsorship signage at Frank Drago Reserve, No. 1 Garratt Road, Bayswater. 

The proposal comprises four (4) new sponsorship signs as follows: 

• Sign A: proposed 3.7m x 2.7m sponsorship sign attached to the south-west side of the existing 

grandstand. 

• Signs B and C: proposed two (2) sponsorship signs, each 7.5m x 0.8m, attached to north-west 

side of the existing grandstand. 

• Sign D: proposed sponsorship sign, 3.7m x 2.7m, located above the existing feature brick wall 

facing the corner of Garratt Road and Whatley Crescent. 

The application also seeks retrospective approval for 29 existing sponsorship signs which are 

located around the playing field and grandstand. 

Council consideration is sought as the proposed signs are located on a local reserve, which is 

under the management of the City of Bayswater and the application proposes variations to the 

City's Sponsorship Signage on Reserves Policy (TP-P1.8). 

Background 


Use Class: 

Lot Area: 




Local Public Open Space Reserve 

N/A 

53,615m² 

Public Open Space, Grandstand/Clubrooms 

Residential, Railway Reserve 

33 Sponsorship Signs 

PAGE 103


POLICY/SCHEME 

PROVISIONS 

Sponsorship Sign 

Existing Sponsorship 

Sign 

REQUIRED 

Maximum area of 

10m² 


10m² 


10m² 


10m² 


10m² 


10m² 


10m² 


10m² 


10m² 

PROVIDED 

Sign A 

2.7m height x 3.7m width (Area – 9.99m²) 

Signs B and C 

2 signs - 0.8m height x 7.5m width 

(Area – 6m² each) 

Sign D 

2.7m height x 3.7m width (Area - 9.99m²) 

Signs 1-18 and 21-23 

21 signs - maximum of 0.91m height x 4.11m 

width (maximum area of 3.6m²) 

Signs 19 and 20 

2 signs - 1.20m length x 2.37m width 

(Area - 2.86m²) 



(Area - 1.05m²) 

Sign 26 


Sign 27 




(Area - 0.32m²) 

At is Ordinary Meeting on 30 January 2007, Council resolved to approve additions to the existing 

grandstand including associated sponsorship signage. The sponsorship signage as part of this 

application was located on the rear of the grandstand, but is no longer erected on the site. At its 

Ordinary Meeting on 24 February 2009, Council resolved to approve further additions to the 

existing grandstand. 

A review of the City's records indicated that a series of existing sponsorship signs had not been 

issued formal approval by the City. The applicant is therefore seeking retrospective approval for 

the signs as part of this application. 

Comment 

The application has been assessed in accordance with the 'Permanent Signage' provisions of the 

City's Sponsorship Signage on Reserves Policy (TP-P1.8). Some portions of the signage meet the 

requirements of the City's policies while others do not. Comments are provided on each of the 

particular signs below. 

PAGE 104


Clause 6.4 of TPS 24 notes that Council shall have regard to the ultimate purpose intended for the 

reserve. Appropriate sponsorship signage is considered to be appurtenant to the use of land for a 

sporting club and is considered necessary to create funding opportunities. 

Sign A 

Sign A is proposed to be attached to the south-west side of the existing grandstand/clubrooms. 

The sign is proposed to be 2.7m in height and 3.7m in width. The total area of the signage is 

9.99m², which accords with the policy requirement of 10m². The sign will be visible to spectators 

as they enter the grandstand and will be visible from the car parking area of the site. 

Whilst the sign will be visible from parts of Garratt Road, the purpose of the signage is considered 

to be primarily for spectators entering the ground. Given the size of Frank Drago Reserve 

(53,615m²) and the distance of the grandstand to Garratt Road (80m), the sign is not considered to 

unduly interfere with or affect the aesthetics of the reserve or adjacent areas. 

Given the above, sign A is supported. 

Signs B 

Sign B is proposed to be attached to the rear (north-west) of the existing grandstand. The signs are 

each proposed to be 0.8m in height and 7.5m in width. The area of each of the signs is 6m², which 

accords with the policy requirement of 10m². 

The City's Sponsorship Signage on Reserves Policy requires that sponsorship signage is internal 

to the site. The proposed signage faces external to the site and is for the purpose of advertising to 

passing motorists and pedestrians. The sign is setback approximately 40m from the boundary on 

the Whatley Crescent of the site. The sign will be consistent with the dimensions of the existing 

signage on the rear of the grandstand which reads 'Frank Drago Reserve'. 

Although the sign B does not face toward the playing field, it is noted that it is visible from the 

northern portion of the car park area. It is considered that there is sufficient separation between 

the sign and the provision of one (1) sign in this location will not unduly impact on the amenity or 

streetscape of the locality. 

Given the above, sign B is supported. 

Sign C 

Sign C is proposed to be attached to the rear (north-west) of the grandstand, below proposed sign 

B and the existing 'Frank Drago Reserve' sign. The sign is proposed to be 0.8m in height and 7.5m 

in width. The area of the sign is 6m², which accords with the policy requirement of 10m². 

Whilst the sign individually complies with the policy requirement, it is noted that the aggregate 

size of the two (2) proposed signs on the rear of the grandstand (signs B and C) is 12m². As the 

signage primarily faces the exterior of the site, the provision of more than one (1) sponsorship 

sign on the rear of the grandstand is considered detrimental to the amenity of the locality and 

aesthetics of the reserve. Compared with sign B, sign C is farther from the car parking area and is 

not considered to complement the existing Frank Drago Reserve sign. 

Given the above, sign C is not supported. 

PAGE 105


Sign D 

Sign D is proposed to be located above an existing brick wall and will have a height of 2.7m and a 

width of 3.7m (area 9.99m²). The existing brick wall is approximately 3m in height and 17m in 

length and is setback approximately 12m from the boundary of the site. The wall faces a major 

intersection of Whatley Crescent and Garratt Road and is used as an 'entry statement' for the 

reserve. The wall currently contains lettering which states: 'Frank Drago Reserve, Bayswater City 

Soccer Club, Sponsored by: Midland Brickwork and Keywest'. 

The City's Sponsorship Signage on Reserves Policy requires that signs are internal to the site. The 

proposed signage faces external to the site and is solely for the purpose of advertising to passing 

motorists and pedestrians. 

Residential properties are located on the opposite side of Garratt Road which face the proposed 

sign D. Given that the signage is elevated above the existing wall, it is considered that this will 

increase the visual impact on the streetscape. The signage is considered to have an undue impact 

on the amenity of the surrounding locality and the aesthetics of the reserve. 

It is noted that the intersection of Whatley Crescent and Garratt Road currently has six (6) 

billboards which are located on the north side of the intersection. These signs are located within a 

Railway Reserve and are under the management of the Public Transport Authority (PTA). 

Given the above, sign D is not supported. 

Signs 1-18 and 21-23 

The proposed sponsorship signs 1-18 and 21-23 are each attached to the fencing around the main 

playing arena. The signs are internal to the site and are visible to the spectators. The subject signs 

range in height from 0.77m to 0.91m and range in width from 2.41m to 4.10m. The maximum 

area of any of these signs is 3.69m², which accords with the policy requirement of 10m². 

Given the above, signs 1-18 and 21-23 are each supported. 


Signs 19 and 20 are located on the roof of the player 'dugouts'. The signs are internal to the site 

and are visible to the spectators in the grandstand. The signs are 2.37m in width x 1.20m in length 

with an area of 2.86m², which accords with the policy requirement of 10m². 

Given the above, signs 1-18 and 21-23 are each supported. 


Signs 24 and 25 are attached to the rear (north-west) of the existing grandstand. The signs are 

each 0.7m in height and 1.5m in width. The area of each of the signs is 1.05m², which accords 

with the policy requirement of 10m². 


to the site. Although the proposed signage faces the Whatley Crescent road reserve, the signs are 

also visible from the car parking area of the reserve. The signs are setback approximately 40m 

from the Whatley Crescent boundary. As the signs are approximately slightly more than 1m² in 

area and there is sufficient separation between the signs, they are not considered to unduly impact 

the amenity or streetscape of the area. 

Given the above, signs 24 and 25 are both supported. 

PAGE 106


Sign 26 and 27 

Signs 26 and 27 are located on a fence outside the change rooms. The signs are considered to be 

internal to the site and are visible to the spectators as they enter the grandstand area. Sign 26 has 

an area of 5.12m² and sign 27 has an area of 2.51m². The signs both accord with the policy 

requirement of 10m². 

Given the above, signs 26 and 27 are each supported. 


Signs 28 and 29 are attached to the existing brick wall which faces the intersection of 

Whatley Crescent and Garratt Road. The signs are each 0.4m in height and 0.8m in width. The 

area of each of the signs is 0.32m², which accords with the policy requirement of 10m². 


to the site. Although the proposed signage faces external to the site, the signs are considered to be 

of a minor size such that they will not unduly impact on the aesthetics of the reserve or the 

streetscape. It is considered that the signs are not a distraction to motorists. 

Although signs 28 and 29 do not face toward the reserve, it is considered that they will not unduly 

impact on the amenity or streetscape of the locality. 

Given the above, signs 28 and 29 are both supported. 

In summary, signs A and B are not considered to have an undue impact on the aesthetics of the 

reserve or the surrounding streetscape. Similarly, the existing signage is predominately situated 

internal to the site and meets the provisions of the City's policy. Approval subject to appropriate 

conditions is recommended for signs A and B and signs 1-29. Signs C and D are considered to 

unduly impact on the streetscape and the aesthetics of the reserve. It is therefore recommended 

that signs C and D be refused. 







3.4 We develop Bayswater as an attractive, liveable and pedestrian-friendly City. 




Nil. 


Nil. 



PAGE 107



Meeting: 


CARRIED: 6/1 

FOR VOTE: Cr Terry Kenyon, JP, Cr Marlene Robinson, Cr Graham Pittaway, 

Cr Alan Radford, Cr Martin Toldo and Cr Sonia Turkington. 

AGAINST VOTE: 

Cr Chris Cornish. 


That Council: 

1. Grant planning approval for proposed sponsorship signs 'A' and 'B' and sponsorship 

signs 1-29 (inclusive) at Frank Drago Reserve, Reserve 20957, No. 1 Garratt Road, 

Bayswater in accordance with MRS Form 1 and plans dated 4 December 2012, subject 

to the following planning conditions: 


COMMENCED within a period of two (2) years of the date of this approval notice. 

If the development is not substantially commenced within this period, this 

approval shall lapse and be of no further effect. Where an approval has lapsed, no 

development/use shall be carried out without the further approval of the City 

having first been sought and obtained. 



(c) 

(d) 

The signage hereby permitted shall not contain any flashing, moving or pulsating 

lighting nor contain lighting that is distracting to road users or interfere with 

traffic signals. 

The approved signage shall not contain any discriminatory or offensive material. 

(e) All permanent signage is to be adequately maintained to the satisfaction of the 

City. 

2. Refuse the planning application for proposed sponsorship signs 'C' and 'D' at 

Frank Drago Reserve, Reserve 20957, No. 1 Garratt Road, Bayswater in accordance 

with MRS Form 1 and plans dated 4 December 2012, for the following reasons: 

(a) Sponsorship Signs 'C' and 'D' do not comply with the City's Sponsorship Signage 

on Reserves Policy (TP-P1.8). 

(b) 

(c) 

Moved: 

The proposed signage is considered to have an undue affect on the aesthetics of the 

reserve and amenity of the area. 

The proposed signage is considered to be inconsistent with the orderly and proper 

planning of the locality. 

Seconded: 

PAGE 108


Attachment 1 

PAGE 109


PAGE 110


Attachment 2 

Site Plan - Proposed Signage 

PAGE 111


Sign A 

PAGE 112


Signs B and C 

PAGE 113


Sign D 

PAGE 114


Site Plan - Existing Signage 

PAGE 115


Signs 1-6 

PAGE 116


. 

Signs 7-12 

PAGE 117


Signs 13-18 

PAGE 118


Signs 19-25 

PAGE 119


Signs 26-29 

PAGE 120


11.1.10 Proposed Landscaping and Artwork Plan for Upgrade to Substation 



2. Proposed Landscaping Plan 

3. Proposed Artistic Wall Design 

4. Community Engagement Report from Western Power 


Applicant: Western Power 

Owner: Electricity Networks Corporation 


Refer: Item 11.1.6: OCM 22.5.2012 

Application 

The City has received a landscaping plan and artwork proposal on 9 January 2013 in relation to 

the proposed upgrade of a Western Power substation at Lot 1, No. 220 Coode Street, Morley. 

The application for the upgrade to the substation was previously considered by Council at its 

Ordinary Meeting on 22 May 2012 and the final determination was made by the Metropolitan 

Central Joint Development Assessment Panel (DAP) on 12 June 2012, with a revised approval 

issued by the DAP on 27 September 2012. 

Two (2) of the approval conditions stated the following: 

"3. A detailed landscaping plan shall be submitted to the City of Bayswater and approved by the 

Western Australian Planning Commission prior to the commencement of works. For the 

purpose of this condition, the plan shall be drawn to show the following: 

(a) The location and species of all trees and shrubs to be retained and/or removed; 

(b) Adequate landscaping between the perimeter fence and the property boundaries; and 

(c) Those areas to be reticulated or irrigated." 

"5. A detailed plan demonstrating artistic finishes to the external surface of the perimeter walls 

facing Coode Street and Catherine Street shall be submitted to the City of Bayswater and 

then approved by the Western Australian Planning Commission prior to the commencement 

of works. The artistic finishes shall be applied to the walls prior to the occupation of the 

development and shall thereafter be maintained to the satisfaction of the Western Australian 

Planning Commission." 

The applicant has engaged consultants who have prepared a landscaping plan and four (4) 

different options for artistic finishes to the wall. 

Council consideration is sought to provide recommendations to the Western Australian Planning 

Commission (WAPC), with regard to the proposed landscaping plan and art work details 

(public works). 

PAGE 121


Background 

Town Planning Scheme No. 24 Zoning: Public Purposes Reserve (State Energy 

Commission) 

Use Class: 

Lot Area: 




Public Utility 

8,002m² 

Public Utility (Electrical Substation) 

Residential 

Proposed Upgrade to Substation Including 

Construction of a Switchroom and Solid Walls 

At its meeting on 12 June 2012, the Metropolitan Central Joint DAP issued approval for an 

upgrade to the Western Power substation at Lot 1, No. 220 Coode Street, Morley. The key 

elements of the proposed development included the following: 

• Construction of a new switchroom along the north-west boundary of the site; 

• Two (2) walls, 7m in height, surrounding the transformers internal to the site; 

• Construction of a solid wall, 3.5m in height, around the perimeter of the substation facilities. 

The wall is to abut the Coode Street and Catherine Street boundaries and the boundaries of the 

residential properties to the north-west; and 

• Two (2) additional lightning masts, 15m in height. 

A revised approval was granted by the DAP at its meeting on 27 September 2012 for 

modifications which related to changes to the height of the switchroom and the location of the 

wall along the north-west boundary. 

Community Consultation 

Advice Note 1 of the DAP approval dated 27 September 2012 states the following: 

"With regard to condition 6 [5], the City of Bayswater recommends that a community 

development project is undertaken by the applicant in consultation with the City in order to 

determine an appropriate finish and design for the perimeter walls." 

After consulting with the City's Planning Services and Community Services, Western Power sent 

letters to 53 surrounding owners and occupiers advising that artistic designs had been prepared for 

the perimeter wall and invited residents and owners to a consultation and discussion session on 12 

December 2012. Four (4) residents attended the consultation session. 

A 'door-knock' session was also conducted by Western Power staff on 17 December 2012 where 

occupiers were invited to provide comments on the proposed artwork. Western Power has 

prepared a community consultation report summarising the feedback from the consultation 

session and the door-knock. A copy of the report is provided in Attachment 4. 

PAGE 122


Project Timeline 

Western Power has advised in writing that it intends to commence construction of the solid wall in 

February 2013, immediately after approval of the landscaping and art works by the WAPC. The 

artistic finish will be applied after construction of the wall between June and October 2013. 

Works on the new switchroom are intended to take place in late 2013 while the existing 

switchroom will be demolished early 2015 after the internal substation works are completed. 

Distribution works involving cables will be ongoing between 2013 and May 2015. Given that a 

large proportion of the cabling works are adjacent to the boundaries, it is expected that the 

landscaping will be installed after final installations which are programmed for April 2015. 

Comment 

The purpose of the proposed landscaping and art works is to ameliorate the visual impact of the 

3.5m high perimeter wall. The following comments are provided with regard to the landscaping 

and art works. 

Landscaping Works 

Part (a) of the condition for a landscaping plan requires the applicant to show the location and 

species of trees to be retained and/or removed while Part (b) of the condition requires the 

applicant to provide adequate landscaping between the perimeter fence and the property boundary 

shown in Attachment 2. 

The landscaping plan shows the removal of four (4) on site trees on the Catherine Street side of 

the property and one (1) on site tree on the Coode Street side of the property. These trees were 

removed in early January 2013 after consultation with the City's Parks and Gardens Services. 

Western Power contractors have also pruned a number of other trees, including verge trees, in 

consultation with the City's Parks and Gardens Services. Western Power has advised that the 

pruning and removal of the existing trees is required in order to ensure relevant safety clearances 

from the electrical equipment. 

The proposed landscaping plan includes a mix of 15 different species of shrubs and ground cover 

vegetation, which will cover an area of approximately 450m² around the perimeter of the site. The 

landscaping plan also provides for three (3) different species of trees. The proposed trees are 

melaleuca, eucalyptus and callistemon (Kings Park Special) varieties. The landscaping plan 

provides for an additional 10 trees including two (2) eucalyptus, two (2) melaleuca and six (6) 

callistemon trees. Up to 12 existing Callistemon or Melaleuca trees will also be retained. The 

City's Parks and Gardens Services have supported the proposed landscaping and indicated that the 

species of trees will provide adequate screening of the perimeter wall. 

The landscaping plan also makes special reference to four (4) on site trees on the Coode Street 

side of the property as Western Power has been unable to determine whether these trees are able 

to be retained or not. These four (4) trees a situated in close proximity to where underground 

cables are to be located and the utility does not have a clear indication of the extent to which new 

cables will interfere with the existing vegetation. Nevertheless, the landscaping plan makes 

provision for up to six (6) replacement trees if these subject trees are required to be removed. The 

six (6) replacement trees will also consist of a mixture of melaleucas, eucalyptus and callistemons. 

The majority of the proposed landscaping works will be located within the verge rather than 

within the property boundaries. A 3m setback has been provided between the perimeter wall and 

the proposed landscaping. 

PAGE 123


Western Power has advised that this setback is required in order to maintain security and ensure 

space for any future power cables that may be required. The 3m separation is also required for 

maintenance vehicles to access the site, particularly for the purposes of maintaining the artwork. 

The applicant has proposed landscaping up to the Coode Street carriageway. Under the City's 

'Street Verges Policy' (PG-P03), a 2m separation is required in order to allow sufficient area for 

pedestrian access. Although there is a footpath on the opposite side of Coode Street, it is noted 

that Coode Street experiences a considerable number of pedestrians. Therefore, the officer's 

recommendation includes a condition which requires a 2m clearance, suitable for pedestrian 

access, between the landscaping and the Coode Street carriageway. 

The City's Parks and Gardens Services have no objection to the provision of the landscaping 

within the verge areas. However, it is required that Western Power manage the upkeep and 

maintenance of the vegetation and the officer's recommendation includes a condition to this effect. 

Part (c) of the condition also requires that the plan show areas to be irrigated or reticulated. The 

applicant has advised, in writing, that all landscaped areas will be provided with reticulation. 

Western Power has advised that the project involves a significant amount of distribution cable 

works which will extend over a period of May 2013 to April 2015. Given that a large proportion 

of the cabling works are adjacent to the boundaries, it is expected that landscaping will be 

installed after final installations which are programmed for June 2015. Whilst it is noted that there 

is a period of approximately two (2) years between the completion of the wall and the installation 

of landscaping, it is considered that the new artwork will provide an acceptable buffer while the 

essential cabling works are being completed. Given that the landscaping will not be installed until 

June 2015, it is recommended that mature vegetation be planted, which is reflected in the officer's 

recommendation. 

The proposed landscaping is considered to provide an adequate mix of vegetation which will 

provide sufficient 'visual softening' to the 3.5m high solid wall. The proposed landscaping is 

considered to improve the streetscape and reduce the visual impact of the wall. Accordingly, it is 

recommended that the City supports the proposed landscaping plan, subject to appropriate 

conditions. 

Artwork 

Western Power intends to commence construction of the wall following approval of the art work 

from the WAPC. The wall is expected to be constructed by May 2013 and the art work applied by 

October 2013. The applicant has provided four (4) different designs for artistic finishes to the wall 

which are shown in Attachment 3. The four (4) different designs relate to the following options: 

• Option A - Birds on a Wire 

• Option B - Substation Narrative 

• Option C - Sun Ray Panorama 

• Option D - Western Power Supply Chain 

During the community consultation session on 12 December 2012, Western Power has advised 

that all four (4) attendees indicated preference for options A and/or B. In the door-knock session 

on 17 December 2012, Western Power staff spoke with eight (8) residents, of which five (5) 

people preferred option A and three (3) people preferred option B. 

Western Power advised that options C and D received minimal or no support from surrounding 

residents. Therefore, options C and D are not recommended. 

PAGE 124


Options A and B are both considered to provide sufficient artistic detail in order to give the wall 

an appearance that is commensurate with the residential properties on Coode Street and 

Catherine Street. The two (2) areas of the wall where artwork is considered to be the most 

important are on the corner of Coode Street and Catherine Street and the north-west portion of the 

Coode Street facing wall as these areas are not screened by landscaping and receive full exposure 

from passing motorists and pedestrians. In Options A and B, the artwork over these portions of the 

wall is considered to provide an attractive outlook which reduces the visual impact of the 3.5m 

high solid wall. 

Given that Option A received the most support from surrounding landowners, it is recommended 

that the WAPC be advised that the City supports this option accordingly. 

In summary, the proposed landscaping and art works are both considered suitable to ameliorate 

the visual impact of the 3.5m high walls and associated electrical equipment. Based on the 

community consultation sessions, Option A was the preferred artwork for the residents. Given the 

above, it is recommended that the City advise the WAPC that it supports the proposed 

landscaping plan subject to appropriate conditions and Option A (Birds on a Wire) of the 

proposed artwork details. 









Nil. 


Nil. 




Meeting: 

CR GRAHAM PITTAWAY MOVED, CR MARLENE ROBINSON SECONDED 


PAGE 125



That Council advise the Western Australian Planning Commission that it supports the 

following details in relation to the proposed upgrade of the electrical substation at 

Lot 1, No. 220 Coode Street, Morley: 

1. The proposed landscaping plan SK03-D dated 9 January 2013 in regards to condition 3 

of the Metropolitan Central Joint Development Assessment Panel approval dated 

27 September 2012 subject to the following planning conditions: 

(a) All trees indicated on the landscaping plan shall be planted as mature stock. 

(b) Western Power shall take responsibility for the maintenance and upkeep of all 

landscaping proposed within the Coode Street and Catherine Street verges. 

(c) All landscaping along the Coode Street side of the site shall maintain a minimum 2m 

clearance from the Coode Street carriageway. This area shall be suitable for 

pedestrian access. 

2. Option A (Birds on a Wire) of the proposed artistic finishes, shown on plan SK01-D 

dated 9 January 2013 in regards to condition 5 of the Metropolitan Central Joint 

Development Assessment Panel approval dated 27 September 2012. 

Moved: 

Seconded: 

PAGE 126


Attachment 1 

PAGE 127


PAGE 128


Attachment 2 

PROPOSED LANDSCAPING AND ART PLAN 

PAGE 129


VEGETATION CLEARING DETAILS 

PAGE 130


PAGE 131


PAGE 132


PAGE 133


Attachment 3 

PROPOSED ARTISTIC WALL DESIGN 

PAGE 134


PROPOSED ARTISTIC WALL DESIGN 

PAGE 135


Attachment 4 

COMMUNITY ENGAGEMENT REPORT FROM WESTERN POWER 

PAGE 136


PAGE 137


PAGE 138


PAGE 139


PAGE 140


PAGE 141


PAGE 142


PAGE 143


PAGE 144


PAGE 145


PAGE 146


11.1.11 Proposed Upgrade and Extensions to Bayswater Train Station and Car Park 

Location: Lot 504, Reserve 12520 Whatley Crescent, Bayswater 

Attachments: 1. Location Plan and Site Photographs 



Applicant: Gray & Lewis Land Use Planners 

Owner: Public Transport Authority 


Refer: Item 11.1.12: OCM 24.7.2012 

CR SONIA TURKINGTON DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Sonia Turkington 

declared an impartial interest in this item as she is a DAP member. Cr Turkington remained in 

the room during voting on this item. 

CR MARLENE ROBINSON, JP, DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Marlene Robinson 

declared an impartial interest in this item as she is a DAP member. 

Cr Robinson withdrew from the meeting at 8:32pm. 

CR TERRY KENYON, JP, DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Terry Kenyon, JP, 

declared an impartial interest in this item as he is a DAP member. 

Cr Kenyon, JP, Mayor, vacated the Chair and withdrew from the meeting at 8:32pm. 


Meeting: 

ELECTION OF CHAIRPERSON 

In accordance with Section 5.12 of the Local Government Act 1995, the members of the 

Committee are to elect a Chairperson (presiding member) from amongst themselves. 

The Acting Chief Executive Officer took the Chair and called for nominations of Chairperson for 

the Committee. 

CR GRAHAM PITTAWAY MOVED, that CR ALAN RADFORD be elected Chairperson, and there 

being no other nominations, CR ALAN RADFORD was declared elected. 

At 8:33pm, Cr Alan Radford assumed the Chair. 

Application 

MRS Form 1 dated 20 December 2012, DAP Form dated 20 December 2012 and plans dated 20 

December 2012 have been received for the proposed upgrade and extension to Bayswater Train 

Station and car park at Lot 504, Reserve 12520 Whatley Crescent, Bayswater. The application 

comprises the following components: 

• The station platform is to be upgraded with new clay brick and tactile paving; 

• The existing brick and tile shelter with booth and seating will be replaced with a 64m long 

steel framed canopy, new booth and new platform seating; 

PAGE 147


• Pedestrian access at the western end of the platform will be improved; 

• Upgrade and modifications to existing car parking including line marking and new surface 

treatments and flush kerbing; 

• Extension of the existing principal shared path (PSP) to provide a continuous route for cyclists 

and pedestrians; 

• A combination of hard and soft landscaping in and around the station; 

• A paved forecourt to the south of the relocated at grade crossing; 

• Additional on platform bicycle parking; 

• Public art incorporated into the existing underpass; and 

• New signage at the entrances of the car park, northern entrance point of the existing underpass 

and at the proposed forecourt. 

Given that the application states that the proposal has a development/construction cost of 

$7,250,000, the application is a mandatory application to be determined by the 

Metropolitan Central Joint Development Assessment Panel (DAP). 

Council consideration is sought in relation to the City's recommendation to the 

Western Australian Planning Commission (WAPC), who will provide a report and 

recommendation to the Metropolitan Central Joint DAP. 

Background 

Town Planning Scheme No. 24 Zoning: Metropolitan Region Scheme Reserve - 

Railways 

Use Class: 

Railways 

Lot Area: 21,785m 2 




Railways 

Residential, Business, Mixed Use 

Upgrade and Extensions to Bayswater Train 

Station and Car Park (Additional 17 bays). 

Under the City's Town Planning Scheme No. 24 (TPS 24), public works by a public authority on 

land reserved under TPS 24 are exempt from obtaining planning approval. However, approval is 

required under the Metropolitan Region Scheme (MRS) and the WAPC would usually determine 

applications of this nature in the absence of a DAP. In accordance with DAP requirements, the 

'responsible authority report' is to be completed by the authority which would usually determine 

the application. Therefore, the WAPC is required to provide the responsible authority report to the 

DAP. Based on Council's recommendation, the City will provide a recommendation to the 

WAPC, rather than a report to the DAP. 

The proposed upgrade and extension to the Bayswater Train Station and car park was presented to 

and discussed at the Councillor Workshop held on 13 March 2012. The key issues raised by 

Councillors at the workshop related to the need to provide public toilets and turnstiles for ticket 

control at the train station. 

PAGE 148


Comment 

The application has been assessed in accordance with the provisions of the MRS and relevant 

State Planning Policies. It is noted that approval is exempt under the City's TPS 24. Matters which 

would usually be assessed under the town planning scheme are discussed below. 

Parking 

The station is currently served by three (3) car parks which operate at or near full capacity during 

peak periods. Works proposed as part of the station upgrade will provide further capacity. A 

previous application for an additional 82 bay car park to the north/north-east of the existing car 

park was supported by Council at its Ordinary Meeting on 24 July 2012. As part of the current 

scope of works, the existing northern car park adjacent to the proposed at grade crossing will be 

retained and upgraded with works limited to new surface treatments, line markings and upgraded 

paved areas adjacent to the pedestrian crossing. The upgrades will result in the removal of one (1) 

bay from the car park. The removal of the bay is required to provide two (2) parking bays for 

patrons with a disability. 

The existing car park south of the station will be upgraded to allow for two way traffic, additional 

parking and to improve accessibility for patrons with a disability. The southern car park will have 

a revised total of 98 park and ride bays, four (4) ACROD positions, six (6) motorcycle positions 

and seven (7) short-term 'Kiss and Ride' car bays. 

This represents an increase of 18 formalised parking bays to the south of the station. Furthermore, 

the revised two way traffic arrangement is considered to improve vehicle access/egress of the car 

park. 

It is noted that the proposed car park upgrade and extensions (including the additional northern 

car park previously supported by Council on 24 July 2012) will increase the number of parking 

bays surrounding the train station by 99 bays. It is also considered that the upgrades and extension 

to the parking areas will improve vehicle movement and car parking provision for the station. The 

transport assessment indicates that there was an overspill of 43 cars on Railway Parade and 40 

cars on Whatley Crescent. Therefore, the proposed parking upgrades and extension are considered 

acceptable as they will provide additional bays to address the overspill of parking on adjacent 

Railway Parade and Whatley Crescent. 

Landscaping 

A combination of hard and soft landscaping is proposed within the scope of works. Low level/low 

maintenance water wise planting will be used adjacent to the rail reserve. The existing 

landscaping on the road verge adjacent to Whatley Crescent will be enhanced to address soil 

erosion issues. The inclusion of landscaping is considered to improve the amenity of the station 

and the surrounding area. It is recommended that a landscaping plan be submitted to the City of 

Bayswater and approved by the Western Australian Planning Commission detailing the location 

and type of landscaping proposed. 

Station 

The existing service booth and shelter on the platform provides poor protection from the elements 

and detracts from the amenity of the station. The existing brick and tile platform accommodation, 

seating and planter beds will be replaced with a new 64m long steel framed canopy with a metal 

mesh façade and metal seating. The proposed canopy will have a maximum roof height of 5.0m 

above the platform. A specialised lighting concept has been designed to present the proposed 

canopy as a feature of the surrounding area at night and improve the perception of security. The 

existing platform bitumen surface will be replaced with clay brick and tactile paving. A new 

customer service booth is to be constructed. It is considered that the proposed upgrades outlined 

above will improve the amenity and security of the station. 

PAGE 149


Toilets and Ticket Machine/Turnstiles 

The City previously raised the issue of toilet facilities and ticket machine/turnstiles to control 

access to the station platform. The Public Transport Authority (PTA) has advised that these works 

are outside the current scope and budget of the project and have therefore not been pursued. 

Notwithstanding, it is considered that these facilities should be provided in the current upgrade of 

the station. It is recommended that the WAPC require these facilities as a condition of approval. 

Forecourt 

A paved forecourt is proposed south of the relocated grade crossing. The forecourt is considered 

to provide a clearly defined entry point to the new at grade crossing to the east of the station. The 

forecourt will connect to a new ramp and stairs providing pedestrian access to Whatley Crescent. 

The proposed forecourt is considered to improve access to the station and is supported. 

Public Art 

It is proposed that public art will be incorporated into the existing underpass with enhanced 

drainage and lighting. It is considered that the public art, which is likely to be a mural, and 

lighting will enhance the amenity and safety for pedestrians using the underpass and discourage 

graffiti. 

Principal Shared Path (PSP) 

The existing PSP which runs parallel to the rail reserve terminates either side of the southern car 

park. Cyclists currently have to traverse the car park to access the detached sections of the PSP 

which is considered a significant safety hazard for pedestrians, cyclists and motorists. It is 

proposed that the PSP will be extended to connect the two (2) existing paths, creating a 

continuous route of travel through this section of the train line. 

This will require the construction of a bridge over the ramp leading towards the existing 

underpass and 250m of new path. It is considered that the PSP extension will significantly 

improve cyclist and pedestrian safety. 

Technical Services Comments 

The City's Technical Services has reviewed the proposal and raised the following issues which 

require further investigation. These issues have been discussed with the applicant and will require 

the submission of revised plans, which are included as conditions in the officer's recommendation. 

Path Fence to Railway Parade/ Coode Street Intersection 

Technical Services has raised concerns with haphazard pedestrian crossing of Railway Parade to 

access the pedestrian path north of the railway line. It is recommended that a fence be installed 

adjacent to the footpath from the existing underpass to the Railway Parade/Coode Street 

intersection. 

Eastern Car Park Entry/Exit Point Kerb and Sightlines 

The application proposes to amend both of the eastern car park crossovers to allow for both entry 

and exit movement. This has resulted in the kerb being extended into the carriageway at the 

eastern entry/exit point. The applicant has provided a conceptual design indicating that three (3) 

car parking bays would be lost to provide appropriate sightlines to the west when exiting the car 

park. The City's officers have raised safety concerns with the applicant in regards to the revised 

kerb line obstructing vehicles travelling east on Whatley Crescent. It is considered that further 

investigation and consultation is required to amend the design. This may result in the realignment 

of the kerb and a loss of up to five (5) car parking bays to maintain appropriate sightlines. Given 

this, it is recommended that the applicant provide revised plans amending the eastern car park 

entry/exit point. 

PAGE 150


In conclusion, the proposal is considered to improve the amenity and safety for train patrons, 

cyclists, pedestrians and motorists. The City's Technical Services has reviewed the plans and have 

requested minor modifications to improve vehicle and pedestrian access. The application is 

therefore supported subject to appropriate conditions. 







3.3 We develop town centres as vibrant community meeting places. 



Nil. 


Nil. 




That Council advise the Western Australian Planning Commission that the City supports the 

proposed upgrade and extensions to the Bayswater Train Station and car park at Lot 504, Whatley 

Crescent, Bayswater in accordance with application and plans dated 20 December 2012, subject to 

the following planning conditions: 

1. The development/use subject of this approval must be SUBSTANTIALLY COMMENCED 

within a period of two (2) years of the date of this approval notice. If the development is not 

substantially commenced within this period, this approval shall lapse and be of no further 

effect. Where an approval has lapsed, no development/use shall be carried out without the 

further approval of the City having first been sought and obtained. 

2. The development shall be carried out only in accordance with the terms of the application as 

approved herein, and any approved plan, including any notations in red on the approved plan. 

3. Revised plans and details to be submitted to the City of Bayswater and approved by the 

Western Australian Planning Commission addressing the following matters: 

(a) A fence to be installed adjacent to the footpath from the existing underpass to the 

Railway Parade/Coode Street intersection; 

(b) The proposed eastern entry/exit point kerb line to be modified to improve vehicle safety 

and provide adequate sightlines for vehicles exiting the southern car park; and 

(c) Public toilets, ticketing machines and turnstiles to be provided at the train station. 

PAGE 151


4. All stormwater and drainage runoff produced onsite is to be disposed of onsite via the use of 

soakwells. The size of the soakwells are to be calculated by use of the formula VOL (m 3 ) = 

AREA (m 2 ) x 0.0125, where VOL is total storage volume of soakwells and AREA is total 

roofed and paved areas. Connection to the City’s stormwater system, where available, may be 

permitted as an overflow only if to the satisfaction of the City of Bayswater. 

5. A detailed landscaping plan shall be submitted to the City of Bayswater and approved by the 

Western Australian Planning Commission prior to the commencement of works. This plan 

shall be drawn to show the following: 

(a) The location and species of all trees and shrubs to be retained and/or removed; 

(b) Adequate landscaping between the perimeter fence and the property boundaries; 

(c) Details of the landscaping treatment/works; and 

(d) Those areas to be reticulated or irrigated. 

6. Landscaping and reticulation shall be completed in accordance with the approved plans prior to 

the occupation of the development and thereafter maintained to the satisfaction of the Western 

Australian Planning Commission. 


Meeting: 

Cr Robinson withdrew from the meeting at 8:32pm. 

Cr Kenyon, JP, Mayor, vacated the Chair and withdrew from the meeting at 8:32pm. 


The Committee changed the officer's recommendation to add point 2 and request the Minister for 

Transport and Local Member for the provision of public toilets as part of the proposed upgrade 

and extension to the Bayswater Train Station. 

CR SONIA TURKINGTON MOVED, CR CHRIS CORNISH SECONDED 


At 8:40pm, Cr Chris Cornish withdrew from the meeting. 

At 8:41pm, Cr Marlene Robinson returned to the meeting. 

At 8:41pm, Cr Kenyon, JP, Mayor also returned to the meeting and resumed the Chair. 

At 8:45pm, Cr Chris Cornish returned to the meeting. 

PAGE 152



That Council: 

1. Advise the Western Australian Planning Commission that the City supports the 

proposed upgrade and extensions to the Bayswater Train Station and car park at Lot 

504, Whatley Crescent, Bayswater in accordance with application and plans dated 20 

December 2012, subject to the following planning conditions: 



the development is not substantially commenced within this period, this approval 

shall lapse and be of no further effect. Where an approval has lapsed, no 

development/use shall be carried out without the further approval of the City having 

first been sought and obtained. 


application as approved herein, and any approved plan, including any notations in 

red on the approved plan. 

(c) Revised plans and details to be submitted to the City of Bayswater and approved by 

the Western Australian Planning Commission addressing the following matters: 

(i) A fence to be installed adjacent to the footpath from the existing underpass to the 

Railway Parade/Coode Street intersection; 

(ii) The proposed eastern entry/exit point kerb line to be modified to Improve vehicle 

safety and provide adequate sightlines for vehicles exiting the southern car park; 

and 

(iii) Public toilets, ticketing machines and turnstiles to be provided at the train 

station. 

(d) All stormwater and drainage runoff produced onsite is to be disposed of onsite via 

the use of soakwells. The size of the soakwells are to be calculated by use of the 

formula VOL (m 3 ) = AREA (m 2 ) x 0.0125, where VOL is total storage volume of 

soakwells and AREA is total roofed and paved areas. Connection to the City’s 

stormwater system, where available, may be permitted as an overflow only if to the 

satisfaction of the City of Bayswater. 

(e) A detailed landscaping plan shall be submitted to the City of Bayswater and 

approved by the Western Australian Planning Commission prior to the 

commencement of works. This plan shall be drawn to show the following: 

(i) The location and species of all trees and shrubs to be retained and/or removed; 

(ii) Adequate landscaping between the perimeter fence and the property boundaries; 

(iii) Details of the landscaping treatment/works; and 

(iv) Those areas to be reticulated or irrigated. 

(f) Landscaping and reticulation shall be completed in accordance with the approved 

plans prior to the occupation of the development and thereafter maintained to the 

satisfaction of the Western Australian Planning Commission. 

2. Authorise the City write to the Minister for Transport and Local Member requesting 

public toilets to be provided as part of the proposed upgrade and extensions to the 

Bayswater Train Station. 

Moved: 

Seconded: 

PAGE 153


Attachment 1 

SUBJECT SITE 

PAGE 154


EXISTING TRAIN STATION ACCOMODATION 

STREET AND VERGE PARKING ON RAILWAY PARADE 

PAGE 155


EXISTING SOUTHERN CAR PARK AND BICYCLE PARKING 

EXISTING SOUTHERN CAR PARK 

PAGE 156


Attachment 2 

PAGE 157


PAGE 158


PAGE 159


PAGE 160


PAGE 161


PAGE 162


PAGE 163


PAGE 164


PAGE 165


11.1.12 Proposed Home Occupation - Massage Therapy 

Location: Lot 95, No. 58 May Street, Bayswater 

Attachments: 1. Location Plan and Site Photographs 



Applicant: Nerida Jones 

Owner: Nerida Jones & Amanda Shekleton 


Application 

A MRS Form 1 and plans dated 1 November 2012 have been received for proposed home 

occupation at Lot 95, No. 58 May Street, Bayswater. 

The application proposes a massage therapy operating from a portion of an existing outbuilding 

located in the backyard of the front lot of the subject site. 

The existing 19.24m 2 outbuilding was originally a single garage with storage space at the rear. 

Recently a 13m 2 portion of the outbuilding has been converted from a garage to the proposed 

massage therapy treatment area with the remainder of the building separated by partitioning and 

dedicated for storage for the existing dwelling (Attachment 1). 

The conversion of the garage to an outbuilding requires retrospective building approval (Building 

Approval Certificate), which will be later addressed within this report. 

Council consideration is required as the use of the site as a ‘home occupation’ is listed as a 

discretional use under the provisions of the City's Town Planning Scheme No.24 (TPS 24). 

Council consideration is also required as the applicant proposes a variation to the car parking 

requirements. 

In support of the proposal, the applicant has advised the following: 

1. The massage therapy will operate by appointment only between 8.00am and 7.00pm, Tuesday 

to Saturday. 

2. The applicant will treat no more than five (5) clients per day and only one (1) client will be 

treated at any one time. 

3. The business does not propose any deliveries to be made to the property. 

4. The home occupation is operated by the owner of the premises. 

5. The occupants of the dwelling have one (1) vehicle. 

6. Parking space for two (2) cars is available immediately in front of the existing outbuilding 

(proposed massage therapy premises). At no time will the client feel the need or find it 

necessary to park at any other adjoining premises. 

7. The home occupation only provides one service, which is remedial massage. 

8. Australian accreditations relating to massage therapy have been provided. 

9. No toxic chemicals are used in the treatments or result from the treatment. No fumes are 

generated by the treatment or the products used. The treatment and products used are 

odourless. 

10. The applicant considers that home based businesses are good for the local community and 

should be encouraged. The applicant considers that amongst other positives they add 

vibrancy, character and attract people into the area which has a potential economic benefit for 

all local businesses. 

PAGE 166


Background 


Use Class: 

Medium and High Density Residential R25 

Home Occupation - 'D' 




Grouped Dwelling 

Residential 

Size/Nature of Proposed Development: Massage Therapy in a 13m 2 Area of the 

Converted Single Garage 


Parking 

2 bays (residents) 

and 1 bay (client) 

2 car bays 

HOME BASED BUSINESS 

SUMMARY 

Home Office 

Home Occupation 

Business carried out solely by a resident of the site 

which does not allow for client visitation. No 

advertising signs are permitted on the premises. 

Business carried out solely by a resident of the site 

which allows for limited client visitation. 

A home occupation also allows more flexibility than 

a home office. An example may be a hairdresser with 

up to five (5) clients per day. 

Home Business 

A home business provides for a resident and up to 

two (2) non-resident staff to conduct a business with 

up to 10 client visits per day. 

Formal public advertising is required. 

Cottage Industry 

“Hands on” business that may involve small-scale 

arts and crafts. A cottage industry is carried out 

solely by a resident of the site and could involve the 

use of an outbuilding. An example would be a 

resident designing and making jewellery from home. 

Based on the information provided, the proposal is considered to be a home occupation as there 

will be no employees other than the household occupants and there will be no more than five (5) 

clients per day. 

PAGE 167


Submissions 

The applicant provided letters of non-objection from the adjoining landowners at 

No. 58A May Street and No. 56 May Street. As the adjoining property at No. 60A is currently 

vacant, the City advertised the proposed home occupation to the owner of No. 60A May Street for 

a period of 14 days and no comments were received. 

Comment 

Assessment of the application indicates that the proposed home occupation complies with the 

City's TPS 24 and policies with the exception of the car parking shortfall, and the use of the site as 

a ‘home occupation’ is listed as a discretional use under the provisions of TPS 24. 

Appropriateness of Use 

The site is zoned 'Medium and High Density Residential' under the provisions of TPS 24. The use 

of 'home occupation' is listed as a discretional use under TPS 24. The definition of a home office 

under TPS 24 is as follows: 

"…means an occupation carried out in a dwelling or on land around a dwelling by an occupier of 

the dwelling which — 

a) Does not employ any person not a member of the occupier’s household; 

b) Will not cause injury to or adversely affect the amenity of the neighbourhood; 

c) Does not occupy an area greater than 20 square metres; 

d) Does not display a sign exceeding 0.2m 2 in area; 

e) Does not involve the retail sale, display or hire of goods of any nature; 

f) In relation to vehicles and parking, does not result in the requirement for a greater number of 

parking facilities than normally required for a single dwelling or an increase in traffic 

volume in the neighbourhood, does not involve the presence, use or calling of a vehicle more 

than 2 tonnes tare weight, and does not include provision for the fuelling, repair or 

maintenance of motor vehicles; and 

g) Does not involve the use of an essential service of greater capacity than normally required in 

the zone." 

The proposed home occupation is considered to comply with the above scheme definition. The 

provisions of Clause 8.5.7 of TPS 24 outline that Council has the ability to grant planning 

approval for home occupation activity provided that it is satisfied that the activity will not unduly 

affect the amenity of surrounding properties and the wider amenity of the area. 

The proposal is considered to be of a relatively low scale with a maximum of five (5) clients per 

day by appointment only. The proposal will operate between standard trading hours, 8.00am to 

7.00pm Tuesday to Saturday. The applicant has advised that the massage therapy specialises in 

remedial massage and has provided relevant Australian accreditations and qualifications with a 

recognised Australian massage therapy association. It is understood that customers of the 

proposed use will be able to claim health fund rebates for the services received. 

The use of the outbuilding for massage therapy is not considered to generate noise, odour or 

fumes that exceed those associated with normal residential activities. 

It is considered that due to the minor nature and scale of the business as well as the limited 

number and frequency of clients, the proposal is not considered to unduly impact the surrounding 

neighbourhood from an increase in traffic and that any increase in traffic is considered to be 

commensurate with the residential activity of the area. 

PAGE 168


Parking 

The proposed home occupation will be operated solely by the owner/applicant with treatments 

held by appointment. There will be a maximum of one (1) client at any one time and no more than 

five (5) clients per day. 

A portion of the existing single garage has been converted into a treatment room for the proposed 

home occupation. There is a carport immediately in front of this area which provides for the 

parking of two (2) cars for the residents. It is noted that the applicant has advised that both the 

treatment area and carport are located at the rear of the subject dwelling, and there is no 

opportunity to provide additional car bays on site. The City's Engineering Services have advised 

that there is sufficient space on May Street in front of the subject site for one (1) vehicle. 

It is considered that the proposed home occupation will not generate any undue spill-over parking 

to the surrounding area. The additional traffic generated by the proposed home occupation is 

considered to be minimal as there will be no more than one (1) customer at any one time with a 

maximum of five (5) clients per day. 

Environmental Health Services Comment 

The City's Environmental Health Services has advised that it has no objection to the proposal, 

subject to compliance with relevant environmental health requirements and/or conditions. 

Building Services Comment 

The City's Building Services has advised that a Building Approval Certificate is required to be 

lodged with the City in relation to the conversion of the garage to the treatment rooms for the 

home occupation. A condition has been included in the Officer's recommendation. 

In light of the above, the proposed home occupation for massage therapy is recommended for 

approval, subject to appropriate conditions. 









Nil. 


Nil. 



PAGE 169



Meeting: 




That Council grant planning approval for the proposed home occupation (massage therapy) 

at Lot 95, No. 58 May Street, Bayswater, in accordance with MRS Form 1 and plans dated 1 

November 2012, subject to the following planning conditions: 

1. The development shall be carried out only in accordance with the terms of the 


2. The development is to comply with the City's home occupation provisions set out in 

Clause 8.5.7 and Appendix 1 - Interpretations of the City’s Town Planning Scheme No. 

24 or as otherwise notified in writing by the City. 

3. The applicant is to hold a valid Home Occupation licence. Should the licence lapse, the 

approval hereby permitted shall be considered as no longer valid. 

4. A maximum of one (1) vehicle associated with the home occupation is to be parked 

onsite at any one time. 

5. Only one (1) customer/client associated with the home occupation may attend the site, 

by appointment only, at any one time. A maximum of five (5) customers/clients to visit 

the premises per day. 

6. The hours of operation of the home occupation are to be restricted to between 8.00am 

and 7.00pm, Tuesday to Saturday. 

7. A maximum of one (1) advertising sign is permitted on the site. This sign shall not 

exceed 0.2 metre square and not be illuminated. 

8. This approval may not be transferred to any other person or from the land of which it 

was granted to another site within the City. 

9. The premises to comply with the requirements of the City of Bayswater Health Local 

Laws. 

10. A Building Approval Certificate is required under the provisions of the Building Act 

2011 and Building Regulations 2012, for the conversion of the rear garage to a massage 

therapy treatment room. All relevant approvals and/or requirements are to be 

satisfied prior to the lodgement of a Building Approval Certificate application with the 

Permit Authority, and prior to occupation and operation of the approved use at the 

rear outbuilding. 

Moved: 

Seconded: 

PAGE 170


Attachment 1 

PAGE 171


PAGE 172


PAGE 173


PAGE 174


Attachment 2 

PAGE 175


11.1.13 Proposed Amended Family Day Care Policy 

Attachments: 1. TP-P3.3 Family Day Care (Lyla Elliot Scheme) 


Refer: Item 11.1.4: OCM 25. 9.2012 

Application 

Council consideration is sought to initiate an amendment to the existing planning policy 

TP-P 3.3 - Family Day Care (Lyla Elliot Scheme) to reflect current legislation, namely the State 

Government's Education and Care Services National Law (WA) Act 2012. 

Background 

Council at its Ordinary Meeting of 25 September 2012 considered an application for a family day 

care at Lot 27, No. 11 Traylen Road, Bayswater and resolved in part as follows: 


1. … 

2. Note that the City will review planning policy TP-P3.3-Family Day Care (Lyla Elliot 

Scheme), and present a report to Council regarding the outcome of this policy review". 

In accordance with the above Council resolution, a review of planning policy TP-P3.3-Family 

Day Care (Lyla Elliot Scheme) has been undertaken. 

Comment 

Family day care relates to the provision of child care for a small number of children within an 

existing dwelling in residential areas. Family day care can play an important role in the provision 

of in-home child care services, and provide an alternative to larger scale child care centres which 

generally have multiple employees and a greater number of children, occupying a purpose built or 

adapted centre. 

Family day care is restricted to a maximum number of seven (7) dependent children 

(under 13 years of age) within the property at any one time. 

Legislation 

The Education and Care Services National Law (WA) Act 2012, came into effect in August 2012. 

This Act provides a nationally consistent, integrated approach to regulation and quality 

improvement for education and care services, and replaces the existing licensing and quality 

assurance systems for child care services including centre based care, outside school hours care 

and family day care. 

Under this legislation, the State regulatory authority (Department for Communities) is responsible 

for assessing applications for licenses to operate a family day care service (referred to as Family 

Day Care Scheme under previous legislation). Each individual family day carer must be a member 

of an approved service. The service is responsible for ensuring each of the carers operates the 

family day care in accordance with the requirements of the legislation, in addition to the carer 

requiring approval from the relevant local government authority. 

PAGE 176


TP-P3.3-Family Day Care (Lyla Elliot Scheme) Policy 

TP-P3.3 was adopted by Council on 23 April 1996, to address the management of in home child 

care services, however since this time, a number of amendments have occurred to legislation, 

primarily the development of the Education and Care Services National Law (WA) Act 2012. 

The Lyla Elliot Day Care Scheme was a licensed Scheme which approved family day care in 

accordance with the requirements of the legislation. This Scheme no longer exists, however there 

are now approved 'Family Day Care Services' which issue approval to family day care in 

accordance with current legislation and in addition to a planning approval issued by the relevant 

local government. 

In this regard, the City's policy, TP-P3.3-Family Day Care (Lyla Elliot Scheme) needs to be 

updated to reflect current legislation including the removal of the Lyla Elliot Scheme, and an 

increase in the number of children (from four (4) to seven (7) children) permitted in a family day 

care. Under the new legislation, it is up to the individual 'Family Day Care Services' (previously 

referred to as Schemes), to determine the support or otherwise for swimming pools and other 

associated activities, at the premises proposing a family day care. 

The proposed amended policy is included in Attachment 1. 

The City is considering a number of administrative text changes to Town Planning Scheme No. 24 

(TPS 24) and Town Planning Scheme No. 23 (TPS 23), primarily to update the schemes in 

accordance with current legislation and definitions. It is considered appropriate for the definition 

of 'Family Day Care' and its permissibility within Table 1 - Zoning Table and within Precincts of 

TPS 23, to be considered as part of a future scheme amendment proposal, to provide greater 

clarity for applicants. 

To reflect current legislation, an amendment to TP-P 3.3 Family Day Care is proposed to be 

initiated by Council. 









Amendments to Planning Policy TP-P3.3 Family Day Care (Lyla Elliot Scheme) 


Nil. 



PAGE 177



Meeting: 




That: 

1. Council adopt the draft amended planning policy No. TP-P 3.3 - ‘Family Day Care 

(Lyla Elliott Scheme)’ as included in Attachment No. 1 to this report. 

2. Council authorise the draft amended policy be publicly advertised in accordance 

with the relevant provisions of the City of Bayswater Town Planning Scheme No. 24 

and No. 23. 

3. The draft amended policy be referred back to Council for consideration of final 

adoption following the public advertising process. 

Moved: 

Seconded: 

PAGE 178


Attachment 1 

PAGE 179


11.1.14 Development Assessment Panels - Local Government Nominations 

Attachments: 1. Letter from Department of Planning dated 14/1/2013 


Refer: Item 11.1.9: OCM 25.9.2012 

Item 11.1.13: OCM 19.4.2011 

Item 12.6: SCM 17.10.2011 

Application 

The Department of Planning has advised all local governments that appointments of all local 

government Development Assessment Panel (DAP) members will expire on 26 April 2013. 

Council consideration is sought to seek nominations for the two (2) City of Bayswater DAP 

representatives and two (2) alternate (deputy) representatives to act as local members on the 

Metropolitan Central Joint Development Assessment Panel. 

Background 

On 1 July 2011, Development Assessment Panels (DAP) were implemented in Western Australia. 

The City of Bayswater is part of the Metropolitan Central Joint DAP along with the 

Town of Bassendean, City of Belmont, City of Canning, City of Melville, City of South Perth and 

Town of Victoria Park. 

DAPs are independent decision-making bodies that determine the following classes of 

development applications: 

1. All development applications with a value of $7 million or more. 

2. Some development applications with a value of between $3 million and $7 million if an 

applicant decides to “opt-in” and refer the application to a DAP. 

Notwithstanding the above, the following development applications are excluded from the DAP 

process and will be determined by the relevant local government: 

1. A single house; 

2. Less than 10 grouped dwellings; 

3. Less than 10 multiple dwellings; 

4. A carport, shade sail, outbuilding or shed; and 

5. Developments by local governments or the Western Australian Planning Commission. 

Each DAP comprises three (3) independent specialist members/technical experts (one of whom 

will be the presiding member, and one (1) deputy presiding member) and two (2) local members 

nominated by the local government. DAPs are bound by the provisions of the relevant local town 

planning schemes and planning policies and Metropolitan Region Scheme. DAPs have the same 

discretion regarding decision making as local governments and the Western Australian Planning 

Commission (WAPC). 

PAGE 180


Council at its Ordinary Meeting held on 19 April 2011 considered the City of Bayswater's 

members on the Metropolitan Central Joint DAP, and resolved as follows: 

"That: 

1. Council note the information in this report on the implementation of Development Assessment 

Panels in Western Australia. 

2. Council nominate the following two (2) Development Assessment Panel members to represent 

the City of Bayswater: 

• Councillor Marlene Robinson. 

• Councillor Terry G Kenyon, JP. 

3. Council nominate the following two (2) alternate Development Assessment Panel members to 

represent the City of Bayswater in the event that a member is unavailable for a meeting: 

• Councillor Sonia Turkington. 

• Councillor Sylvan Albert. 

As per the Planning and Development Act 2005 and the DAP Regulations, the above Councillors 

were approved as members of the DAP by the Minister for Planning, with terms commencing on 

8 August 2011 and expiring on 26 April 2013. 

DAP Member Resignation 

On 22 August 2012, Councillor Sylvan Albert tendered his resignation from the DAP, and 

Council at its Ordinary Meeting on 25 September 2012 resolved as follows: 

"That: 

1. Council note resignation of Councillor Sylvan Albert as a deputy (alternate) member for the 

Metropolitan Central Joint Development Assessment Panel. 

2. Council nominate the following replacement Development Assessment Panel deputy 

(alternate) member to represent the City of Bayswater in the event that a member is 

unavailable for a meeting: 

(a) Councillor McKenna. 

3. The nominated Councillor's details be forwarded to the Minister for Planning for 

consideration, and presentation to State Cabinet for approval." 

In October 2012, the City sent all relevant information to the DAP Secretariat in relation to 

Councillor Albert's resignation from the DAP and Councillor McKenna's nomination. To date, the 

City has followed up with the DAP Secretariat, who has not formally responded, however it is 

likely this nomination will not proceed, given that new nominations for all DAP are now being 

sought. 

Comment 

The Department of Planning (DoP) has advised that local governments will be required to 

nominate its representatives and alternate representatives on or before Friday, 15 February 2013. 

The DoP has subsequently advised that the closing date for nominations has been extended to 

Thursday, 28 February 2013. Council is required to nominate two (2) City of Bayswater DAP 

representatives and two (2) alternate representatives. 

PAGE 181


Following receipt of all local government nominations, the Minister for Planning will consider 

and appoint all nominees for up to a two (2) year term, commencing on 26 April 2013 and 

expiring on 26 April 2015. 

If the City does not provide such nominations, the DAP Procedures Manual states that the 

Minister can "appoint a community representative as a new deputy (alternate) member. The DAP 

regulations require that these alternative representatives are residents of the local area and have 

relevant knowledge or experience that, in the opinion of the Minister, will enable them to 

represent the interests of their local community". 

Prior to formal appointment, the Minister will present the local DAP member and alternate 

(deputy) member nominations to State Cabinet for approval. Upon appointment, and prior to 

attendance at a DAP meeting, the nominated members are required to satisfactorily complete the 

training for DAP members, which will be provided by the Department of Planning (DoP). 

Local government representatives who have previously (or are currently) appointed and have 

received training are not required to attend further training. 

DAP members will be expected to prepare for, attend and participate in every DAP meeting held. 

Since the commencement of the DAP process, the City has received five (5) DAP applications. 

DAP members are appointed for a term of two (2) years. After two (2) years, the regulations 

require the local government nomination process to be completed again, however the previous 

DAP members can be renominated by the local government. 

A quorum for a DAP is the presiding member (or deputy presiding member), one (1) other 

specialist member and one (1) local government member. Each DAP member has one (1) vote. In 

the event of a deadlocked vote, the Presiding Member has the deciding vote. In the event that a 

permanent local government DAP member cannot attend a meeting, that member would be 

replaced by an alternate local government member. Alternate specialist members cannot replace 

local government DAP members and vice versa. All DAP meetings are also required to be open to 

the public. 

All DAP members are required to abide by specified rules of conduct. These requirements are in 

addition to the requirements regarding conflict of interest and use of information that are set out in 

the Planning and Development Act 2005 and Local Government Act 1995. The Minister for 

Planning can remove a DAP member for breaching the code of conduct. 


In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011-2015, the 

following applies: 

"Key Result Area: Leadership and Governance: 

5.1 We ensure compliance with all legislative and statutory requirements." 


The DAP is an external body, controlled and managed by the DoP, and therefore does not fall 

under the auspices of the Local Government Act 1995. Accordingly, any meetings, processes and 

procedures are implemented and controlled by the DoP. 

As appointments are as City of Bayswater representatives, members are to comply with the 

obligations under the Local Government (Rules of Conduct) Regulations 2007. 

PAGE 182



Local government DAP members are currently entitled to be paid for attendance at DAP training, 

and thereafter a sitting fee of $400 per meeting/session. These fees are paid by the DoP. 




Meeting: 




That: 

1. Council nominate the following two (2) Development Assessment Panel members to 

represent the City of Bayswater: 

(a) Councillor Terry Kenyon 

(b) Councillor Marlene Robinson 

2. Council nominate the following two (2) alternate (deputy) Development Assessment 

Panel members to represent the City of Bayswater in the event that a member is 

unavailable for a meeting: 

(a) Councillor Sonia Turkington 

(b) Councillor Martin Toldo 

3. The nominated Councillors' details be forwarded to the Minister for Planning for 

consideration and presentation to State Cabinet for approval. 

Moved: 

Seconded: 

PAGE 183


Attachment 1 

PAGE 184


PAGE 185


PAGE 186


11.2 Administration and Community Services 

11.2.1 Aquatic Facilities Management Report - November to December 2012 

Attachments: 1. Aquatic Facilities Management Report - November 2012 

2. Aquatic Facilities Management Report - December 2012 

Officer: Director of Administration and Community Services 

Application 

To consider the report of activities and operations at City of Bayswater Aquatic Facilities for 

November and December 2012. 

Background 

The Aquatic Facilities Management report for November 2012 (Attachment 1) and 

December 2012 (Attachment 2) outlines the statistics, programs and operations of Bayswater 

Waves and Maylands Waterland to allow the Council to make effective and informed decisions on 

the services provided to the community. 

Comment 

The City of Bayswater aquatic facility mission statement is: 

"To enrich community life and enhance the wellbeing of people of all ages, particularly the 

residents of the City of Bayswater, by providing high quality leisure facilities and services." 

Bayswater Waves operating hours are: 

Monday to Friday 5:30am to 8:30pm; and 

Saturday to Sunday 7:30am to 7:00pm. 

Maylands Waterland operating hours (November to April) are: 



November 2012 

Bayswater Waves 

During the past two (2) years a significant number of private gyms have opened up in the 

immediate area and in direct competition to Bayswater Waves. Initially these gyms were more 

expensive; however in recent months with so much competition in the area, they have dropped 

their prices significantly and often waive any joining fees to entice new customers. These price 

wars have the potential to affect Bayswater Waves membership numbers in the near future and 

may also affect the setting of membership prices for next financial year and in turn revenue. 

Maylands Waterland: 

Maylands Waterland operates as a seasonal public aquatic centre and opens to the community 

from November to April each year. Prior to opening there is a legislative requirement to ensure 

appropriate water quality. All required water quality tests have been conducted. 

There was a slight delay of three (3) days in the opening of Maylands Waterland this season due 

to rain in September 2012 and October 2012 delaying maintenance works and in turn delaying the 

opening date. 

PAGE 187


December 2012 

Bayswater Waves 

Bayswater Waves has had a fantastic start to summer with the aquatic area in particular being 

extremely busy. January is also forecast to be hot, so a high level of attendance is expected to 

continue. 

Financial performance during the first six (6) months of the financial year has been in line with 

budget. Both income and expenditure are within a few percent of budget. 

Maylands Waterland 

Maylands Waterland also had a very busy December with no incidents to report. The staff are 

running the facility very well with compliments relating to service and cleanliness being received 

regularly. 




"Key Result Area 1: Our Community 

1.2 We promote and facilitate healthy lifestyles for our community; and 

1.3 We provide preventative measures to guard the health of our community." 


Nil. 


Nil. 




Meeting: 

CR MARLENE ROBINSON MOVED, CR SONIA TURKINGTON SECONDED 



That Council receive the Aquatic Facilities Management Report - November to 

December 2012. 

Moved: 

Seconded: 

PAGE 188


Attachment 1 

MANAGEMENT REPORT 

AQUATIC FACILITIES - BAYSWATER WAVES 

NOVEMBER 2012 

1. Attendance 

Attendance figures and membership levels at Bayswater Waves vary markedly between the 

summer and winter seasons and can also vary due to competition and many other external factors 

such as economic conditions. 

The tables below indicate the target range for membership levels and core attendance areas based 

on the time of year and compares this to monthly performance. Due to the reasons given above, it 

should be noted that it should not be expected that all attendance targets are met each month, 

instead they should be taken as a broad indication as to the uptake levels across the program and 

service levels at Bayswater Waves. 

Membership Type 

Health and fitness 

members. 

Swim school 

enrolments. 

Summer Target Winter Target December 2012 

(Oct to Apr) (May to Sep) 

2,300-2,600 2,300-2,600 2,477 

Term One (1) 

1,600; and 

Term Four (4) 

1,500. 

Term Three (3) 

1,100; and 

Term Two (2) 

1,100. 

Term Four (4) 

1,857 

Attendance Type Summer Target Winter Target December 2012 

(Oct to Apr) (May to Sep) 

Group fitness 

3,500 3,500 4,643 

attendances. 

Birthday parties. 15 per month 3 per month 29 

Crèche attendances. 400 400 640 

125 new memberships were contracted and 160 members renewed, with 57 new members 

participating in a health assessment. 

Six (6) staff from the City of Bayswater have taken advantage of the 50% staff discount on 

memberships. Current active staff membership is 50. 

2. Privilege Card 

Residents of the City are eligible to purchase a Privilege Card for $10 which entitles the holder to 

a 15% discount on memberships and pool entry within the Centre. 

During the month of November 2012, 92 residents purchased a Privilege Card. There are 

currently 20,079 registered Privilege Card holders. 

PAGE 189


3. Financial Management 

The month of November 2012 is demonstrated as follows: 

Budget Actual % Year % YTD 

12/13 YTD elapsed 

Income. 3,700,860 1,429,458 41.66% 38.62% 

Expenditure. 4,200,649 1,656,767 41.66% 39.44% 

4. Capital Works Schedule 

The following table outlines the capital works allocation for the aquatic centre for the 2012/2013 

financial year. 

Description Budget Timeline Completion 

3x Cleaner's trolleys. $3,500 September 2012 100% 

Pool inflatable No2. $14,000 February 2013 30% 

Pool inflatable. $14,000 February 2013 100% 

2x Aqua wheelchairs. $3,000 February 2013 50% 

Sales area furniture. $3,000 March 2013 0% 

5x Removable platforms. $7,000 April 2013 50% 

Bollards at front of building. $9,000 April 2013 10% 

3x Digital clocks. $13,000 April 2013 100% 

Drink fountain (disability access). $4,000 June 2013 30% 

Depth markings. $16,000 June 2013 10% 

Replace learn to swim platform. $70,000 June 2013 100% 

Re-grout toddler pool. $8,000 June 2013 100% 

Variable speed drives for pumps. $111,000 June 2013 10% 

Replace pin-loaded equipment. $87,000 June 2013 40% 

Small health and fitness items. $5,000 June 2013 0% 

Hydro equipment storage unit. $10,000 June 2013 20% 

Bench seating pool deck area. $10,000 June 2013 10% 

5. Promotions 

The Swim School ran their Open Day on Sunday, 11 November 2012 in conjunction with 

Royal Life Saving Society. This was advertised throughout local primary schools and in the 

Centre. This attracted ten (10) assessments on the day of which 50% have signed up to the Term 4 

program. There is also expected to be a flow on effect with more enrolments to come later. 

A series of advertisements took place in The West Australian TV Guide for Bayswater Waves and 

Maylands Waterland. These adverts will run through November 2012 and early December 2012 

and will provide good branding exposure for the facilities early in the summer season. 

PAGE 190


6. Building, Plant and Equipment 

Equipment Maintenance 

Kingman Signs - Sign Replacement 

Tranquil Pools - Toddler Pool Re-grouting 

Visioncmean - Installation of Scisco 

CAS - Chiller Maintenance 

Go Doors - Turnstiles 

Woodhouse - Optic Fibre Installation 

Rehab Repairs - Hoist Repairs 

Atcogas - Gas Monitor repairs 

Equipment Service 

P.F.S - Fire Equipment 

Peter King - Floor Scrubbing 

Ecolab - water testing. 

Trisleys - plantroom service. 

C.A.A - Gas chlorine service. 

Fluidquip - U.V Servicing 

PPM - High Pressure Cleaning 

Custom Saunas - Steam Generator 

7. Health, Safety and Security 

The chlorine compound alarm has undergone testing on one (1) occasion with no faults during the 

month under review. 

There were twenty four (24) minor incidents/accidents during the month of November 2012. 

There were zero (0) incidents referred to Emergency Services. 

Minor Incidents/Accidents 

Total 

Minor aquatic accidents such as slips and trips. 20 

Anti social behaviour. 1 

Theft. 1 

Faecal contamination. 2 

Total 24 

8. Staff 

All management and area coordinators took part in Fire Warden training during November and an 

evacuation drill was then implemented at the Centre on Thursday 8 th November. Following the 

drill, the Centre's current Evacuation Plan is being reviewed. 

PAGE 191


1. Attendance 


AQUATIC FACILITIES - MAYLANDS WATERLAND 

NOVEMBER 2012 

2012-13 

November YTD 

Adults Entry No: 794 794 

Child Entry No: 529 529 

Family Entry No: 190 190 

Group Booking Entry No: 22 22 

Birthday Party Entry No: 1086 1086 

Total 2621 2621 

2. Programs 

No new programming was carried out during November 2012. 


Maylands Waterland operates as a seasonal public aquatic centre and opens to the community 

from November to April each year. The month of November 2012 is demonstrated in the table 

below. 



Income 175,900 14,171 41.66% 8.09% 

Expenditure 200,399 27,910 41.66% 13.92% 





Pool Cleaner Auto $16,000 April 2013 50% 

Telephone upgrade $1,000 April 2013 0% 

2 way radios $3,500 April 2013 100% 

Manual pool cleaner $8,000 April 2013 30% 

Weatherproof outlets $5,500 April 2013 100% 

Cl2 changeover unit $7,500 April 2013 30% 

2x white shelters $2,500 April 2013 30% 

Regrout all pool $50,000 April 2013 100% 

PAGE 192


5. Promotions 

The Drippy Dragon Show was the promotional event held on 25 November 2012. The day was 

well attended with 566 people entering specifically for the event and excellent feedback was 

received from attendees. 

Adverts for the season have been placed in The West Australian and Eastern Reporter, in addition 

to brochures that were mailed out to surrounding suburbs promoting family events. 


Equipment 

Replaced filters with new sand media 

and laterals replaced 

Two Way Radios Reprogrammed. 

Service 

Plant room start up 

Backwash filters 

General tidy up of plant room 


The chlorine compound alarm has undergone testing with no faults during the month under 

review. There were zero (0) incidents that was referred to Emergency Services. 

There was one (1) minor accident during the month of November and zero (0) major incidents. 

8. Staff 

There were no staff movements or changes during November 2012. 

PAGE 193


Attachment 2 


AQUATIC FACILITIES - BAYSWATER WAVES 

DECEMBER 2012 

1. Attendance 

Attendance figures and membership levels at Bayswater Waves vary markedly between the 

summer and winter seasons and can also vary due to competition and many other external factors 

such as economic conditions. 

The tables below indicate the target range for membership levels and core attendance areas based 

on the time of year and compares this to monthly performance. Due to the reasons given above, it 

should be noted that it should not be expected that all attendance targets are met each month, 

instead they should be taken as a broad indication as to the uptake levels across the program and 

service levels at Bayswater Waves. 

Membership Type 

Health and fitness 

members. 

Swim school 

enrolments. 

Summer Target Winter Target December 

(Oct to Apr) (May to Sep) 2012 

2,300-2,600 2,300-2,600 2,415 

Term One (1) 

1,600; and 

Term Four (4) 

1,500. 

Term Three (3) 

1,100; and 

Term Two (2) 

1,100. 

Term Four (4) 

1,857 

Attendance Type Summer Target 

(Oct to Apr) 

Winter Target 

(May to Sep) 

December 

2012 

Group fitness 

3,500 3,500 3,920 

attendances. 

Birthday parties. 15 per month 3 per month 43 

Crèche attendances. 400 400 479 

93 new memberships were contracted and 114 members renewed, with 42 new members 

participating in a health assessment. 

Four (4) staff from the City of Bayswater has taken advantage of the 50% staff discount on 

memberships. Current active staff membership is 50. 

2. Privilege Card 

Residents of the City are eligible to purchase a Privilege Card for $10 which entitles the holder to 

a 15% discount on memberships and pool entry within the Centre. 

During the month of December 2012, 97 residents purchased a Privilege Card. There are 

currently 20,176 registered Privilege Card holders. 

PAGE 194



The month of December 2012 is demonstrated as follows: 



Income. 3,700,860 1,783,644 50% 48.20% 

Expenditure. 4,200,649 2,003,026 50% 47.68% 

Income is very seasonal at Bayswater Waves with more income being received in the summer 

months. Income is behind expenses currently, however this will correct and even up through the 

year. 





3x Cleaner's trolleys. $3,500 September 2012 100% 

Pool inflatable No2. $14,000 February 2013 50% 

Pool inflatable. $14,000 February 2013 100% 

2x Aqua wheelchairs. $3,000 February 2013 50% 

Drink fountain (disability access). $4,000 June 2013 30% 

Depth markings. $16,000 June 2013 10% 

5x Removable platforms. $7,000 April 2013 50% 

Sales area furniture. $3,000 March 2013 0% 

Bollards at front of building. $9,000 April 2013 10% 

3x Digital clocks. $13,000 April 2013 100% 

Replace learn to swim platform. $70,000 June 2013 100% 

Re-grout toddler pool. $8,000 June 2013 100% 

Variable speed drives for pumps. $111,000 June 2013 10% 

Replace pin-loaded equipment. $87,000 June 2013 40% 

Small health and fitness items. $5,000 June 2013 0% 

Hydro equipment storage unit. $10,000 June 2013 20% 

Bench seating pool deck area. $10,000 June 2013 10% 

5. Promotions 

A series of advertisements took place in The West Australian TV Guide for Bayswater Waves and 

Maylands Waterland. These adverts ran through November 2012 and early December 2012 and 

provided good branding exposure for the facilities. 

The Centre has just finished a 12 week program in conjunction with ECU in the reintegration of 

four (4) Spinal Rehab patients into a community gym. The program was a great success with one 

of the participants signing up to a 12 month membership and the other three (3) planning to do so, 

on their return from their holidays. 

The Centre has also just finished a 12 week Live Life program on behalf of The Cancer Council to 

assist patients with their fitness during their treatment. This is the second program that the Centre 

has run and the Cancer Council have planned further programs with us starting in February 2013. 

PAGE 195




Isokay - Signage 

Woodhouse Co - Optic Fibre 

MRE - Shade Sail Install 

Fortitude - Lockers 

Custom Saunas - Repairs 


CAS - A/C 

Peter King - Floor Scrubbing 

Ecolab - water testing. 

THS - Repairs 

Intework - BBQ Cleaning 

Armec - B.M.S 


The chlorine compound alarm has undergone testing on one (1) occasion with no faults during the 

month under review. 

There were forty five (45) minor incidents/accidents during the month of December 2012. There 

were no (0) incidents referred to Emergency Services. 


Total 


Missing Persons 1 

Theft. 5 

Faecal contamination. 3 

Minor Incidents 2 

Rescues 2 

Total 45 

8. Staff 

Several new pool lifeguards commenced during December 2012 to assist with the busy summer 

season. 

PAGE 196


1. Attendance 


AQUATIC FACILITIES - MAYLANDS WATERLAND 

DECEMBER 2012 

2012-13 

December YTD 

Adults Entry No: 2,397 3,191 

Child Entry No: 1,798 2,327 

Family Entry No: 835 1,025 

Group Booking Entry No: 497 519 

Birthday Party Entry No: 2,320 3,636 

Total 7,847 10,698 

2. Programs 

There were no new programs during December. 


The month of December 2012 is demonstrated as follows: 



Income 175,900 52,921 50% 30.11% 

Expenditure 200,399 53,393 50% 26.64% 





Pool Cleaner Auto $16,000 April 2013 100% 

Telephone upgrade $1,000 April 2013 0% 

2 way radios $3,500 April 2013 100% 

Manual pool cleaner $8,000 April 2013 75% 

Weatherproof outlets $5,500 April 2013 100% 

Cl2 changeover unit $7,500 April 2013 50% 

2x white shelters $2,500 April 2013 30% 

Regrout all pool $50,000 April 2013 100% 

5. Promotions 

The Family Fun Day held on 13 December 2012 had a special appearance from Santa that was a 

huge hit with the children. The Fun Day was attended by 681 customers and was a success with 

great feedback from those that attended. 

PAGE 197



Equipment 

Replaced filters with new sand media 

and laterals replaced 

Service 

Backwash filters 


The chlorine compound alarm has undergone testing with no faults during the month under 

review. 

There were zero (0) incidents during the month of December. 


Total 


Total 0 

8. Staff 

There were no staff movements during December 2012. 

PAGE 198


11.2.2 Management Report - Ranger Services November to December 2012 

Attachments: 1. Management Report Ranger Services - November 2012 

2. Management Report Ranger Services - December 2012 


Application 

To provide Council with information on the activities of City of Bayswater Ranger Services for 

November and December 2012 in order for Council to make informed decisions about the service 

provided. 

Background 

Statistics relating to Ranger Services have been presented to Council previously by providing a 

spreadsheet of Action Request types and a brief description of activities or issues arising. 

The intent of the Ranger Services report is to provide Council with information about the service 

in order to be kept informed on the issues and application of the service. 

Ranger Services deal with action requests and administer laws relating to specific legislation in 

order to maintain and improve community safety. The various legislation Rangers administer 

include the Dog Act 1976, the Litter Act 1976, the Bush Fires Act 1954, the Control of Vehicles 

(Off-road Areas) Act 1978, the Local Government Act 1995 and the City of Bayswater Local 

Laws. 

Ranger Services also act as eyes on the street and report any illegal activity to police. 

The City’s Ranger Services are located at 25 King Street. The office is open to the public 

Monday to Friday 8:30am to 5:00pm. 

Community Rangers are on duty from: 

• 7:00am to 9:00pm Monday to Friday; and 

• 9:00am to 5:00pm Saturday and Sunday. 

Comment 

November 2012 

During the November reporting period Rangers received 295 Action Requests relating to ranger 

activities with 91 of those relating to animals (dogs) and 105 relating to parking. These are the 

highest two (2) areas of complaint. 

Rangers received 36 reports of abandoned vehicles for investigation. Of these vehicles, most 

were removed within the 24 hours notification period after warnings were placed on the vehicles. 

Of the 36 Action Requests received, six (6) vehicles were impounded with the remaining vehicles 

either being removed or currently under investigation. 

There were 254 infringements notices and 54 warnings issued for the November 2012 period. 

This is higher than the five (5) year average for infringement notices of 143. 

Throughout November 2012, 54 contacts were made with residents and visitors to the City where 

rangers have clarified alleged offender responsibilities in relation to parking, animal control, litter 

and other local laws. This approach is used where breaches of legislation can be dealt with by 

educating the person rather than using an enforcement approach. 

PAGE 199


The fire season extends from 30 November until 30 April each year, all land owners in the City 

must ensure that their property whether vacant or not, does not have a fire hazard on the property. 

Rangers have been conducting fire hazard inspections in order to effectively manage the risks to 

the community. Where a Ranger has identified the potential for a hazard on a property a reminder 

notice is sent to the land owner and occupier. 

During the November 2012 reporting period rangers received 14 reports of fire hazards. From 

these reports, and standard inspections, rangers identified 268 fire hazards on properties within the 

City during the month. 

For the upcoming fire season 560 properties have been identified as potential hazards and the 

owners have been sent Fire Break reminders. Final inspections began on 1 December 2012. 

December 2012 

During the December reporting period Rangers received 290 Action Requests relating to Ranger 

activities with 81 of those relating to animals (dogs) and 72 relating to parking. These are the 

highest two (2) areas of complaint. 



Of the 29 Action Requests received, 11 vehicles were impounded with the remaining vehicles 


There were 199 infringements notices and 23 warnings issued for the December period. This is 

higher than the five year average for infringement notices of 198. 

Throughout December 2012, 23 contacts were made with residents and visitors to the City where 

rangers have clarified alleged offender responsibilities in relation to parking, animal control, litter 

and other local laws. 



notice is sent to the land owner and occupier. Throughout this fire season to date 780 properties 

have been identified as potential hazards and the owners have been contacted. 

Final inspections began on 1 December 2011 and where a hazard was not removed as required by 

the Fire Break Order, the City will issue infringement notices and remove the hazards in 

accordance with the Bush Fires Ace 1954. Any costs associated with the removal of the hazard 

will be recovered from the land owner. 

During the December 2012 reporting period rangers received eight (8) reports of fire hazards. 

From these reports, and standard inspections, rangers' identified 220 fire hazards on properties 

within the City during the month. As a result of previous inspections 10 infringement notices 

were issued to land owners who failed to comply with the Fire Break Order. 

Late rains in early December 2012 resulted in a delay in the fire break inspection program. 

PAGE 200






1.7 Our community feels safe and secure." 


Nil. 


Nil. 




Meeting: 




That Council receive the Management Report Ranger Services - November to 


Moved: 

Seconded: 

PAGE 201


Attachment 1 


MANAGEMENT REPORT RANGER SERVICES 

NOVEMBER 2012 

1. Infringement Statistical Comparison 

September October November 

Warnings Issued. 66 48 54 

Infringements Issued. 282 213 254 

Infringement Appeals. 42 6 30 

Infringements Withdrawn. 29 3 10 

There were 254 infringements notices and 54 warnings issued for the November 2012 period. 


2. Animal Management 

Description September October November 

Infringements issued by Rangers. 31 13 13 

Warnings issued by Rangers. 25 15 14 

Attack reports. 7 2 5 

Barking complaints. 6 19 23 

Wandering reports. 35 37 29 

Pick up requests – Included in Wandering. 11 8 13 

Impounded. 28 29 27 

Released. 21 20 21 

Taken to vet for re-homing. 4 9 6 

Dogs Euthanised. 1 1 0 

Enquiries relating to Applications to keep more 

than two (2) dogs within Bayswater 

2 4 0 

During the November 2012 reporting period rangers have received 29 dog wandering reports. 

From these reports and routine patrols 27 dogs were impounded. 

3. Parking Management 

Parking Statistical Comparison 


Parking infringements issued – Rangers. 235 184 236 

Parking warnings issued – Rangers. 26 22 21 

Parking infringements issued – Galleria 

0 0 0 

Security/Security. 

Parking Infringement Appeals. 38 6 25 

Parking Infringements Withdrawn. 29 3 10 

Parking Action Requests. 55 71 64 

PAGE 202


Parking Infringement Breakdown -Top 7 Offences 


Parking Contrary to Signs or Limitations 43 42 72 

Parking on Footpath/Pedestrian Crossing 37 46 38 

Parking in a No Parking Area 11 11 15 

Stopping in Disabled Parking Area 21 4 13 

Stopping on Verge 20 14 13 

Parking on Land Not in Accordance With Consent 16 14 13 

Other Offences. 87 53 72 

Total 236 

Ranger Services received 64 parking action requests during the November reporting period. From 

these requests and other routine patrols Rangers issued a total of 236 parking infringements and 

21 parking warnings to alleged offenders 

4. Abandoned Vehicles 


Abandoned Vehicle Reports. 36 42 36 

Vehicles impounded this month with Pickles 

Auctions at 26 Casino Street, Welshpool . 

5 7 6 





5. Fire and Fire Hazard Management 


Fire Hazards Identified. 0 292 268 

Fire Hazard Action Requests. 3 22 14 

Fire Related Action Requests. 2 0 2 

Bush Fire Infringement Notices Issued. 0 0 0 

Bush Fire Warnings Issued. 0 0 0 

The laws relating to Bush Fire Control are provided by the Bush Fires Act 1954. Section 33 of the 

Act provides that the City may give notice to a land owner or occupier to clear a fire break on land 

within the City. The City of Bayswater issues such a notice requiring land owners to mow land to 

a height of less than 50mm or install firebreaks. 




the community. 

Where a Ranger has identified the potential for a hazard on a property a reminder notice is sent to 

the land owner and occupier. For the upcoming fire season 560 properties have been identified as 

potential hazards and the owners have been sent Fire Break reminders. 

PAGE 203


Final inspections will begin on 1 December 2012 and where a hazard is not been removed as 

required by the fire break Order, the City will issue infringement notices and remove the hazards. 

Any costs associated with the removal of the hazard will be recovered from the land owner. 

During the November 2012 reporting period rangers received 14 reports of fire hazards. From 

these reports, and standard inspections, rangers identified 268 fire hazards on properties within the 

City during the month. 

The Fire Break Notice was advertised in the Rates Notice. It was also advertised in the 

Government Gazette and in the Eastern Reporter on 30 October 2012. 

6. Litter 


Reports taken of dumped litter. 10 13 8 

Reports taken of dumped litter witnessed by a 1 2 2 

third party. 

Litter Warning issued by Rangers. 0 0 0 

Litter Infringements issued by Rangers. 0 0 0 

Rangers received ten (10) reports of litter for investigation. There was insufficient evidence to 

identify any offenders. 

7. Local Law Administration and Enforcement 


Local Law Action Requests. 76 63 53 

Local Law Warnings. 15 11 19 

Local Law Infringements. 16 16 5 

Throughout the November 2012 reporting period rangers received 53 Action Requests relating to 

Local Law offences for investigation. From these Action Requests received, 19 warnings and five 

(5) infringement notices were issued to alleged offenders. 

7.1 Abandoned Shopping Trolleys 


Shopping Trolley Action Requests. 32 17 1 

Shopping Trolley Infringement Notices. 4 1 1 

Shopping Trolley Warnings. 29 16 0 

Shopping Trolleys Impounded. 4 3 0 

Of the Local Law Action Requests received one (1) Action Requests related to abandoned 

shopping trolleys. As a result of these investigations, no trolleys were impounded; however 

one (1) infringement notice was issued to the owner of an abandoned trolley. 

PAGE 204


7.2 Street Trading / Performing 


Trading / Performing Without Permit 

0 0 0 

Action Requests. 


0 0 0 

Warnings. 


0 0 0 

Infringements. 

Street Trading Permit Applications 

0 15 1 

Received. 

Stall Holder Permit Applications Received. 1 0 0 

Performing Permit Applications Received. 0 0 0 

Ranger Services did not receive any Action Requests relating to trading or performing in a 

public place without a permit. Ranger Services did receive one (1) Street Trading / Permit 

Application. 

7.3 Temporary Advertising Signs 


Illegal Sign Action Requests. 8 8 2 

Illegal Sign Warnings Issued. 0 0 0 

Illegal Sign Notices Issued. 2 0 0 

Illegal Sign Infringements Issued. 5 11 3 

Temporary Sign Permit Applications 4 2 3 

Received. 

Signs Impounded. 5 11 3 

Ranger Services received two (2) Action Requests related to illegal advertising signs. As a 

result of these investigations, three (3) infringement notices were issued to the alleged 

offenders. Ranger Services also received (3) Temporary Sign Permit Applications. 

PAGE 205


7.4 Thoroughfares Hazards 


Thoroughfares Hazard Action Requests 36 38 50 

Thoroughfares Notices Issued 18 10 25 

Thoroughfares Hazard Warnings Issued 0 0 0 

Thoroughfares Hazard Infringement Notices 17 7 16 

Issued 

Thoroughfare Permit Applications 0 0 0 

Ranger Services received 50 Action Requests relating to hazards or obstructions in 

thoroughfares during November 2012. As a result of these investigations, 25 Notices to 

remove hazards and 16 infringement notices were issued to the alleged offenders. 

8. Significant Incidents/Issues 

During the November 2012 reporting period Rangers received 295 Action Requests relating to 

ranger activities with 91 of those relating to animals (dogs) and 105 relating to parking. These are 

the highest two areas of complaint. 

Rangers were preparing for the fire season and conducting pre-fire season inspections. 





9. Community Education 

Throughout November 2012, 54 contacts have been made with residents and visitors to the City 

where rangers have clarified alleged offender responsibilities in relation to parking, animal 

control, litter and other local laws. This approach is used where breaches of legislation can be 

dealt with by educating the person rather than using an enforcement approach. 

PAGE 206


Attachment 2 


MANAGEMENT REPORT RANGER SERVICES 

DECEMBER 2012 

1. Infringement Statistical Comparison 

October November December 

Warnings Issued. 48 54 23 

Infringements Issued. 213 254 199 

Infringement Appeals. 6 30 10 

Infringements Withdrawn. 3 10 7 

There were 199 infringements notices and 23 warnings issued for the December 2012 period. 


2. Animal Management 

Description October November December 

Infringements issued by Rangers. 13 13 18 

Warnings issued by Rangers. 15 14 9 

Attack reports. 2 5 9 

Barking complaints. 19 23 9 

Wandering reports. 37 29 31 

Pick up requests – Included in Wandering. 8 13 14 

Impounded. 29 27 33 

Released. 20 21 28 

Taken to vet for re-homing. 9 6 4 

Dogs Euthanised. 1 0 1 

Enquiries relating to Applications to keep more 

than two (2) dogs within Bayswater 

4 0 0 

During the December 2012 reporting period rangers have received 31 dog wandering reports. 

From these reports and routine patrols 33 dogs were impounded. 

3. Parking Management 

Parking Statistical Comparison 


Parking infringements issued – Rangers . 184 236 167 

Parking warnings issued – Rangers. 22 21 11 

Parking infringements issued – Galleria 

0 0 0 

Security/Security. 

Parking Infringement Appeals. 6 25 10 

Parking Infringements Withdrawn. 3 10 7 

Parking Action Requests. 71 64 49 

PAGE 207


Parking Infringement Breakdown -Top 7 Offences 


Parking Contrary to Signs or Limitations 42 72 29 

Parking on Footpath/Pedestrian Crossing 46 38 27 

Stopping on Verge 14 13 18 

Stopping in Disabled Parking Area 4 13 17 

Parking in a No Parking Area 11 15 15 

Stopping Contrary to 'No Stopping' Sign 8 11 12 

Other Offences. 59 74 49 

Total 167 

Ranger Services received 64 parking action requests during the November reporting period. From 



4. Abandoned Vehicles 


Abandoned Vehicle Reports. 42 36 29 

Vehicles impounded this month with Pickles 

Auctions at 26 Casino Street, Welshpool . 

7 6 11 

Ranger Services received 49 parking action requests during the December reporting period. From 



5. Fire and Fire Hazard Management 


Fire Hazards Identified. 292 268 220 

Fire Hazard Action Requests. 22 14 8 

Fire Related Action Requests. 0 2 0 

Bush Fire Infringement Notices Issued. 0 0 10 

Bush Fire Warnings Issued. 0 0 0 

The laws relating to Bush Fire Control are provided by the Bush Fires Act 1954. Section 33 of the 

Act provides that the City may give notice to a land owner or occupier to clear a fire break on land 

within the City. The City of Bayswater issues such a notice requiring land owners to mow land to 

a height of less than 50mm or install firebreaks. 





notice is sent to the land owner and occupier. 

PAGE 208


Late rains in early December resulted in a delay in the enforcement of some properties that had 

not carried out required work on the property as technically while the hazard is damp or green, it 

cannot be considered as 'inflammable'. The inflammability of the property is a proof required by 

the legislation. 

Throughout this fire season to date 780 properties have been identified as potential hazards and 

the owners have been contacted. 

Final inspections began on 1 December 2012 and where a hazard is not been removed as required 

by the Fire Break Order, the City will issue infringement notices and remove the hazards. Any 

costs associated with the removal of the hazard will be recovered from the land owner. 

During the December 2012 reporting period rangers received eight (8) reports of fire hazards. 

From these reports, and standard inspections, Rangers identified 220 fire hazards on properties 

within the City during the month. As a result of previous inspections ten (10) infringement 

notices were issued to land owners who failed to comply with the Fire Break Order. 

The Fire Break Notice was advertised in the Rates Notice. It was also advertised in the 

Government Gazette and in the Eastern Report on 30 October 2012. 

6. Litter 


Reports taken of dumped litter. 13 8 3 

Reports taken of dumped litter witnessed by a 2 2 2 

third party. 

Litter Warning issued by Rangers. 0 0 1 

Litter Infringements issued by Rangers. 0 0 0 

Rangers received five (5) reports of litter for investigation. From these Action Requests received, 

one (1) warning was issued to an alleged offender. 

7. Local Law Administration and Enforcement 


Local Law Action Requests. 63 53 88 

Local Law Warnings. 11 19 2 

Local Law Infringements. 16 5 4 

Throughout the December 2012 reporting period rangers received 88 Action Requests relating to 

Local Law offences for investigation. From these Action Requests received, two (2) warnings 

and four (4) infringements were issued to alleged offenders. 

PAGE 209


7.1 Abandoned Shopping Trolleys 


Shopping Trolley Action Requests. 17 1 31 

Shopping Trolley Infringement Notices. 1 1 1 

Shopping Trolley Warnings. 16 0 32 

Shopping Trolleys Impounded. 3 0 2 

Of the Local Law Action Requests received 31 Action Requests related to abandoned 

shopping trolleys. As a result of these investigations, two (2) abandoned trolleys were 

impounded, 32 warnings, and 1 infringement notice was issued to the owners of those 

trolleys. 

7.2 Street Trading / Performing 


Trading / Performing Without Permit 0 0 0 

Action Requests. 


Warnings. 


Infringements. 

Street Trading Permit Applications 15 1 19 

Received. 

Stall Holder Permit Applications 0 0 0 

Received. 

Performing Permit Applications Received. 0 0 0 

Ranger Services received no Action Requests related to trading or performing in a public 

place without a permit. Ranger Services received 19 Street Trading Permit Applications. 

7.3 Temporary Advertising Signs 


Illegal Sign Action Requests. 8 2 2 

Illegal Sign Warnings Issued. 0 0 0 

Illegal Sign Notices Issued. 0 0 1 

Illegal Sign Infringements Issued. 11 3 3 

Temporary Sign Permit Applications 2 3 1 

Received. 

Signs Impounded. 11 3 3 

Ranger Services received two (2) Action Requests related to illegal advertising signs. As a 

result of these investigations, One (1) Notice to remove illegal signs, and three (3) 

infringements were issued to the alleged offenders. Ranger Services also received one (1) 

Temporary Sign Permit Application. 

PAGE 210


7.4 Thoroughfares Hazards 


Thoroughfares Hazard Action Requests. 38 50 55 

Thoroughfares Notices Issued. 10 25 24 

Thoroughfares Hazard Warnings Issued. 0 0 0 

Thoroughfares Hazard Infringement 7 16 1 

Notices Issued. 

Thoroughfare Permit Applications. 0 0 0 

Ranger Services received 55 Action Requests relating to hazards or obstructions in 

thoroughfares during December 2012. As a result of these investigations, 24 Notices to 

remove hazards, and one (1) infringement notice were issued to the alleged offenders. 

8. Significant Incidents/Issues 

The fire season began on 1 December 2012, and during this period rangers carry out inspections 

on previously identified 780 hazards in the community. As a result, ten (10) property owners 

have been issued with infringement notices for failing to comply with the Fire Break Order. 

During the December reporting period Rangers received 290 Action Requests relating to ranger 

activities with 81 of those relating to animals (dogs) and 72 relating to parking. 



Of the 29 Action Requests received, 11 vehicles were impounded with the remaining vehicles 


9. Community Education 

Throughout December 2012, 23 contacts have been made with residents and visitors to the City 

where rangers have clarified alleged offender responsibilities in relation to parking, animal 

control, litter and other local laws. This approach is used where breaches of legislation can be 

dealt with by educating the person rather than using an enforcement approach. 

PAGE 211


11.2.3 The RISE Management Report - November and December 2012 

Attachments: 1. The RISE Management Report - November 2012 

2. The RISE Management Report - December 2012 


Application 

To consider the report of activities and operations at The RISE during November 2012. 

Background 

The management reports for The RISE during November 2012 (Attachment 1) and 

December 2012 (Attachment 2) outline the statistics, programs and operations to allow Council to 

make effective and informed decisions on the services provided to the community. 

Comment 

City of Bayswater recreation facility mission statement: 

"To enrich community life and enhance the wellbeing of people of all ages, particularly the 

residents of the City of Bayswater, by providing high quality leisure facilities and services." 

The RISE operating hours are: 



The RISE Gymnasium operating hours are: 



November 2012 

A promotion is running to encourage people to use the newly introduced Direct Debit facility 

when joining the Gymnasium. Direct Debit will make the membership more manageable and 

therefore more attractive to members as payments are spread through the year. The facility is 

offered for 12 month memberships. The promotion is that the set up cost for the account, which 

normally is $60, until the end of the year is only $1. This has been successful with 90 new 

members joining this month. 

December 2012 

The Central Institute of Technology (TAFE) requested financial assistance towards the use of The 

RISE in which to conduct community nurse training. This donation request will be presented for 

Council consideration. 





1.2 We promote and facilitate healthy lifestyles for our community; and 

1.3 We provide preventative measures to guard the health of our community." 

PAGE 212



Nil. 


Nil. 




Meeting: 




That Council receive The RISE Management reports for November 2012 and 


Moved: 

Seconded: 

PAGE 213


Attachment 1 


THE RISE 

NOVEMBER 2012 

1. Attendance 

Facility Hire 

Room Number of Bookings Hours Booked 

Community Hall. 124 189 

Function Suite. 41 283 

Sports Arena. 119 340 

Program Attendance 

The following table indicates attendance to some of the programs held at The RISE during the 

month. The table does not include all programs, but provides a general indication of the 

attendance in the core programs. 

Program Activity 

Attendance 

Group Fitness. 802 

Term Based Programs. 235 

Sporting Competitions. 322 

Alma Venville Arena Casual Use. 57 

Crèche. 182 

Children's Holiday Activities. 

N/A 

2. Memberships 

Membership 

Quantity 

Members joining during November 2012 

Gym Only. 12 

Full Fitness. 78 

Total Joining During November 2012 90 

Total Members as of November 2012 

Gym Only. 126 

Full Fitness. 304 

Total Members as of November 2012 430 

In summary, 90 memberships were contracted of which one (1) was a staff member taking up the 

50% discount option offered. 

Discounted Offers 

All persons who live in or own property within the City of Bayswater are entitled to a 

15% resident discount on all Memberships. This offer is available at all times. 

PAGE 214



The month of November 2012 is demonstrated on the below table: 



Income. $824,067 $355,047 41.66% 43.08% 

Expenditure. $1,209,498 $489,553 41.66% 40.47% 

Income received during November 2012 for function room hire was $16,986. 


The following table outlines the capital works allocation for The RISE for the 2012/2013 financial 

year. 


Volleyball equipment. $45,000 September 2012 100% 

Adjustable height junior backboards. $9,000 October 2012 100% 

Table and chair trolleys. $8,000 December 2012 10% 

Print capable whiteboards for conferences. $10,000 December 2012 30% 

Safety padding in Crèche. $5,000 December 2012 100% 

Group Fitness mats. $4,000 March 2013 10% 

Large transportable stage. $25,000 March 2013 50% 

Security distress system. $10,000 June 2013 0% 

Artworks. $10,000 June 2013 10% 

5. Promotions 

Direct Debit will be introduced for Gym Memberships in early November 2012. As part of the 

introduction new members will only pay $1 promotion as the Direct Debit joining fee up until 

Christmas 2012; this fee will normally be $60. This special will be advertised in local newspapers 

during November and early December 2012. This discount is provided for within the approved 

fees and charges. 



Fire Protection Systems. 

Wall chips were repaired. 

Minor Repairs 


Nil 

Nil 

Nil 


There were two (2) minor incidents/accidents and zero (0) major incident/accidents during the 

month of November 2012. 

Types of Incidents and Accidents 

Number 

Minor first aid incidents. 2 

8. Staff 

There were no staff movements during the month. 

PAGE 215


PAGE 216


PAGE 217


PAGE 218


Attachment 2 


THE RISE 

DECEMBER 2012 

1. Attendance 

Facility Hire 

Room Number of Bookings Hours Booked 

Community Hall 92 153 

Function Suite 28 211 

Sports Arena 205 265 

Program Attendance 

The following table indicates attendance to some of the programs held at The RISE during the 

month. The table does not include all programs, but provides a general indication of the 

attendance in the core programs. 

Program Activity 

Attendance 

Group Fitness 521 

Term Based Programs 147 

Sporting Competitions 250 

Alma Venville Arena Casual Use 101 

Crèche 79 

Children's Holiday Activities 23 

2. Memberships 

Membership 

Quantity 

Members joining during December 2012 

Gym Only 9 

Full Fitness 96 

Total Joining During December 2012 107 

Total Members as of December 2012 

Gym Only 119 

Full Fitness 303 

Total Members as of December 2012 426 

In summary, 69 memberships were contracted of which zero (0) was a staff member taking up the 

50% discount option offered. 

Discounted Offers 

All persons who live in or own property within the City of Bayswater are entitled to a 15% 

resident discount on all Memberships. This offer is available at all times. 

PAGE 219



The month of December 2012 is demonstrated on the below table: 



Income $824,067 $400,050 50.00% 48.54% 

Expenditure $1,282,498 $630,058 50.00% 49.25% 

$7,527 income was received for Function Hall bookings during December 2012. 


The following table outlines the capital works allocation for The RISE for the 2012/2013 financial 

year. 


Volleyball equipment $45,000 September 2012 100% 

Adjustable height junior backboards $9,000 October 2012 100% 

Table and chair trolleys $8,000 December 2012 10% 

Print capable whiteboards for conferences $10,000 December 2012 30% 

Group fitness mats $4,000 March 2013 50% 

Large transportable stage $25,000 March 2013 50% 

Security distress system $10,000 June 2013 20% 

Artworks $10,000 June 2013 0% 

Safety padding in Crèche $5,000 December 2012 100% 

5. Promotions 

A series of advertisements were placed in the Voice newspaper promoting the recently introduced 

Direct Debit Facility for Gymnasium Membership. The normal account establishment fee is $65 

but for the months of October, November and December 2012 the cost is $1. 



Gates to the staff carpark were repaired 


Fire protection equipment serviced 


There were two (2) minor first aid, zero (0) major first aid and zero (0) general incidents during 

the month of December 2012. 

8. Staff 

A new umpire was appointed during the month of December 2012. 

PAGE 220


PAGE 221


PAGE 222


11.2.4 Lease Renewal - Bulgarian Association Hampton Square 

Location: Hampton Square Pre School, Morley 

Attachments: 1. Site Plan 

2. Bulgarian Association Application 

3. 2011 / 2012 Accounts 

Applicant: Bulgarian Association Rodina Inc 

Owner: City of Bayswater 


Refer: Item 11.2.4 OCM: 13.12.2011 

Application 

To consider a request from the Bulgarian Association (Rodina Inc), for a community lease 

agreement, for the exclusive use of the former Hampton Pre School , 127 Mickleham Road, 

Morley. 

Background 

The site (Attachment 1) is owned by the City and was leased to the Education Department until 

2011. The City retains a small portion of the building to provide monthly child immunisation 

clinics to the wider community. The facility is roughly split 25% floor space occupied by the City 

of Bayswater, 75% floor space occupied by the Bulgarian Association. 

A number of lease and user / license agreements have been approved by Council. 

At the Ordinary Meeting of 13 December 2011, Council resolved: 

“That: 

1. The Bulgarian Association Rodina Inc be offered a twelve month category 4 hire agreement 

for the exclusive use of 127 Mickleham Road, Morley (Hampton Pre Primary) to be 

reviewed after twelve months. Annual rent to be $1,000 per annum." 

Council have recently reviewed the lease and user / licence agreement process and at its Ordinary 

Meeting on 19 April 2011, Council resolved as follows: 

"That: 

1. Council approves the category framework for administering Lease and User / License 

Agreements to sporting and community groups. 

2. Council adopt the community facility lease and license / user agreement policy to provide a 

structured and consistent approach to the management of Councils lease and license / user 

agreements with local sporting and community groups for the use of community facilities 

and spaces. 

3. The Category 3 Informal User Agreement and the Category 4 Casual Usage/Seasonal Hire 

Agreement be amended from 'Not essential" to "Preferred"." 

Following the conclusion of an initial 12 month hire period at Hampton Park the Bulgarian 

Association Rodina Inc have submitted an application (Attachment 2) for Council to consider a 

Category One (1) Lease Agreement five (5) year lease agreement with an option to renew for a 

further five (5) years for the exclusive use of Hampton Pre School. 

PAGE 223


At previous workshops considering the principles of cost subsidisation and community benefit 

associated with Community leases Councillors indicated a preference to consider the following 

components when determining lease requests from community groups: 

Overview of the Club / Organisation 

The Bulgarian Association Rodina Inc. is a not for profit community organisation. The 

organisation has over 150 paid members. The objects of the association are to promote and 

preserve Bulgarian culture, traditions and language through the Bulgarian community and friends 

of Western Australia. The association also assists in finding employment, improving English 

language and to better adjust migrants to Australian life and culture. 

Benefit to the Local Community 

The Bulgarian Association Rodina Inc is open to all residents of the City of Bayswater. The 

Association runs classes on Wednesday and Thursday evenings and children's activities on a 

Saturday morning. The association have been able to benefit from the Hampton premises by 

being able to: 

• Open the first Bulgarian library in Western Australia; 

• Gather once a month to exchange recipes, ideas and provide the opportunity for children 

to play together; and 

• Obtain a grant to purchase equipment. 

The association have stated some long term benefits if tenure is secured, some of these include: 

• Sustaining knowledge and understanding about Bulgarian culture and history by 

organising forums, expositions, events; and 

• Strengthening the social, economic, educational, and cultural ties between Australia and 

Bulgaria. 

It should be noted that during the past twelve months while Rodina has been using the facility the 

City has received one noise complaint and two compliments from residents in relation to the 

Bulgarian Association. The noise complaint was considered by the City's Health Department, and 

no further action was required. 

Current List of Members and Ratio of City Residents 

The Bulgarian Association Rodina Inc currently have 150 financial members of which 74 reside 

within the City of Bayswater (49.3%). 

Current Accounts and Summary of Financial Viability 

Current accounts (Attachment 3) including a profit and loss statement are attached. The 

association generates a modest turnover of approximately $10,000. Income is limited to 

memberships, donations, fundraising and grant aid. Outgoings are minimal and reflective of a 

small community organisation. The group show a surplus of $3,700 for the financial year 2011 / 

2012. 

The accounts supplied do not present the full cost associated with the past twelve months tenancy 

at Hampton Square. The group did not take up occupation of the Hampton Square building until 

January 2012, therefore the supplied accounts only cover a six (6) month period of building use 

from January to June 2012. 

PAGE 224


Breakdown of Building / Facility Outgoings 

The table below highlights the current financial liability to the City. The current agreement 

provides for a rental of $1,000 per annum and the City recovers 75% the cost of electricity and 

water consumption (excluding metered service charges). 

Bulgarian Association- Operating Expenditure 

General Maintenance. $ 500 

Preventative Maintenance. $3,000 

Insurance. $1,640 

Electricity. $1,000 

Water. $844 

Total Expenditure $6,984 

Bulgarian Association - Operating Income 

Annual Rental. $1000 

Electricity. $450 

Water $550 

Total Income. $2000 

Operating Deficit $4,984 

With the current hire arrangement there is an operating deficit of $4,984. The deficit cost is 

mostly attributed to the $3,000 Building Preventative Maintenance and $500 General 

Maintenance. It should be noted that the City occupies 25% of the building to provide to provide 

Infant Health Immunisation Programmes to the community. 

The letter of application from the Bulgarian Association includes a request for a replacement 

carpet which will be considered as part of annual operational maintenance, and the conversion of 

infant to adult toilets which will be considered within the 2013/14 Capital Budget. 

Comment 

The requirements to be considered for a Category 1 Lease Agreement are listed: 

Category 1 - Formal Lease Agreement 

Assessment Criteria 

Commitments / Requirements 

Long term usage. 

Five to ten years. 

Sporting Club or Community Organisation Not for profit incorporated association with 

executive management and committee 

Agreed lease fee applicable. 

Past history or determined by Council. 

Exclusive Facility Use Required. 

Within lease area – Requested by Club or 

City / Determined by Size of Organisation / 

Frequency of Use. 

Large Organisation. 

Over 100 members. 

Ability to sublet by Council agreement. Income generation stream required / 

Community access required / Similar 

organisation requiring similar facilities. 

Financial obligations of tenant. Utilities, refuse, content and liability 

insurance, legal preparation met by tenant, 

other agreed outgoings. 

Maintenance, Repair and Cleaning. Responsibility of tenant (including fixtures 

and fittings) with the exception of structural 

maintenance, replacement and repair. Ground 

maintenance responsibilities may apply. 

PAGE 225


Category 1 - Formal Lease Agreement 

Significant Capital Interest: Building 

Construction, Modification and or 

Extension. 

Major Income Generation required by 

tenant. 

Modification has taken place or requested 

to take place at the cost of the tenant / 

Building was constructed by the tenant / 

Specialist storage or wracking required. 

Annual turnover in excess of $25,000, 

Liquor Licence required, Social hire of 

premises required. 

Site fit for purpose for intended use. Consideration of building size, Club 

membership in relation to Maximum 

Accommodation Certificate, Facility location, 

Car park provision, Proximity to residential 

areas, Hours of use. 

City of Bayswater organisation 

Preferred 

Council approves Lease 

Council approval required 

Acceptance Period 

Agreement to be accepted within 90 Days of 

offer. 

Ability to understand and commit to the Seek independent advice and awareness of 

terms and conditions of the lease. 

their responsibilities 

Officers recommend 85% of Criteria should be met to satisfy category requirement. 

The Bulgarian Association Rodina Inc. only satisfy ten (10) of the 15 requirements to be 

considered for a Category 1 Lease. This equated to 66% of the required 85%. 

Council may wish to consider the Bulgarian Association for a Category Two User Agreement up 

to a period of five (5) years. 

Council have three (3) options to consider for this facility, being: 

Option 1 

Council approve a Category Two (2) Usage Agreement for a period of up to five (5) years. Rental 

to be determined by Council with the Bulgarian Association Rodina Inc responsible for all utility 

outgoings. 

Option 2 

Decline the application from the Bulgarian Association Rodina Inc. and advertise the facility as 

vacant, and seek expressions of interest from not for profit community organisations. 

Option 3 

Council approve a further twelve month Category Four (4) hire agreement with the 

Bulgarian Association Rodina Inc for the exclusive use of 127 Mickleham Road, Morley 

(Hampton Pre Primary) to be reviewed after twelve months with an annual rent to be $1,000 per 

annum 

Officers recommend Option 1 as the applicant has demonstrated appropriate use of the facility 

over the previous twelve months and is considered an appropriate tenant for a five (5) year 

Category Two (2) usage agreement. Council may wish to consider a rental increase in order to 

reduce the operating deficit to the City and $2,000 may be considered an appropriate rental and 

increased annually by Perth (Consumer Price Index) CPI. 

PAGE 226



In accordance with the City of Bayswater's Strategic Plan - The future of Our City 2011 to 2015, 



1.4 We provide responsive and affordable services to our community. 


3.5 We ensure City owned buildings and infrastructure are of a high quality and appropriate to 

community need. 

Key Result Area 5: Leadership & Governance 



Nil. 


The officer's recommendation provides an operating deficit of $3,984: 

Hampton Square - Operating Expenditure 

General Maintenance. $ 500 

Preventative Maintenance. $3,000 

Insurance. $1,640 

Electricity. $1,000 

Water. $844 

Total Expenditure $6,984 

Hampton Square - Operating Income 

Annual Rental. $2000 

Electricity. $450 

Water $550 

Total Income. $3,000 

Operating Deficit $3,984 

It should be noted that the City occupies 25% of the building to provide Infant Health 

Immunisation Programmes to the community. The City recovers 75% the cost of electricity and 

water consumption (excluding metered service charges) from the Bulgarian Association. 




Meeting: 



PAGE 227



That Council: 

1. Approve a Category Two (2) User Agreement to Bulgarian Association Rodina 

Incorporated for the exclusive use of Hampton Square Pre School, Morley for a period 

of five (5) years. 

2. Set annual rental at $2,000 increased annually by Perth CPI with the 

Bulgarian Association Rodina Incorporated responsible for 75% of utility outgoings 

excluding metering costs. 

3. Approve the Director of Administration and Community Services to sign the user 

agreement. 

4. Request the agreement to be accepted by the Bulgarian Association within 90 days of 

offer. 

Moved: 

Seconded: 

PAGE 228


Attachment 1 

Site Plan (Excluding Infant Health Clinic Highlighted in Yellow) 

PAGE 229


PAGE 230


Attachment 2 

PAGE 231


PAGE 232


Attachment 3 

PAGE 233


PAGE 234


PAGE 235


PAGE 236


11.2.5 Request for Funding - Bayswater Family Centre Playground 

Location: Bayswater Family Centre - 53 Murray Street Bayswater 

Attachments: 1. Funding Request from Bayswater Family Centre 

2. Current Play Equipment at Bayswater Family Centre 

3. Current Play Equipment at Rhodes Reserve 

4. Play Equipment Toowong Reserve 

Applicant: Bayswater Family Centre 


Application 

To consider a request from the Bayswater Family Centre for a $6,000 contribution toward 

replacement play equipment. 

Background 

Bayswater Family Centre, a community not for profit education centre for pre kindergarten 

children have requested Council consideration of $6,000 (GST excl) contribution toward a new 

nature play space. The Family Centre is located next door to the City's Drill Hall at 

53 Murray Street, Bayswater. 

The Bayswater Family Centre recently applied for a Lottery West grant to upgrade the play space 

at the centre. To successfully obtain the grant, the Family Centre are required to contribute 

toward the cost of equipment, as such they have written to request assistance from Council 

(Attachment 1) and a number of other potential funders. 

The current all ages playground provided by Bayswater Family Centre at 53 Murray Street, 

Bayswater consists of a small combination unit and spinner (Attachment 2) and is not required as 

part of the proposed playground replacement. Bayswater Family Centre would like to donate the 

existing play equipment to the City. 

The Family Centre run an "Early Starters Program" aimed at three (3) and four (4) year olds. The 

program assists in the development of self image, language, social and development skills. The 

Centre firmly believes that play is an essential aspect of learning for young children and planning 

for play is seen as the central component in developing the Early Starters Curriculum that 

integrates all areas of a Childs development. 

Due to the nature of the Centre, age specific play equipment which combines nature play would 

be beneficial for the program and the community who use it. The new play space is estimated to 

cost $35,000 and will include: 

• Cycle pathway; 

• Fort; 

• Stepping stones; 

• Musical garden; 

• Tunnels; 

• Hill play; 

• Slide; 

• Rain water tank; 

• Vegetable garden; 

• Log climbers; and 

• Toy storage facility. 

PAGE 237


The play equipment located within the enclosed grounds of Bayswater family Centre is not 

accessible as public open space and is only available to users of the centre. 

Comment 

Officers have assessed the existing play equipment (combination unit and spinner) and determine 

the age of the equipment to be approximately ten (10) years. The current equipment on site is in 

excellent condition both visually and structurally. The equipment presenting in excellent 

condition is attributed to the equipment receiving low use and being protected under shelter away 

from the weather elements. The existing equipment is able to be removed from the family centre 

and relocated elsewhere. 

The Bayswater Family Centre has a Management Agreement with the City signed on 

3 December 1995 and due to expire in 2014. 

The Management Agreement between the Bayswater Family Centre and the City of Bayswater 

states "The Family Centre to be responsible for repairs and replacement of furniture and 

equipment used only by Family Centre Groups including outdoor equipment." 

Given that the Family Centre is willing to donate the existing play equipment to the City, the 

donated play equipment could be utilised at a number of local level playgrounds due for 

replacement in the current financial year. Assessments indicate that once relocated the equipment 

would have an approximate ten year life span before requiring further replacement. 

Rhodes Reserve is one of seven local level playgrounds scheduled for replacement in the 2012/13 

financial year from capital works budget J12700. The existing old playground at Rhodes Reserve 

consists of small combination unit and rocker (Attachment 3) and $10,000 has been allocated for 

replacement in the current financial year. The play equipment currently on site at Bayswater 

Family Centre could be relocated to Rhodes Reserve and provide an appropriate like for like 

amenity to the community. Removal and relocation costs are anticipated to be $2,000 - $3,000. 

As comparison (Attachment 4) provides an illustration of $12,000 value of new equipment 

recently installed at Toowong Reserve, Bedford. If new equipment was purchased at 

Rhodes Reserve it would be similar to that installed at Toowong Reserve. 

Should the Bayswater Family Centre application to Lottery West not be successful the proposed 

playground replacement at 53 Murray Street, Bayswater would not go ahead and funding 

assistance from the City would not be required. Rhodes Reserve would then be replaced with new 

equipment funded from the current capital works budget. 

Council may wish to consider the following options: 

Option 1 

Subject to successful grant funding from Lottery West (or similar), Council accept the donation of 

existing play equipment located on site at 53 Murray Street, Bayswater from Bayswater Family 

Centre and relocate the donated equipment to Rhodes Reserve, Morley. In return Council donate 

$6,000 from capital works budget J12700 (Playground Replacement, Maintenance and Upgrades) 

as a contribution toward the provision of replacement equipment at Bayswater Family Centre. 

Option 2 

Decline the request for financial support from Bayswater Family Centre and replace the 

equipment at Rhodes Reserve (to the approximate value of $10,000) from allocated budget 

J12700. 

PAGE 238



The following strategies within the City of Bayswater Strategic Plan - The future of Our City 

2011 - 2015 support the requests contained within this report: 


1.2 We promote and facilitate healthy lifestyles for our community. 





Nil. 


Should Council wish to support the request of $6,000 toward a play space upgrade at Bayswater 

Family Centre, the Centre will donate existing play equipment to the City. $10,000 is currently 

allocated from Capital Budget J12700 to replace the existing play equipment at Rhodes Reserve, 

Morley. 

The $6,000 requested by Bayswater Family Centre could be utilised from the above 

Budget J12700 in lieu of the scheduled $10,000 replacement of Rhodes Reserve. The cost of 

removing and re-installing the existing equipment at Bayswater Family Centre to Rhodes Reserve 

is estimated at $2,000 - $3,000. 

Any funding approval from the City is conditional on Bayswater Family Centre receiving grant 

funding from LotteryWest. 




Meeting: 




That Council, subject to grant funding from LotteryWest to Bayswater Family: 

1. Approve, a contribution of $6,000 to Bayswater Family Centre (funded from Capital 

Budget J12700) to redevelop play space at Bayswater Family Centre. 

2. Accept the donation of existing play equipment from Bayswater Family Centre. 

3. Relocate the existing play ground equipment from Bayswater Family Centre to Rhodes 

Reserve, Morley. 

Moved: 

Seconded: 

PAGE 239


Attachment 1 

PAGE 240


Attachment 2 

Current Play Equipment at Bayswater Family Centre 

PAGE 241


Attachment 3 

Existing Old Play Equipment Due For Replacement at Rhodes Reserve 

PAGE 242


Attachment 4 

Recently Installed Play Equipment at Toowong Reserve (Value $12,000) 

PAGE 243


11.2.6 Usage Agreement - Whatley Pigeon Racing Club 

Location: Whatley Hall, Bayswater 

Attachments: 1. Site Plan and Location Map 

2. Building Asset Report 

Applicant: Whatley Racing Pigeon Club Inc 

Owner: City of Bayswater 


Refer: Item 11.2.5 OCM: 28.08.2012 

Application 

To consider an application from the Whatley Racing Pigeon Club for a usage agreement for the 

exclusive use of the clubroom building located at Whatley Hall, Bayswater. 

Background 

In 1985, Council entered into a 21 year lease agreement with Whatley Racing Pigeon Club 

(WRPC) for the exclusive use of the clubroom building located at Whatley Hall, 110 Hardy Road, 

Bayswater. The club built the facility on Council land in 1985 with the aid of an $11,000 

Commonwealth Grant, $6,000 loan from the City, plus material and labour ($30,000) donated 

from members. (Attachment 1) details a floor plan of the building. The total cost of construction 

and fit out being $75,000. The previous lease provided for a 21 year term with no option to 

renew, and Peppercorn rental with all outgoings met by the club. 

At the Ordinary Meeting on 24 May 2005, Council resolved as follows: 

"That: 

1. Whatley Racing Pigeon Club be granted a new lease for 10 years and with a 10 year 

option, of the Whatley Racing Pigeon Clubrooms located at Whatley Reserve, Bayswater, 

in accordance with Council's standard lease agreement, incorporating a lease fee of $1.00 

per annum. 

The above lease was not executed and the previous lease has now expired. The WRPC are now 

seeking a commitment from Council for a new lease. The facility is used for club meetings and 

social gatherings not more than once per week. 

Council have recently reviewed the lease and user / licence agreement process and at its Ordinary 

Meeting on 19 April 2011, Council resolved as follows: 

"That: 

1. Council approves the category framework for administering Lease and User / License 

Agreements to sporting and community groups. 

2. Council adopt the community facility lease and license / user agreement policy to provide 

a structured and consistent approach to the management of Councils lease and license / 

user agreements with local sporting and community groups for the use of community 

facilities and spaces. 

3. The Category 3 Informal User Agreement and the Category 4 Casual Usage/Seasonal 

Hire Agreement be amended from 'Not essential" to "Preferred"." 

A number of lease and user / license agreements have been approved by Council following the 

above resolution on 19 April 2011. 

PAGE 244


Council considered an application from Whatley Racing Pigeon Club at the Ordinary Meeting on 

28 August 2012 and resolved as follows: 

"That: 

1. That the item be deferred to a future Council Meeting, pending further information 

regarding the current condition of the building, and membership viability. " 

A building inspection has been carried out (Attachment 2) and confirms the building to be in 'Fair' 

condition. The inspection recommends a kitchen facility upgrade within two to three years at an 

approximate cost of $4,000 and replace vinyl floor tiles $2,000. 

A number of other clubs have built clubroom facilities on land owned by or vested to the City and 

have lease agreements with the City. The following table provides a summary of club self built 

facilities where club have a lease agreement with the City: 

Club Location Lease Agreement Rental 

ANA Rowing Club Hinds Reserve 21 Years Lease $1,626 

Australian Model Moojebing Category 2, Five Year Usage $749 

Railway Assn Reserve Agreement 

Bayswater SES Clavering Road 21 Years Lease $1 Peppercorn 

Light Car Club Moojebing Category 2, Five Year Usage $1,200 

Reserve Agreement 

MG Car Club Whatley Hall Category 2, Five Year Usage $2,549 


Morley Eagles Waltham No Agreement 

Nil 

Softball Club Reserve 

Morley Windmills Wotton Reserve 21 Years Lease $777 

Soccer Club 

Chabad Lubavitch of Garson Court 25 Years Lease $5,000 

Western Australia Inc 

Perth Bayswater Pat O Hara 21 Years Lease $1 Peppercorn 

Rugby Club 

Reserve 

West Coast Model Moojebing Category 2, Five Year Usage $500 

Rally Club 


Whatley Racing 

Pigeon Club 

Whatley Hall 

Reserve 

21 Years Lease 

(Expired) 

$1 Peppercorn 

Two facilities are located at Whatley Hall Reserve, the MG Car Club of WA occupy the front 

building and Whatley Racing Pigeon Club occupy the building located to the rear of the reserve. 

Both clubs built their own facilities and occupy under agreement with the City. The MG Car Club 

renewed their lease with the City in August 2011. 

The MG Car Club of WA had a ten year lease agreement from 1994 to 2004, which Council 

extended for a further five (5) years. During the 2011 MG Car Club lease renewal considerations 

Council approved a category two usage agreement and increased annual rental from $877 to 

$2549. The rental increase was applied to achieve full cost recovery of the facility. Council 

considered the MG Car Club to be a statewide organisation offering regional benefits rather than a 

local community sport or recreational club. 

PAGE 245


At previous workshops considering the principles of cost subsidisation and community benefit 

associated with Community leases Councillors indicated a preference to consider the following 

components when determining lease requests from community groups: 

Overview of the Club / Organisation 

The Whatley Racing Pigeon Club use the facilities built by the club to promote the sport of pigeon 

racing. The club have been operating since 1920 and meet four nights per week at the Bayswater 

clubroom. The club are one of eleven similar clubs within the metropolitan area. 

Benefit to the Local Community 

The club provide an opportunity for the local community to socialise and become involved in the 

sport of pigeon racing. The sport is particularly appealing to the elderly and club activity extends 

from the Gnangara Mound to Mandurah. 

Current List of Members and Ratio of City Residents 

The club have seventeen (17) financial members of which 25% reside within the City. 

Current Accounts and Summary of Financial Viability 

Whatley Racing Pigeon Club show a small operating deficit of $400 for the year ending 

30 June 2012 following annual expenditure of $18,204. With a membership base of 17, the club 

have limited sources of income. Main items of expenditure include Federation Fees, Race Prize 

Pool, Utility outgoings and public liability insurance. The club have a small reserve fund and 

receives donations from local businesses. 

Breakdown of Building / Facility Outgoings 

The table below highlights the financial liability to the City with general and preventative 

maintenance budgeted within the current financial year 2012-13, together with building insurance. 

Whatley Racing Pigeon Club - Operating Expenditure 

General Maintenance $ 500.00 

Preventative Maintenance $1,000.00 

Insurance $1,175.57 

Total Expenditure $2,675.57 

Whatley Racing Pigeon Club - Operating Income 

Annual Rental $ 0 

Total Income $ 0 

Operating Deficit $2,675.57 

There is no gas on site and the club pays all electricity outgoings. The City bears the full cost of 

water on site ($1,900). The water supply feeds public toilets, the MG Car Club building and 

WRPC (applicants). 

Comment 

The Club have reviewed and provided comment on a Category 2 agreement. The five (5) year 

category two usage agreement is favoured by the club. However, the club have expressed concern 

about their future financial welfare should they be required to pay rent and outgoings with only 

17 financial members. 

Membership has remained consistent over recent years and is not likely to increase significantly. 

Should Council wish to increase rental significantly the club may not remain financially viable. 

PAGE 246


The City also hosts Bayswater Pigeon Racing Club at Elstead Reserve on a 21 Year Lease which 

expires in August 2013. As a comparison the Bayswater club has 50 Members of which 16 (32%) 

reside within the City. Bayswater Pigeon Racing Club has an annual rental of $749, plus utility 

outgoings. 

The two clubs compete in different codes of racing within the sport (similar to Rugby League and 

Rugby Union - same sport but different styles of competition). As such although the two clubs are 

based within the City they do not necessarily compliment each other as they cater for two 

different styles of competition. 

In considering the eleven clubs listed in the table above who have built their own facilities, rental 

ranges from $1 Peppercorn to $5,000. The majority of rentals are less than $1000. 

Council at its discretion may determine any appropriate dollar amount of rental. The following 

factors may be considered in determining any level of rental: 

• The amount of cost recovery associated with the facility running cost to Council; 

• Any level of subsidisation afforded to the club; 

• The level of community benefit demonstrated by the club; 

• The number of City of Bayswater residents who are part of the club; and 

• The financial viability or status of the club. 

Summary 

Whatley Racing Pigeon Club is a local organisation servicing the local community. The club have 

a small but stable membership resulting in limited but stable finances. The club received external 

funding to assist in the provision of their self built facilities in 1985 and have successfully 

occupied the facility to date. 

Should Council wish to achieve full cost recovery at the site the required rental would be 

$2,675.00 

Given the above factors and low level of members contributing to limited finances within the club 

it is recommended that Council approve a Category 2 usage agreement and set a modest rental of 

$500 plus Perth CPI applied annually. 


In accordance with the City of Bayswater Strategic Plan - The future of Our City 2011 to 2015 the 



1.4 We provide responsive and affordable services to our community. 


3.5 We ensure City owned buildings and infrastructure are of a high quality and appropriate to 

community need. 




Nil. 

PAGE 247



The table below highlights the financial liability to the City with general and preventative 

maintenance budgeted within the current financial year 2012-13, together with building insurance. 

Whatley Racing Pigeon Club - Operating Expenditure 

General Maintenance $ 500.00 

Preventative Maintenance $1,000.00 

Insurance $1,175.57 

Total Expenditure $2,675.57 

Whatley Racing Pigeon Club - Operating Income 

Annual Rental $ 0 

Total Income $ 0 

Operating Deficit $2,675.57 

There is no gas on site and the club pays all electricity outgoings. The City bears the full cost of 

water on site ($1,900). The water supply feeds public toilets, the MG Car Club building and 

WRPC (applicants). 




Meeting: 

CR CHRIS CORNISH MOVED, CR MARLENE ROBINSON SECONDED 

CARRIED: 5/2 

FOR VOTE: Cr Terry Kenyon, JP, Cr Marlene Robinson, Cr Graham Pittaway, 

Cr Sonia Turkington and Cr Chris Cornish. 

AGAINST VOTE: 

Cr Alan Radford and Cr Martin Toldo. 


That Council: 

1. Approve a Category Two (2) User Agreement to Whatley Racing Pigeon Club for the 

exclusive use of clubrooms located at Whatley Reserve for a period of five (5) years. 

2. Set annual rental at $500 increased annually by Perth CPI with the Whatley Racing 

Pigeon Club responsible for utility outgoings. 

3. Approve the Director of Administration and Community Services to sign the user 

agreement. 

4. Request the agreement to be accepted by the Whatley Pigeon Racing Club within 

90 days of offer. 

Moved: 

Seconded: 

PAGE 248


Attachment 1 

Site Plan and Location Details 

PAGE 249


PAGE 250


Attachment 2 

Building Asset Report 

PAGE 251


PAGE 252


PAGE 253


PAGE 254


PAGE 255


PAGE 256


PAGE 257


PAGE 258


PAGE 259


11.2.7 Early Settlers Debrief 2012 


Application 

To: 

1. Provide Council with feedback on the 2012 Early Settlers Civic Reception that was held on 

Wednesday, 31 October 2012 at Lower Hillcrest Reserve in Coode Street, Bayswater. 

2. Endorse the 2013 Early Settlers Civic Reception. 

Background 

The Early Settlers Civic Reception is an outdoor event that is held in late October or early 

November at the Lower Hillcrest Reserve, Coode Street Bayswater. This lunch time seated 

function is held annually to formally recognise the early pioneers of the Bayswater area and 

community members who have lived in the City for over 40 years or more. Residents must 

formally register for the event, once registration is received, the resident remains on the invitation 

list for the annual event. 

Currently the Early Settlers database consists of 1,165 people who have registered to attend the 

Early Settlers function. It should be noted that there are approximately 65 people whom are 

registered who do not live in the City of Bayswater, but have lived previously in the area for the 

40 years or were pioneers of the area. 

The criteria to attend the function are as follows: 

1. “Early Settlers” are people who have lived continuously in the City of Bayswater District 

(ie suburbs of Bayswater, Embleton, Bedford, Morley, Noranda & Maylands) for 40 years 

or more and who are currently a resident within the City of Bayswater; or 

2. “Early Settlers” are also people who resided in the City of Bayswater between 1900 and 

1930 and as such, settled the district. This group of people do not have to be a current 

resident within the City of Bayswater. 

This year marked the 22 nd Anniversary of the event that was held in two marquees on 

Wednesday, 31 October 2012. The format for this civic event included: 

• Seated lunch for invited guests, Councillors and VIP guests; 

• Commenced at 11:30am and concluded at 3:00pm; 

• A buffet lunch, followed by dessert, tea and coffee; and 

• Soft drinks, mid/light beer, wine and orange juice were offered through the 3.5 hour 

period. 

Comment 

The Early Settlers luncheon acknowledges and celebrates the contribution made by long-term 

residents to the growth and development of the local community. This year's event was attended 

by nearly 950 of our long time residents who were treated to a three course lunch and were 

entertained by the John Forrest Secondary College Swing Band. Students from 

Chisholm Catholic College, along with many staff also assisted on the day. 

The table below outlines the costs associated to host the 2012 event, in summary the cost per head 

for the City is $100.00 per person. Each year the budget is based on 1,000 people attending. 

PAGE 260


ITEM 

COST 

Catering (Including Food and Beverage) $50,000 

Marquee Hire and Associated Goods $37,000 

Toilets $880 

Security and Liquor Licence $2,600 

Sound Requirements $1,200 

Other Associated Costs - printing, honariums, entertainment. $3,820 

TOTAL EXPENDITURE $95,500 

2011/2012 BUDGET ALLOCATION $101,500 

The list below outlines the attendance over the past nine years; 

Year Attendance 

2004 937 

2005 939 

2006 956 

2007 920 

2008 978 

2009 1,050 

2010 1,000 

2011 950 

2012 950 

2013 Event Planning 

The Early Settlers Civic Reception is a highlight for many of the guests and provides the 

opportunity for the City to recognise our early settlers and residents who have resided within the 

City for over 40 years. It is proposed that Council consider hosting the event on 

Wednesday, 30 October 2013. 

Venue 

The infrastructure (marquees) set up commences from the Monday (two days prior to the event 

which is traditionally held on a Wednesday) and the Bayswater State Emergency Services (SES) 

receive an honorarium of $1,000 to monitor the site from 6:00pm to 6:00am for the two (2) 

evenings preceding the event. 

Although the venue has been set up in two separate marquees in the past at Lower Hillcrest, it is 

suggested that Officers source the option to host the event in one marquee. This may become an 

option should the criteria change in the future and reflect a smaller crowd. Consideration would 

need to given to the confines of the ground due to the utilities such as gas lines, reticulation and 

cricket pitch. 

Entertainment 

The John Forrest Secondary College Swing Band is very popular amongst the attendees with 

many passing on the gratitude to the band for their performance on the day. The Sing Along 

entertainer was also well received, however it is suggested that at future events the performer rove 

through the event encouraging people to join in. 

PAGE 261



In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015, 



1.5 We provide and promote a range of community events to bring people together and 

celebrate their way of life in the City of Bayswater." 


Nil. 


Early Settlers account 208901-4406-000, budget allocation of $101,500. 




That Council: 

1. Receive the information contained in the 2012 Early Settlers Civic post debrief. 

2. Endorse the 2013 Early Settlers Civic Reception be held on Wednesday, 30 October 2013, 

or at a date and time determined by the Mayor. 

3. Consider a budget allocation of $100,000 for the 2013 Early Settlers event in the 2013/14 

budget. 


Meeting: 


The Committee changed the date suggested in the Officer's recommendation for the 

2013 Early Settler's Civic Reception due to the unavailability of several Councillors on the 

proposed date. 

CR MARLENE ROBINSON MOVED, CR MARTIN TOLDO SECONDED 

CARRIED: 4/3 

FOR VOTE: Cr Terry Kenyon, JP, Cr Marlene Robinson, Cr Alan Radford and 

Cr Martin Toldo. 

AGAINST VOTE: 

Cr Graham Pittaway, Cr Sonia Turkington and Cr Chris Cornish. 


That Council: 

1. Receive the information contained in the 2012 Early Settlers Civic post debrief. 

2. Endorse the 2013 Early Settlers Civic Reception be held on 

Wednesday, 2 October 2013, or at a date and time determined by the Mayor. 

3. Consider a budget allocation of $100,000 for the 2013 Early Settlers event in the 

2013/14 budget. 

Moved: 

Seconded: 

PAGE 262


11.2.8 Garden Awards & Christmas Lights and Carols by Candlelight Debrief 


Application 

1. To provide Council with feedback on: 

• The Garden Awards 2012; 

• Christmas Lights Competition 2012; and 

• Carols by Candlelight event for 2012. 

2. To seek Council's approval on the change of date of judging for the Garden Awards and 

Christmas Lights competition. 

3. To seek Council approval on the change of format for the presentation to winners of the 

Garden Awards and Christmas Lights competition. 

Background 

Garden Awards 

The Garden Awards aim to: 

• Promote the City of Bayswater’s Garden City concept; 

• Promote community participation; and 

• Engender pride in living within the City of Bayswater. 

Gardens created by residents on their own property contribute substantially to the Garden City 

image and enhance Council’s efforts to create beautiful reserves and passive recreation areas for 

the benefit of the City’s residents and those passing through. 

Christmas Lights Competition 

The Christmas Lights competition provides an opportunity for residents and business to decorate 

their premises and promote community spirit during the festive season. 

The awards for both competitions have been presented to the winners at a combined 

Garden Awards and Christmas Lights competition presentation evening. 

Carols by Candlelight 

The City of Bayswater hosts the annual Carols by Candlelight event in conjunction with the 

Bayswater Morley Ministers Association. 

The event provides an opportunity for families to celebrate the Christmas Festive Season through 

Carols, Readings and Children’s Entertainment. 

The Bayswater Morley Ministers Association assist in the night's program and coordinate the 

Salvation Army Brass Band and the City of Bayswater coordinates the Colla Voce Choir as part 

of the evening's entertainment. The City promotes the event and provides all on site infrastructure, 

as well the production of carol booklets, candles, first aid and children's entertainment prior to the 

carols. The City also coordinates all aspects of the grounds, reserve bookings and also food and 

beverage requirements. 

The event provides an opportunity to raise additional funds for the City’s nominated Christmas 

Charity via gold coin donations made for event programmes and glow stick candles. 2012 was in 

aid of Anglicare WA and food items were also collected as part of the Anglicare 2012 Food 

Appeal. 

PAGE 263


Comment 

Garden Awards 

In 2012, the City celebrated the 31 st Garden Awards Competition. As in previous years the 

advertisements invited interested persons who reside in the City of Bayswater to nominate either 

themselves or others (Commercial or Residential) for consideration. 

Advertisements were placed in the local media and contained the conditions of the competition 

and entry forms. The information was also available from the Max Tulley Office, Libraries, Civic 

Centre, The RISE and the City’s website. 

Applications closed on Wednesday, 31 October 2012 and judging took place on 

Wednesday, 14 November 2012. The categories and winners are listed below: 

2012 Garden Award Prize Allocation 

Competition Category 

Best Residential 1st Prize $1,000 

2nd Prize $600 

3rd Prize $300 

Special Recognition $100 





Winner 

3 Bramwell Road, Noranda 

39 Weatherrill Way, Noranda 

21 Dakota Avenue, Maylands 

277 Railway Parade, Maylands 

204 The Strand, Bedford 

10 Mallion Street, Embleton 

95 Benara Road, Noranda 

71 Napier Road, Morley 

Best Waterwise 1st Prize $600 15 Bay View Street, Bayswater 

Best Kept Street or Part 1st Prize Specialised Street Horslay Way, Noranda 

Street 

Sign 

(Nominated by 11/36 Horslay Way, 

Noranda) 

Best Unit Development/ 1st Prize Plaque of 24/12 Wall Street, Maylands 

Flat Complex 

Best Landscaped 

Commercial/ 

Industrial Complex 

Recognition 

1st Prize $500 

45 Wellington Street, Morley 

(Nominated by 44 Lincoln Road, 

Morley) 

Christmas Lights 

The Christmas Lights competition invites interested persons who reside within the 

City of Bayswater to enter the Christmas Light Competition. The best Christmas lights display is 

awarded to a household that displays a good design and layout whilst incorporating the concept of 

the Christmas theme. 

Advertisements were placed in the local media and contained the conditions of the competition 

and entry forms. The information was also available from the Max Tulley Office, Libraries, Civic 

Centre, The RISE and the City’s website. 

PAGE 264


Applications closed on Wednesday, 28 November 2012 and judging took place on 

Thursday, 6 December 2012. The categories and winners are listed below: 

2012 Christmas Lights Prize Allocation Winner 

Competition Category 

Residential 1st Prize $300 

2nd Prize $200 

3rd Prize $100 


54 Armstrong Way, Noranda 

29 Murray Street, Bayswater 

100 McGilvray Avenue, Noranda 

25 Kennedy Road, Morley 

Commercial 1st Prize $100 3/145 Beechboro Road South, 

Bayswater 

(Nominated by 54 Armstrong Way, 

Noranda) 

The 2013 Garden Awards and Christmas Lights Competition will continue to be promoted 

through local newspapers, the City’s website and posters/flyers displayed at the City's facilities 

and events. In addition, information will also be sent to all rate payers within the City as part of 

the rate notices mail out in June/July 2013. 

The judging panel for both the Garden Awards and the Christmas Lights Competition have 

traditionally comprised: 

• Two (2) Councillors; 

• Manager Gardens and Landscaping; and 

• Director Administration and Community Services. 

It is recommended that the judging panel composition remain the same for 2013. Accordingly, 

nominations for the two (2) council representatives for the Garden Awards judging panel is sought 

from Council. 


This is the third year that the event has been hosted at Halliday Park, Bayswater as previously the 

event has been at the Civic Centre on Broun Avenue, Morley. Halliday Park provides a safe 

environment for children to run around and it was estimated that close to 400 people attended the 

event. 

Free family entertainment included face painting, bouncy castle and balloon twister which all 

featured between 5:00pm - 7:00pm. At 7:00pm the attention was drawn to the main stage where 

the Carols began. All activities were received exceptionally well by the families present. To 

supplement the community picnics, Bayswater Lacrosse Club provided a sausage sizzle and an 

Ice Cream Van and Coffee Van were also on site. 

Car parking was provided at Halliday Reserve with access available Drake Street. Parks and 

Gardens Staff and Rangers Staff assisted with car park marshalling with no incidents reported. 

A total of $514 was collected at the 2012 Carols by Candlelight as donations for carol programs 

and candles. This figure was down from the previous year and reflects the slightly lower 

attendance numbers of the 2012 event. 

Carols by Candlelight is an annual event and Officers recommend that Carols by Candlelight be 

included in the 2013/2014 event calendar to be held at Halliday Park, Bayswater on 

Saturday, 14 December 2013. 

PAGE 265


Timing of the judging of the Garden Award and Christmas Light Competition 

Feedback from entrants and other stakeholders for the both competitions identify concerns with 

the current timing of the judging. It has been suggested that judging for the Gardens Awards 

should be earlier in the year so that entrants can exhibit their gardens whilst in prime condition 

after winter and during spring. The judging currently takes place in mid November which is 

considered too late in the year to present gardens at their best due to the onset of hot and dry 

summer conditions. Officers suggest moving the judging date to Wednesday, 2 October 2013. 

Suggestions have also been made that the judging date for the Christmas Lights Competition be 

moved until later in December, rather than early in the month, to allow for entrants to apply all of 

their final touches to their homes and business. Officers suggest judging the 2013 Christmas 

Lights Competition on Thursday 12 December 2013. (This is a week later than in previous years). 

Awards Presentation Evening 

Changing the date of judging for the competitions has implications for the timing and format of 

the awards presentations. During the past few years, a joint formal sit down dinner presentation 

evening has been held for the Garden Awards and the Christmas Lights competition attended by 

all applicants with an announcement of the winners. 

To address the implications of changing the date of the events, the following three options are 

provided for Council's consideration. 

Option 1 

Remain the same as previously held with a combined evening function for both competitions 

which would need to be held during the week commencing 16 th December 2013. This would 

mean a two and half month delay between judging and announcement of winners for the 

Garden Awards. 

Option 2 

Hold a separate award presentation, in association with a complementary event, for both 

competitions. 

Announce the Garden Award winners at a cocktail function following a Great Gardens and 

Beyond Gardens workshop as these events have similar ideals and promote sustainable and well 

designed gardens. Hosting the presentation of the Garden Awards winners at a workshop will 

enable cross promotion of both events, allow fellow attendees to see the work put into prize 

winning gardens and help inspire good gardening practices throughout the City of Bayswater. In 

addition, the overall event budget would decrease for the costs of catering, linen hire and floral 

centrepieces. 

Announce the winners of the Christmas Lights Competition at the City of Bayswater's Carols by 

Candlelight event in a special presentation on the night. This will enable a larger audience to see 

the winners and enhance the public profile of the competition. 

Option 3 

Hold a separate award presentation for each competition as a cocktail function without association 

of any other event. The Garden Award could be held in late October 2013 (after elections) and 

the Christmas Lights presentation in mid December 2013. Holding both award evenings as a 

cocktail function would not increase costs and will enable both competitions to have their own 

profile. 

Officers recommend Option 2. 

PAGE 266


Budget 

Outlined below is the 2012 budget and a proposed budget for the 2013 Garden Awards and 

Christmas Lights Competition and Presentation evening should Option 2 be accepted. 

2012 Budget Budget Actual 

Marketing $1,600 

Catering (Site Down Meal Presentation Evening) $4,900 

Flowers $1,300 

Prize Money (Garden Awards and Christmas Lights Competition) $4,450 

Photography $250 

Piano $300 

Engraving $150 

Other Associated Costs $700 

TOTAL $15,000 $13,650 

2013 Proposed Budget Budget 

Marketing $1,600 

Catering (Cocktail Reception) $2,000 

Flowers $1,000 

Prize Money (Garden Awards and Christmas Lights Competition) $4,850 

Photography $250 

Engraving $150 

Other Associated Costs $500 

TOTAL $10,350 

Savings of $3,300 would be made in catering and other associated costs. 


In accordance with the City of Bayswater's Strategic Plan, The Future of Our City 2011 - 2015, 






Nil. 


Account 373700 4406 0000 - Great Gardens/Christmas Lights $15,000 (2012/2013). 

Account 208306 4406 0000 - Carols by Candlelight $ 12,900 (2012/2013). 

Should Council wish to consider the above mentioned recommendations, then implications for the 

2013/2014 Budget would be as follows: 

• Account 373700 4406 0000 - Great Gardens/Christmas Lights $10,350 (2013/2014); and 

• Account 208306 4406 0000 - Carols by Candlelight $ 12,900 (2013/2014). 

PAGE 267





That Council: 

1. Receive the information contained in the Garden Awards & Christmas Lights and Carols By 

Candlelight Debrief Report. 

2. Appoint the following Councillors to be on the City of Bayswater 2013 Garden Awards 

Competition Judging Panel: 

a. Cr ____________________; 

b. Cr ____________________; and 

c. All Councillors to be nominated as Deputy Judging Panel members. 

3. Approve the Garden Awards Judging is held on Wednesday, 2 October 2013. 

4. Approve the Garden Awards Presentation to be held in conjunction with a Great Gardens & 

Beyond Gardens Workshop and include a presentation of the winners, followed by a 

cocktail reception. 

5. Approve the Carols by Candlelight event to be held at Halliday Park, Bayswater on 

Saturday, 14 December 2013, or at a time and date determined by the Mayor. 

6. Appoint two Councillors to the City of Bayswater 2013 Christmas Lights Competition 

Judging Panel following elections in October 2013, with all Councillors to be nominated as 

Deputy Judging Panel members. 

7. Approve the Christmas Light Judging to be held on Thursday, 12 December 2013. 

8. Announce the Christmas Lights Competition Winner at the 2013 City of Bayswater's Carols 

by Candlelight, Saturday, 14 December 2013. 

9. Consider an allocation of $10,350 for Great Gardens/Christmas Lights in the 2013/2014 

Budget. 

10. Consider an allocation of $12,900 for the 2013 Carols by Candlelight in the 2013/2014 

Budget. 


Meeting: 


The Committee felt that the arrangements for the subject events should principally stay the same 

as for previous years and deferred the item pending further information. 

At 9:39pm, Cr Sonia Turkington withdrew from the meeting and returned at 9:40pm. 




That the item be deferred to Full Council pending further information. 

Moved: 

Seconded: 

PAGE 268


11.2.9 2012 Art Awards & Exhibition Debrief 


Application 

To: 

1. Provide Council with feedback on the 2012 City of Bayswater Art Awards & Exhibition; 

and 

2. Seek Council direction to the future of the City of Bayswater Art Awards & Exhibition. 

Background 

The City of Bayswater Art Awards & Exhibition is an annual event that had previously been held 

at Noranda Shopping Village for seven (7) years. Previous to this, the event was hosted at 

Morley Galleria Shopping Centre. The 2012 event was held for the very first time at The RISE. 

The purpose of the event is to provide an opportunity for local artists to participate in a 

professionally presented exhibition, have the opportunity to sell their artworks and allows the 

wider community to enjoy the exhibited pieces of art. 

At the Ordinary Council Meeting held on 22 May 2012, Council resolved the following: 

"1. Approve the 2012 City of Bayswater Art Awards, to be held in the foyer of The RISE 

between Monday 24 September 2012 and Sunday 7 October 2012." 

Major Stakeholders 

The City of Bayswater Art Awards and Exhibition is managed by the City of Bayswater, in 

partnership with Hawaiian Investment Pty Ltd. This partnership has been in existence for 

seven (7) years. In 2012 a Memorandum of Understanding was developed between the 

City of Bayswater and Hawaiian Investment Pty Ltd for their $5000 sponsorship of the 2012 

event. 

The event has also been run in conjunction with Bayswater Art Society for over thirty (30) years. 

The Bayswater Art Society provides volunteers for the duration of the fortnight long event and 

assists in the hanging of the artworks in liaison with the curator of the event, and the City's 

Officers. The Bayswater Art Society receive an honorarium of $1,700 to assist with the event. 

The event has traditionally been held late September or early October for a one week period. 

In 2011 the event was extended over a period of two weeks to allow patrons the greater 

opportunity to view the works of art. The last week of the exhibition also coincided with school 

holidays. 

The 2012 Art Awards and Exhibition was hosted from Monday, 24 September 2012 through to 

Sunday, 7 October 2012. 

The event recognises both local and state artistic talent through a series of category awards, 

including a main acquisition prize of $5,000. Listed below are the awards categories: 

• City of Bayswater Open Award ($5,000); 

• Best City of Bayswater Resident Award ($500); 

• Best Bayswater Art Society Member Award ($500); 

• Highly Commended (x3) ($500); and 

• People’s Choice Award ($100 Voucher for Noranda Shopping Village to the winning piece 

and one lucky person's entry, this is drawn at the conclusion of the event). 

PAGE 269


Comment 

The feedback from the major stakeholders indicated that 2012 Art Awards & Exhibition was one 

of the most successful to date. The change of venue was well received with many new artists 

entering the competition. The new venue at The RISE provided a well lit space that showcased the 

many artworks on display. 

146 entries were received for the 2012 event, this reflects an increase of over 20% from the 

previous year. The below table outlines the amount of entries into the City of Bayswater 

Art Awards & Exhibition over the past five (5) years: 

Year Number of Entries 

2012 146 

2011 115 

2010 111 

2009 134 

2008 119 

Volunteers and staff observed high attendance during the two week period of 

Monday, 24 September 2012 to Sunday, 7 October 2012. This was complemented by hosting the 

exhibition during one week of the school holidays, and over two weekends. 

Artwork Sales 

As a condition of entry, all artwork is available for sale at the exhibition. Twelve sales were made 

during the exhibition that totalled just over $4,500. This amount is substantially higher than in 

previous years. This City retains 25% commission on all sales, with commission for 2012 being 

$1,131.75. 

Volunteers 

The Bayswater Art Society provides valuable volunteer presence for both the installation and the 

pack up of the Exhibition. They also provided two (2) volunteers each week day to watch over the 

exhibition (10 days in total between 10:00am and 4:00pm), and to help administer the sales 

process in liaison with The RISE reception staff. The City of Bayswater pays an honorarium of 

$1,700 for their services. Events Staff manage the exhibition over the two (2) weekends that the 

exhibition is open. 

Curator 

The City invited quotes for the service of a curator. Mrs Kristy Gough was appointed for the 2012 

exhibition; this is her second year curating. 

Mrs Gough has worked in the visual arts for over ten years. She has worked on a huge range of 

projects varying from public art commissions to coordinating and curating both community and 

public art exhibitions. Mrs Gough has vast experience in coordinating suppliers, exhibition layout, 

lighting installation and most importantly the layout of artworks to ensure that they are of similar 

themes, mediums, format or shades to ensure an exhibition that flows. 

Judges 

Judges for this year's awards were enlisted by the curator. The curator does not participate in the 

judging, this is left to the two independent judges whom are viewed as industry specialists. Listed 

below details the experience of the judging panel for 2012: 

PAGE 270


Gillian K Peebles 

Ms Peebles is well respected within the local arts community having been invited to study at the 

Royal Academy of Arts in London. Ms Peebles has won numerous awards locally and overseas 

and has many years experience as a judge including being part of the judging panel for the 

Black Swan Portraiture prize. Ms Peebles is also well known for her contribution to the arts 

community having been nominated for Australian of the year for her work. 

Connie Petrillo 

Ms Petrillo is the Curator of the Edith Cowan University Art Collection and well respected painter 

and photographer having held numerous exhibitions. Her work is held in many of the major 

Art Collections in Australia. 

Format of the Opening Night/Presentation Evening 

The opening night was held on Monday, 24 September 2012 with an audience of approximately 

120 guests. Invitees included all entrants plus one guest, Councillors, City Dignitaries, and 

representatives from Bayswater Art Society and Hawaiian Investment Pty Ltd. 

During the official presentation, the winners were publicly announced and prizes were awarded. 

The winners of the 2012 Art Awards & Exhibition are: 

Category Winner Prize Award 

City of Bayswater Open Award 

Casper Fairhall 

$5,000 

Constellation II 

Best City of Bayswater Resident Award Nick Mahoney 

$ 500 

Primary Composition 

Best Bayswater Art Society Member Award Jo Haynes 

$ 500 

An Outing Together 

Highly Commended 

Mikeala Castledine 

$ 500 

Agra Dawn 


Carmen McFaull 

$ 500 

10 Speed City 


Michelle de Bruin 

$ 500 

Evening Glow 

People’s Choice Award (Awarded post 

event) 

Carol Richards 

La Belle Femme' 

$ 100 

(Voucher) 

As in previous years the City of Bayswater Open Awards (or first prize) is an acquisition prize, 

where the City retains ownership of the winning piece of art work which is then added to the 

City's art work collection. 

Venue 

The RISE foyer offers the exhibition wide open spaces and an abundance of natural light, 

The RISE provides a wonderful ambience to exhibit the exhibition. Council may wish to consider 

The RISE for the 2013 event. It is recommended that Council consider hosting the event at 

The RISE once again in 2013, between Monday 23 September and Sunday 6 October 2013, with 

the opening night be held on Monday 23 September 2013 at 7:00pm. 

Sponsorship 

The Major Sponsor for 2012 was the Hawaiian Investment Pty Ltd with a $5,000 contribution. 

It is recommended that Council approve to approach Hawaiian Investment Pty Ltd again in 2013 

to sponsor the 2013 City of Bayswater Art Awards & Exhibition. 

PAGE 271


The Budget for the 2012 event is presented below: 

Income Budget Actual Estimated 

2013/2014 

Entry Fees $2,200 $ 3,080 

Sponsorship (Hawaiian) $ 5,000 

Art Work Commission 

$1,131.75 

(25%) 

Total Income $2,200 $ 9,211.75 5,000 

Expenditure 

Marketing / promotions $4, 885 

Prize Money $7,500 

Opening Night Catering $2,500 

Curator $2,000 

Photographer $600 

Bayswater Art Society $1,700 

Display Boards $8,400 

Other $1,915 

Art Valuation $4,725 

Total Expenditure $26,200 $34,225 $30,000 

Deficit/Surplus $24,000 $25,013.25 $25,000 

As the event was hosted at The RISE, and the City of Bayswater is now the host of the event 

(Noranda Shopping Centre has been the host in previous years), there are some slight increases in 

costs associated in hosting the event. In addition, as more entries are being received more display 

boards to display the works which are rather costly. Marketing of the event is extremely important 

too, and therefore costs are unable to be cut in the marketing budget which does account for 

20% of the overall budget. It is recommended that Council consider additional funds in the 

2013/2014 budget for the 2013 Art Awards & Exhibition totalling $30,000. 

Art Valuation 

A valuation has been undertaken of the City's Art Collection which comprises of 221 pieces 

values at $151,310. This valuation is solely based on the replacement costs and is for the purpose 

of the City's insurance. The cost to undertake this valuation was $4,725 and the expenditure has 

been reflected as part of the City's Art Awards budget. 






celebrate their way of life in the City of Bayswater; and 




Nil. 

PAGE 272



Art Awards - Account 208303-4310-0000 $26,200 (2012/2013). 

Due to increased costs for the 2012 event, it is recommended that a Budget of $30,000 be 

allocated for the 2013/2014 financial year for the 2013 annual Art Awards & Exhibition. 




That Council: 

1. Receive the 2012 Art Awards and Exhibition Debrief. 

2. Approve the 2013 City of Bayswater Art Awards and Exhibition to be hosted between 

Monday, 23 September 2013 to Sunday, 6 October 2013, with the opening night on 

Monday, 23 September 2013 commencing at 7:00pm at The RISE, or at dates determined in 

consultation with Hawaiian Investment Pty Ltd and His Worship the Mayor. 

3. Approach Hawaiian Investment Pty Ltd to sponsor the 2013 Art Awards & Exhibition and a 

Memorandum of Understanding (MOU) be completed. 

4. Approach Bayswater Art Society to partner in the 2013 Art Awards & Exhibition and a 


5. Consider as part of the 2013/2014 budget process the amount of $30,000 for the 

Art Awards. 


Meeting: 


The Committee changed the Officer's recommendation as they were of the opinion that point 6 

should be added to include the displaying of previous winning pieces of art held by the 

City of Bayswater at the Art Awards and Exhibition. 



PAGE 273



That Council: 

1. Receive the 2012 Art Awards and Exhibition Debrief. 

2. Approve the 2013 City of Bayswater Art Awards and Exhibition to be hosted between 

Monday, 23 September 2013 to Sunday, 6 October 2013, with the opening night on 

Monday, 23 September 2013 commencing at 7:00pm at The RISE, or at dates 

determined in consultation with Hawaiian Investment Pty Ltd and 

His Worship the Mayor. 

3. Approach Hawaiian Investment Pty Ltd to sponsor the 2013 Art Awards & Exhibition 

and a Memorandum of Understanding (MOU) be completed. 

4. Approach Bayswater Art Society to partner in the 2013 Art Awards & Exhibition and a 


5. Consider as part of the 2013/2014 budget process the amount of $30,000 for the 

Art Awards. 

6. Display ten (10) pieces of art acquired by the City of Bayswater, each year at the 

Art Awards for the ratepayers to view. 

Moved: 

Seconded: 

PAGE 274


11.2.10 Buddha's Birthday and Multicultural Festival 2013 

Attachments: 1. Request for Funding 


Application 

To: 

1. Consider a financial request of $10,000 from the Buddha's Light International Association 

of Western Australia (BLIA WA) for the City to sponsor the 2013 Buddha's Birthday and 

Multicultural Festival scheduled to be held at the Fo Guang Shan Temple located at 

280 Guildford Road, Maylands over the weekend of 20-21 April 2013. 

2. Further consider providing in kind support for parking and shuttle bus arrangements. 

Background 

The Buddha's Light International Association of WA (BLIA WA) was established in 1993. In 

1994 they began construction on the Fo Guang Shan Temple situated at 280 Guildford Road 

Maylands. The temple was completed and opened to the public in 1998. Over the years the 

(BLIA WA) has grown in membership and currently have approximately 200 members, whilst it 

is not know how many of these members are residents within the City of Bayswater the temple 

and its operations provide a rich and culturally significant service to the broader community 

within Bayswater and the metropolitan area. 

As part of their service they annually celebrate the Buddha's birthday and prior to 2004 this was a 

fairly low key festival that was held at the temple in Guildford Road. Due to the overwhelming 

response, and the encouragement of then Abbess Yi Lai, the event was relocated to 

Supreme Court Gardens, in the City of Perth, from 2004 to 2011. 

In 2012, this festival was held at the Fo Guang Shan Temple located at 

280 Guildford Road Maylands. 

The event has become a signature event within the City of Perth forming part of its 

Multicultural Festival that is held on an annual basis. The event has a reputation of being a 

quality, professionally organised and family friendly event. The festival has also cultivated and 

fostered intangible social contributions, benefits and outcomes by providing the public with 

invaluable opportunity to experience, engage and understand other cultures, traditions and beliefs. 

The main objectives of the event/festival are: 

• Celebrate Western Australia’s Multicultural Assets: promote and celebrate the unique 

character of Western Australia’s diverse local communities by raising the public 

awareness of the state’s multicultural, multi-faith and linguistically diverse citizens; 

• Provide community engagement and access: provide wider community engagement and 

access to Western Australia's diverse multicultural communities and traditions by 

involving the public in a positive, creative and dynamic event that links the benefit of 

celebrating unity through diversity; and 

• Enhance local cultural diversity and local identity: Create and develop sustainable 

community – business partnership between local community groups, businesses, and 

artists by continuing to showcase Western Australia’s diverse multicultural talent and 

skills. 

PAGE 275


Comment 

The City has received a request from (BLIA WA) to consider supporting the Buddha's Birthday 

and Multicultural Festival (Attachment 1). The festival is scheduled for the weekend of 

20 - 21 April 2013 during the hours of 10:30am to 4:00pm. In order to hold the festival at the 

temple the association is requesting the consideration of Council to support the event with in-kind 

contributions along with the opportunity of becoming the major sponsor for the event in 2013. 

Request for In-kind Contributions 

Parking at the temple is limited, there is also limited parking along Guildford Road that would 

provide a safe environment for patrons. The association is anticipating numbers of between 

3,000 -5,000 people over the weekend. A request has been made to permit parking on the nearby 

Gibney Reserve in Maylands. 

The association has also requested access to the City's community buses to transport people to and 

from the event. Under the City's current policy (CS-PO1) the association is eligible to access the 

community buses as they are a not for profit agency. With regards to the access to the reserve 

there is currently no booking in place for that weekend. However, in previous years this reserve 

has been booked for winter sports use, officers do not anticipate this to be a problem as any 

proposed sporting use could be relocated to another active reserve for this weekend. 

The association has indicated that they will provide parking marshals and control for the weekend, 

it is recommended that the City provide (in-kind and if approved) a ranger for the duration of the 

event to oversee the parking upon Gibney Reserve. 

Costs associated with In-kind Contributions 

In 2012, the City's parks and gardens team advised that parking upon nominated portions of this 

reserve for such a short period of time should not present any problems to the condition of turf 

and playing surface at this reserve. 

The anticipated loss of income for seasonal booking hire for this weekend is anticipated at $200. 

The anticipated cost of a Ranger being on duty to oversee the parking at the location is 

approximately $480 for the hours nominated over the weekend period. 

Major Sponsorship for the Festival 

The (BLIA-WA) have requested the City's continued support of the 2013 Buddha's Birthday and 

Multicultural Festival. 

The benefits of sponsorship to the City for sponsoring this festival in 2013 would be as follows: 

• Inclusion on all marketing material for the event; 

• Promotion of major sponsor at the festival and on the association's website; and 

• Opportunity for the City to have an information area at the festival. 

Previous sponsorship has been listed below: 

Year Sponsorship Amount 

2010 $3,000 

2011 $8,412.50 

2012 $10,000 

PAGE 276









FS-P12 - Donations. 

CS-PO1 - Community Bus Hire. 


The donations account in the 2012/13 budget has provided $50,000. To date $23,104.55 has been 

expended this financial year. 

The potential loss of income for seasonal booking hire for the weekend of 20-21 April 2013 is 

anticipated at $200. 




Meeting: 

CR MARLENE ROBINSON MOVED, CR SONIA TURKINGTON SECONDED 



That Council: 

1. Grants a donation of $10,000 (GST inclusive) to the Buddha's Light International 

Association of WA, towards the City being the major sponsor for the 

Buddha's birthday festival to be held at the Fo Guang Shan Temple situated at 

280 Guildford Road Maylands over the weekend of 20-21 April 2013. 

2. Approve the use of parking at Gibney Reserve in Maylands, along with in-kind 

support of a Ranger during the festival times of 10:30am to 4:30pm over the weekend 

of 20-21 April 2013. 

3. Approve the use of community buses to be used as shuttle busses to and from 

Gibney Reserve and the Fo Guang Shan Temple situated at 

280 Guildford Road Maylands over the weekend of 20-21 April 2013. 

Moved: 

Seconded: 

PAGE 277


Attachment 1 

PAGE 278


PAGE 279


11.2.11 City of Bayswater Events Calendar Overview 2013/2014 

Attachments: 1. Calendar of Events 2013/2014 


Application 

To provide Council with an overview of events in the current financial year, and seek approval for 

the City of Bayswater Events Calendar for the 2013/2014 financial year. 

Background 

The City of Bayswater hosts a suite of civic and community events throughout the year. 

Officers wish to outline the events for the remainder of the current financial year, and seek 

approval of the proposed 2013/2014 Events Calendar. 

Please find below a brief overview of the events that the major events delivered by the City and 

associated partners: 

Citizenship Ceremonies 

The City of Bayswater conducts seven (7) Citizenship Ceremonies on a bi-monthly schedule. The 

schedule is submitted to His Worship the Mayor for approval based on the inclusion of three (3) 

significant dates for Australian Citizenship and the City of Bayswater also observing the 

availability of Parliamentary dignitaries (Parliamentary sitting dates). Dates are set per calendar 

year once Parliamentary sitting dates become available at the end of each year. Attendance 

usually consists of 60 new citizens, and up to 180 guests in attendance per ceremony. 

Australia Day Community BBQ 

The Australia Day Community BBQ is a small event where the local community are invited to 

come along and celebrate all things Australian at Pat O'Hara Reserve, Morley. The day starts off 

with an official welcome, flag raising ceremony, a free sausage sizzle and lots of free 

entertainment for families. Entertainment usually consists of a bush band, face painters, bouncy 

castle, balloon twisting, mini farm year and roving entertainment. The event runs between 8:30am 

and 10:30am, with the Australia Day Citizenship Ceremony commencing directly after. 

Attendance is approximately 300 - 400 people. 

Autumn River Festival 

2013 will mark the 14 th year that this event has been running. The event has continued to grow 

each year. There is everything from face painters and bouncy castles, through to arts and crafts, 

community stalls, commercial stalls, arts and crafts, live music, roving entertainment and food 

vendors. The Autumn River Festival Advisory Committee (ARFAC) provides direction with the 

programming of the event. A number of stake holders are involved in the event including the 

Swan River Trust (sponsor), Bendigo Bank (sponsor), Lotterywest (funding partner), the Eastern 

Metropolitan Regional Council (EMRC), the ARFAC and many community groups who support 

the event with parking marshalling etc. An honorarium is paid to key volunteer community groups 

for their support. The ARFAC meet 4-5 times a year. The event attracts anywhere between 5,000 - 

10,000 people, subject to weather or conflicting West Coast Eagles or Fremantle Dockers home 

games. 

PAGE 280


Feature at The RISE / Feature at Lightning Park 

Formally known as the 'Community Jazz Concerts', in March 2011, the event was rebranded to 

give a sense of recognition throughout the community. The events showcase a mixed range of 

genre including tribute bands, light entertainment and jazz style concerts. The event consists of a 

main stage and a performance at 7:00pm, with face painting, bouncy castle and similar for the 

children prior to the concert between 5:00pm and 7:00pm. The concerts are heavily advertised in 

the local community. Attendance averages around 200 people at each event. 

Dance Festivals (April and October) 

The Dance Festival has been running for 29 years and has been promoted at the Morley Sport and 

Recreation Centre for the last 17 years. The Dance Festival provides an opportunity for young 

people to put themselves to the test and showcase their dancing talent. The City of Bayswater 

currently supports two (2) Dance Festivals per year in April and October, at dates and times 

determined by the Festival Coordinator to coincide with school holidays. 

ANZAC Day Events/Ceremonies 

Although the City of Bayswater does not coordinate its own ANZAC Day celebrations, the City 

contributes both in-kind and support via donation for events held within the City, such as 

monetary donations, grounds maintenance prior to events, and public amplification systems for 

use at ceremonies. 

Volunteers Functions (May and December) 

The City of Bayswater recognises the value of volunteers by hosting two (2) 'Thank You' 

functions each year. One (1) in May which coincides with the National Volunteers Week and the 

other in December, which coincides with the international 'Thank A Volunteer' Day. The 

functions are also an opportunity for registered volunteers to socialise as a group and recognise 

the achievements of those people who have dedicated their time to assist the Bayswater 

community. 

June Community Concert 

The June Community Concert is held annually during the month of June in the Wellington Room at 

the Morley Sport and Recreation Centre. This is a free event providing local residents an 

opportunity to attend a free indoor community concert. The acts for the afternoons entertainment 

consists of free performances by winners of the North of Perth Music Festival or scholarship 

recipients. A light afternoon tea and refreshments are provided at the conclusion of the event. 

Attendance for this event ranges between 250 - 300 people. 

North of Perth Music Festival (Including Auditions and Concerts) 

The North of Perth Music Festival comprises of three (3) components: 

• Preliminary Festival Rounds; 

• Senior Winners Concert; and 

• Junior Winners Concert. 

The preliminary rounds of the Festival are hosted in the Embleton Room at the 

City of Bayswater's Civic Centre. Both the Junior and Senior Winners Concerts are hosted at the 

Morley Sport and Recreation Centre. Although the event is coordinated by the 

Festival Coordinator (Frank Gianini), and the City of Bayswater is only a sponsor of this event, 

the City supports the event greatly with both a budget allocation and also in-kind support in the 

form of room hire, room set up, marketing, function setup and coordination and also other 

administrative tasks such as sourcing quotes for the purchase of medallions etc. Winners concerts 

have an attendance of 100 - 200 people at each concert. 

PAGE 281


Scholarships (Including Interviews and Presentation Evening) 

The Scholarship Program encourages students residing within the City to achieve and participate 

in their chosen field of study or activity. Scholarships are awarded to successful applicants in the 

following categories: 

• Education Achievement; 

• Education Assistance; 

• Music; 

• Visual Arts; 

• Sports; 

• Sports Official; and 

• Local Sports Representatives. 

Councillors and professionals from various fields are nominated to a Selection Committee, who 

then interview and determine the winners of each scholarship. A presentation evening is then held 

and all scholarship applicants are invited to attend. 

Avon Descent 

The Avon Descent is one of the City's major events. The event is located at Riverside Gardens on 

the banks of the finish line of the Act Belong Commit Avon Descent. The Avon Descent recently 

celebrated its 40 th year, with the City of Bayswater hosting the finish line event for many years. 

The event has a range of stakeholders, including Northam's Avon Descent Association (NADA), 

Act Belong Commit (Major Event Sponsor), the Avon Descent Advisory Committee and 

community groups who support the event with the running of the bar, car parking and support 

crew BBQ's. An honorarium is paid to all volunteer community groups for their support. 

Attendance varies each year between 4,000 and 8,000 people including competitors, support crew 

and spectators. 

Art Awards & Exhibition 

The City of Bayswater Art Awards & Exhibition is an annual event that had previously been held 

at Noranda Shopping Village for seven (7) years. Previous to this, the event was hosted at 

Morley Galleria Shopping Centre. The 2012 event was held for the first time at The RISE. The 

purpose of the event is to provide an opportunity for local artists to participate in a professionally 

presented exhibition, have the opportunity to sell their artworks and allows the wider community 

to enjoy the exhibited pieces of art. Hawaiian have proudly supported the event for the last 

eight (8) years. The exhibition consists of over 200 artists exhibiting. 

Christmas Lights and Garden Awards (Including Judging and Presentation Evening) 

The Garden Awards are designed to promote the City of Bayswater’s 'Garden City' concept, to 

promote community participation and engender pride in living within the City of Bayswater. 

Gardens created by residents on their own properties contribute immensely to the 'Garden City' 

image and enhance Council’s efforts to create beautiful reserves and passive recreation areas for 

the benefit of the City’s residents and those passing through. The Christmas Lights competition, 

although a separate competition in its own right, is an opportunity for residents and business to 

decorate their premises and promote community spirit during the festive season. The awards are 

presented to the winners at a combined Garden Awards and Christmas Lights competition 

presentation evening. 

PAGE 282


Early Settlers 

The Early Settlers Civic Reception is an outdoor event held in late October or early November at 

the Lower Hillcrest Reserve, Coode Street Bayswater. This lunch time seated function is held 

annually to formally recognise the early pioneers of the Bayswater area and community members 

who have lived in the City for 40 years or more. Residents must formally register for the event, 

and once registration is received, the resident remains on the invitation list for the annual event. 

Currently the registered list holds 1,165 participants. Attendance for the last two (2) years has 

been 950 guests. 


The City of Bayswater hosts the annual Carols by Candlelight event in conjunction with the 

Bayswater Morley Ministers Association. The event provides an opportunity for families to 

celebrate the Christmas festive season through carols, readings and children’s entertainment. The 

Bayswater Morley Ministers Association assist the night's program and coordinate the Salvation 

Army Brass Band. The City then coordinates the Colla Voce Choir as part of the evening's 

entertainment. The City of Bayswater promotes the event and provides all on site infrastructure, as 

well the production of carol booklets, candles, first aid and children's entertainment prior to the 

carols. The City also coordinates all aspects of the grounds, reserve bookings and also food and 

beverage requirements. The event provides an opportunity to raise additional funds for the City’s 

nominated Christmas Charity via a gold coin donations made for event programmes and glow 

stick candles. The 2013 event will be in aid of the St Vincent DePaul Society. 

Comment 

Council have previously endorsed scheduled events within the 2012/2013 financial year and 

approval is sought for the proposed Calendar of Events and their corresponding budget allocation 

for the period 1 July 2013 to 30 June 2014 (Attachment 1). 


In accordance with the City of Bayswater's Strategic Plan, The Future of Our City 2011 - 2015, 


Key Result Area 1: Our Community 




Nil. 


Nil. 



PAGE 283



Meeting: 




That Council: 

1. Receive the information contained in the City of Bayswater Calendar of Events 

Overview 2013/2014. 

2. Consider the proposed Calendar of Events listed from 1 January 2013 to 30 June 2014 

and the corresponding budget allocation for those events in the 2013/2014 financial 

year. 

Date Event Venue Budget 

January 2013 

Saturday 26 January Australia Day Pat O'Hara Reserve $18,000 

Community BBQ` 

(Combined with below) 

Saturday 26 January Australia Day 

Citizenship 

Ceremony 

March 2013 

Wednesday 13 March 

Citizenship 

Ceremony 

Saturday 16 March Feature at 

Lightning Park 

Tuesday 26 March Blessing of the 

Roads 

April 2013 

Sunday 7 April Autumn River 

Festival 

Friday 26 April - 

Thursday 2 May 

May 2013 

Wednesday 8 May 


June 2013 

Sunday 9 June 

Dance 

(April) 

Festival 

Citizenship 

Ceremony 

Volunteers 

Function (May) 

Wellington Room 

Morley Sport and Rec 

Embleton Room, Civic 

Centre 

Lightning Park, 

Noranda 


Noranda 

Riverside 


Gardens, 




Centre 


Centre 

June Community Wellington Room 

Concert 


Monday 10 June Visual Arts Embleton Room, Civic 

Interviews Centre 

Wednesday 12 June Education Embleton Room, Civic 


Thursday 13 June Sports Interviews Embleton Room, Civic 

Centre 

$18,000 

(Combined with above) 

$40,000 

(6x Ceremonies) 

$18,000 

(Budget for 2x Events) 

TBA 

$90,000 

Income: 

$31,000 

$50,000 

Income: 

$30,000 

(For 2x Events) 

$40,000 


$25,000 

(2X Events) 

$7,000 

N/A 

N/A 

N/A 

PAGE 284



Saturday 15 June Music Interviews Embleton Room, Civic N/A 

Centre 

Date to be provided by Combined TBC $2,000 

Ministers Association Church Service 

and approved by HWTM 

July 2013 

Wednesday 3 July 

$32,250 


Scholarships 

Presentations 

Evening 

Citizenship 

Ceremony 


Centre 


Centre 

August 2013 

Sunday 4 August Avon Descent Riverside Gardens, 


Thursday 15 August 

September 2013 

Wednesday 

11 September 

Monday 23 September - 

Sunday 6 October 

Chaplain's 

Morning Tea 


Centre 

(Includes Award 

Money, Marketing and 

Presentation Evening) 

$40,000 


$95,000 

Income:$50,000 

(Dependant of 

Lotterywest Funding) 

$500 

Citizenship Embleton Room, Civic 

Ceremony Centre 

Art Awards The RISE Foyers $30,000 

Monday 23 September Art Awards The 

RISE 

Opening Night Level 1 Foyer 

October 2013 

Wednesday 2 October Judging of the Various Locations 

Garden Awards City of Bayswater 

Wednesday 2 October Early Settlers Lower Hillcrest 

Reserve, Bayswater 

Wednesday 16 October Citizenship Embleton Room, Civic 

Ceremony Centre 

TBC Dance Festival 

(Oct) 

November 2013 

Date to be provided by St 

Vinnies and approved by 

HWTM 

Annual Christmas 

Food Appeal 

Friday 1 November North of Perth 

Music Festival 

Saturday 2 November North of Perth 

Music Festival 

Saturday 23 November Feature at The 

RISE 





Amphitheatre 

The RISE 

$40,000 


(Includes Presentation 

Evening list below) 

Income: $5,000 

See above 

N/A 

$100,000 

$40,000 

(6x Ceremonies 

$50,000 

Income: 

$30,000 


$5,900 

$19,500 

(Includes 

all 

components of the 

festival.) 

(As above) 

$22,000 

(2x Events) 

PAGE 285



December 2013 

Monday 2 December Installation of Various Locations 

Christmas City of Bayswater 

Townsite Banners 

Wednesday 4 December Citizenship 

Ceremony 

Thursday 5 December Volunteers 

Christmas Lunch 

Thursday 12 December Christmas Lights 

Judging 

Saturday 14 December Carols by 

Candlelight 

Monday 16 December Garden Awards 

(Status to be confirmed) 

Presentation 

Evening and 

Christmas Lights 

Competition 

Friday 20 December Staff Christmas 

Party 

Date to be provided by Buddha's Light 

Love and Care and International 

approved by HWTM Morning Tea 

(Annual Food Appeal) 

January 2014 

Sunday 26 January Australia Day 



Citizenship 

Ceremony 

February 2014 

Planning month for upcoming events 

March 2014 


(TBC) 

Citizenship 

Ceremony 

Saturday 8 March Feature at 

Lightning Park 

April 2014 


Festival 


Centre 

Function Suite 

The RISE 

Various Locations 

City of Bayswater 

Halliday Park 



Centre 

Function 

The RISE 

Councillors 

Civic Centre 

Suite 

Lounge, 

Budget sits with 

Finance 

$40,000 


$25,000 

(2X Events) 

N/A 

$12,900 

$10,350 

$17,500 

$500 

Pat O'Hara Reserve $18,000 





Centre 


Noranda 

Riverside 


Gardens, 

$18,000 


$40,000 


$22,000 

(2x Events 

$95,000 

Income: 

$31,000 

(Dependant of 

Lotterywest Funding) 

Date to be determined in 

line with school holidays 


Dance 

(April) 

Festival 



$50,000 

Income: 

$30,000 


PAGE 286


May 2014 

Wednesday 7 May (TBC) 


June 2014 

Sunday 8 June 

Citizenship 

Ceremony 

Volunteers 

Function (May) 


Centre 


Centre 

$40,000 


$25,000 

(2X Events) 

June Community Wellington Room $8,000 

Concert 


Monday 9 June Visual Arts Embleton Room, Civic N/A 


Wednesday 11 June Education Embleton Room, Civic N/A 


Thursday 12 June Sports Interviews Embleton Room, Civic N/A 

Centre 


Centre 

Date to be provided by Combined TBC $2,000 

Ministers Association Church Service 


Moved: 

Seconded: 

PAGE 287


Attachment 1 


January 2013 

Saturday 26 January Australia Day Pat O'Hara Reserve $18,000 



Saturday 26 January Australia Day Wellington Room 

Citizenship Ceremony Morley Sport and Rec 

February 2013 


March 2013 

Wednesday 13 March Citizenship Ceremony Embleton Room, Civic 

Centre 

$18,000 


$40,000 


Saturday 16 March Feature at Lightning 

Park 

Tuesday 26 March Blessing of the Roads Lightning Park, Noranda TBA 

April 2013 

Sunday 7 April Autumn River Riverside Gardens, 

Festival 


Friday 26 April - 

Thursday 2 May 

Lightning Park, Noranda $18,000 

(Budget for 2x Events) 

Dance Festival (April) Wellington Room 


May 2013 

Wednesday 8 May Citizenship Ceremony Embleton Room, Civic 

Centre 

Wednesday 15 May Volunteers Function 

(May) 

June 2013 

Sunday 9 June June Community 

Concert 


Centre 

$90,000 

Income: $31,000 

$50,000 

Income: $30,000 


$40,000 


$25,000 

(2X Events) 

Wellington Room $7,000 


Monday 10 June Visual Arts Interviews Embleton Room, Civic N/A 

Centre 

Wednesday 12 June Education Interviews Embleton Room, Civic N/A 

Centre 

Thursday 13 June Sports Interviews Embleton Room, Civic N/A 

Centre 


Centre 

Date to be provided Combined Church TBC $2,000 

by Ministers Service 

Association and 

approved by HWTM 

PAGE 288


The table below provides an overview of proposed events and corresponding budgets for the 

period 1 July 2013 to 30 June 2014: 

July 2013 


Scholarships 

Presentations Evening 

Embleton 

Civic Centre 

Room, 

Wednesday 10 July Citizenship Ceremony Embleton Room, 

Civic Centre 

August 2013 

Sunday 4 August Avon Descent Riverside Gardens, 


Thursday 15 August Chaplain's Morning Embleton Room, 

Tea 

Civic Centre 

September 2013 

Wednesday 11 Citizenship Ceremony Embleton Room, 

September 

Civic Centre 

Monday 23 

September - Sunday 6 

October 

Monday 23 

September 

October 2013 

Wednesday 2 October 

$32,250 

(Includes Award Money, 

Marketing and Presentation 

Evening) 

$40,000 


$95,000 

Income:$50,000 

(Dependant of Lotterywest 

Funding) 

$500 

$40,000 


Art Awards The RISE Foyers $30,000 

(Includes Presentation Evening 

list below) 

Income: $5,000 

Art Awards Opening 

Night 

The 

Level 1 Foyer 

RISE 

See above 

Judging of the Garden Various Locations N/A 

Awards 


Wednesday 16 Citizenship Ceremony Embleton Room, $40,000 

October 

Civic Centre 


Wednesday 30 Early Settlers Lower Hillcrest $100,000 

October 

Reserve, Bayswater 

TBC Dance Festival (Oct) $50,000 

Income: $30,000 


November 2013 

Date to be provided 

by St Vinnies and 


Friday 1 November 

Saturday 2 November 

Saturday 23 

November 

Annual Christmas 

Food Appeal 

North of Perth Music 

Festival 

North of Perth Music 

Festival 

Feature at The RISE 





Amphitheatre 

The RISE 

$5,900 

$19,500 

(Includes all components of the 

festival.) 

(As above) 

$22,000 

(2x Events) 

PAGE 289


December 2013 

Monday 2 December Installation of Various Locations 

Christmas Townsite City of Bayswater 

Banners 

Wednesday 4 Citizenship Ceremony Embleton Room, 

December 

Civic Centre 

Thursday 5 December Volunteers Christmas Function Suite 

Lunch 

The RISE 

Thursday 12 Christmas Lights Various Locations 

December 

Judging 


Saturday 14 Carols by Candlelight Halliday Park 

December 


Monday 16 December Garden Awards Embleton Room, 

(Status to be confirmed) 

Presentation Evening Civic Centre 

Friday 20 December Staff Christmas Party Function Suite 

The RISE 

Date to be provided Buddha's Light Councillors Lounge, 

by Love and Care and International Morning Civic Centre 

approved by HWTM Tea (Annual Food Appeal) 

January 2014 




Citizenship Ceremony 

February 2014 


March 2014 


(TBC) 

Saturday 8 March 

April 2014 


Festival 

Budget sits with 

Finance 

$40,000 


$25,000 

(2X Events) 

N/A 

$12,900 

$10,350 

$17,500 

$500 

Pat O'Hara Reserve $18,000 




Citizenship Ceremony Embleton Room, 

Civic Centre 

Feature at Lightning Lightning Park, 

Park 

Noranda 

Riverside 


Gardens, 

$18,000 


$40,000 


$22,000 

(2x Events) 

$95,000 

Income: $31,000 

(Dependant of Lotterywest 

Funding) 

Date to be determined 

in line with school 

holidays and approved 

by HWTM 

Dance Festival (April) Wellington Room 


$50,000 

Income: $30,000 


PAGE 290


May 2014 

Wednesday 7 May Citizenship Ceremony Embleton Room, 

(TBC) 

Civic Centre 

Wednesday 15 May Volunteers Function Embleton Room, 

(May) 

Civic Centre 

June 2014 

Sunday 8 June June Community Wellington Room 

Concert 


Monday 9 June Visual Arts Interviews Embleton Room, 

Civic Centre 

Wednesday 11 June Education Interviews Embleton Room, 

Civic Centre 

Thursday 12 June Sports Interviews Embleton Room, 

Civic Centre 

Saturday 14 June Music Interviews Embleton Room, 

Civic Centre 

Date to be provided Combined Church 

by Ministers Service 

Association and 


$40,000 


$25,000 

(2X Events) 

$8,000 

N/A 

N/A 

N/A 

N/A 

TBC $2,000 

PAGE 291


11.2.12 Annual General Meeting of Electors - 18 December 2012 

Attachments: 1. Minutes of Annual General Meeting of Electors 2012 

2. Examples of Payment Types 


Refer: Item 11.2.8: OCM 20.11.2012 

Application 

To consider the resolutions from the Annual General Meeting of Electors held on 

18 December 2012. 

Background 

Section 5.32 of the Local Government Act 1995 (the Act) requires the Chief Executive Officer to 

cause minutes of the proceedings at an Elector's Meeting to be kept and preserved and to ensure 

that copies of the minutes are made available for inspection by members of the public before the 

Council Meeting at which decisions at the Elector's Meeting are first considered. 

Section 5.33 of the Act requires that any decisions made at an Elector's Meeting be considered at 

the next Ordinary Council Meeting or, if that is not practicable at the first Ordinary Meeting after 

that or at a Special Council Meeting called for that purpose. 

Comment 

The minutes and associated attachments of the Annual General Meeting of Electors held on 

18 December 2012 are included at Attachment 1 and have been posted on the City's website 

(www.bayswater.wa.gov.au) and are available at the Civic Centre, the City's libraries and the 

Galleria Office. 

At its Ordinary Meeting held on 20 November 2012, Council resolved as follows: 

That Council: 

1. Adopt the Annual Report and financial statements contained in Attachment 1. 

2. Hold the Annual General Meeting of Electors 2011-2012 as required under the 

Local Government Act 1995 at the City of Bayswater Civic Centre on 

Tuesday, 18 December 2012 commencing at 7:00pm. 

In accordance with the above resolution the Annual General Meeting of Electors was held on 

18 December 2012 and the following motions were voted upon: 

Motion 1 

MR TONY GREEN MOVED, MR GREG SMITH SECONDED that the City of Bayswater institute 

a system of more rigid checks to be carried out when issuing building permits, including full 

consultation with neighbouring property owners. I move also that a system be instituted of 

regular building inspection that ensures that every new development is checked out regularly as it 

is being built, in order to ensure dynamic compliance with the agreed plans. 

CARRIED: 8/2 

PAGE 292


Comment on Motion 

The assessment of building permit applications and consultation with neighbouring property 

owners are required to be in accordance with the recently promulgated Building Act and Building 

Regulations which apply across Western Australia. 

If a proposed development complies with the relevant planning and building requirements, such as 

the acceptable development standards of the Residential Design Codes, there is no statutory 

requirement for consultation with neighbouring property owners. However, if the proposal 

involves a variation to the relevant planning and building requirements, the City will consult with 

the affected neighbouring property owners. 

Furthermore, in accordance with the current Building Act and Regulations, the City may deem a 

building permit application to adversely affect the adjoining land. Where it is deemed the work 

will adversely affect adjoining land neighbour's consultation and consent forms are requested. 

Under the Building Act actions that 'adversely affect land' include those actions which — 

(a) reduce the stability or bearing capacity of the land or a building or structure on the land; or 

(b) damage, or reduce the structural adequacy of a building or structure on the land; or 

(c) change of the natural site drainage in a way that reduces the effectiveness of the drainage of 

the land or existing or future buildings or structures on the land. 

In addition, the current building legislation does not require the City to inspect development 

during construction and this has been the case for several years. Generally, the current Building 

Act and Regulations are structured on the basis of owners and builders being more accountable 

and responsible in ensuring developments are constructed in accordance with the approved plans. 

Notwithstanding the above, the Building Act and Regulations still enable the City to take 

enforcement action on unauthorised building works once the City is aware of such works. 

Given the large volume of building permits being issued by the City (1,313 building approvals 

issued in 2011/2012), if the City is to undertake inspections of each development being 

constructed, it is considered that the City would require a substantial amount of additional 

resources and incur associated costs. 

Motion 2 

MR TONY GREEN MOVED, MRS MAUREEN GREEN SECONDED that in regard to the 

Accounts Payable portion of the Minutes of Council Meetings of cheques, that a more transparent 

way of presenting the information be implemented to ensure that these cheques have a description 

of what the service was for, as well as to whom the cheques were issued. (This system is already 

in use by the Town of Bassendean, the City of Joondalup and the City of Stirling that we know of, 

so it is a feasible target.) 

CARRIED: 9/1 

PAGE 293


Comment on Motion 

Regulation 13 of the Local Government (Financial Management) Regulations 1996 states that: 

"13. Lists of accounts 

(1) If the local government has delegated to the CEO the exercise of its power to 

make payments from the municipal fund or the trust fund, a list of accounts paid 

by the CEO is to be prepared each month showing for each account paid since 

the last such list was prepared — 

(a) the payee’s name; 

(b) the amount of the payment; 

(c) the date of the payment; and 

(d) sufficient information to identify the transaction." 

The level of information to be provided under 13. (1) (d) is not specific, and currently the creditor 

details and payment reference are provided in the list of payments. 

It is possible to provide more information, however it is preferable that any solution does not 

require manual data encoding due to the volume of payments. An average monthly report has up 

to six hundred payments listed. 

A workable solution can be achieved with some minor development of the current accounts 

payable system. This will enable cheque details to be reported by type without the need for any 

additional manual data encoding. This is the same approach used by the City of Stirling and other 

local governments. 

A sufficient number of payment types can be developed to provide meaningful information 

(Attachment 2), and it is proposed that this solution be implemented. 

Resolution 

MR IAN WALTERS MOVED, MR ROGER TOMLINS SECONDED that the City of Bayswater 

2011/2012 Annual Report and Financial Statements be accepted. 


The Chief Executive Officer advised that all motions of the Annual General Meeting of Electors 

would be considered at the next Ordinary Meeting of Council on 29 January 2013. 

In accordance with section 5.33(2) of the Act, Council is required to consider motions stipulated 

at the Annual General Meeting of Electors held on 18 December 2012 and record all decisions in 

the Minutes of the Council meeting at which the motions were considered. 

In accordance with sections 5.32 and 5.33 of the Act there is no requirement for the Minutes of an 

Annual General Meeting of Electors to be confirmed. 


Nil. 


Nil. 


Nil. 

PAGE 294





That Council: 

1. Note the following decisions made at the Annual General Meeting of Electors held on 

18 December 2012 in accordance with section 5.33 of the Local Government Act 1995, and 

the respective action/response stated below: 

Motion 1 

That the City of Bayswater institute a system of more rigid checks to be carried out when issuing 

building permits, including full consultation with neighbouring property owners. I move also that 

a system be instituted of regular building inspection that ensures that every new development is 

checked out regularly as it is being built, in order to ensure dynamic compliance with the agreed 

plans. 

• The City's obligation is to process building permit applications in accordance with the 

current Building Act and Regulations and the subject motion is considered to be beyond 

these statutory obligations and will require a substantial amount of additional resources 

and incur associated costs. 

In light of the above, the motion is not supported. 

Motion 2 

That in regard to the Accounts Payable portion of the Minutes of Council Meetings of cheques, 

that a more transparent way of presenting the information be implemented to ensure that these 

cheques have a description of what the service was for, as well as to whom the cheques were 

issued. (This system is already in use by the Town of Bassendean, the City of Joondalup and the 

City of Stirling that we know of, so it is a feasible target.) 

• A sufficient number of payment types can be developed to provide meaningful 

information (Attachment 2), and it is proposed that this solution be implemented. 

In light of the above, the motion is supported. 

Resolution 

That the City of Bayswater 2011/2012 Annual Report and Financial Statements be accepted. 


Meeting: 


The Committee were of the view that the item should be deferred pending further information in 

relation to regulatory building services. 




That the item be deferred to the February Council meeting pending further clarification on 

issues raised in relation to Motion 1. 

Moved: 

Seconded: 

PAGE 295


Attachment 1 

PAGE 296


PAGE 297


PAGE 298


PAGE 299


PAGE 300


PAGE 301


PAGE 302


PAGE 303


PAGE 304


PAGE 305


PAGE 306


PAGE 307


PAGE 308


PAGE 309


PAGE 310


PAGE 311


PAGE 312


PAGE 313


PAGE 314


PAGE 315


PAGE 316


PAGE 317


PAGE 318


PAGE 319


PAGE 320


PAGE 321


PAGE 322


PAGE 323


PAGE 324


PAGE 325


PAGE 326


PAGE 327


PAGE 328


PAGE 329


PAGE 330


PAGE 331


PAGE 332


PAGE 333


PAGE 334


PAGE 335


PAGE 336


PAGE 337


PAGE 338


PAGE 339


PAGE 340


PAGE 341


PAGE 342


PAGE 343


PAGE 344


PAGE 345


PAGE 346


PAGE 347


PAGE 348


PAGE 349


PAGE 350


PAGE 351


PAGE 352


PAGE 353


PAGE 354


PAGE 355


PAGE 356


PAGE 357


PAGE 358


PAGE 359


PAGE 360


PAGE 361


PAGE 362


Attachment 2 

PAGE 363


11.2.13 Ward Boundaries and Representation Review 

Attachments: 1. Review of Ward Boundaries and Representation Discussion 

Paper 

2. Local Public Notice Advertisements 

3. Summary of Public Submissions Received 

Officer: Chief Executive Officer 

Refer: Item 11.2.9 OCM 24.7.2012 

Item 11.2.5 OCM 11.12.12 

Application 

For Council to: 

• Consider the report on the Ward Boundaries and Representation Review; 

• Consider the public submissions received in regard to the Ward Boundaries and 

Representation Review; 

• Consider options for ward boundaries and Councillor representation against the 

required criteria; and 

• Make a final determination on the ward structure and Councillor representation. 

Background 

A report in relation to this matter was considered at the Ordinary Council Meeting of 

11 December 2012 and Council resolved that this item be deferred to the next Council Meeting 

pending further information. 

At the Councillor Workshop in March 2012, information was provided on the ward review 

process and current status, the feedback from Councillors present was that there is merit in 

considering a review. 

Council at its meeting on 24 July 2012 considered a report on ward boundaries and elected 

member representation and resolved: 


1. Initiate a review of the current City ward boundaries and associated representation 

and adopt the proposed timetable for the proposed review. 

2. Endorse the draft Discussion Paper and initiate local public notice." 

The Discussion Paper identified a range of options that could be pursued by Council, and include 

details in relation to community of interest; physical and topographic features; demographic 

trends; economic factors; and the ratio of Councillors to electors in the various wards. The 

options included in the discussion paper are: 

• Option 1 - No change to ward or elected member numbers; 

• Option 2 - Retain 4 wards and reduce elected member numbers to 8 (2 per ward); 

• Option 3 - Reduce wards to 3 and elected member numbers to 6 (2 per ward); 

• Option 4 - Reduce wards to 3 and elected member numbers to 9 (3 per ward); and 

• Option 5 - No wards with elected members between 6 and 11. 

A copy of the Discussion Paper is at Attachment 1. 

PAGE 364


At the Councillor Workshop on 27 November 2012, information was provided on the outcome of 

the public consultation period, submissions received, matters for consideration in relation to the 

Ward and Elected Representation options and implementation methods and process for this point. 

Public Consultation 

In accordance with the provisions of Clause 7 of Schedule 2.2 of the Local Government Act 1995 

(the Act), the City undertook advertising of the "Discussion Paper" as follows: 

• The City gave local public notice/ state-wide notification/advertising by way of: 

o Advertisement in the West Australian on the 4 August 2012 and Eastern Reporter 

on 7 August 2012 (Attachment 2); 

o Media release issued on 1 August 2012; 

o Notice in libraries; 

o City's website; and 

o City's Facebook and Twitter pages. 

• Notification period was given in accordance with the Act, minimum of 6 weeks public 

notice/advertising period for submissions (commencing on 4 August 2012 and closing 

on 21 September 2012). 

Local Government Structural Reform & Metropolitan Review Panel 

In 2009, the State Government initiated a process of local government reform seeking to reduce 

the number of WA local governments through voluntary amalgamations. The State Government 

also sought a reduction in the number of elected members for each council to between 6 and 9. 

As part of the process, the State Government required that each local authority prepare a 

submission setting their preferred position on amalgamation, preferred regional grouping and 

number of councillors. 

In relation to the issue of elected member numbers, Council's Local Government Reform 

Submission of September 2009 stated that the City of Bayswater had resolved that the elected 

member representation of the new local government formed from the City's submission should 

have 11 councillors on the grounds that any fewer would have a detrimental effect on the City's 

community engagement perspective. 

In July 2011, the Minister for Local Government announced the appointment of an independent 

panel, chaired by Professor Alan Robson, to "review appropriate boundaries and governance 

models for local governments in the Perth metropolitan area". In October, the Panel published an 

issues paper seeking comments by 23 December 2011. In December 2011, the City prepared and 

forwarded its submission to the Metropolitan Review Panel (a copy of the City's submission has 

been previously sent to Councillors). 

The Review Panel draft recommendations on preferred governance models for Metropolitan Perth 

were released in April 2012 for comment. The submission made a number of comments about the 

structure of local government. The final submission was presented to the Minister on 

30 June 2012. 

On Wednesday, 24 October 2012, the Mayor and Chief Executive Officer, along with all other 

metropolitan Mayors and Chief Executive Officers, were invited to a closed briefing session with 

the Minister for Local Government and the Premier at which the recommendations of the 

Metropolitan Local Government Review were presented. 

PAGE 365


The report has 30 recommendations and includes the amalgamation of the 30 metropolitan 

councils into 12. The report is out for public consultation until 5 April 2013. It is not known 

what the State Government's or State Opposition's position is on the recommendations contained 

in the report. 

Legislative Framework 

The Local Government Act 1995 and regulations set down the obligations and procedure to be 

followed for consideration to facilitate: 

• The creation of new wards; 

• Changing the boundaries of a ward; 

• Abolishing any or all of the wards; 

• Changing the name of a ward; and 

• Changing the number of offices of a Councillor. 

Schedule 2.2 of the Act sets out the provisions for governing ward reviews and representation, as 

follows: 

• Clause 6 of Schedule 2.2 provides that wards and councillor numbers must be 

reviewed "from time to time so that not more than 8 years elapse between successive 

reviews". Council last reviewed its ward boundaries and Councillor numbers in 2006. 

• Clause 7(1) states that: 

"(1) Before carrying out a review, a local government is to give local public notice 

advising - 

(a) that the review is to be carried out; and 

(b) that submissions may be made to the local government before a day fixed 

by the notice, being a day that is not less than 6 weeks after the notice is 

first given." 

(2) In carrying out the review the local government is to consider submissions made 

to it before the day fixed by the notice." 

• Clause 8 states that: 

"Before a local government proposes that an order be made - 

(a) to do any of the matters in section 2.2(1), other than discontinuing a ward 

system; or 

(b) to specify or change the number of offices of councillors for a ward; 

or proposes under Clause 4(2) that a submission be rejected, its council is to have 

regard, where applicable, to - 

(c) community of interest; and 

(d) physical and topographic features; and 

(e) demographic trends; and 

(f) economic factors; and 

(g) the ratio of councillors to electors in the various wards." 

(Note: The ratio of councillors to electors, under a ward system, is required to be within 

10% of each other). 

PAGE 366


• Clause 9 states that: 

"On completing the review, the local government is to make a report in writing to the 

Advisory Board and may propose* to the Board the making of any order under section 

2.2(1), 2.3(3);or 2.18(3) it thinks fit 

* Absolute majority required." 

• Clause 10 provides the process to be followed by the Local Government Advisory 

Board (LGAB) in considering a submission, as follows: 

o 

o 

Clause 10(2) - where in the LGAB opinion, a local government proposal, 

correctly takes into account the matters referred to in Clause 8(c) to (g) the 

Board is to recommend the making of an order. 

Clause 10(3) - where in the LGAB opinion, a local government proposal, does 

not correctly take into account the matters referred to in Clause 8(c) to (g) the 

Board may recommend to the Minister the making of any order that it sees fit 

that would correctly take into account those matters. 

Comment 

The purpose of a Ward Boundary and Representation Review is to evaluate the current 

arrangements and consider options to find the system of representation that best reflects the 

characteristics of the district and its people. 

Existing Wards 

The last comprehensive review of ward boundaries and elected member numbers in the 

City of Bayswater was in May 2006. Council resolved at its Ordinary Meeting of 23 May 2006 

that the current ward boundaries remain unchanged. No change was proposed to elected member 

numbers. 

Currently, the City has 11 Councillors elected from 4 wards. The table below details: 

• Ward statistics (area, population, number of Councillors and number of electors); 

• Current ward and elected member/elector population ratios; and 

• Elected member ratios and % deviation 

for the whole of the City of Bayswater and the Councillor/Elector ratio for each ward. 

WARD WEST CENTRAL NORTH SOUTH TOTAL 

Area 11 km 2 9 km 2 7 km 2 5 km 2 32.74 km 2 

Population (est 2010) 17,429 16,395 15,296 12,745 61,865 

No. of electors 11,537 10,691 10,437 7,728 40,393 

No. of elected members 3 3 3 2 11 

Elected member per elector 3,845 3,563 3,479 3,864 3,672 

Elected member per population 5,809 5,465 5,098 6,372 5,624 

Councillor/Elector Ratio 1:3,862 1:3,527 1:3,456 1:3,792 1:3,637 

% Ratio Deviation - (max deviation 10%) 5.18% -3.03 -4.98% 5.18% 

PAGE 367


Review of Options and Submissions 

The Department of Local Government Guidelines (May 2009) advise that: 

• the purpose of the public notice is to inform the community that the Council intends to 

conduct a review - it is not to try to "sell" the Council's preferred option. In 

considering the options and submissions received during the wards and elected 

member numbers review all options must be assessed against the following factors: 

o 

o 

o 

o 

o 

Community of interests; 

Physical and topographic features; 

Demographic trends; 

Economic factors; and 

The ratio of councillors to electors in the various wards. 

• A local government must consider all submissions it receives and record this in the 

minutes of its meeting. In reaching a decision, it needs to be clear from the 

consideration of submissions and the assessment of options against the factors why an 

option has been chosen as the best one for the district. If the Council: 

o 

o 

Decides to maintain status quo then reasons must be included in the resolution; 

or 

Proposes to make a change, then an absolute majority is required and the 

reasons for the choice must be provided. 

• The LGAB is required to consider the local government proposal, reasons and 

submissions and prepare a written report to the Minister with a recommendation. 

Public Submissions 

State-wide public adverting was undertaken for a minimum period of 6 weeks from 

4 August 2012 to 21 September 2012. 

The City received a total of 16 public submissions representing 103 electors (residents), which 

comprises: 

• 15 submissions received prior to the close of advertising: 

o 10 submissions - supporting option 1 

o 1 petition with 65 electors - supporting option 1 

o 1 submission supporting option 2 

o 1 submission supporting option 3 and/or 5 

o 2 submissions supporting option 5. 

• 1 submissions received after the close of advertising; 

o 1 petition with 22 electors (See Note below on signatures) - supporting option 1. 

Note: With regard to the petitions received some electors have signed more than once as they own 

a number of properties within the City, however as each elector only has one vote under the 

legislation, these signatures have only been counted once. 

PAGE 368


The table below provides a summary of the submissions received from advertising and the 

preferred option. 

SUBMISSIONS RECEIVED 

Option 1 - No change to ward or elected 

member numbers 

RESPONSES BEFORE 

CLOSE ADVERTISING 

8 individual submissions 

2 submissions (2 electors) 

1 petition (65 electors) 

Option 2 - Retain 4 wards and reduce elected 

member numbers to 8 (2 per ward) 

Option 3 - Reduce Wards to 3 and elected 


Option 4 - Reduce Wards to 3 and elected 


Option 5 - No wards with elected members 

between 6 to 11 

Supports various options 1 individual submission - 

Option 3 and Option 5 

The main comments contained in the submissions include: 

• Reasons against change: 

o 

o 

o 

o 

o 

o 

RESPONSE 

AFTER CLOSE 

ADVERTISING 

1 petition 

(22 electors) 

1 individual submission - 



2 individual submissions - 

Instigating a change would be costly and time consuming and will probably be 

overridden when the State Government lets their intentions on Council 

amalgamations be known. 

Current level of representation is satisfactory and should not be changed prior to 

the State Government's determination as any changes will only create confusion 

for residents and ratepayers. 

Satisfied with the current ward system and Councillor numbers. 

The current ward boundaries give all residents a closer connection to their own 

Councillors and those Councillors know their own wards intimately. 

Having Councillors specific to area gives confidence that they are familiar with 

specific local issues. Reducing the number of Councillors would increase the 

workload of the Councillors. 

Abolishing or reducing the number of wards would make it more difficult for 

existing Councillors and aspiring Councillors to contact electors. 

• Reasons for change: 

o 

o 

o 

Reduction to three (3) wards seems a sensible option and reducing the number 

of elected members to nine (9) should share the load adequately. 

Dividing the area into separate wards creates friction and resentment between 

wards. 

Residents should have a right to vote for any Councillors, not just the one/two in 

their ward. 

A copy of the summary of the individual submissions received is at Attachment 3. 

- 

PAGE 369


Ward Options Review 

Consideration of the Ward and Elected Member Review options assessed against the criteria as 

contained in the legislation in relation to: 

• Community of interest; 

• Physical and topographic features; 

• Demographic trends; 

• Economic factors; and 

• The ratio of councillors to electors in the various wards. 

A summary of the relevant considerations for each option appears below: 

1. 

OPTIONS PUBLIC SUBMISSION COMMENTS 

This option received the most support 

from public submissions on the 

grounds:- 

• Council should wait until the State 

Government makes its position on 

local government reform known 

before instigating change. 

• any change made now may need to Submissions Noted. 

be undone once the State 

Government makes their position 

on Local Government Reform 

known. 

No change 

2. 

Retain Four (4) 

Wards 

Reduce Elected 

Member Numbers 

to Eight (8) 

The City also received feedback 

during the Community Strategic 

planning community forum meetings 

indicating support fro a reduction in 

councillor numbers on the basis 

population size. 

One public submission was received 

in support of this option. 

This option represents a maximum 

ratio deviation of 2.95%. (within 

the 10% threshold). 

The communities of interest test is 

satisfied under this option. 

Outcome of review will not be 

known until April 2013. 

No change does not have any 

impact on electors or councillors 

This option represents a maximum 

ratio deviation of 2.95%. (within 

the 10% threshold). 



Submission noted 

Option assessment against the 

required criteria, advantages and 

disadvantages are detailed in the 

Discussion Paper 

PAGE 370


3. 

OPTIONS PUBLIC SUBMISSION COMMENTS 

One submission supported this option 

stating that a reduction to three wards 

seems sensible and that sharing the 

load between nine elected members 

seems reasonable. 

Reduce to Three 

(3) Wards 



to Nine (9) 

This option has a maximum ratio 

deviation of 1.63% (within the 10% 

margin threshold) 




4. 

Reduce to three 

(3) Wards 



to 6 

5. 

No Wards 

Elected Member 

Numbers 

Between 6 & 11 

One submission opposing this option 

was received. The main issue being a 

reduction elected members numbers 

to six would hinder the diversity of 

the Council and may result in 

difficulties in reaching a quorum for 

meetings. 

Two public submissions were 

received supporting this option with 

preference of seven (7) elected 

members 





This option has a maximum ratio 

deviation of 1.63% (within the 10% 

margin threshold) 


satisfied under this option 






Quorum provisions for council 

meetings us detailed in Section of 

the Act. 

Communities of interest and the 

percentage ratio deviation are no 

longer influencing factors. 

The elected member will determine 

the ratio. 

The Discussion Paper details the various option assessment against the required criteria, and 

outlines the advantages and disadvantages associated with each option. It is noted that any of the 

ward and elected member number options could be pursued for Bayswater, however, the majority 

of the community feedback received during the advertising period was for Option 1. 

Implementation 

In the event that Council supports retaining the existing ward and elected member numbers, no 

implementation changes are relevant. 

There are several ways in which an option to change the ward and elected member numbers can 

be implemented. Under any option it is not necessary for all offices of Councillor to be declared 

vacant to implement a change from a ward system to no ward system, change of ward boundaries 

or reduction of elected member numbers. 

PAGE 371


Implementation options include either: 

• Declaring all positions vacant at the next ordinary election; or 

• Councillors not due for election completing their term as Councillor representing the 

whole district with elections held for the expiring terms for Councillors 

The City has been advised that should Council be seeking for any ward or elected member 

changes be implemented to coincide with the October 2013 Local Government elections, the 

City's proposal is to be submitted to the LGAB by December 2012 in order for all required 

procedural aspects to be undertaken. However, there is no firm undertaking that it will be 

completed by this timeframe or outcome. 

The position of the State Government on structural reform will not be known until after the 

State Election in March 2013. Depending on the position of the State Government following the 

State elections this may over-ride any actions initiated through the LGAB. 

Next Steps 

In accordance with Schedule 2.2, the procedure from this point forward is: 

• Council to make determination (by absolute majority decision) on wards and elected 

member representation and preferred implementation model, and forward proposal 

and reasons to LGAB. 

• Council decision, report, discussion paper and submission to be sent to the LGAB. 

• LGAB to review the local government proposal, submissions and all relevant 

information and make recommendation to Minister on option and implementation 

model. 

• Minister (Local Government) accept or reject LGAB recommendation and make order 

for implementation (model and timeframe). 


At the Ordinary Council Meeting of 11 December 2012 Councillors requested additional 

information in relation to the method of voting for the Local Government Elections in the 

City of Bayswater. It should be noted that this matter is generally not a matter for consideration 

as part of a ward review and it is recommended that should Council wish to deal with this issue it 

should be via a separate Council report. 

Not withstanding the above, the following information is provided to Councillors in relation to 

voting for City of Bayswater elections. 

In considering this matter at the Ordinary Council Meeting of 25 May 2010, Council resolved as 

follows: 

"1. In accordance with Section 4.20(4) of the Local Government Act 1995, 

the Western Australian Electoral Commissioner be declared responsible for the 

conduct of all elections, polls or referendums including extraordinary elections for the 

City of Bayswater until the end of 2015. 

2. In accordance with Section 4.61(2) of the Local Government Act 1995 that the method 

of conducting the elections, polls or referendums for the City of Bayswater will be 

postal." 

Accordingly, any change to the above resolution would require a rescission motion and this would 

need to take place prior to 31 July 2013 to be in effect for the 2013 elections. 

PAGE 372


Choice of Methods for Conducting an Election 

Section 4.61 of the Local Government Act 1995 (the Act) allows local governments to choose 

their preferred method of voting at elections. 

The election may be conducted as a: 

• Postal election which is an election at which election packages are posted to all 

eligible electors. Electors vote and return completed papers by posting or delivering 

them to an electoral officer on or before election day; or 

• Voting in person election which is an election at which the principal method of 

casting votes is by voting in person on election day but at which votes may also be 

cast in person before election day, or posted or delivered, in accordance with 

legislation. 

Prior to the introduction of postal voting in the Local Government Act 1995 all Local Government 

Elections were conducted in person. 

Section 4.61 (2) of the Act states that: 

"The local government may decide* to conduct an election as a postal election. 

*An absolute majority is required." 


"A decision under subsection (2) has no effect unless it is made after a declaration under 

section 4.20(4) that the Electoral Commissioner is to be responsible for the conduct of the 

election or in conjunction with such a declaration." 


"A decision made under section 4.61 (2) on or before the 80 th day before the election cannot 

be rescinded after that 80 th day." 

Previous Election Methodologies 

In recent years, the City of Bayswater has utilised a variety of methods when conducting ordinary 

elections. 

At the Ordinary Council Meeting of 27 September 2005, Council resolved to pursue postal voting 

and at the Ordinary Council Meeting of 21 November 2006 Council resolved to conduct the 

2007 Local Government Elections using postal voting methodology. Council further resolved that 

the Western Australian Electoral Commissioner (the Commissioner) be appointed as an 

Independent Returning Officer to conduct the 2007 Ordinary Elections. 

The Minutes of the Special Council Meeting of 27 July 2009 state that Council debated the merits 

of both systems of voting and the appointment of the Chief Executive Officer as the 

'Returning Officer' at some length before resolving to conduct the City of Bayswater's 2009 

Ordinary Local Government Election using in-person voting and appointing the Chief Executive 

Officer to act as the Returning Officer for the election. 

In the 2009 election, the City of Bayswater was one of only two metropolitan local governments 

that opted for in-person voting. Voter participation in the City's election was approximately 13% 

compared to the voter turn out figure across the state for postal voting which was 33.35%. 

PAGE 373


The following table provides a breakdown of the last five elections within the City of Bayswater. 

STATISTICAL COMPARISON OF 

CITY OF BAYSWATER PAST ELECTION OUTCOMES 

ELECTION ELECTION 

VOTES 

COST PER 

ELECTORS 

TURNOUT % 

YEAR METHOD 

RECEIVED 

ELECTOR 

2003 In person 38,545 4,003 10.4% Unknown 

2005 In person 18,506 1,760 9.5% Unknown 

(Two wards) 

2007 Postal 41,646 12,874 31.67 $2.67 

2009 In person 40,861 5,408 13.2% $2.42* 

2011 Postal 40,076 10,665 26.6% $3.59 

* The WAEC charged $2.52 per postal vote in 2009. 

Summary 

The Local Government Act 1995 provides for local governments to select the voting method that 

is best suited to its community. 

Statistically history shows that a higher percentage of voter participation is achieved by the postal 

voting method. 

As part of the Community Perception Survey 2012 conducted by Catalyst 400 residents were 

asked about their voting preferences with the following results: 

• 61% of respondents stated that they preferred postal voting 

• 30% of respondents stated that they preferred in person voting 

• 8% of respondents stated that they had no preference 

• 2% of respondents were unsure about their preference. 

If the City were to conduct a postal election; 35% of respondents said they would 

definitely / probably vote. 

If the City were to conduct an in person election; 24% of respondents said that they would 

definitely / probably vote. 

The costs involved for “In Person” voting are comparable to the costs associated with 

“Postal Voting” conducted via the WA Electoral Commission. However, it should also be 

considered that “In Person” voting requires the use of the City's resources and impacts on staff 

time to conduct other duties and tasks. 

Given past voting patterns, comparable election costs and the likelihood of greater community 

participation at any future election as evidenced by the Community Perception survey conducting 

future local government elections by the postal method appears most advantageous. 

It is therefore recommended that Council's resolutions of 25 May 2010 remain in place. 


Nil. 


Nil. 

PAGE 374



Nil. 



Note: Where Council proposes to make an order to change the ward boundaries and/or 

representation an Absolute Majority vote will be required. 


Meeting: 




That Council: 

1. Supports the continuation of the existing Ward system and elected member 

representation of 11 councillors, following consideration of the matters raised in the 

submissions received in response to the Review of Ward Boundaries and 

Representation Discussion Paper. 

2. Writes to the Local Government Advisory Board in accordance with Schedule 2.2 (9) 

of the Local Government Act 1995 and advises them of the outcome of the 

Ward Boundary and Representation Review. 

Moved: 

Seconded: 

PAGE 375


Attachment 1 

PAGE 376


PAGE 377


PAGE 378


PAGE 379


PAGE 380


PAGE 381


PAGE 382


PAGE 383


PAGE 384


PAGE 385


PAGE 386


PAGE 387


PAGE 388


PAGE 389


PAGE 390


PAGE 391


PAGE 392


PAGE 393


PAGE 394


PAGE 395


PAGE 396


PAGE 397


PAGE 398


PAGE 399


Attachment 2 

PAGE 400


PAGE 401


Attachment 3 

PAGE 402


PAGE 403


PAGE 404


11.2.14 City of Bayswater Submission to the State Government on the Metropolitan 

Local Government Review Panel's Final Report 

Attachments: 1. Metropolitan Local Government Review Executive Summary 

of the Final Report 

2. Submission to the Metropolitan Local Government 

Review Panel - Panel's draft findings 

3. Draft Submission on the Metropolitan Local Government 

Review Panel's Final Report to the State Government 


Refer: Item 11.2.10: OCM 22.05.2012 

Application 

For Council to consider and approve a draft submission to the State Government in response to the 

Metropolitan Local Government Review Panel's Final Report that is currently open for public comment 

until 5pm on Friday, 5 April 2013. (See Metropolitan Local Government Review Executive Summary of 

the Final Report at Attachment 1). 

Background 

In June 2011, the Minister for Local Government established an independent panel to review appropriate 

boundaries and governance models for local governments in the Perth metropolitan area. 

The Panel's terms of reference included a State Government requirement to: 

• Identify new local government boundaries and a resultant reduction in the overall number of local 

governments to better meet the needs of the community. 

• Prepare options to establish the most effective local government structure and governance models 

that take into account matters identified through the review including, but not limited to, 

community engagement, patterns of demographic change, regional and State growth and 

international factors which are likely to impact. 

• Present a limited list of achievable options together with a recommendation on the preferred 

option. 

At the end of April 2012, the Panel issued its draft findings, which identified a number of options for the 

structure of local government in metropolitan Perth and made a series of recommendations relating to local 

government governance. 

In response to the draft report, at the Ordinary Council Meeting held on 22 May 2012, Council resolved to: 

" 1. Note the draft findings of the Metropolitan Local Government Review Panel issued in 

April 2012. 

2. Authorise the Chief Executive Officer in consultation with his Worship the Mayor, and in 

accordance with Section 5.42 of the Local Government Act 1995, to finalise the draft 

submission and send the completed submission to the Metropolitan Local Government 

Review Panel by the 25 May 2012 deadline." 

A copy of the City's finalised submission on the draft report provided to the 

Metropolitan Local Government Review Panel can be found at Attachment 2. 

PAGE 405


In July 2012, the Metropolitan Local Government Review Panel submitted its final report to the Minister 

for Local Government. That report was tabled in State Parliament on 25 October 2012 and local 

governments received a briefing from the Minister for Local Government on the final report the same day. 

The report contains 30 recommendations, including: 

• Reducing the number of metropolitan Perth Councils from 30 to 12; 

• Dissolving Regional Local Governments, such as the Eastern Metropolitan Regional Council; 

• Waste management services across metropolitan Perth to be provided by a single agency, 

(State Government authority or partnership with local government); 

• Mayors and Presidents to be directly elected by the community; 

• Limiting the number of terms a Councillor can serve to three terms, (12 years); 

• Compulsory voting in local government elections; 

• Increasing Elected Member remuneration; and 

• Professional development training for Elected Members. 

The panel put forward two options in its final report for achieving a reduction in the number of local 

governments from 30 to 12. The first involves amalgamating existing local governments to create the 

12 larger local governments. This model would see the City of Bayswater amalgamated with the 

City of Belmont and the Town of Bassendean. 

The second option, which is preferred by the panel, involves amalgamating and splitting local government 

areas. In terms of the City of Bayswater, this option would see an entity created with a population of 

around 171,000 that included the Cities of Bayswater and Belmont, the Town of Bassendean and parts of 

the Cities of Swan and Stirling. 

A draft submission based on the City's previously stated position has been prepared for consideration, 

(Attachment 3). Note: Submissions are required to address the recommendations put forward by the 

review panel. 

Comment 

The public comment period that ends on Friday, 5 April 2013 represents a final opportunity to influence 

the State Government's decision on the Metropolitan Local Government Review Panel's recommendations. 

The City has previously indicated its position to the Metropolitan Local Government Review Panel on a 

number of these recommendations and these are summarised below: 

Number of metropolitan Perth local governments 

The review panel's final report recommendation is in keeping with the City's response to the draft 

report released in April 2012. That response indicated that the City preferred a 10 to 12 local 

government model based around the strategic metropolitan activity centres identified in 

Directions 2031. 

Of the two options put forward by the review panel to achieve the reduction in local governments, 

the review panel's preferred second option most closely resembles the City's position. 

Election of Mayor by the community 

While some local governments have adopted this system, the City has indicated its concern in 

previous submissions that where you have a Mayor who is not part of the Councillor team, the risk 

and potential for conflict is increased. 

Limiting the number of terms a Councillor may serve to three terms 

The number of terms served is not limited in either State or Federal politics and the City has 

previously indicated its opposition to such a provision, as it is difficult to see any justification for 

such a measure. Council may therefore wish to refute the inference that long serving, experienced 

Councillors are stale and less likely to provide effective leadership. 

PAGE 406


Compulsory voting 

The City's submissions of December 2011 and May 2012 to the Metropolitan Local Government 

Review Panel have indicated support for compulsory voting, while maintaining a first past the post 

system. 

Increasing Elected Member remuneration 

The review panel's recommendation is welcomed. Becoming an Elected Member involves a 

considerable commitment in time and involves a great deal of dedication. Increasing remuneration 

will therefore assist in encouraging people to consider standing for election as a Councillor. 

Professional development training for Elected Members 

The review panel's recommendation is welcome and recognises the significant role played by 

Elected Members in strategic decision making. 

The Metropolitan Local Government Review Panel has made a number of additional 

recommendations that will have a significant impact on the delivery of local government services, 

such as dissolving regional local governments like the Eastern Metropolitan Regional Council. 

The draft submission seeks to address these issues. 


In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 to 2015, the 


"Key Result Area: 5: Leadership & Governance 

5.2 We advocate effectively on behalf of the community." 


Nil 


Nil 




Meeting: 

At 10:03pm, Cr Graham Pittaway withdrew from the meeting and returned at 10:05pm. 

CR CHRIS CORNISH MOVED, CR ALAN RADFORD SECONDED 



That Council: 

1. Note the recommendations of the Metropolitan Local Government Review Panel's 

report to the State Government. 

2. Approve the draft submission to the State Government on the Metropolitan Local 

Government Review Panel's Final Report. 

Moved: 

Seconded: 

PAGE 407


Attachment 1 

PAGE 408


PAGE 409


PAGE 410


PAGE 411


PAGE 412


PAGE 413


PAGE 414


PAGE 415


PAGE 416


PAGE 417


PAGE 418


PAGE 419


PAGE 420


PAGE 421


PAGE 422


PAGE 423


Attachment 2 

PAGE 424


PAGE 425


PAGE 426


PAGE 427


PAGE 428


PAGE 429


PAGE 430


Attachment 3 

PAGE 431


PAGE 432


PAGE 433


PAGE 434


PAGE 435


PAGE 436


11.2.15 Request to Establish Management Committee 

Attachments: 1. Letter from the Maylands Historical and Peninsula 

Association Inc. 


Application 

To consider a request from the Maylands Historical and Peninsula Association Inc. to establish a 

Maylands Police Station Management Committee. 

Background 

The Maylands Historical and Peninsula Association Inc (MHPS) have written to the 

Chief Executive Officer (Attachment 1) requesting that Council establish a Maylands Police 

Station Management Committee on similar lines to the current Halliday House Management 

Committee. 

The MHPS believe that the establishment of such a Committee would ensure that any issues in 

relation to the building condition, budget requirements and general concerns or ideas of the 

MHPS would be considered by Council. 

Section 5.8 of the Local Government Act 1995 states that a local government may establish 

Committees of 3 or more persons to assist the Council and to exercise the powers and discharge 

the duties of the local government that can be delegated to Committees. Should council wish to 

establish Committees an absolute majority is required. 

Section 5.11 of the Local Government Act 1995 sets out the tenure of Committee memberships as 

follows: 

'(1) Where a person is appointed as a member of a committee under section 5.10(4) or (5), 

the person’s membership of the committee continues until — 

(a) the person no longer holds the office by virtue of which the person became a 

member, or is no longer the CEO, or the CEO’s representative, as the case may be; 

(b) the person resigns from membership of the committee; 

(c) the committee is disbanded; or 

(d) the next ordinary elections day, 

whichever happens first.' 

The tenure of the City of Bayswater's Committee structure aligns with the tenure of Council with 

the membership of all Committees expiring on the next ordinary elections day. 

Shortly after the local government elections a Special Council Meeting is called at which the 

newly elected Council review the previous Committee structure, determine the new Committee 

structure and appoint members to the said Committees. 

Comment 

Council's current Committee framework was established at the Special Council Meeting of 

31 October following the 2011 Local Government Elections. The term of the Committees align 

with the term of the Council, with Council's current Committee structure expiring on 

19 October 2013. 

PAGE 437


A Council may, at any time during its tenure, establish Committees or Working Groups to assist 

the Council with its functions. The purpose of a Management Committee is to oversee the 

activities and functions, including the financial accountabilities of organisations affiliated with 

and located within the City of Bayswater. 

The establishment of a formal Management Committee requires the allocation of City resources 

for the preparation of agendas and minutes and for facilities that are of a more minor nature a 

Working Group may be a better option. 

In regard to the request by the Maylands Historical and Peninsula Association Inc to establish the 

Maylands Police Station Management Committee Council may wish to consider the following 

options: 

Option 1- Refuse the request to establish a Maylands Police Station Management 

Committee 

Council may determine that a formal Committee is not required for this facility 

and it can be managed via liaison between the relevant city officers and the 

MHPS. 

Option 2 - Establish the Maylands Police Station Management Committee 

Should Council resolve to establish this Committee a further report detailing the 

terms of reference for the Committee will need to be presented to Council for 

endorsement. The terms of reference will provide a definitive guideline for the 

Committee's structure and purpose. 

Option 3 - Establish the Maylands Police Station Working Group 

Working Groups are more appropriate for overseeing minor facilities within the 

City. 

Option 4 - Consider the request to establish the Maylands Police Station Management 

Committee as part of a review of Council's Committee structure following the 

2013 Local Government Elections. 

It may be preferable to defer consideration of the establishment of this 

Committee until after the 2013 Local Government Elections. It is recommended 

that a complete review of Council's Committee structure be undertaken at this 

time in order for Council to determine the appropriateness of existing 

Committees, the need for additional Committees and to develop standard terms 

of reference and meeting rules to assist Committee members in the operation 

and governance of Committee meetings. 

Given the time frames involved in establishing the Committee including Council approving the 

Committee's terms of reference and sourcing Non-Council members, the tenure of such a 

Committee is likely to be only six (6) months. 

It is therefore recommended that Council support Option 4 and consider the request to establish 

the Maylands Police Station Management Committee as part of a review of Council's Committee 

structure following the 2013 Local Government Elections. 

PAGE 438





"Key Result Area 5: Leadership and Governance 

5.4 We ensure policies, procedures and practices are effective, open and transparent." 


Nil. 


Nil. 




That Council consider the request to establish a Maylands Police Station Management Committee 

as part of a review of Council's Committee structure following the 2013 Local Government 

Elections. 


Meeting: 


The Committee changed the Officer's recommendation as they were of the opinion that a 

Working Party would be more appropriate as the Police Station is a minor facility. 

CR SONIA TURKINGTON MOVED, CR CHRIS CORNISH SECONDED 

CARRIED: 6/1 

FOR VOTE: Cr Terry Kenyon, JP, Cr Marlene Robinson, Cr Alan Radford, 

Cr Martin Toldo, Cr Sonia Turkington and Cr Chris Cornish. 

AGAINST VOTE: 

Cr Graham Pittaway. 


That Council consider the request to establish a Maylands Police Station Working Group 

and that a further report be presented at the February meeting in relation to the terms of 

reference and membership. 

Moved: 

Seconded: 

PAGE 439


Attachment 1 

PAGE 440


11.3 Reports of Management/Advisory Committees 

Nil. 

PAGE 441


12. BUSINESS - TECHNICAL SERVICES AND FINANCE & PERSONNEL 

COMMITTEE 

Application 

To inform the Council of the minutes of the Technical Services and Finance & Personnel 

Committee Meeting which was held on 22 January 2013. 

Background 

A copy of the minutes of the meeting of the Technical Services and Finance & Personnel 

Committee , which was held on 22 January 2013, follow this report. 




That the Minutes of the Technical Services and Finance & Personnel Committee Meeting 

held on Tuesday, 22 January 2013 which were distributed, were presented for confirmation 

as a true and correct record. 

Moved: 

Seconded: 

PAGE 442




TECHNICAL SERVICES AND FINANCE & PERSONNEL 22 JANUARY 2013 


MINUTES of the meeting of the Technical Services and Finance & Personnel Committee which 

was held in Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on 

Tuesday, 21 January 2013 commencing at 7:02pm. 

Committee Recommendations to Council are subject to adoption, or otherwise, at the following Ordinary Meeting of 

Council, as recorded in Minutes of that Council Meeting. 

ELECTION OF ACTING CHAIRPERSON 

MINUTES 

In accordance with Section 5.12 of the Local Government Act 1995 the members of the 

Committee are to elect an Acting Chairperson (presiding member) from amongst themselves. 

The Acting Chief Executive Officer called for nominations to the position of Acting Chairperson. 

Cr Marlene Robinson nominated, Cr Sonia Turkington seconded that CR TERRY KENYON, JP 

be elected Acting Chairperson. 

At 7:02pm, Cr Terry Kenyon, JP, assumed the chair. 


The Acting Chairperson, Cr Terry Kenyon, JP, declared the meeting open for the Technical 

Services & Finance and Personnel Committee at 7:02pm. 


The Acting Chairperson read the Declaration of Due Consideration and all Councillors present 

raised their hands to indicate that due consideration was given to all matters contained in the 

Agenda. 

2. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY 

APPROVED) & ABSENCE 

Members 


Cr Mike Anderton, JP 






Acting Chairperson 

(Deputising for Cr Barry McKenna) 

(Deputising for Cr Chris Cornish) 

PAGE 443





Officers 


Mr Kelley Ambrose 

Mr George Rimpas 

Mr James Riley 

Ms Wardia Du Toit 


Observers 

Nil. 

Public 

2 

Press 

Nil. 

Leave of Absence 

Cr Barry McKenna, Deputy Mayor 

Apologies 


Acting Chief Executive Officer 


Manager Engineering Services 

Manager Environmental Health 

PA/Director of Technical Services 


Chairperson (13 January to 31 January 2013 inclusive) 

3. DELEGATED AUTHORITY BY COUNCIL 

Delegated Authority 

There are no items appearing in these minutes for which the Technical Services and Finance & 

Personnel Committee had been granted delegated authority by Council in accordance with Section 

5.23 of the Local Government Act 1995, however this meeting was open to the Public but was 

closed to receive any deputations. 

Terms of Reference 

Technical Services: 

To consider reports and make recommendations to Council in respect to issues relating to the 

delivery of services within the areas of Engineering, Parks and Gardens, Environmental Health 

and the Environment, Technical Design and all other aspects of the Technical Service operations 

of the City of Bayswater. 

Finance & Personnel Services: 

To consider reports and make recommendations to Council in respect to statutory and 

management financial reporting, accounts payable/receivable, investments, donations, capital 

proposals, budget reviews, loan submissions, insurance, recreational facilities managed under 

contract by the YMCA, personnel issues and all other Finance & Personnel operations of the 


PAGE 444





4. DECLARATION OF INTEREST 

In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995 the following 

disclosures of financial interest were made at the meeting:- 


22 January 2013 Cr Mike Anderton, JP 7.1.5 Proposed Lightning Swamp 

Sustainability Centre 

In accordance with Sections 5.60B and 5.65 of the Local Government Act 1995 the following 

disclosures of proximity interest were made at the meeting:- 

Nil. 


following disclosure of interests affecting impartiality were made at the meeting:- 


22 January 2012 Cr Alan Radford 7.2.3 Investment Portfolio as at 


22 January 2012 Cr Mike Anderton, JP 7.2.3 Investment Portfolio as at 


22 January 2012 Cr Mike Anderton, JP 7.2.7 Donation - St Luke's Anglican Church - 

Community Event 


That the Minutes of the meeting of the Technical Services and Finance & Personnel 

Committee held on 14 December 2012 which had been distributed be confirmed as a true 

and correct record. 



6. DEPUTATIONS 

Nil. 

ORDER OF BUSINESS 

Items of Business were dealt with in the following order: 

7.1.1 to 7.1.3, 7.1.5, 7.1.7, 7.2.3, 7.2.7, 7.2.9 to 7.2.10, En Bloc Recommendations and 7.1.5. 

PAGE 445


12.1 Technical Services 

12.1.1 Traffic Management - Babington Crescent/Redlands Street Junction 

Attachments: 1. Petition 

2. Location Plan 

Applicant: Mr C R Ring 

Officer: Director of Technical Services 

Refer: Item 8.1 OCM 11.12.12 

Application 

For Council to consider a traffic calming request from residents in the vicinity of the 

Babington Crescent/Redlands Street junction. 

Background 

At the Ordinary Council Meeting of 11 December 2012, Cr Michael Sabatino tabled a petition 

(Attachment 1) from residents in the vicinity of the Babington Crescent/Redlands Street junction 

regarding traffic calming to address problems of speeding and vehicles travelling on the wrong 

side of the road around the corner. The petitioners have advised that as a result of this, they have 

grave concerns when backing out of their driveways. 

The location plan (Attachment 2) depicts a right angle bend with a long approach at 

Redlands Street and a short approach at Babington Crescent. There are a number of crossovers to 

the properties in the vicinity of the bend. 

The bend is sign-posted with 20km/hr advisory signs at approaches and centre line marking. 

Previous accident history shows no accidents at the location. 

Traffic survey recently undertaken at the approach to the bend in Redlands Street indicated the 

following results: 

LOCATION 

Redlands Street approach 

AVERAGE WEEKDAY 

TRAFFIC VOLUME 

387 vehicles 

85 TH PERCENTILE 

SPEED 

42km/hr heading north 

35 km/hr heading south 

Previous traffic data in November 2011 at the Babington Crescent approach showed the following 

results for vehicles travelling in both directions: 

Comment 

AVERAGE WEEKDAY 85 TH PERCENTILE 

LOCATION 


SPEED 

Babington Crescent approach 428 vehicles 43km/hr 

The results of the two traffic surveys indicate that motorist vehicle speeds would appear to be 

within acceptable limits when negotiating the bend. The volume of traffic is also relatively low. 

Undoubtedly, the residents concerns are with a few vehicles that travel faster than the 

85 th percentile speed of the survey and feel threatened when reversing from their driveways as 

they have limited view of approaching vehicles, mainly from the Redlands Street direction. The 

actual risk is somewhat perceived. Nevertheless, a reality for the applicant who has constantly 

raised the issue with the City in the past. 

PAGE 446


The following options would appear to be available to Council: 

Option 1: In view of the relatively low vehicle speeds and volume, take no action and 

continue to monitor the situation; or 

Option 2: Install raised plateaus at the approaches to the bend. This will further reduce 

vehicle speeds and enhance safety for residents exiting their properties. 

On the basis of the limited site distances around the bend, Option 2 is recommended. 


In accordance with the City of Bayswater Strategic Plan - The Future of Our City - 2011 to 2015, 

the following applies; 


1.7 Our community feels safe and secure. 

• Show leadership and innovation by bringing agencies and the community 

together to address issues that impact on community and personal safety." 


Council Policy PG-03 - Traffic Management Criteria states: 

"In the interests of improving safety and residential amenity on city streets, the 

City of Bayswater will continue to fund traffic management either wholly or through a 

shared arrangement with State and/or Federal Government. 

Where a request is received by Technical Services for consideration of traffic management, 

the staff will conduct an investigation in accordance with the City of Bayswater Traffic 

Management Investigation Guidelines. 

Where a complainant is dissatisfied with the investigation results, the item will be referred 

to Council." 


The following estimated costs are associated with each option: 

Option 1: Nil; or 

Option 2: $6,000 for the installation of two raised plateaus, which could be accommodated 

from the General Traffic Management Account. 



PAGE 447


At the Technical Services and Finance & Personnel Committee Meeting: 

CR SONIA TURKINGTON MOVED, CR GRAHAM PITTAWAY SECONDED 

CARRIED: 6/1 

FOR VOTE - Cr Terry Kenyon, JP, Cr Mike Anderton, JP, Cr Graham Pittaway, 

Cr Alan Radford, Cr Marlene Robinson and Cr Sonia Turkington. 

AGAINST VOTE - Cr Martin Toldo. 


That Council: 

1. Authorises the installation of two raised plateaus at the approaches of the 

Babington Crescent/Redlands Street junction to be funded from the General Traffic 

Management Account. 

2. Advise affected residents accordingly. 

Moved: 

Seconded: 

PAGE 448


Attachment 1 

PAGE 449


Attachment 2 

PAGE 450


12.1.2 Traffic Management - Queen Street, Bayswater 

Attachments: 1. Petition 

2. Location Plan 

Applicant: Mr A French 


Refer: Item 8.2 OCM 11.12.12 

Application 

For Council to consider a request from residents in a section of Queen Street, Bayswater 

(between Garratt Road and Percy Road) for traffic calming to be implemented in the street. 

Background 

At the Ordinary Council Meeting held in December 2012, Cr Sylvan Albert tabled a petition 

(Attachment 1) from residents in a section of Queen Street from Garratt Road to Percy Road 

(Attachment 2) requesting the road to be made safe by way of traffic management intervention in 

the form of speed humps or chicanes. The petition in part states as follows: 

"We would seek an expeditious outcome by at least one of the following solutions, ranked in 

order of preference. 

1. Turning Queen Street in to a cul-de-sac at the Garratt Road End. 

2. Blocking the left turn onto Garratt Road from Queen Street but keeping the right turn 

off Garratt Road onto Queen Street. This would effectively half the speeding 

incidents. 

3. Chicanes placed at each end of the street prior to the blind rises and then another in 

the centre of the road to discourage the build-up of speed between the ends. 

4. At the very least, the installation of speed humps along the length of the street, spaced 

close enough apart to discourage the build of speed between the humps." 

The section of Queen Street between Garratt Road and Percy Road is approximately 6.4 metres 

wide and 300 metres long. The road has a slight rise at either end of the intersecting roads and 

plateaus out centrally. A centre median island in Garratt Road allows only left in and out at the 

intersection, however, there are no movement restrictions at Percy. 

A traffic survey in June 2012 produced the following results 

AVERAGE WEEKDAY 85 TH PERCENTILE 

LOCATION 


SPEED 

Midblock 771 vehicles 53km/hr 

An analysis of the traffic movements in the street shows that 87% of the traffic is heading east 

towards Garratt Road. A large majority of this traffic is therefore, from the streets to the west that 

use the road to gain access to Garratt Road and head east and north, rather than turning right on 

busy Guildford Road. It should be noted that there are limited access points to this portion of 

Bayswater and any restrictions in this section of Queen Street may result in adverse impacts on 

surrounding streets. 

Accident statistics for the last five years show only one midblock crash. 

PAGE 451


Comment 

Considering the results of the recent traffic survey and assessment under the City's Traffic 

Management Investigation Guidelines, the section of road does not qualify for traffic management 

intervention. The head petitioner was advised of this in June 2012 after his initial complaint 

regarding speeding vehicles in the street. 

There have been no previous recorded complaints regarding traffic safety in this section of the 

street. 

The issues as presented of speeding, poor visibility and volume of traffic are not considered to be 

of major concern and not evident in the latest traffic data results or previous history of the site. It 

is therefore difficult to recommend any form of action, considering it does not meet intervention 

under the City's current Policy PG-03 - Traffic Management Criteria. 

The first and second preferences presented in the petition would result in a redirection of traffic to 

other streets and may raise the concern of residents in those streets. 

The following options are available to Council: 

Option 1: Advise the petitioners that the traffic volumes and speeds in the subject section 

of Queen Street does not meet or warrant intervention in accordance with the 

City's Traffic Management Investigation Guidelines; or 

Option 2: Turn the street into a cul-de-sac or restrict access at the Garratt Road end. 

These options would limit access/egress into the area of Bayswater and will 

result in increased traffic volumes on other streets in the area; or 

Option 3: Install chicanes or speed humps in the subject section of Queen Street. 

Given the relatively low traffic volumes, speed and sight geometry, Option 1 is recommended. 


In accordance with the City of Bayswater Strategic Plan - The Future of Our City - 2011 to 2015, 



1.7 Our community feels safe and secure. 

• Show leadership and innovation by bringing agencies and the community 

together to address issues that impact on community and personal safety." 


Council Policy PG-03 - Traffic Management Criteria states: 

"In the interests of improving safety and residential amenity on city streets, the City of 

Bayswater will continue to fund traffic management either wholly or through a shared 

arrangement with State and/or Federal Government. 

PAGE 452


Where a request is received by Technical Services for consideration of traffic management, 

the staff will conduct an investigation in accordance with the City of Bayswater Traffic 

Management Investigation Guidelines. 

Where a complainant is dissatisfied with the investigation results, the item will be referred 

to Council." 


The following estimated costs are associated with the implementation of each option: 

Option 1: Nil; or 

Option 2: 

$18,000; or 

Option 3: $10,000. 




CR GRAHAM PITTAWAY MOVED, CR MARLENE ROBINSON SECONDED 



That Council advises the residents in the section of Queen Street between Garratt Road and 

Percy Road, Bayswater that this section of road does not qualify for traffic management 

intervention in accordance with the City of Bayswater's Traffic Management Investigation 

Guidelines. 

Moved: 

Seconded: 

PAGE 453


Attachment 1 

PAGE 454


PAGE 455


PAGE 456


PAGE 457


Attachment 2 

PAGE 458


12.1.3 WALGA Local Government Assets and Expenditure Report 

Attachments: 1. General Statistics 

2. City of Bayswater Performance Comparison 

3. Break Up of Road Expenditure 


Application 

To advise Council of the report recently received from the Western Australian Local Government 

Association (WALGA) on Local Government Road Assets and Expenditure, particularly, the 

comparisons for the City of Bayswater for the 2010/2011 financial year. 

Background 

At the end of each financial year, Councils across WA are requested to provide information to 

WALGA on their sources of funding and actual expenditure of these funds on its roads and 

drainage infrastructure in relation to maintenance, renewal, upgrading and expansion. 

Supplementary data is also provided for maintenance, upgrading and expansion of ancillary 

infrastructure such as lighting including power costs, street signs, traffic management, footpaths 

and dual use paths. This information is collated by WALGA and then grouped in regions and 

tabulated. The City of Bayswater is categorised within the 'Metropolitan Region'. 

Comment 

Some of the general statistics concluded from the study for WA have been included in 

Attachment 1. 

On average, the four main types of expenditure percentages are: 

SOURCE OF FUNDING 

METROPOLITAN 

AVERAGE 

BAYSWATER 

PERCENTAGE 

Maintenance 39.2% 54.8% 

Expansion 8.4% 1.3% 

Upgrade 22.7% 7.6% 

Renewal 29.7% 36.3% 

The shortfall in road funding on a State level according to the WALGA modelling has decreased 

from $151M in 2008/2009 to $142.9M in 2010/2011. 

The following table details the comparisons of the metropolitan and Bayswater state of road assets 

and preservation performance with previous years: 

STATE OF ROAD ASSET PRESERVATION PERFORMANCE 

2008/2009 2009/2010 2010/2011 2008/2009 2009/2010 2010/2011 

City of Bayswater 0.66 0.66 0.65 0.80 0.89 0.91 

Metropolitan Average 0.68 0.68 0.69 0.95 1.01 1.08 

PAGE 459


The average road preservation performance for the metropolitan region is at 1.08 which is the 

ratio of the amount spent on road preservation over the amount that should have been spent to 

maintain roads at their current condition (Attachment 2). The City’s performance is below the 

average at 0.91 however, it should be noted that the average figure for the metropolitan area 

appears to be inflated by Councils spending well in excess of 100% of the required funds. The 

overall State average is 0.74. 

Attachment 3 shows the break up of the road expenditure work categories and as can be seen, the 

City of Bayswater’s percentages are predominantly maintenance and renewal with no capital 

expansion given that the City of Bayswater is basically a fully developed inner metropolitan 

City Council. 

Another important indicator is the percentage of revenue capacity spent on roads. During 

2010/2011, the City of Bayswater spent 14% of its revenue capacity on roads compared with a 

metropolitan average of 23% and the needed expenditure for the City of Bayswater of 15%. 

While the 14% measure of source of funding from its own sources is lower than the average of 

23%, this can vary greatly from an expanding City to an inner City Council with zero expansion 

such as the City of Bayswater. This can also vary greatly depending upon each Council’s 

methodology of maintenance and renewal processes. 

As can be seen, the recommended capacity of 15% shows the City of Bayswater is expending 

close to the required level of expenditure. 

The above figures show that the funding for preservation of road assets is within acceptable 

parameters. 




"Key Result Area 3: Our Built Environment 

3.7 We ensure the City’s roads and civil infrastructure are maintained to a high standard. 

• Develop and implement asset management plans for roads and civil infrastructure." 


Nil. 


Nil. 



PAGE 460



CR SONIA TURKINGTON MOVED, CR MIKE ANDERTON, JP SECONDED 



That Council receives the Western Australian Local Government (WALGA) Assets and 

Expenditure Report for 2010/2011. 

Moved: 

Seconded: 

PAGE 461


Attachment 1 

PAGE 462


Attachment 2 

PAGE 463


Attachment 3 

PAGE 464


12.1.4 Draft Local Environmental Strategy 


Application 

To provide Council with an update in relation to the status of the Local Environmental Strategy. 

Background 

The City of Bayswater has over the last year been developing a Strategic Community Plan. 

In 2010, the Department of Local Government released the Integrated Planning & Reporting 

Framework and Guidelines and later amended Regulation 19C of the Local Government 

(Administration) Regulations 1996. This regulation outlines the requirements for all Local 

Governments to develop a Strategic Community Plan for each financial year after the financial 

year ending 30 June 2013. 

One of the five keystone areas of the draft plan which relates to the sustainable environmental 

management of the City is 'Our Natural Environment' which includes: 

1. Natural environment and biodiversity which is conserved and protected; 

2. A community which lives in a sustainable way; 

3. Reduce the City's carbon footprint; and 

4. Minimise waste production. 

Two other key outcomes in the Draft Strategic Community Plan which relate to the sustainable 

management of the environment include: 

1. A connected community with sustainable transport options; and 

2. Strong local groups which are self sustaining. 

To develop the 'Our Natural Environment' outcomes and strategies, the City is in the process of 

developing a Local Environmental Strategy (LES). The strategy will provide a framework for the 

City’s future environmental management activities to enhance environmental outcomes for the 

City, whilst considering the most effective way to allocate resources towards environmental 

management. 

The Local Environmental Strategy will also link to the Regional Environmental Strategy (RES), 

an initiative of the Eastern Metropolitan Regional Council (EMRC) that was developed to ensure 

a sustainable approach to the future development of Perth’s Eastern Region, including the City of 

Bayswater. 

The City’s Environmental Coordinator has been working with the Eastern Metropolitan Regional 

Council (EMRC) to develop the LES. The approach to be used to develop the strategy will 

include: 

• A review of current activities; 

• A desktop assessment of environmental management practices in other local 

government authorities; and 

• Consultation with Elected Members, officers and the community. 

PAGE 465


The aim is to identify environmental themes and focus areas for future environmental 

management activities. 

The City of Bayswater’s local environment strategy will provide strategic steps towards best 

practice environmental management to protect and enhance the City’s natural environment. 

Comment 

The LES will consider three key sectors of influence which will include actions the Council can 

take, actions the local community can take and actions by other larger entities such as 

State/Federal Governments. 

City of Bayswater Actions 

The City of Bayswater is already undertaking a wide spectrum of environmental activities from 

foreshore restoration to water use reduction programs. The part of the LES which focuses on 

these types of actions will draw this wide array of current actions together, consider funding 

implications and identify any areas missed. The preliminary information will be developed by 

officers for future consideration by Council. 

Local Community Group Actions 

The part of the LES which focuses on action that can be taken by the local community will be 

developed in partnership with representatives from environmental groups in the City of Bayswater 

over a series of workshops. The workshops will explore, consider and develop what actions the 

community can take to conserve and improve the environment in the City of Bayswater. This will 

help empower and encourage community ownership in this area. 

State/Federal Government 

Some areas indentified in the strategy may be outside of the ability of the local community or 

local government to influence larger environmental issues and will be considered in this area for 

grant funding or lobbying activities. 




"Key Result Area 2: Our Natural Environment 

2.1 Our community will continue to enjoy a lifestyle enhanced by proximity to the Swan River. 

• Improve the water quality of the river and catchment areas in partnership with State 

government and other relevant stakeholders. 

• Conserve and protect the foreshore. 

• Promote awareness within the community of the importance of caring for the river. 

• Adopt environmentally friendly ways to enhance the amenity of the foreshore. 

2.2 Our community will continue to enjoy access to natural environmental areas. 

• Further rehabilitate and promote the Eric Singleton Bird Sanctuary and surrounding 

wetlands. 

• Promote Lightning Swamp Bushland including development of an Environmental 

Education Centre and active community involvement. 

• Promote community involvement in conserving and enhancing biodiversity. 

• Pursue funding and partnerships with Federal and State governments and the private 

sector for natural environmental initiatives. 

PAGE 466


2.3 We commit to conserving our environment for future generations by pursuing renewable 

energy. 

• Pursue solar energy and other renewable energy sources. 

• Promote awareness within the community of the importance of transferring to 

renewable energy such as solar power. 

• Partner with State and Federal Governments and other key stakeholders on 

renewable energy initiatives. 

2.4 We actively pursue ways to minimise water use. 

• Pursue targets to reduce water use for City buildings and facilities. 

• Promote Waterwise strategies to the community. 

2.5 We actively pursue ways to minimise waste. 

• Promote waste minimisation through the Reduce, Reuse, Recycle, Recover message. 

• Pursue new waste management technologies to reduce waste in partnership with the 

Eastern Metropolitan Regional Council (EMRC). 

2.6 We facilitate the rehabilitation of contaminated sites. 

• Develop a programme to rehabilitate contaminated sites in accordance with 

legislation including: 

> Identifying the extent of contamination, including former landfill sites. 

> Determining priorities. 

> Seeking funding to enable rehabilitation works. 

2.7 We pursue ways to mitigate and adapt to climate change. 

• Design City buildings and facilities to minimise carbon footprint. 

• Support carbon emission reduction targets. 

• Consider carbon trading opportunities as they arise." 


Nil. 


An allocation of $10,000 was listed in the 2012/2013 Budget to complete the Local 

Environmental Strategy. 




CR ALAN RADFORD MOVED, CR GRAHAM PITTAWAY SECONDED 



That Council receives the status update on the Draft Local Environmental Strategy. 

Moved: 

Seconded: 

PAGE 467


12.1.5 Proposed Lightning Swamp Sustainability Centre 

Attachments: 1. UWA Design and Site Characterisation 

2. LSSC Concept Plan 

3. Survey and Responses (Confidential) 


Refer: Item 12.1.9 OCM 27.03.12 

Confidential Attachment - in accordance with Section 5.23(2) of the Local Government 

Act 1995 which permits the meeting to be closed to the public for business relating to the 

following: 

(b) 

the personal affairs of any person. 


CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST 

In accordance with Section 5.65 of the Local Government Act 1995, Cr Mike Anderton, JP 

declared a financial interest in this item as the Sustainability Centre proposal is being considered 

by the Bayswater Community Financial Services Limited (Bendigo Bank) of which he is Company 

Secretary. At 7:17pm, Cr Anderton, JP withdrew from the meeting and returned at 7:24pm. 

At 8:04pm, Cr Anderton, JP once again withdrew from the meeting when the matter was further 

considered. 

Application 

For Council to consider the results of the community consultation in relation to the Concept Plan 

for the proposed Lightning Swamp Sustainability Centre (LSSC). 

Background 

In 2003, Council developed a concept plan for the construction of the then named Noranda 

Sporting Complex, now known as Lightning Park. As part of the concept plan, for the 

sportsground, an Environmental Interpretative Centre was included in the final site plan 

(Attachment 1). 

In the 2011/2012 budget, Council allocated funds to prepare a concept design for the 

Environmental Centre, now named LSSC (Attachment 2). At the Ordinary Council Meeting of 

27 March 2012, Council resolved as follows: 


1. Provides in principle support for the Lightning Swamp Sustainability Centre (LSSC) 

Concept Plan. 

2. Council undertake public consultation in relation to the Concept Plan for the LSSC. 

3. Consider a further report on this matter following the community consultation 

period." 

Accordingly, public consultation was undertaken with 370 letters forwarded to owners and 

occupiers seeking comments on the proposed LSSC, as well as advertised on the City's website. 

Five responses were received and are enclosed as Confidential Attachment 3. 

PAGE 468


The following is a brief summary of the responses received: 

RESPONSE 

NO. 

EFFECT 

ON LOCAL 

TRAFFIC 

NO LONGER 

RELEVANT 

WHITE 

ELEPHANT/ 

BUSINESS CASE 

FRIENDS OF 

CAN USE 

LIGHTNING 

PARK 

REQUESTED 

FURTHER 

INFORMATION 

1 

2 

3 

4 

5 

Comment 

There was a relatively low level of community comment with only 5 responses. It could be 

speculated that either people are not concerned regarding the proposed facility or uncertain how it 

would have a positive or negative effect on the City 

The following comments are provided in relation to the issues raised in the responses: 

• Effect on Local Traffic 

It was identified in the survey, that the gates on Della Road would remain closed if the 

centre was constructed. It is believed that the centre would therefore, have little effect 

on the local street traffic. 

• No Longer Relevant 

Over the coming decades, town centres such as Morley and Maylands are expected to 

have increased density and a renewal of the urban areas. As such, having a 

sustainability centre to showcase passive solar design and renewable energy systems 

will be one tool to demonstrate how the regrowth of the City can be built in a more 

sustainable way. 

It could be argued, however, that a demonstration project in closer proximity to these 

growth areas would provide a greater benefit. The Centre would also be used for 

environmental education in relation to Lightning Swamp and other broader 

environmental issues in the City for residents and schools. There is no centre such as 

this within close commuting distance to the City of Bayswater. 

• White Elephant/Business Case 

It was identified in the previous report to Council (27 March 2012) that a number of 

details for the project had not been considered, including: 

o 

o 

o 

a business case; 

who would pay for construction; and 

who would operate the facility. 

It is considered that following the consideration of the community consultation that 

these matters would be an important next step to consider. 

PAGE 469


• Friends of Lightning Swamp can use Lightning Park 

It was identified that the Friends of Group currently utilise the Lightning Park 

building for their meetings. Although the proposed building would be used by the 

Friends of Lightning Swamp, it is envisaged that this would only be a part of the 

purpose of the building, with the major purpose being an environmental hub for the 

Bayswater Community. 

The City is currently formulating a 10 year long term financial plan as part of the Integrated 

Planning Framework, in accordance with Regulation 19C of the Local Government 

(Administration) Regulations 1996. All major capital projects will need to be included in that 

plan. As part of the development of the 10 year financial plan, workshops will be held with 

Council, which will include options for the Lightning Swamp Sustainability Centre as part of this 

plan. 


Strategic Plan 2011-2015 




2.2 Our community will continue to enjoy access to natural environmental areas. 

• Further rehabilitate and promote the Eric Singleton Bird Sanctuary and surrounding 

wetlands. 

• Promote Lightning Swamp Bushland including development of an Environmental 

Education Centre and active community involvement. 

• Promote community involvement in conserving and enhancing biodiversity. 

• Pursue funding and partnerships with Federal and State governments and the private 

sector for natural environmental initiatives. 


energy. 






2.4 We actively pursue ways to minimise water use. 

• Pursue targets to reduce water use for City buildings and facilities. 

• Promote Waterwise strategies to the community. 





2.7 We pursue ways to mitigate and adapt to climate change. 

• Design City buildings and facilities to minimise carbon footprint. 

• Support carbon emission reduction targets. 

• Consider carbon trading opportunities as they arise." 

PAGE 470



Nil. 


The estimated cost of the building based on current pricing is $2.4M. The cost of this facility has 

not been considered in future budget allocations. 

Additional operational and maintenance costs will also need to be further considered should the 

project proceed beyond a concept design. 





That this item be deferred to the end of the meeting. 

CR ALAN RADFORD MOVED, CR MARLENE ROBINSON SECONDED 


At 7:24pm, Cr Anderton, JP returned to the meeting. 


That the meeting be closed to the public to allow discussion of the 'Confidential' Attachment to the 

report and the doors were closed. 



At 8:04pm, the doors were closed to the public and those members in the public gallery withdrew 

from the meeting. 

At 8:04pm, Mr James Riley, Manager Environmental Health, withdrew from the meeting. 

At 8:10pm, Cr Robinson and Mr Riley returned to the meeting. 

At 8:10pm, Cr Alan Radford withdrew from the meeting and returned at 8:14pm. 


That Council: 

1. Receives the community consultation responses for the proposed Lightning Swamp 

Sustainability Centre. 

2. Adopts the Lightning Swamp Sustainability Centre concept plan. 

3. Considers the progression of the Lightning Swamp Sustainability Centre during the 

formation of the City's Long Term Financial Plan. 

PAGE 471




The Committee discussed the item and removed points 2 and 3 of the officer's recommendation as 

they were of the opinion that further detailed information should be provided prior to the 

consideration of a project of this scale. 


CARRIED: 6/1 

FOR VOTE - Cr Terry Kenyon, JP, Cr Mike Anderton, JP, Cr Graham Pittaway, 

Cr Martin Toldo, Cr Marlene Robinson and Cr Sonia Turkington. 

AGAINST VOTE - Cr Alan Radford. 

At 8:19pm, Cr Mike Anderton, JP, returned to the meeting. 


That the meeting be re-opened to the public. 



At 8:19pm, the doors were re-opened to the public and those present in the public gallery were 

invited to return to the meeting (however no members of the public returned). 


That Council receives the community consultation responses for the proposed Lightning 

Swamp Sustainability Centre. 

Moved: 

Seconded: 

PAGE 472


Attachment 1 

PAGE 473


Attachment 2 

PAGE 474


PAGE 475


12.1.6 Community Energy Efficiency Program (CEEP) 

Attachments: 1. EMRC Non Binding MOU 

Applicant: East Metropolitan Regional Council 


Refer: Item 12.1.3 OCM 23.08.12 

Application 

For Council to consider endorsing the non-binding Memorandum of Understanding (MOU) with 

the Eastern Metropolitan Regional Council (EMRC) to progress the retrofit of lighting and airconditioning 

at the Bayswater Library and lighting and pump systems at Bayswater Waves under 

the Community Energy Efficiency Program (CEEP). 

Background 

Previous Council Direction 

At the Ordinary Council Meeting of 23 August 2011, Council considered improving energy 

efficiency of Council facilities and resolved as follows: 

"That: 

1. That the improving Efficiency of Energy of Council Facilities report be received. 

2. The implementation of costs of an energy audit for Bayswater Library is investigated 

and a business case be presented to council for further consideration. 

3. An allocation of $7,000 is considered during the next 2011/2012 quarterly budget 

review to conduct an energy audit at the Bayswater Waves aquatic facility and a 

business case be developed for retrofitting Bayswater Waves for greater energy 

efficiency and reduced utility operational costs on the basis of the audit. 

4. A list of opportunities for other large power consuming buildings within the City is 

investigated for further consideration by Council for the Low Carbon Community 

Grant." 

Grant Application and Rationale 

In February/March of 2012, the Federal Government released the CEEP grant program, which had 

a short application period and could not be developed and presented to Council within the Council 

meeting cycle. The EMRC sought expressions of interest to apply as a collaborative partnership 

with the other EMRC member Councils. The City was best placed to apply for funding for the 

Bayswater Waves and Bayswater Library due to the various stages of progression of their 

retrospective energy audits. EMRC officers discussed with the CEEP representatives if funds 

could be applied for the Civic Centre; however, it was not eligible under the CEEP grant criteria. 

The application included: 

(i) 

(ii) 

Bayswater Waves - Variable Speed Drive (VSD) to pump installation and LED 

lighting upgrade; and 

Bayswater Library - LED lighting and air-conditioning upgrade. 

PAGE 476


(i) Bayswater Waves VSD to Pump and LED Lighting. 

It is estimated that the retrofit of the VSD to the pump systems will reduce electricity usage in the 

facility for pumping by approximately 30%. The retrofit of equivalent LED lighting products will 

reduce the electricity usage from lighting by 60%. The advice from the EMRC is that an average 

yearly efficiency improvement of approximately 20% or $90,000 could be achieved. 

(ii) 

Bayswater Library Air-Conditioning and LED Lighting Retrofit 

It is estimated that the new replacement air-conditioners will be at least 20% more efficient. The 

retrofit of equivalent LED lighting products will reduce the electricity consumption from lighting 

by at least 60%. This would achieve an annual energy efficiency improvement of approximately 

30% or $5,000. 

Financial Requirements of the Grant 

The Grant is a '50% applicant/50% Federal Government' contribution with the financial 

requirements as follows: 

FINANCIAL 

CITY OF CEEP 

WORKS 

YEAR 

BAYSWATER GRANT 

TOTAL 

2012/2013 VSD pump Bayswater Waves $48,015 $48,015 $96,030 

2012/2013 LED lighting Bayswater Library $7,225 $7,225 $14,450 

2012/2013 Air-conditioning Bayswater Library $29,000 $29,000 $58,000 

2013/2014 LED lighting Bayswater Waves $109,079 $109,079 $218,158 

2012/2013 

2013/2014 Administration and promotion costs $8,733 $8,733 $17,466 

2014/2015 

TOTAL $202,052 $202,052 $404,104 

Project Works Year 1 - 2012/2013 

The Council allocated $111,000 in the 2012/2013 budget for the VSD pump upgrades. These 

funds can be utilised as the City's 2012/2013 grant contribution requirement. 

Considering the funding available, receiving the grant funding would allow the City to not only 

install the VSD pump upgrade at Bayswater Waves, but also the retrofit of lighting and airconditioning 

at Bayswater Library in the current financial year. The completion of all of these 

projects would still result in a surplus of $25,343 of City funds 

Project Works Year 2 - 2013/2014 

Should the 2012/2013 surplus detailed above and CEEP grant be used, the Council would need to 

allocate an additional $90,116 in the 2013/2014 budget to fully fund the project. 

Project Works Year 3 - 2014/2015 - Grant Acquittal 

The final year of the project is used to measure the electricity and cost savings of the project and 

undertake the grant acquittal. The cost to undertake these works to Council is $936. 

PAGE 477


The budgetary implications are as follows: 

YEAR 

DESCRIPTION 

PROJECT 

COST 

BUDGET 

CEEP GRANT 

ALLOCATION 

SURPLUS/ 

DEFICIT 

2012/2013 Bayswater Waves VSD $96,030 $111,000 $48,015 $62985 

2012/2013 Bayswater Library LED 

Lighting upgrade 

2012/2013 Bayswater library airconditioning 

upgrade 

2012/2013 Administration and 

promotion costs 

2013/2014 Bayswater Waves LED 

lighting upgrade 





$14,450 $0 $7,225 -$7,225 

$58,000 $0 $29,000 -$29,000 

$2,834 $0 $1,417 -$1,417 

$218,158 $0 $109,079 -$109,079 

$12,760 $0 $6,380 -$6,380 

$1,872 $0 $936 -$936 

TOTAL $404,104 $111,000 $202,052 -$91,052 

Comment 

To accept the grant and endorse the EMRC non-binding MOU (Attachment 1), the Council would 

need to commit to the following funding: 

(i) 2013/2014 - $90,116, 

(ii) 2014/2015 - $936. 

At this stage, the savings have been estimated by the EMRC based on theoretical assumptions. 

The annual energy reduction and cost savings are estimated at: 

• 20% net electricity or $90,000 savings at Bayswater Waves; and 

• 30% net electricity or $5,000 savings at Bayswater Library. 

The estimated return on investment period is approximately 2.1 years (4.2 years based on total 

allocated funding sources). As such, it is considered that there is a strong business case to 

continue with the Bayswater Waves and Library Energy Reduction Projects and endorse the 

EMRC MOU. 






energy. 






PAGE 478








• Further develop strong design guidelines to: 

> Achieve energy efficiency. 


5.8 We ensure prudent financial management practices. 

• Create long term financial plans. 

• Develop and implement business strategies that reduce reliance on rates revenue and 

provide a positive triple bottom-line (economic, social and environmental) return for 

the City. 

• Pursue best value for all Council services." 


Nil. 


• 2012/2013 - $111,000 - Fully Budgeted with a surplus of $25,343; 

• 2013/2014 - $90,116 - Unbudgeted; and 

• 2014/2015 - $936 - Unbudgeted 

CEEP Grant value $202,052. 






PAGE 479



That Council: 

1. Receives the Federal Government Community Energy Efficiency Project (CEEP) 

Report. 

2. Endorses the Eastern Metropolitan Regional Council CEEP Non Binding 

Memorandum of Understanding. 

3. Amends the 2012/2013 Budget as follows: 

ACCOUNT 

DESCRIPTION 

BUDGET REVISED 

2012/2013 BUDGET 

VARIANCE 

J31800 Bayswater Waves - Pumps $111,000 $96,030 $14,970 

Variable Speed Drivers (VSD) 

New Account Bayswater Library LED $0 $14,450 -$14,450 

Lighting upgrade 

New Account Bayswater Library airconditioning 

$0 $58,000 -$58,000 

upgrade 

New Account Administration and promotion $0 $2,834 -$2,834 

costs 

New Account Grant Community Energy $0 $85,657 $85,657 

Efficiency Project 

TOTAL $25,343 

4. Allocates $90,116 in the 2013/2014 Budget for the CEEP LED lighting upgrade at 

Bayswater Waves. 

5. Allocates $936 on the 2014/2015 Budget for the acquittal of the CEEP grant. 

Moved: 

Seconded: 

PAGE 480


Attachment 1 

PAGE 481


PAGE 482


PAGE 483


PAGE 484


PAGE 485


PAGE 486


PAGE 487


PAGE 488


PAGE 489


PAGE 490


PAGE 491


PAGE 492


PAGE 493


PAGE 494


PAGE 495


PAGE 496


PAGE 497


PAGE 498


PAGE 499


PAGE 500


PAGE 501


PAGE 502


PAGE 503


PAGE 504


12.1.7 EMRC Council Meeting Minutes - 6 December 2012 

Attachments: 1. City of Bayswater Delegate's Report 

2. EMRC Abridged Minutes 

3. EMRC Investment Report 


Application 

To allow Council consideration of the recent Minutes from the Eastern Metropolitan Regional 

Council (EMRC). 

Background 

A Council Meeting of the EMRC was held on 6 December 2012, Cr Alan Radford and the 

Director of Technical Services were in attendance. 

Comment 

A Delegate's Report listing items with implications for the City of Bayswater is Attachment 1 and 

the Abridged Minutes form Attachment 2. Also attached, is the EMRC Investment Report from 

6 December 2012 (Attachment 3). 




"Key Result Area 4: The Local Economy 

4.2 We identify, develop and promote the City’s tourism opportunities, destinations and events 

and our role as the gateway to Perth’s eastern tourism region." 


Nil. 


As detailed in the Delegate's Report. 







That Council receives the Eastern Metropolitan Regional Council (EMRC) Delegate's 

Report, Abridged Minutes and Investment Report of the meeting of 6 December 2012. 

Moved: 

Seconded: 

PAGE 505


Attachment 1 

PAGE 506


PAGE 507


PAGE 508


PAGE 509


PAGE 510


PAGE 511


Attachment 2 

PAGE 512


PAGE 513


PAGE 514


PAGE 515


PAGE 516


PAGE 517


PAGE 518


PAGE 519


PAGE 520


PAGE 521


PAGE 522


PAGE 523


PAGE 524


PAGE 525


PAGE 526


PAGE 527


PAGE 528


Attachment 3 

PAGE 529


PAGE 530


12.2 Finance & Personnel 

12.2.1 Accounts Payable for the Month of December 2012 

Attachments: 1. Schedule of Accounts - Municipal Fund 

2. Schedule of Accounts - Trust Fund 

3. Electronic Fund Transfers 

Officer: Acting Director of Finance 

Application 

To consider the schedule of accounts for the period 22 November to 31 December 2012. 

Background 

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 states:- 

"If the local government has delegated to the CEO the exercise of its power to make payments 

from the Municipal Fund or the Trust Fund, a list of accounts paid by the CEO is to be prepared 

each month showing for each account paid since the last such list was prepared:- 

(a) the payee's name 

(b) the amount of the payment 

(c) the date of the payments; and 

(d) sufficient information to identify the transaction." 

Comment 

A list of payments is presented to Council each month for confirmation and endorsement in 

accordance with the Local Government (Financial Management) Regulations 1996. 

Payments drawn from the Municipal Fund for the period 22 November to 31 December 2012 are 

included at Attachment 1 and summarised in the table below: 

Payments drawn from the Trust Fund for the period 22 November to 31 December 2012 are 

included at Attachment 2 and summarised in the table below: 

Payment Type Reference Amount 

Municipal Account 

Cheques 

Electronic Fund Transfers (EFT) 

Total 

206186 - 206558 

EF005849 - EF006170 

2,742,396.81 

4,017,731.45 

$6,760,128.26 

Trust Account 

Cheques 401464 - 401587 $154,714,54 

Total Payments $6,914,842.80 

Note 

During the period 22 November 2012 to 31 December 2012, the following cheques were 

cancelled: 

203126, 203509, 205674, 206067 and 206140 totalling $1,641.34 - Municipal Account. 

401317 totalling $400.00 - Trust Account. 

All other payments of a direct debit nature made from the Municipal Fund and Trust Fund 

including bank fees, payroll payments, and other direct payment arrangements are represented at 

Attachment 3. 

PAGE 531





"Key Result Area 5: Leadership & Governance 

5.8 We ensure prudent financial management practices." 


Nil. 


All accounts paid have been duly incurred and authorised for payment. 

This provides for the effective and timely payment of the City's contractors and other creditors. 







That Council receives the Schedule of Accounts for the period 22 November to 

31 December 2012. 

Moved: 

Seconded: 

PAGE 532


Attachment 1 

PAGE 533


PAGE 534


PAGE 535


PAGE 536


PAGE 537


PAGE 538


PAGE 539


PAGE 540


PAGE 541


PAGE 542


PAGE 543


PAGE 544


PAGE 545


PAGE 546


Attachment 2 

PAGE 547


PAGE 548


PAGE 549


Attachment 3 

ELECTRONIC FUND TRANSFERS FROM WESTPAC ACCOUNTS 

22 November 2012 to 31 December 2012 

Date Amount Details 

MUNICIPAL ACCOUNT 



27/11/2012 522,006.85 To New Investment 

18/12/2012 2,509,109.59 To New Investment 

Total 3,031,116.44 

28/11/2012 2,949.23 Wages 

28/11/2012 87,237.67 Wages 

28/11/2012 574,742.26 Wages 

29/11/2012 698.60 Wages 

12/12/2012 914.69 Wages 

12/12/2012 3,055.06 Wages 

12/12/2012 678,208.24 Wages 

20/12/2012 4,344.28 Wages 

20/12/2012 662,037.73 Wages 

Total 2,014,187.76 

03/12/2012 2,301.20 Activity Fee 

03/12/2012 2,909.12 Merchant Fees 

06/12/2012 2,872.72 Credit Card Westpac 

10/12/2012 6,823.49 Dept of Attorney General 

AGED PERSONS HOMES ACCOUNT 

19/12/2012 449,574.03 Aged Care Subsidies to Juniper 

27/12/2012 447,320.39 Aged Care Subsidies to Juniper 

20/12/2012 510,689.04 To New Investment 

Total 1,407,583.46 

Grand Total 6,467,794.19 

PAGE 550


12.2.2 Financial Reports for the Period 1 July to 31 December 2012 

Attachments: 

Officer: 

1. Financial Activity Statement Report 

2. Reserve Fund 

3. Summary Schedule 


Application 

To inform Council of the financial reports for the period 1 July to 31 December 2012. 

Background 

Section 6.4 of the Local Government Act 1995 in conjunction with regulation 34(1) of the Local 

Government (Financial Management) Regulations 1996 requires monthly financial reports to be 

presented to Council. 

Regulation 34(1) requires a monthly Statement of Financial Activity reporting on revenue and 

expenditure, as set out in the annual budget for that month. This Statement is to include: 

(a) Annual budget estimates, taking into account any expenditure incurred for an additional 

purpose under section 6.8(1)(b) or (c) of the Local Government Act 1995 

(b) Budget estimates to the end of the month to which the statement relates 

(c) Actual amounts of expenditure, revenue and income to the end of the month to which these 

statements relate 

(d) The material variances between the comparable amounts referred to in paragraphs (b) and (c) 

(e) The net current assets at the end of the month to which the statement relates. 

Regulation 34(5) determines the mechanism required to ascertain the definition of material 

variances which are required to be reported to Council as part of the monthly report. It also 

requires Council to adopt a 'percentage or value' for what it will consider to be material variances 

on an annual basis. 

The variance adopted by the Council for the 2012/2013 Budget is 10%. 

Comment 

The Statutory Monthly Financial Report is to consist of a Statement of Financial Activity 

reporting on revenue and expenditure as set out in the Annual Budget. 

The financial statements for the reporting period are submitted in the form of: 

• Financial Activity Statement Report (Attachment 1) 

• Reserve Fund Statement (Attachment 2) 

• Summary Schedule of Divisional Financial Activity (Attachment 3). 

All programs for the period were within the 10% variance adopted by Council for the 2012/2013 

Budget. 

All of the reserve accounts are cash-backed and supported by funds held in financial institutions 

as set out in the City's Policy FS P08 -"Investments". 

PAGE 551








FS P08 -Investments. 


The presentation of these reports to Council ensures compliance with the Local Government Act 

1995 and associated Regulations, and also ensures that Council is regularly informed as to the 

status of its financial position. 







That the financial reports for the period 1 July to 31 December 2012 be received. 

Moved: 

Seconded: 

PAGE 552


Attachment 1 


FINANCIAL ACTIVITY STATEMENT REPORT 

FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2012 

% OF YEAR 50.41% 

REVENUE ADOPTED YEAR TO DATE % 

ANNUAL 

BUDGET 2012-2013 BUDGET ACTUAL 

BUDGET 

General Purpose Funding 37,091,391 18,545,696 34,293,711 92.46 

Law Order & Public Safety 170,700 85,350 96,723 56.66 

Health 101,700 50,850 111,986 110.11 

Welfare & Education 9,682,405 4,841,203 4,736,309 48.92 

Housing 77,518 38,759 48,521 62.59 

Community Amenities 10,498,313 5,249,157 10,039,803 95.63 

Recreation & Culture 6,866,992 3,433,496 3,357,415 48.89 

Transport 162,000 81,000 (161,927) 

Economic Services 701,800 350,900 408,707 58.24 

Other Property & Services 84,000 42,000 28,188 33.56 

LESS $65,436,819 $32,718,410 $52,959,436 80.93% 

% 

OPERATING EXPENDITURE 

YTD BUDGET 

General Purpose Funding 749,439 374,720 341,293 91.08 

Governance/Admin 4,235,076 2,117,538 2,046,133 96.63 

Law Order & Public Safety 2,092,936 1,046,468 1,056,728 100.98 

Health 1,615,618 807,809 672,789 83.29 

Welfare & Education 10,966,364 5,483,182 5,461,909 99.61 

Housing 103,506 51,753 54,432 105.18 

Community Amenities 11,434,244 5,717,122 5,531,082 96.75 

Recreation & Culture 24,699,235 12,349,618 11,824,547 95.75 

Transport 5,185,142 2,592,571 2,461,290 94.94 

Economic Services 1,791,806 895,903 758,734 84.69 

Other Property & Services 2,281,490 1,140,745 1,088,854 95.45 

$65,154,856 $32,577,428 $31,297,791 96.07% 

ADD 

CONTRIBUTIONS/GRANTS FOR THE 

DEVELOPMENT OF ASSETS 

Recreation & Culture 1,521,219 760,610 

Transport 1,618,895 809,448 598,598 

$3,140,114 $1,570,057 $598,598 

Funding for Operations $3,422,077 855,519.25 $22,260,243 

ADD 

DISPOSAL OF ASSETS 383,000 191,500 183,076 

RESERVES MOVEMENT (2,296,027) (1,148,014) 217,975 

PRINCIPAL LOAN RECOVERIES 64,064 32,032 31,127 

EMPLOYEE PROVISIONS 167,500 83,750 

DEPRECIATION 8,227,899 4,113,950 4,113,949 

$6,546,436 $3,273,218 $4,546,127 

LESS 

CAPITAL EXPENDITURE 15,290,664 7,645,332 3,513,981 

AGED PERSONS HOMES - RESTRICTED 6,691,073 

REPAYMENT OF DEBT 64,064 32,032 34,504 

PROFIT/LOSS ON DISPOSAL OF ASSETS (60,757) (30,379) 

$15,293,971 $7,646,986 $10,239,558 

OPENING BALANCE $7,334,487 $11,398,503 

CLOSING BALANCE $2,009,029 $27,965,315 

PAGE 553


NET CURRENT ASSET POSITION AS AT 31 DECEMBER 2012 

SURPLUS SUMMARY REPRESENTED BY 


Aged Persons Homes 

Total 

2012/2013 

CASH AT BANK $28,119,332 $16,669,025 $44,788,357 

DEBTORS/INCOME DUE NOT RECEIVED $6,128,851 $137,063 $6,265,914 

STOCK $127,317 $127,317 

PREPAID EXPENSES $830,720 $830,720 

$35,206,220 $16,806,088 $52,012,308 

G.S.T. CLEARING ACCOUNT $260,259 $1,311 $261,570 

(Cleared at time of lodging B.A.S. return ) 

FIRE & SERVICES LEVY ($2,771,219) ($2,771,219) 

CREDITORS ($2,248,626) ($135,776) ($2,384,402) 

AGED HOMES INGOING REFUNDS ($1,995,199) ($1,995,199) 

Deferred Movement - Pensioners/Other $6,284 $6,284 

BALANCE AS AT 31 DECEMBER 2012 $30,452,918 $14,676,424 $45,129,342 

As Per Summary of Divisional Activity 

LESS RESTRICTED ASSETS 

RESERVES - GENERAL $2,487,603 $2,487,603 

RESERVES/RESTRICTED - AGED $14,676,424 $14,676,424 

CLOSING BALANCE AS AT 31 DECEMBER 2012 $27,965,315 $27,965,315 

AS PER FINANCIAL ACTIVITY REPORT 

PAGE 554


Attachment 2 

PAGE 555


Attachment 3 

SUMMARY SCHEDULE OF DIVISIONAL FINANCIAL ACTIVITY 

AS AT 31 DECEMBER 2012 

BUDGET 

ACTUAL 

INCOME EXPENDITURE INCOME EXPENDITURE 

OPERATING 

Chief Executive Office $2,200 $2,394,477 $309 $1,134,244 

Administration & Community Services $9,271,570 $15,223,785 $4,609,440 $7,190,977 

Aged Persons Homes $7,848,442 $6,344,243 $3,667,780 $3,258,080 

Planning & Development Services $1,354,500 $5,046,469 $743,594 $2,240,097 

Technical Services $13,905,877 $23,333,498 $10,422,535 $11,109,102 

Financial Services $36,254,594 $4,394,078 $34,114,377 $2,110,680 

TOTAL ALL OPERATING $68,637,183 $56,736,550 $53,558,035 $27,043,180 

CAPITAL 

Administration & Community Services $1,874,754 $425,375 

Planning & Development Services $1,819,489 $239,894 

Aged $346,561 $23,146 

Technical Services $10,866,021 $2,525,552 

Financial Services - Recreation Centres,Computing $604,215 $300,014 

Plant Trades ($383,000) ($183,076) 

TOTAL ALL CAPITAL $15,128,040 $3,330,905 

Last Year 

Income Expenditure 

TOTAL FROM OPERATIONS $68,637,183 $71,864,590 $53,558,035 $30,374,085 $50,282,011 $31,787,187 

OPENING BALANCE 1 JUL 12 $19,013,008 $22,089,429 

CLOSING BALANCE 31 DECEMBER 2012 $45,129,342 

CLOSING BALANCE 30 JUNE 2013 (Adopted Budget) $15,785,601 

RESERVES/BORROWINGS 

Principal Loan Repayments - General $64,064 $34,504 

Principal Loan Recoveries $64,064 $31,127 

Reserve Funded L.S.L $140,660 

$64,064 $64,064 $31,127 $175,164 

TOTAL $87,714,255 $87,714,255 $75,678,591 $75,678,591 

PAGE 556


BUDGET 2012-2013 

CHIEF EXECUTIVE OFFICE 

SUMMARY 

0 

Period Ending 31 December 2012 % OF YEAR 50.41% 

Description Revised Budget 2012/2013 Actual Committed Total % 

Operating Income 

SS10100 Members of Council 2,200 309 0 309 14.05% 

Total Operating Income -$2,200 -$309 $0 -$309 14.05% 

Operating Expenditure 

SS10100 Members of Council $706,418 $407,609 $49,818 $457,427 64.75% 

SS10120 Governance/Executive Service $665,675 $279,396 $3,066 $282,462 42.43% 

SS10121 Media Communications $261,634 $84,696 $6,100 $90,796 34.70% 

SS10122 Economic Development $130,000 $58,259 $0 $58,259 44.81% 

SS10200 Human Resources $534,923 $269,841 $4,540 $274,381 51.29% 

SS10210 Occupational Health & Safety $95,827 $34,444 $74 $34,517 36.02% 

Maintenance Costs 

Total Operating Expenditure $2,394,477 $1,134,244 $63,598 $1,197,842 50.03% 

Total Chief Executive Office $2,392,277 $1,133,935 $63,598 $1,197,533 

PAGE 557


BUDGET 2012-2013 

ADMINISTRATION & COMMUNITY SERVICES 

SUMMARY 

PERIOD ENDED 31 DECEMBER 2012 % OF YEAR 50.41% 

Description 

Revised Budget 

2012/2013 Actual Committed Total % 


SS10300 Administration 46,050 15,681 0 15,681 34.05% 

SS10301 Records Administration 98,040 21,405 0 21,405 21.83% 

SS10400 Rangers 29,000 21,529 0 21,529 74.24% 

SS10410 Animal Control 98,500 57,849 0 57,849 58.73% 

SS10420 Parking Facilities 83,000 47,761 0 47,761 57.54% 

SS10600 Bayswater Waves 3,700,860 1,833,101 0 1,833,101 49.53% 

SS10610 Maylands Waterland 175,750 52,921 0 52,921 30.11% 

SS10700 Bayswater Library 8,750 4,494 0 4,494 51.36% 

SS10705 Maylands Library 18,350 10,806 0 10,806 58.89% 

SS10710 Morley Library 26,600 16,930 0 16,930 63.65% 

SS10750 The RISE 824,067 400,051 0 400,051 48.55% 

SS10801 Other Recreation & Sport 337,500 50,286 0 50,286 14.90% 

SS10803 Events - Programmes 84,300 15,601 0 15,601 18.51% 

SS10805 Embleton Golf Course 415,000 211,756 0 211,756 51.03% 

SS10810 Maylands Golf Course 1,138,950 536,457 0 536,457 47.10% 

SS11100 Community Services Administr 0 2,450 0 2,450 

SS11105 Bayswater Senior Citizens 9,000 4,031 0 4,031 44.79% 

SS11106 Morley Senior Cits 6,000 2,779 0 2,779 46.31% 

SS11107 Maylands Autumn Ctre 8,000 5,476 0 5,476 68.46% 

SS11110 Bayswater Podiatry 16,250 10,081 0 10,081 62.03% 

SS11111 Morley Podiatry 27,250 12,853 0 12,853 47.17% 

SS11112 Maylands Podiatry 13,250 6,312 0 6,312 47.63% 

SS11125 Youth Services 0 9,055 0 9,055 

SS11130 Community Bus 1,500 342 0 342 22.78% 

SS11145 Other Community Services 10,000 2,742 0 2,742 27.42% 

SS11301 Meals on Wheels 252,161 95,609 0 95,609 37.92% 

SS11302 Adult Day Services 284,004 192,552 0 192,552 67.80% 

SS11303 Domestic Assistance 267,246 156,095 0 156,095 58.41% 

SS11305 BLIS 288,330 175,077 0 175,077 60.72% 

SS11306 Social Support Prg 236,685 167,079 0 167,079 70.59% 

SS11307 HACC Program Transport 178,806 102,512 0 102,512 57.33% 

SS11308 Food Preparation 112,827 62,912 0 62,912 55.76% 

SS11310 Counselling Support 86,747 47,582 0 47,582 54.85% 

SS10800 Recreation & Sport 286,372 188,909 0 188,909 65.97% 

SS10805 Embleton Golf Course 9,000 0 0 0 0.00% 

SS11115 Community Housing 70,000 38,940 0 38,940 55.63% 

SS11120 Rental Council Properties 7,518 8,807 0 8,807 117.15% 

SS11145 Other Community Services 8,151 6,481 0 6,481 79.51% 

SS11200 Scholarships 0 3,444 0 3,444 

SS11201 Pre-Schools 7,755 3,065 0 3,065 39.53% 

SS11600 Other 0 7,628 0 7,628 

Total Operating Income -$9,271,570 -$4,609,440 $0 -$4,609,440 49.72% 

PAGE 558


BUDGET 2012-2013 

ADMINISTRATION & COMMUNITY SERVICES 

SUMMARY 


Description 




SS10300 Administration $624,088 $249,985 $29,205 $279,190 44.74% 

SS10301 Records Administration $442,972 $191,103 $14,998 $206,101 46.53% 

SS10400 Rangers $264,390 $128,792 $985 $129,778 49.09% 

SS10405 Security Watch $1,272,678 $623,957 -$115 $623,842 49.02% 

SS10410 Animal Control $206,395 $83,416 $1,835 $85,252 41.31% 

SS10420 Parking Facilities $188,120 $68,816 -$223 $68,593 36.46% 

SS10600 Bayswater Waves $4,415,571 $2,119,439 $180,645 $2,300,084 52.09% 

SS10610 Maylands Waterland $319,430 $151,908 $29,869 $181,777 56.91% 

SS10700 Bayswater Library $493,792 $234,196 $39,216 $273,413 55.37% 

SS10705 Maylands Library $504,301 $239,300 $23,773 $263,073 52.17% 

SS10710 Morley Library $918,015 $424,125 $24,376 $448,501 48.86% 

SS10750 The RISE $1,287,720 $625,001 $16,939 $641,940 49.85% 

SS10800 Recreation & Sport $3,075 $3,532 $4 $3,536 114.99% 

SS10801 Other Recreation & Sport $615,649 $285,207 $1,618 $286,825 46.59% 

SS10802 Events $234,466 $116,990 $180 $117,170 49.97% 

SS10803 Events - Programmes $586,780 $287,760 $151,850 $439,610 74.92% 

SS10805 Embleton Golf Course $73,800 $85,354 $0 $85,354 115.66% 

SS10810 Maylands Golf Course $121,650 $43,035 $0 $43,035 35.38% 

SS11100 Community Services Administr $208,796 $110,788 $829 $111,617 53.46% 

SS11105 Bayswater Senior Citizens $41,052 $20,422 $147 $20,569 50.10% 

SS11106 Morley Senior Cits $38,278 $18,707 $0 $18,707 48.87% 

SS11107 Maylands Autumn Ctre $39,778 $20,106 $0 $20,106 50.55% 

SS11108 Noranda Senior Citizens $0 $1,243 $0 $1,243 

SS11110 Bayswater Podiatry $32,837 $13,453 $18,182 $31,635 96.34% 

SS11111 Morley Podiatry $42,734 $17,091 $14,506 $31,597 73.94% 

SS11112 Maylands Podiatry $31,884 $10,619 $12,255 $22,874 71.74% 

SS11115 Community Housing $64,922 $35,869 $2,248 $38,117 58.71% 

SS11125 Youth Services $134,779 $70,743 $436 $71,179 52.81% 

SS11130 Community Bus $26,273 $10,698 $0 $10,698 40.72% 

SS11136 Volunteers $51,029 $20,926 $775 $21,702 42.53% 

SS11145 Other Community Services $10,000 $2,495 $0 $2,495 24.95% 

SS11200 Scholarships $33,550 $21,405 $0 $21,405 63.80% 

SS11210 Other Admin & Comm Service $11,570 $4,825 $236 $5,062 43.75% 

SS11301 Meals on Wheels $358,632 $124,743 $21,156 $145,898 40.68% 

SS11302 Adult Day Services $355,665 $188,555 $11,880 $200,435 56.36% 

SS11303 Domestic Assistance $362,588 $185,470 $20 $185,490 51.16% 

SS11305 BLIS $320,160 $140,514 $16,721 $157,235 49.11% 

SS11306 Social Support Prg $170,543 $68,412 $82 $68,494 40.16% 

SS11307 HACC Program Transport $102,436 $51,950 $0 $51,950 50.71% 

SS11308 Food Preparation $118,799 $51,135 $15 $51,149 43.06% 

SS11310 Counselling Support $83,808 $33,183 $0 $33,183 39.59% 

SS11312 Transport Other Services $10,781 $5,710 $0 $5,710 52.96% 


Total Operating Expenditure $15,223,785 $7,190,977 $614,646 $7,805,623 51.27% 

Total Community Services 

$5,952,214 $2,581,537 $614,646 $3,196,183 53.70% 

PAGE 559


10000000 

ADMIN & COMMUNITY SERVICES 

OPERATING INCOME 

9000000 

8000000 

7000000 

6000000 

Budget 

5000000 

Progressive Actual 

4000000 

Straight Line 

3000000 

2000000 

1000000 

0 

JULY 

AUGUST 

SEPTEMBER 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

MAY 

JUNE 

20000000 

ADMIN & COMMUNITY 


18000000 

16000000 

14000000 

12000000 

10000000 

Budget 

Straight Line 


8000000 

6000000 

4000000 

2000000 

0 

JULY 

AUGUST 

SEPTEMBER 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

MAY 

JUNE 

PAGE 560


Capital Works Expenditure as at 31 December 2012 

6 

Description Revised Budget Actuals Commitments Total 

Division: 10 - Administration & Community Services 

Carry Forward Works - 1 July 2012 

New Asset 

Sub Section: SS18015 - Ranger & Security Services 

H11000 Security Watch and Ranger In Vehicle Communications 19,571 19,828 0 19,828 

Sub Section: SS18020 - Recreation Development 

$19,571 $19,828 $0 $19,828 

H62800 New city wide 'Branded' CoB signage to use at events 1,956 1,956 0 1,956 

Sub Section: SS20150 - Community Services - Capital 

$1,956 $1,956 $0 $1,956 

H65200 HACC - Fleet Replacement (Additional grant received) 49,907 68,615 0 68,615 

$49,907 $68,615 $0 $68,615 

POS Asset 


H12400 Golden Lily Football Club Replacement of existing reflectors 35,000 0 0 0 

$35,000 $0 $0 $0 

$106,434 $90,398 $0 $90,398 

PAGE 561



6 



NEW WORKS 2012-2013 

New Asset 


J12200 Shade Sails for Donald Square 20,000 0 0 0 

J13200 Change Rooms Bedford Junior Cricket - Grand Prom 500,000 0 3,750 3,750 

J13300 Wicket Fencing (Hillcrest) 7,920 0 0 0 

J13400 Birkett Reserve - Shade Sail 15,000 13,745 723 14,468 

J13600 Noranda Sporting Assoc - Folding Tables 1,000 1,017 0 1,017 

J16500 Robert Thompson Reserve - Shade Sail 15,000 15,000 0 15,000 

Sub Section: SS18021 - The RISE 

$558,920 $29,762 $4,473 $34,236 

J11300 Security Distress System 10,000 0 0 0 

J11400 Safety Padding in Creche 5,000 836 0 836 

J11500 Table and Chair Trolleys 8,000 0 0 0 

J11600 Volleyball Equipment 45,000 16,634 17,778 34,412 

J11700 Adjustable height junior backboards 9,000 0 0 0 

J11800 Print capable white boards for conferences 10,000 0 0 0 

J11900 Group Fitness mats for Step 4,000 0 8,092 8,092 

J12000 Large Transportable Stage 25,000 7,861 7,861 15,722 

J33200 The Rise - Artworks 10,000 320 0 320 

Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment 

$126,000 $25,651 $33,731 $59,381 

J13800 Variable speed drivers for pumps 111,000 0 0 0 

J13900 Pool inflatable (end of life) 14,000 0 7,000 7,000 

J14000 Drink fountain (disability access) 4,000 2,747 0 2,747 

J14100 Depth markings (current non-compliance) 16,000 0 0 0 

J14200 2 x aqua wheelchairs (disability access) 3,000 0 2,639 2,639 

J14700 Hydro equipment storage unit 10,000 0 11,920 11,920 

J14800 Pool inflatable No 2 (1-2 year life span) 14,000 0 7,900 7,900 

J15200 Sales area furniture (not in line with council facilities) 3,000 0 0 0 

J16400 Bollards at front of building 9,000 0 0 0 

Sub Section: SS18050 - Morley Library Furniture & Equipment 

$184,000 $2,747 $29,459 $32,206 

J16200 Storage - Ya Comic Area 1,800 1,738 0 1,738 

J16300 Flip tables 3,600 3,580 0 3,580 

Sub Section: SS20150 - Community Services - Capital 

$5,400 $5,318 $0 $5,318 

J11200 Computer Room - Bayswater Senior Citizen Centre 12,000 11,390 0 11,390 

POS Asset 


$12,000 $11,390 $0 $11,390 

J12100 Bardon Playground(Upper) and Outdoor Exercise Equipment 175,000 0 0 0 

J12500 Grand Prom Multi Use Court 40,000 0 0 0 

$215,000 $0 $0 $0 

PAGE 562



6 



Asset Replacement/Improvement 


J12300 Goal Post Upgrades and Replacement 15,000 0 0 0 

J12400 Fencing Replacement 25,000 3,750 0 3,750 

J12600 Maylands Golf Course Furniture Upgrade 10,000 0 0 0 

J12700 Playground Replacement, Upgrades and Maintenance 220,000 54,165 23,539 77,703 

J12800 Donald Square - Softfall Replacement 5,000 0 0 0 

J12900 Riverside Gardens Softfall Upgrade 70,000 58,390 0 58,390 

J13000 RA Cooke,Shearn - Replacement of Synthetic Cricket Wickets 15,000 6,480 0 6,480 

J13100 Sue Belcher - Retaining Wall Extension 9,500 0 3,435 3,435 

$369,500 $122,785 $26,973 $149,758 

Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment 

J14300 Replace Pin Loaded equipment 87,000 0 74,742 74,742 

J14400 Small Health & Fitness Items 5,000 772 0 772 

J14500 5 x removable platforms 7,000 0 0 0 

J14600 Replace 25m Learn to Swim platform (currently causing injury 70,000 62,000 0 62,000 

J14900 Cleaners trolleys 3,500 2,641 0 2,641 

J15000 3 x digital clocks 13,000 9,975 0 9,975 

J15100 Bench seating pool deck area 10,000 0 0 0 

J15300 Bayswater Waves 8,000 5,160 0 5,160 

$203,500 $80,548 $74,742 $155,289 

Sub Section: SS20190 - Maylands Waterland - Equipment 

J15400 Pool Cleaner Auto 16,000 0 11,618 11,618 

J15500 Telephone upgrade run cabling 1,000 0 0 0 

J15600 Replace two way radios 3,500 0 0 0 

J15700 Manual Pool Cleaner 8,000 0 0 0 

J15800 Installation of weather proof power outlets (OS&H) 5,500 3,000 0 3,000 

J15900 CL2 changeover (compliance) 7,500 0 0 0 

J16000 2 x white portable shade shelters 2,500 0 0 0 

J16100 Maylands Waterland 50,000 53,776 0 53,776 

$94,000 $56,776 $11,618 $68,394 

$1,768,320 $334,977 $180,996 $515,973 

$1,874,754 $425,375 $180,996 $606,371 

PAGE 563


BUDGET 2012-2013 

PLANNING & DEVELOPMENT SERVICES 

SUMMARY 


Description 



Operating Revenue 

SS11700 - Planning & Building Services -64,000 -47,067 0 -47,067 73.54% 

SS13500 - Planning Department -728,700 -429,421 0 -429,421 58.93% 

SS13600 - Building Department -561,800 -267,106 0 -267,106 47.54% 

Revenue Sub Total -$1,354,500 -$743,594 $0 -$743,594 54.90% 


700 - Building Maintenance 211,450 172,038 47,260 219,298 103.71% 

750 - Special Building Mntce 228,000 118,062 27,441 145,503 63.82% 

800 - Cleaning Maintenance 503,960 193,148 5,262 198,410 39.37% 

900 - Preventative Maintenance 259,900 110,741 27,092 137,833 53.03% 

4123 - Electricity Charges 807,227 254,599 0 254,599 31.54% 

4125 - Water 181,442 136,973 0 136,973 75.49% 

4126 - Gas 10,929 6,874 0 6,874 62.89% 

SS11700 - Planning & Building Services 50,000 50,004 3,500 53,504 107.01% 

SS13500 - Planning Department 1,593,803 666,466 53,106 719,572 45.15% 

SS13600 - Building Department 1,199,757 531,193 5,607 536,800 44.74% 

Expenditure Sub Total $5,046,469 $2,240,097 $169,268 $2,409,365 47.74% 

Total Planning & Development Services 3,691,969 1,496,503 169,268 1,665,771 

PLANNING & BUILDING ORDINARY INCOME 

(Excludes Capital Income) 

1600000 

1400000 

1200000 

1000000 

800000 

Budget 

Straight Line 


600000 

400000 

200000 

0 

JULY 

AUGUST 

SEPTEMBER 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

MAY 

JUNE 

PAGE 564


PLANNING & BUILDING OPERATING EXPENDITURE 

6000000 

5000000 

4000000 

Budget 

Straight Line 


3000000 

2000000 

1000000 

0 

JULY 

AUGUST 

SEPTEMBER 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

MAY 

JUNE 

PAGE 565



6 


Division: 20 - Planning & Development Services 


Sub Section: SS19020 - Building Construction/Upgrades 

C30600 Whittock Street (To be recovered from Aged Persons Homes) 0 1,249 0 1,249 

F14500 Halliday Park Upgrade external facade 1,565 1,565 0 1,565 

$1,565 $2,814 $0 $2,814 

Sub Section: SS19030 - Major Capital Works 

C32300 Henley Brook - Consulting 50,000 0 727 727 

F32800 Beechboro Rd Drake st Design 8,764 0 0 0 

F32900 Walter Rd/Grand Prom Investigate 8,764 0 0 0 

$67,528 $0 $727 $727 

New Asset 


H19300 Depot Install safety bund to oil storage containers 3,618 3,618 0 3,618 

H19700 Les Hansman CCMC Split system airconditioners for Rooms 1,2,3. 35,000 0 0 0 

H19800 Les Hansman CCMC External marketing signage 2,500 0 0 0 

$41,118 $3,618 $0 $3,618 


H65600 Les Hansman CCMC Master Plan & Assoc Studies 250,000 0 212,909 212,909 

Z10000 The Rise 26,613 27,125 0 27,125 

$276,613 $27,125 $212,909 $240,034 

POS Asset 


H17700 Morley Windmills Soccer Club Public toilet upgrade, fuse upgrades in canteen 11,060 11,060 0 11,060 

$11,060 $11,060 $0 $11,060 


H13200 Aviation Commemorative Park, Maylands 136,108 18,921 2,056 20,976 

$136,108 $18,921 $2,056 $20,976 



G33400 Les Hansman - Building Works 27,650 0 0 0 

G33500 Morley Sport & Rec - Emergency Power Upgrade 17,000 14,040 3,510 17,550 

H15000 466 Guildford Road Internal/external paint 7,295 7,295 0 7,295 

H16700 Les Hansman Community Centre Internal paint upper level office, repair doors 5,200 0 0 0 

H18700 Whatley Hall MG Pidgeon Club Internal and external paint 2,180 2,180 0 2,180 

H64400 Little Athletics Storage Shed 15,000 538 15,000 15,538 

H66000 Hampton Park Child Health Re-Fit 5,000 3,290 2,975 6,265 

Other (To be re-allocated) 1,130 1,130 

$79,325 $28,474 $21,485 $49,959 


H13300 Local Commercial Strategy 40,000 2,426 36,364 38,789 

H13400 Local Housing Strategy 8,460 196 0 196 

H13500 Morley City Centre - Structure Plan 40,000 0 0 0 

H13600 Parking Management Infrastructure 40,000 0 0 0 

H13700 Maylands Town Centre Heritage Trail 40,000 8,193 57,865 66,058 

$168,460 $10,815 $94,228 $105,043 

Total Cfwd Works $781,777 $102,826 $331,405 $434,232 

PAGE 566



6 


Division: 20 - Planning & Development Services 



Sub Section: SS19010 - Bayswater Waves Building Improvements 

J21100 Bayswater Waves Replace rusted door frames 16,000 0 0 0 

J21200 Bayswater Waves Repaint exterior 8,000 0 2,825 2,825 

J21300 Bayswater Waves Café Replace coolroom 8,000 0 8,375 8,375 

J21400 Bayswater Waves Café Replace café chairs 3,000 2,986 0 2,986 

J21500 Bayswater Waves Café Replace restaurant chairs & tables 15,000 11,320 0 11,320 

$50,000 $14,306 $11,200 $25,506 


J16700 125 King William Street Replace roof on outbuilding 10,000 0 5,200 5,200 

J16800 Bath St reserve Toilets Paint Exterior 3,000 0 3,407 3,407 

J16900 Bayswater Activity Centre Pave driveway 15,000 4,391 0 4,391 

J17000 Bayswater Bowling Club Security grilles on office, kitchen & toilet windows 8,000 0 2,180 2,180 

J17100 Bayswater Bowling Club Install handrail to steps 2,000 0 645 645 

J17200 Bayswater Senior Citizens Replace window treatments 5,000 5,362 0 5,362 

J17300 Bayswater Senior Citizens - Computer Work Stations 10,000 3,882 0 3,882 

J17400 Bayswater/Noranda Little Athletics Shelter for Jump Pit 9,000 8,597 0 8,597 

J17600 Clarkson Boat Ramp Toilets Replace damaged broken leach drains 4,000 5,224 1,250 6,474 

J17700 Depot Upgrade Office 100,000 0 0 0 

J17800 Drill Hall Replace window treatments 5,000 3,290 0 3,290 

J17900 Drill Hall Demolish brick walls & replace with security fenci 18,000 4,636 0 4,636 

J18000 Embleton Golf Course Replace gutters & downpipes 10,000 5,900 0 5,900 

J18100 Halliday House Signage 3,000 0 0 0 

J18200 Hampton Park Scout Group Replace perimeter fencing 5,000 6,960 0 6,960 

J18300 Hampton Park Scout Group Repaint exterior 5,000 0 2,425 2,425 

J18400 Hinds Reserve – Changerooms Paint interior 25,000 0 3,195 3,195 

J18500 Little Athletics Shed - Balance of Funding 15,000 0 15,000 15,000 

J18600 Lower Hillcrest Paint exterior 6,000 0 0 0 

J18700 Maylands Autumn Centre Replace alfresco doors 3,000 3,259 0 3,259 

J18800 Maylands Golf Course Connect to sewer 150,000 0 0 0 

J18900 Maylands Golf Course Replace rusted sewerage pump control box 2,000 0 0 0 

J19000 Maylands Golf Course Tavern Replace & repaint sections of gutter 4,000 3,028 4,240 7,268 

J19100 Maylands Golf Course Tavern Upgrade switchboard and cabinet 11,000 0 0 0 

J19300 Maylands Sport & Recreation Centre - Repair roof storm water issue 10,000 0 0 0 

J19500 Morley Senior Citizens Replace airconditioner to coordinators office 3,000 2,409 0 2,409 

J19600 Morley Senior Citizens Replace oven 1,000 587 0 587 

J19700 Morley Senior Citizens New exterior storeroom 15,000 8,338 13,480 21,818 

J19800 Morley Senior Citizens - Hairdressers Install vinyl floor covering 3,000 0 0 0 

J19900 Morley Sport & Recreation Centre Replace damaged roof sheeting & replace evap 100,000 0 1,300 1,300 

J20000 Morley/Noranda Recreation Centre Rewire fencing 13,000 8,020 0 8,020 

J20100 Riverside Gardens Paint interior & exterior toilets 15,000 5,250 7,485 12,735 

J20400 Upper Hillcrest Clubhouse Paint exterior 6,000 5,755 0 5,755 

J20500 Upper Hillcrest Clubhouse Install gutters, downpipes & soak well at rear 8,000 0 0 0 

J20600 Wotton Reserve Changerooms Paint exterior 3,000 0 3,965 3,965 

J20700 Emergency Power to Council FacilitiesMorley Sport & Recreation Centre 50,000 925 0 925 

J20800 Halliday House Signage & Garden Screen 5,000 0 1,455 1,455 

J20900 Petanque Club Lighting 10,000 0 0 0 

J21000 Robert Thompson Reserve Shelter/Gazebo 15,000 15,290 714 16,004 

J33300 Maylands Sport & Rec - Cool Room Chillers 6,712 6,102 0 6,102 

J33400 Filipino Club - Kitchen Upgrade 20,000 15,556 980 16,536 

$711,712 $122,761 $66,920 $189,681 


J13500 Morley City Centre Structure Plan and Associated Studies- St 220,000 0 86,876 86,876 

J13700 Maylands Heritage Trail 35,000 0 0 0 

J16600 Residential Design Guidelines Engagement & Advertising 21,000 0 0 0 

$276,000 $0 $86,876 $86,876 

Total New Works $1,037,712 $137,067 $164,996 $302,063 

Grand Total $1,819,489 $239,893 $496,401 $736,295 

PAGE 567


BUDGET 2012-2013 

TECHNICAL SERVICES 

SUMMARY 


Description 



Income 

SS11905 Health - Other 1,800 616 0 616 34.24% 

SS11906 Sustainable Environment Service 1,050,000 56,052 0 56,052 -5.34% 

SS11910 Bayswater Volunteer Emergency 50,200 31,838 0 31,838 63.42% 

SS11915 Prevent SVC. Immunisation 22,000 12,060 0 12,060 54.82% 

SS11916 Prevent SVC. Administration 78,700 99,536 0 99,536 126.48% 

SS12001 Plant Operation 30,000 13,125 0 13,125 43.75% 

SS12100 Tech Serv Administration 4,000 3,367 0 3,367 84.18% 

SS12110 Other Technical Services 2,845,614 704,774 0 704,774 24.77% 

SS13200 Sanitation - Domestic 8,820,563 8,977,291 0 8,977,291 101.78% 

SS13205 Recycling 445,000 174,463 0 174,463 39.21% 

SS13206 Sanitation - Commercial 436,000 443,909 0 443,909 101.81% 

SS13900 GIS 1,500 17,789 0 17,789 1185.90% 

SUB TOTAL -$13,785,377 -$10,422,717 $0 -$10,422,717 75.61% 

Expenditure 

100 General Maintenance 3,794,800 1,698,469 94,658 1,793,127 47.25% 

300 Median Maintenance 677,515 144,384 6,114 150,498 22.21% 

400 Grounds Maintenance 4,947,971 2,508,414 18,054 2,526,468 51.06% 

540 Verges 366,001 183,572 42 183,614 50.17% 

560 Roundabouts 111,703 49,279 96 49,375 44.20% 

570 Entry Statements 8,662 4,791 32 4,823 55.68% 

SS10820 Golf Courses Plant Costs - Embl 25,930 14,606 17 14,623 56.39% 

SS10825 Golf Course Plant Cost - Maylan 73,448 33,862 255 34,117 46.45% 

SS11600 Other 68 9,185 3,664 12,849 

SS11610 TennisCourt/Wicket 12,818 5,622 0 5,622 43.86% 

SS11905 Health - Other 312,250 49,399 53,993 103,392 33.11% 

SS11906 Sustainable Environment Service 704,086 358,195 38,204 396,399 56.30% 

SS11910 Bayswater Volunteer Emergency 47,640 27,280 0 27,280 57.26% 

SS11911 Mat&Infant Hlth Ctres 3,950 1,152 0 1,152 29.16% 

SS11915 Prevent SVC. Immunisation 92,333 36,436 142 36,578 39.62% 

SS11916 Prevent SVC. Administration 947,156 462,224 187 462,411 48.82% 

SS12000 Public Works 0 17,597 9,989 27,585 

SS12001 Plant Operation 0 53,982 8,087 62,068 

SS12100 Tech Serv Administration 840,250 350,795 5,057 355,852 42.35% 

SS12101 Depot 146,577 70,304 273 70,577 48.15% 

SS12110 Other Technical Services 262,945 76,727 14,432 91,159 34.67% 

SS13200 Sanitation - Domestic 7,930,768 4,033,018 0 4,033,018 50.85% 

SS13205 Recycling 555,517 271,247 0 271,247 48.83% 

SS13206 Sanitation - Commercial 421,461 214,563 0 214,563 50.91% 

SS13207 Litter Control 586,972 197,706 59,594 257,300 43.84% 

SS13208 Environmental Maintenance 41,000 6,677 1,560 8,237 20.09% 

SS13900 GIS 421,676 229,615 12,314 241,929 57.37% 


SUB TOTAL $23,333,498 $11,109,103 $326,762 $11,435,865 49.01% 

TOTAL TECHNICAL SERVICES $9,548,121 $686,386 $326,762 $1,013,148 

PAGE 568


25000000 

TECHNICAL SERVICES OPERATING EXPENDITURE 

20000000 

Budget 

15000000 


Straight Line 

10000000 

5000000 

0 

JULY 

AUGUST 

SEPTEMBER 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

MAY 

JUNE 

PAGE 569



6 

Description Revised Budget Actuals CommItments Total 

Division: 30 - Technical Services 


Sub Section: SS20070 - Environmental Development 

E23800 Bayswater Brook Water quality improvem 76,376 0 0 0 

E24000 Eric Singleton Bird Sanctuary 11,111 0 0 0 

F30800 Swan Lake restoration 34,236 1,428 1,833 3,262 

Sub Section: SS20080 - Traffic Management 

$121,723 $1,428 $1,833 $3,262 

F30600 Traffic Management Slade STREET 139,837 0 0 0 

Sub Section: SS20130 - Works Bfwd Other Technical Services 

$139,837 $0 $0 $0 

C92400 Riverside Gardens Jetty - 05/06 418,783 0 25,766 25,766 

$418,783 $0 $25,766 $25,766 

New Asset 

Sub Section: SS20050 - Footpath/Slab Replacement Programme 

H27500 Clavering Rd New Path Avenell 22,000 23,438 0 23,438 

Sub Section: SS20110 - Other Technical Services Capital 

$22,000 $23,438 $0 $23,438 

H40000 Kelvin St Parking (Maylands Primary School) 160,000 0 0 0 

H40900 Removable signage for Bayswater industrial areas 20,000 1,006 0 1,006 

Sub Section: SS20140 - Health Dept Capital 

$180,000 $1,006 $0 $1,006 

H40700 Morley Sport Rec/Bayswater Senior C Installation of electrical 15,000 0 0 0 

$15,000 $0 $0 $0 

POS Asset 


H40800 2 Solar lights - Bardon Park 14,218 660 0 660 

$14,218 $660 $0 $660 

PAGE 570



6 




Sub Section: SS20000 - Arterial Road Construction 

H21800 Benara Rd - Dellar Rd to Tonkin Hwy -Resurfacing 65,563 0 0 0 

$65,563 $0 $0 $0 

Sub Section: SS20015 - Other Road Construction 

G18000 Wellington Road Duplication Coventry Development 527,893 401,797 1,600 403,397 

H65300 Beechboro Rd - North/Walter Rd West 79,255 85,828 -2,048 83,780 

$607,148 $487,625 -$448 $487,177 


H40600 Bayswater Village Townsite installation of footpath w 1,700 1,700 0 1,700 

$1,700 $1,700 $0 $1,700 

Sub Section: SS20060 - Parks Development 

G24900 Rose Avenue Park Community Park Devel 11,584 0 0 0 

H40400 Bayswater Little Athletics Fence/Track 20,000 0 0 0 

$31,584 $0 $0 $0 

Sub Section: SS20061 - Bore & Reticulation Development 

H28300 Clarkson Reserve Irrigation Upgrade 61,238 285 0 285 

H28400 de Lacy Reserve Upgrade irrigation valve 30,748 0 0 0 

H28800 Robert Thompson Reserve Replace Irrigation Syste 1,742 448 0 448 

H29200 Grand Prom Reserve and Grand PromRedevelop bore 0 0 0 0 

$93,728 $734 $0 $734 

Sub Section: SS20065 - Gardens & Landscaping 

H40500 Mt Lawley Subway beautification works 17,700 6,351 15,714 22,065 

$17,700 $6,351 $15,714 $22,065 


G25400 Bath Street Foreshore Stabilisation 231,267 113,409 110,150 223,559 

G34400 Swan River Trust - Bath St Jetty River Wall 32,687 0 0 0 

$263,954 $113,409 $110,150 $223,559 


G25200 Traffic Management Study 98,510 0 0 0 

H25200 Traffic study 100,000 0 0 0 

H30200 Road Wise 8,600 0 0 0 

H30300 Slade Street traffic management 200,000 506 0 506 

$407,110 $506 $0 $506 


G32400 WAAMI Programme 10,455 0 0 0 

H32400 WAAMI Programme 15,000 0 0 0 

H40300 Replace Lighting at Clarkson Reseve Carpark 22,694 2,242 0 2,242 

$48,149 $2,242 $0 $2,242 

Sub Section: SS20135 - Golf Course Development - Embleton 

G32300 Golf Course Development 7,972 3,201 1,950 5,151 

G35300 Embleton Golf Couse Netting 54,723 0 0 0 

H32300 Golf Course Development 84,048 25,924 0 25,924 

$146,743 $29,125 $1,950 $31,075 

PAGE 571



6 




H65700 Greenwaste Study 43,000 0 0 0 

$43,000 $0 $0 $0 

Sub Section: SS20145 - Road Const - Council 

H30800 Morrison/Foundry/Ferguson/Guildford No 103 1,182 1,182 0 1,182 

$1,182 $1,182 $0 $1,182 

Sub Section: SS20160 - Plant & Equipment 

H24500 Refurbish load tray of water truck - T612 30,000 0 0 0 

H33000 Fleet and Plant Replacement 207,875 242,390 -48,378 194,013 

$237,875 $242,390 -$48,378 $194,013 


Total Cfwd Works $2,876,997 $911,796 $106,587 $1,018,383 

New Asset 


J25900 Silverwood Street 30,000 568 0 568 

J26000 Lightning Park 18,000 9,499 0 9,499 

J26100 Gilbert St 32,000 532 0 532 

J26200 Goldmead St 13,000 44 9,191 9,234 

J26300 Belfast St 30,000 23,047 464 23,511 

J26400 Wylde Street to McGilvray - Widen 30,000 26,304 0 26,304 

J26500 Sewell Crt to Lightning Park 18,000 17,302 0 17,302 

J33500 Widgee Road 44,000 0 0 0 

$215,000 $77,295 $9,655 $86,950 

POS Asset 


J25800 Little Athletics Disabled Path 30,000 0 0 0 

$30,000 $0 $0 $0 


J28100 Bardon Park Seating Replacing benches and 40,000 0 0 0 

J28300 Install Park Shelters - Several LocationBardon Park x2, Tom C 30,000 1,249 0 1,249 

J28900 Upgrades to the Swan River Recreational Path 24,000 0 0 0 

$94,000 $1,249 $0 $1,249 


J30000 Claughton Reserve River Restoration 120,000 0 0 0 

J30400 Claughton Reserve Seating and Bench Installation 40,000 0 0 0 

J30600 Eric Singleton Bird Sanctuary Restoration 900,000 0 0 0 

$1,060,000 $0 $0 $0 


J31500 Bardon Park Lighting Provision of lighting alo 148,000 0 0 0 

$148,000 $0 $0 $0 

PAGE 572



6 




Sub Section: SS20000 - Arterial Road Construction 

J22100 Whatley Crescent - Resurfacing Hotham St Bridge to Fe 110,000 0 0 0 

$110,000 $0 $0 $0 

Sub Section: SS20020 - Other Road Grants 

J21600 Coode Street/Hester to Railway 178,640 0 0 0 

J21700 Collier Road/Embleton to Beechboro Rd 184,800 0 0 0 

J21800 Beechboro Rd South/Drake to Collier 275,922 0 0 0 

J21900 Whatley Cres/Caledonia to Eighth 92,470 0 0 0 

J22000 Benara Rd/Crimea to Tonkin 272,920 0 0 0 

$1,004,752 $0 $0 $0 

Sub Section: SS20030 - Base Grant Road Reconstruction 

J22200 Carpark Resurfacing 48,000 37,821 199 38,020 

J22300 Devling Place/Wellington to Steven 27,000 17,903 0 17,903 

J22400 Steven St/Halvorson to Morley 26,000 20,154 0 20,154 

J22500 Melbourne Way/Henderson to Halvorson 38,000 37,382 0 37,382 

J22600 Mansell St/Lennon Cul de sac 32,000 30,074 0 30,074 

J22700 Watt Rd/Walmsley to Cul de sac 11,000 6,374 0 6,374 

J22800 Ramsay Cl/Walmsley Cul de sac 27,000 24,792 0 24,792 

J22900 Campbell Crt/Walmsley to Emberson 12,000 5,450 796 6,247 

J23000 Gillon Rd/Walmsley to Emberson 28,000 21,008 0 21,008 

J23100 McCarthy Pl/Deschamp to Cul de sac 37,000 26,191 0 26,191 

J23200 Thornton St/Mansell to Wellington 12,000 3,803 4,715 8,517 

J23300 Lennon St/Mansell to Russell 26,000 17,998 0 17,998 

J23400 Jakobson Way/Light to Light 50,000 48,108 0 48,108 

J23500 Hoby Rd/Crimea to McCarthy 11,000 5,664 0 5,664 

J23600 Forster Way/Gillon to Deschamp 34,000 30,177 0 30,177 

J23700 Lewis Ct/Forster to Cul de sac 10,000 6,592 0 6,592 

J23800 Tenth Ave/Carrington to Railway 54,000 0 0 0 

J23900 Hutt Rd/Fitzgerald to Robinson 47,000 36,585 0 36,585 

J24000 Byfleet St/Morley to Fitzpatrick 11,000 13,949 0 13,949 

J24100 Drainage/Kerbing Modifications 84,000 8,706 0 8,706 

J24200 Clune St/Duffy to Cul de sac 38,000 584 0 584 

J24300 Salisbury St/Beaufort to Park St 35,000 0 0 0 

$698,000 $399,315 $5,710 $405,025 

Sub Section: SS20040 - Roads to Recovery 

J24400 Ninth Ave/Carrington to East St 114,000 0 0 0 

J24500 Walmsley Dve/Crimea to Deschamp 109,000 76,494 797 77,290 

J24600 Milne St/Murray to Guildford 48,000 0 0 0 

J24700 Forder Rd/Wylde to Garson 76,827 0 0 0 

J24800 Murray St/Leak to Garratt 23,000 0 0 0 

$370,827 $76,494 $797 $77,290 


J24900 Leake/Murray, Veitch/Whatley No 37 Upgrading ROWS 85,000 16,719 0 16,719 

J25000 Veitch/Murray/King William No 38 Upgrading ROWS 85,000 0 0 0 

J25100 PAW Gates and Various Reserve LighVarious Locations 20,000 0 0 0 

J25200 PAW Replacement Drake Way to Coode S 18,000 14,166 885 15,050 

J25300 PAW Replacement Garratt Rd to Donald Sq 22,000 1,275 15,229 16,504 

J25400 PAW Replacement Maudstone to Morley D 18,000 11,093 1,594 12,687 

J25500 PAW Replacement Farley Way to Morley D 8,000 0 0 0 

J25600 PAW Replacement Peppermint Place/Bottle 14,000 0 0 0 

J25700 Disability Committee 20,000 23,961 0 23,961 

$290,000 $67,214 $17,708 $84,922 

PAGE 573



6 



Sub Section: SS20061 - Bore & Reticulation Development 

J26600 Farnham Reserve Replace irrigation syste 22,000 23,390 0 23,390 

J26700 Rhodes Reserve Replace irrigation syste 22,000 20,473 35 20,508 

J26800 Admin Centre Replace irrigation syste 35,000 1,198 0 1,198 

J26900 Morley Drive East Median Islands Replace irrigation syste 200,000 1,417 0 1,417 

J27000 Spray Ute To bring all spraying in 50,000 50,064 0 50,064 

J27100 Embleton GC - Retic Renewal Construction $337,470 180,000 4,826 0 4,826 

J27200 Turbine Replacement Program Replace belt driven turb 170,000 18,709 75,988 94,698 

J27300 Bore Pump Inspection Program Inspect bore pumps at 95,000 48,446 10,760 59,206 

J27400 Bore Cabinet Replacement Program Replace redundant/dan 66,000 4,024 49,091 53,115 

J27500 Extend Centralised Irrigation System Allocate to 10 parks 100,000 87,741 0 87,741 

J27600 Install Rain Sensors on Stand Alone Irrigation Controllers 11,000 1,124 0 1,124 

$951,000 $261,412 $135,875 $397,287 


J28200 Bath Street Reserve Replace retainer wall fe 60,000 46,966 5,060 52,026 

J28400 Penninsula Garden Beds - Stage 1 40,000 0 0 0 

J28500 COB - North West City Entry 1 8,000 0 0 0 

J28600 Admin Raised Gardens 10,000 0 4,307 4,307 

J28700 Lightning Swamp Boardwalk - Stage 2Extend existing boardw 60,000 0 0 0 

J28800 Install HaloVac Iron Bacteria and Alga Maxwell Reserve, Light 16,000 4,113 0 4,113 

J29000 Remembrance Park 10,000 434 1,800 2,234 

J29100 Bayswater & Bedford Precinct Beutification 50,000 0 0 0 

J29200 Whatley Cres Entry Statement Beutification 20,000 0 0 0 

J31700 Wicket Fencing (Hillcrest) Wicket Improvement/Fe 37,920 6,720 1,186 7,906 

$311,920 $58,233 $12,353 $70,585 


J29600 Sandfire Flats Maylands Environmental Restorat 5,000 0 0 0 

J29700 Tree Planting Maylands Peninsular Environmental Restorat 5,000 0 0 0 

J29800 Tranby Foreshore Restoration 10,000 4,025 1,091 5,115 

J29900 Weld Sq Living Stream Development of living s 75,000 0 0 0 

J30100 Lightning Park Tree Planting Along windbreak line at 15,000 686 2,037 2,723 

J30200 Gobba Lake Seating 2,000 300 0 300 

J30300 Hillcrest Living Stream -2nd year plant Infill planting of hillcrest 10,000 0 0 0 

J30500 Lighting Park Energy Sving 40,000 0 0 0 

$162,000 $5,011 $3,128 $8,139 


J29300 Traffic Management - TMP Paving Various Locations 20,000 1,145 0 1,145 

J29400 Traffic Management - General Funds 30,000 5,009 0 5,009 

J29500 Roadwise 10,000 95 0 95 

$60,000 $6,249 $0 $6,249 

Sub Section: SS20090 - Drainage Construction 

J30700 Drainage Flooding Modifications Provision Drainage at V 80,000 52,644 3,068 55,712 

J30800 Drainage Grates Welding of straps to dra 40,000 4,285 0 4,285 

$120,000 $56,929 $3,068 $59,997 


J30900 Street Signs Upgrade Various Locations 80,000 39,711 0 39,711 

J31600 Bardon Park Cyvleway Major Repair 13,800 0 0 0 

J31800 Bus Shelters - Various Locations 20,000 14,265 1,700 15,965 

J31900 Sundry works 50,725 0 0 0 

J32000 Street Lighting Various Locations 80,000 15,872 6,842 22,714 

J32100 Crossovers Various Locations 510,000 160,698 53,394 214,092 

J32400 WAAMI Continuation of WAAM 15,000 0 0 0 

$769,525 $230,545 $61,936 $292,481 

PAGE 574



6 




J32500 Inspection Collection Data Digital Pens 8,000 0 0 0 

$8,000 $0 $0 $0 

Sub Section: SS20160 - Plant & Equipment 

J33000 Fleet & Plant 1,517,000 356,166 669,776 1,025,942 

$1,517,000 $356,166 $669,776 $1,025,942 

Sub Section: SS20200 - GIS Capital 

J32200 Staffing request - Hardware/Software purchase 4,000 0 0 0 

J32300 Purchase of a Spatial Database ServeExisting servers are 5 y 33,000 17,414 0 17,414 

J32600 Radio Frequency Change Over Geographic Services 32,000 0 22,800 22,800 

$69,000 $17,414 $22,800 $40,214 

Total New Works $7,989,024 $1,613,525 $942,805 $2,556,329 

Grand Total $10,866,021 $2,525,321 $1,049,392 $3,574,712 

PAGE 575


BUDGET 2012-2013 

FINANCIAL SERVICES 

SUMMARY 

Description 


#N/A 


2012-2013 Actual Committed Total % 


SS10350 Customer Service (Galleria/The Rise) 500 21,367 0 21,367 4273.46% 

SS12300 Financial Services Administration 110,500 148,953 0 148,953 134.80% 

SS12400 Levy 28,347,557 28,432,156 0 28,432,156 100.30% 

SS12405 Minimums 4,231,401 4,254,019 0 4,254,019 100.53% 

SS12410 Interims 316,000 192,368 0 192,368 60.88% 

SS12415 Other Rates 342,100 299,962 0 299,962 87.68% 

SS12501 Morley Sport & Rec Centre 13,493 7,426 0 7,426 55.03% 

SS12610 Child Care Services 20,000 0 0 0 0.00% 

SS13300 Other Financial Services 2,873,043 758,126 0 758,126 26.39% 

-$36,254,594 -$34,114,377 $0 -$34,114,377 94.10% 

Total Revenue -$36,254,594 -$34,114,377 $0 -$34,114,377 94.10% 


SS11911 Insurance 434,557 236,028 0 $236,028 54.31% 

SS13600 Workers Comp Premium 16,450 10,078 0 $10,078 61.26% 

$451,007 $246,106 $0 $246,106 54.57% 

SS10125 EDP - General 35,000 2,900 3,708 $6,608 18.88% 

SS10127 EDP - Eastern Metro Regional Council 25,561 0 26,561 $26,561 103.91% 

SS10350 Customer Service (Galleria/The Rise) 206,582 92,535 4,014 $96,548 46.74% 

SS10500 Information Technology 1,217,741 638,145 74,562 $712,707 58.53% 

SS12300 Financial Services Administration 1,462,044 755,294 -3,057 $752,237 51.45% 

SS12301 Rates 369,424 183,056 6,717 $189,773 51.37% 

SS12600 Aged Persons Homes 61,404 0 0 $0 0.00% 

SS12610 Child Care Services 45,354 10,030 0 $10,030 22.12% 

SS13300 Other Financial Services 417,095 163,598 5,115 $168,712 40.45% 

SS10400 Contrib to FESA 60,000 84,959 0 $84,959 141.60% 

Other (To be re-allocated) 0 -94,301 0 -$94,301 

YMCA - Managed Rec Centre 

SS12501 Telephone 300 0 0 $0 0.00% 

SS12501 Insurance 13,493 7,332 0 $7,332 54.34% 

SS12501 Subsidy 30,000 20,774 0 $20,774 69.25% 

$3,943,071 $1,864,574 $117,618 $1,982,192 50.27% 

TOTAL EXPENDITURE $4,394,078 $2,110,680 $117,618 $2,228,298 50.71% 

TOTAL FINANCIAL SERVICES -$31,860,516 -$32,003,697 $117,618 -$31,886,078 

PAGE 576



ALL INCOME 

40000000 

35000000 

30000000 

25000000 

Budget 


20000000 

15000000 

10000000 

5000000 

0 

JULY 

AUGUST 

SEPTEMBER 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

MAY 

JUNE 



5000000 

4500000 

4000000 

3500000 

Budget 

Straight Line 


3000000 

2500000 

2000000 

1500000 

1000000 

500000 

0 

JULY 

AUGUST 

SEPTEMBER 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

MAY 

JUNE 

PAGE 577



6 


Division: 40 - Financial Services 



Sub Section: SS30000 - YMCA Managed Rec Centres 

H13100 Replace Health Club weight machines and free weights 50,000 0 0 0 

$50,000 $0 $0 $0 

Total Cfwd Works $50,000 $0 $0 $0 



Sub Section: SS18010 - Computer Development 

J10000 Proclaim Upgrade 113,900 16,470 97,163 113,633 

J10100 Network Upgrade - Bayswater Waves 23,000 21,414 1,455 22,868 

J10200 Asset Renewal - Server Replacement 37,400 26,953 1,560 28,513 

J10300 PC Replacement 60,000 58,085 1,388 59,474 

J10400 Network Upgrade - Bayswater Library 16,715 10,026 1,455 11,481 

J10500 IT Network Infrastructure 45,000 48,670 1,489 50,159 

J10600 Windows 7 Upgrade and staff training 15,000 12,852 0 12,852 

J10700 Asset Renewal - Laptop Replacement Program 5,000 0 0 0 

J10800 Replace Analogue Phone System 45,000 4,545 40,660 45,205 

J10900 Replace Analogue Switchboard 30,000 0 15,708 15,708 

J11000 Extra computer and till 3,500 1,201 0 1,201 

$394,515 $200,217 $160,877 $361,094 

Sub Section: SS30000 - YMCA Managed Rec Centres 

J33100 Replace Health Club weight machines and free weights 50,000 99,798 0 99,798 

$50,000 $99,798 $0 $99,798 

Total New Works $444,515 $300,014 $160,877 $460,892 

Grand Total $494,515 $300,014 $160,877 $460,892 

PAGE 578


12.2.3 Investment Portfolio as at 31 December 2012 

Attachments: 1. Investment Register and Earnings as at 31 December 2012 



CR ALAN RADFORD, DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Alan Radford declared an 

impartial interest in this item as he is a board member of the Bayswater Community Financial 

Services Limited and Bendigo Bank is listed as one of the Council's financial institutions for 

investments. Cr Radford remained in the room during voting on this item. 


In accordance with section 5.65 of the Local Government Act 1995, Cr Mike Anderton, JP, 

declared an impartial interest in this item as he is the Company Secretary of the Bayswater 

Community Financial Services Limited and Bendigo Bank is listed as one of the Council's 

financial institutions for investments. Cr Anderton, JP remained in the room during voting on this 

item. 

Application 

To advise Council of the performance of the City's Investment Portfolio as at 31 December 2012. 

Background 

In accordance with Regulation 34 of the Local Government (Financial Management), a monthly 

report on the City's Investment portfolio is to be presented to Council. 

The Council Policy FS - P09 - Investments of Council Funds details the manner in which the City 

is to undertake its investments to ensure that the Council investment portfolio is managed with: 

• A high level of security; 

• An adequate level of diversification to spread risk; and 

• Sufficient liquidity to meet all reasonably anticipated cash flow requirements 

(ready access to funds for daily requirements). 

Investments are expected to achieve a predetermined market average rate of return that takes into 

account the Council's risk tolerance. 

Council's investment portfolio (Attachment 1) is spread across several financial institutions in 

accordance with the risk management guidelines as contained in the policy as follows:- 

• Maximum Risk Exposure - The City policy sets portfolio credit framework which limits 

the credit exposure of the City's investment to the following Standard & Poor's (S&P) 

rated banking institutions. 

S&P 

Long-Term Rating 

S&P 

Short-Term Rating 

AAA A-1+ 100% 

AA A-1 100% 

A A-2 60% 

BBB+ A-2 10% 

Maximum Risk Limit 

% Credit Rating 

PAGE 579


• Maximum Diversification limit - allowed under policy to be invested with any one 

institution (note institution is defined as including wholly owned subsidiaries). 

S&P 

Long-Term Rating 

S&P 

Short-Term Rating 

AAA A-1+ 45% 

AA A-1 35% 

A A-2 10% 

BBB+ A-2 10% 

Diversification Limit 

% by Institution 

Comment 

Total investments for the period ending 31 December 2012 were $50,943,901 compared with 

$43,046,235 at the same time last year. This is due to increases in the Aged Care Reserves, lower 

levels of capital expenditure when compared to the same time last year, and growth in rates 

income. 

31 December 2012 31 December 2011 

$ 

Average 

Average 

% $ 

Rate% 

Rate % 

% 

General 45,544,306 4.72 87.84% 38,572,836 5.72 87.50% 

Trust 5,399,595 4.66 12.16% 4,473,399 5.57 12.50% 

Total $50,943,901 100.00% $43,046,235 100.00% 

The City's Investment portfolio meets the risk and diversification limits as detailed in the Council 

Policy FS - P09 as follows: 

S & P 

Actual $ Diversification Credit Limit 

Institution 

Rating 

invested Actual Max Actual Max 

AA Westpac 17,810,459 34.96% 35% 

AA Bankwest 10,810,640 21.22% 35% 

AA ANZ 505,065 0.99% 35% 91.00% 100% 

AA NAB 17,234,140 33.83% 35% 

A Bendigo Bank 4,583,597 9.00% 10% 9.00% 10% 

$50,943,901 100.00% 100.00% 

There are a number of matters that impact on the City's investments portfolio including the 

following: 

• The Reserve Bank of Australia (RBA) has cut the official interest rate by a total of 175 basis 

points since November 2011. 

• Concerns that the economy may be slowing with subdued employment growth and a weak 

housing market indicate a strong likelihood of further cuts. 

• The mining boom continues to drive the economy, though the high Australian dollar and a 

tightening of fiscal policy will impact on growth. 

• There is a need for additional RBA easing to provide a further stimulus for the broader 

economy. 

PAGE 580


Interest rates have a direct relationship to any fluctuations in the overseas and domestic money 

markets. Interest rates have been on a downward trend, and while the RBA decided on 

5 December 2012 to cut the cash rate by 25 basis points to 3%, there are predictions in the market 

that interest rates will drop again in early 2013. Cuts made by the RBA to stimulate the market 

will correspondingly decrease interest returns. 

The 2012/2013 budget predicts $1,085,468 income from general investments 

(excluding investments for Aged Persons Homes). With the trend towards lower rates factored in, 

actual income is predicted to be on budget. 


City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015, 




Council Policy - Investment of Council Funds PS-P09. 


Nil. 







That Council receives the Investment Portfolio Report for the period ending 

31 December 2012 for the amount of $50,943,901. 

Moved: 

Seconded: 

PAGE 581


Attachment 1 

PAGE 582


PAGE 583


INTEREST EARNINGS FOR YEAR 2012/2013 

Date: 

31‐Dec‐12 

MONTHLY PROGRESSIVE INTEREST EARNINGS 

Percentage of year elapsed: 

Month Municipal Reserve Total 

YTD Actual 

vs Budget 

% 

50.41% 

Progressive % 

of Budget 

Jul‐12 60,393.27 0.00 60,393.27 72.47% 5.56% 

Aug‐12 121,108.88 0.00 121,108.88 72.67% 11.16% 

Sep‐12 217,609.99 29,623.00 247,232.99 98.89% 22.78% 

Oct‐12 334,155.12 41,167.00 375,322.12 112.60% 34.58% 

Nov‐12 415,052.54 51,332.00 466,384.54 111.93% 42.97% 

Dec‐12 590,619.58 60,434.00 651,053.58 130.21% 59.98% 

Jan‐13 

Feb‐13 

Mar‐13 

Apr‐13 

May‐13 

Jun‐13 

FULL YEAR BUDGET ESTIMATES 

Municipal Reserve Total 

BUDGET $ 985,468 $ 100,000 $ 1,085,468 

PAGE 584


12.2.4 Donation - Australian Paralympic Committee 

Applicant: Australian Paralympic Committee 


Application 

To consider a request from Australian Paralympic Committee for financial assistance to further its 

mission of giving all Australians with a disability the opportunity to take part in sport. 

Background 

Originally formed in 1990, the Australian Paralympic Committee (APC) is the peak national body 

responsible for Australia’s elite athletes with a disability. The APC was formed, by its members, 

as the Australian Paralympic Federation. The members were National Sporting Organisations for 

the Disabled (NSOD’s). 

The primary goal was to create a unified body to coordinate and control: corporate representation 

(domestically and internationally); Paralympic Games participation (summer and winter); 

marketing (sponsorship and fundraising) and public awareness. A support goal was to assist 

‘members’ to develop disability sport in Australia. APC membership presently comprises 

six (6) NSOD’s plus seven National Sporting Organisations (NSO’s). 

The International Paralympic Committee’s vision "to enable Paralympic athletes to achieve 

sporting excellence and inspire and excite the world" is, through mandate, the APC vision. 

One of the key roles of the APC is to help its athletes achieve their potential. 

The Australian Paralympic team returned from the London Paralympic Games with 32 gold, 

23 silver and 30 bronze medals. 

In the past, Council has granted the following donations to Australian Paralympic Committee: 

o In August 2009, $500 towards its fundraising efforts to send athletes to the 

Winter Paralympic Games being held in Canada in 2010. 

o In February 2011, $200 towards its ongoing fundraising campaign. 

o In September 2011, $200 towards sending its athletes to the London Games. 

Comment 

It is suggested that a donation of $200 be granted to the organisation's ongoing fundraising 

campaign to assist disabled Australians use the power of sport to change their lives. 


Nil. 


Nil. 

PAGE 585



The Donations account in the 2012/2013 Budget has provided $50,000. To date $23,104.55 has 

been expended this financial year. 







That Council donates an amount of $200 to Australian Paralympic Committee towards its 

mission to give all Australians with a disability the opportunity to take part in sport. 

Moved: 

Seconded: 

PAGE 586


12.2.5 Donation - Louis Ray - World Challenge Trip to Nepal 

Applicant: Louis Ray 


Application 

To consider an application for financial assistance towards expenses that has been received from 

Louis Ray who will be travelling to Nepal to participate in a World Challenge trip. 

Background 

Louis Ray is a resident of the City and in Year 10 at Perth Modern School. 

He is a keen sportsman, playing for Noranda Football Club and being a member of the East Perth 

Development Squad for the last two years. He is also a keen cricketer with Bedford Club and for 

the past three years has also been selected to play for Bayswater Morley District Cricket Club. 

Since beginning with the club he has captained, and has had the opportunity to play in the 

Emerging Warriors Program for the last two years. In 2012 he was involved with the TAP 

(Talented Athlete Program) which is run through the WACA. 

Louis is participating in a trip to Nepal in November 2013 which is being organised by World 

Challenge via his school. 

World Challenge is the original school expedition company with over 7,000 students travelling on 

expedition every year. Its teams embark on challenging expeditions to one of 50 destinations 

around the world in Africa, Asia, South East Asia, South America and Central America. Young 

people achieve personal and team goals to develop valuable skills for later life, such as teamwork, 

leadership, problem-solving and communication. Through teaching life skills and expanding 

minds outside the classroom, the expeditions provide a life-changing experience. 

The expeditions are student led. Challengers take on all the day-to-day responsibilities and 

manage the budget for the duration of the expedition. By planning their own itinerary and 

travelling to the other side of the world, researching their destination, spending time volunteering 

in a developing community and trekking through challenging terrain, World Challenge believe 

that students come back with a different perspective on life as they 'knew' it. 

The expedition involves a 6-24 month build-up phase culminating in the 4-week overseas 

expedition to Nepal. 

The cost of this trip to Nepal is $6,900 and World Challenge has confirmed that Louis paid his 

deposit in June 2013 and has commenced the initial stages of this challenge. 

Louis would be grateful for any financial assistance which Council could give towards the cost of 

the trip and has offered to make a presentation to Council after his trip. 

He has not sought financial assistance from Council in the past. 

Comment 

It is suggested that Council grants a donation of $200 to Louis in support of his World Challenge 

trip to Nepal which will enable him to achieve personal and team goals to develop valuable skills 

for later life. 

PAGE 587



Nil. 


Nil. 



been expended. 







That Council grants a donation of $200 to Louis Ray, a resident of the City, towards his 

travelling expenses to Nepal in November 2013 where he will participate in a World 

Challenge expedition which will enable him to achieve personal and team goals to develop 

valuable skills for later life, such as teamwork, leadership, problem-solving and 

communication. 

Moved: 

Seconded: 

PAGE 588


12.2.6 Donation - Protection of the Earth and Wildlife Association (Inc) 

Applicant: 

Officer: 

Protection of the Earth and Wildlife Association (Inc) 


Application 

To consider an application from Protection of the Earth & Wildlife Association (Inc.) for financial 

assistance towards its ongoing fundraising campaign. 

Background 

Protection of the Earth & Wildlife Association (Inc.) is a Perth-based organisation which is 

dedicated to the conservation and protection of native wildlife and plant life. Funds are used to 

support the Association’s network of carers in Western Australia to operate native wildlife 

rehabilitation on their own properties taking in sick and injured native wildlife, nursing them back 

to health and releasing them safely back into the environment where they belong. 

Protection of the Earth originated in Perth and was incorporated in June 1992. 

The Association started with the Roleystone Wildlife Shelter. It now supports many carers and 

shelters including Malubillai Wildlife Carers Network, Chidlow, Mandurah Sea Bird Rescue, 

Pinjarra, Bunbury, Busselton Possum Centre, Margaret River, Nannup, Albany, Collie, Darling 

Range in Martin and the Black Cockatoo Society. 

The Association's carers assisted wildlife in the Margaret River area as a result of the bushfire in 

November 2011. 

It gave support to the Kanyana Wildlife and Ipswich Koala Societies during the floods two years 

ago, and to Hepburn Wildlife Shelter in Victoria for antibiotics, dressings, bandages and milk 

formula required while looking after wildlife injured from the bush fires that caused havoc in 

Victoria. 

As the population of Perth grows, the suburban development and the massive increase in the 

number of houses are destroying much of the natural habitat. Combined with these is the 

increasing number of people owning cats and dogs. 

The Association is fighting to ensure the survival of some of our natural environment for the 

benefit of ourselves and our future generations. 

Council donated $100 annually to Protection of the Earth & Wildlife Association (Inc.) from 1996 

to 2003, then $150 annually until 2009. In November 2010 and December 2011, Council donated 

$200. 

Comment 

A donation would assist this organisation with the continuation of its valuable work with injured 

and orphaned wildlife in the community. 


Nil. 

PAGE 589



Nil. 



been expended this financial year. 







That Council grants a donation of $200 to Protection of the Earth & Wildlife Association 

(Inc.) towards its ongoing fundraising campaign to enable the continuation of its valuable 

work with injured and orphaned wildlife in the community. 

Moved: 

Seconded: 

PAGE 590


12.2.7 Donation - St Luke's Anglican Church - Community Event 

Applicant: Pam Hall, Project Convenor, St Luke's Anglican Community 

Attachment: 1. Request for Grant for Ecumenical Celebration 




In accordance with section 5.65 of the Local Government Act 1995, Cr Mike Anderton, JP, 

declared an impartial interest in this item as he owns property close to Tranby House. 

Cr Anderton, JP remained in the room during voting on this item. 

Application 

To consider an application from St Luke's Anglican Community for financial assistance towards a 

community event that has been planned for October 2013. 

Background 

The Anglican Churches of St Luke, Maylands and St Augustine, Bayswater together with other 

Christian churches in Bayswater and St Hilda's, North Perth plan to conduct a community event of 

songs of praise in the grounds of Tranby House, Maylands in October 2013 from 11am to 12noon. 

The applicant states that the Hardey family who built Tranby House (1839) was responsible for 

the establishment of Methodism in the Swan River Colony and it would seem an ideal setting for 

an ecumenical celebration. 

The event will be advertised and it is anticipated that between 100 and 200 church members will 

be attending, together with members of the general public who may wish to attend. The 

City of Bayswater Mayor and Councillor will also be invited. 

St. Luke's offers many services to the community, some of which are: 

• Rainbow Lunches are provided fortnightly for approximately 15 to 20 people with mental 

disabilities as a means of socialising. A monthly church service is also provided, followed 

by a meal. 

• An Open Door 'Op Shop' has been available two mornings per week for the past 10 years. 

Free tea and coffee is provided for customers. Extra goods are passed on a regular basis to 

Anglicare Op Shop and to Women's Refuges, and food parcels are provided to the needy. 

Information bags of the church's activities and facilities are handed to customers. 

• Bread is donated by, and collected from, a local bakery weekly and bagged for anyone to 

take. 

• Donations support Peninsula Road Primary School Chaplaincy. 

• Gifts are bought and delivered to children of prisoners under the 'The Angel Tree at 

Christmas' programme, part of the Support Prison Fellowship. 

• The Church Hall is used by many community groups several times each week. 

• Nursing homes are visited monthly for Communion, plus Home Communion where 

needed. 

PAGE 591


To assist with the presentation of this community event the organisation is requesting financial 

assistance from Council and has provided a budget for this event (Attachment 1). 

The applicant states that without a substantial grant, it is unlikely that the event will take place. 

St Luke's Anglican Community has not sought financial assistance from the Council in the past. 

Comment 

It is suggested that a donation be granted to St Luke's Anglican Community to enable this 

inaugural multi-denominational community event to take place. 


Nil. 


Nil. 







That Council grants a donation of $500 to St Luke's Anglican Community towards the Songs of 

Praise community event being held in the grounds of Tranby House Maylands in October 2013 

from 11am to 12 noon, subject to confirmation being received that the event will take place. 


AMENDMENT 

That Council grants a 50% donation up to a maximum of $1,750 being a one-off grant to 

St Luke's Anglican Community, conditional that St Luke's raise the equivalent funds towards the 

Songs of Praise community event being held in the grounds of Tranby House Maylands in 

October 2013 from 11am to 12 noon and subject to confirmation being received that the event will 

take place. 

CR TERRY KENYON, JP MOVED, CR GRAHAM PITTAWAY SECONDED 

FOR VOTE: 

Cr Terry Kenyon, JP, Cr Graham Pittaway and Cr Sonia Turkington. 

LOST: 3/4 

AGAINST VOTE: 

Cr Mike Anderton, JP, Cr Martin Toldo, Cr Alan Radford and 

Cr Marlene Robinson. 

PAGE 592


AMENDMENT 

That Council grants a donation of $1,000 to St Luke's Anglican Community towards the Songs of 

Praise community event being held in the grounds of Tranby House Maylands in October 2013 

from 11am to 12 noon, subject to confirmation being received that the event will take place. 

CR SONIA TURKINGTON MOVED 


LAPSED (NO SECONDER) 

The Committee discussed the item and changed the officer's recommendation as they were of the 

opinion that the word 'one-off' should be included, so that a precedent is not set. 

AMENDMENT 

That the word 'one-off' be deleted from the Committee Recommendation to Council. 

CR SONIA TURKINGTON MOVED, CR MIKE ANDERTON, JP SECONDED 

FOR VOTE: 

Cr Mike Anderton, JP, Cr Graham Pittaway and Cr Sonia Turkington. 

LOST: 3/4 

AGAINST VOTE: Cr Terry Kenyon, JP, Cr Martin Toldo, Cr Alan Radford and 



CARRIED: 4/3 

FOR VOTE: Cr Terry Kenyon, JP, Cr Martin Toldo, Cr Alan Radford and 


AGAINST VOTE: 

Cr Mike Anderton, JP, Cr Graham Pittaway and Cr Sonia Turkington. 


That Council grants a one-off donation of $500 to St Luke's Anglican Community towards 

the Songs of Praise community event being held in the grounds of Tranby House Maylands 

in October 2013 from 11am to 12 noon, subject to confirmation being received that the event 

will take place. 

Moved: 

Seconded: 

PAGE 593


Attachment 1 

PAGE 594


12.2.8 Donation - SolarisCare Red Sky Ride 

Applicant: Clare Nash 


Application 

To consider an application for financial assistance that has been received from Claire Nash 

towards her fundraising efforts to enable her to participate in the sixth annual SolarisCare Red 

Sky Ride. 

Background 

On 24 February 2013, Clare Nash, a resident of the City, is participating with a group of riders in 

the sixth annual SolarisCare Red Sky Ride. The aim of the ride is to raise awareness and funds 

for the SolarisCare Foundation Cancer Support Centre which provides cancer patients and their 

carers free complementary therapies, support and information to enhance their quality of life 

during cancer treatment. There is a centre at Sir Charles Gairdner Hospital and St John of God 

Hospital and two regional centres in Bunbury and Albany. Over eight days, the Red Sky riders 

will complete a 1,000km journey through the south west of Western Australia. 

The goal of the Red Sky Ride is to raise $1,500,000 over five years to help SolarisCare continue 

and expand the wonderful work it currently does. To date, the five Red Sky Rides have raised 

over $1,500,000 for Western Australians living with cancer. 

Each rider has to personally fundraise $5,000. So far, Clare has raised $4,000. 

Clare has not sought financial assistance from Council in the past, nor has SolarisCare. 

Comment 

It is suggested Council grants a donation of $200 to this very worthwhile cause. 


Nil. 


Nil. 










That Council grants a donation of $200 to SolarisCare, via Clare Nash, towards her 

fundraising target of $5,000 to enable her to participate in the sixth annual SolarisCare Red 

Sky Ride. 

Moved: 

Seconded: 

PAGE 595


12.2.9 Donation - Central Institute of Technology (TAFE) 

Location: The RISE 

Applicant: Central Institute of Technology 

Officer: Director of Finance 

Application 

To consider a request from Central Institute of Technology (TAFE) for financial assistance 

towards the use of The RISE to conduct community nurse training as part of their Reach program. 

Background 

The TAFE initiative will provide direct benefit to the community members that participate by 

providing them with a free health assessment. In addition, TAFE are happy to be flexible with 

dates, times and space allocated so as to not inconvenience paying customers. 

Comment 

TAFE have requested up to six (6) sessions per year for four (4) hours per session. The normal 

cost of this would be $70 per session or $420 per year. 


In accordance with the City of Bayswater Strategic Plan, The Future of Our City 2011 to 2015, 

the following supports and enables community groups. 

"Key Result Area: 1 Our Community 

1.4 We provide responsive and affordable services to the community." 


Nil. 


The donations account in the 2012/13 budget has provided $50,000. To date $23,104.55 has been 

expended this financial year. 




That Council grants a donation of $420 to the Central Institute of Technology (TAFE) towards 

offsetting 2013 hire fees of office space at The RISE in which it will conduct six (6) community 

nurse training sessions of four (4) hours' duration per session. 

LAPSED (NO MOVER/SECONDER) 

PAGE 596




The Committee discussed the item and changed the officer's recommendation as the Committee 

requested further information in relation to the TAFE's contribution towards the event. 

CR ALAN RADFORD MOVED, CR MIKE ANDERTON, JP SECONDED 



That this item be deferred to the next Ordinary Council Meeting pending further 

information. 

Moved: 

Seconded: 

PAGE 597


12.2.10 Minor Revisions to Finance Division Policies 

Attachments: 1. Finance Policy FS-P01 

2. Finance Policy FS-P02 

3. Finance Policy FS-P40 


Application 

To consider minor revisions to Finance Policies No's FS-P01, FS-P02 and FS-P40. 

Background 

Existing Council policies are reviewed from time to time to reflect changes in legislation, industry 

practice or Council priorities. 

Comment 

As part of a routine review, several policies have been identified for update. As the proposed 

changes are minor, they are presented in one report. 

Policy FS-P01 - Compliance Statement 

This policy refers to the Accounting Standard 27 (AAS27) for reporting of Council accounts. 

AAS27 has since been deleted and has been replaced by Australian Accounting Standards. 

Policy FS-P02 - Local Government Reporting Entity and Statutory Requirements 

This policy also refers to the Accounting Standard 27 (AAS27) for reporting of Council accounts, 

and the reference should be to the Australian Accounting Standards. 

Policy No. FS-P40 - Corporate Credit Card 

1. The current policy states that specific details of purchases are to be included in the monthly 

financial reports to Council. 

A monthly reconciliation of transactions is carried out, and supporting documentation is 

required for all credit card transactions as standard practice. 

2. A recent audit report has recommended that the policy include provisions for destruction of 

surrendered credit cards and actions for non-compliance with the conditions of use, in line 

with the Department of Local Government's Operational Guideline No.11 Use of Credit 

Cards. All other elements of the policy are unchanged. 

It is proposed that the policy include the following: 

• On leaving employment with the City of Bayswater, credit cards shall be surrendered 

to the Chief Executive Officer. All surrendered credit cards shall be destroyed by 

cutting or other method as directed by the Chief Executive Officer. 

• In the event that a cardholder does not comply with the conditions of use, the Chief 

Executive Officer shall have the discretion to withdraw the card. 


Nil. 

PAGE 598



The proposed changes are 'housekeeping' issues, and they do not have any bearing on the 

application of the respective policies. 


Nil. 




That Council approve policy amendments as follows: 

1. The references in Policy FS-P01 - Compliance Statement to the Accounting Standard 27 

(AAS27) be deleted and be replaced by Australian Accounting Standards. 

2. The references in Policy FS-P02 - Local Government Reporting Entity and Statutory 

Requirements to the Accounting Standard 27 (AAS27) for reporting of Council accounts be 

deleted and replaced by Australian Accounting Standards. 

3. a) The following be deleted from Policy No. FS-P40 - Corporate Credit Card as a 

monthly reconciliation is carried out with supporting documentation: 

"e) Details of use of each Corporate Credit Card with specific details of purchases 

are to be included in monthly financial reports to Council." 

b) The following be inserted into Policy No. FS-P40 - Corporate Credit Card in line with 

the Department of Local Government Circular 11 Use of Credit Cards: 

o On leaving employment with the City of Bayswater, credit cards shall be 

surrendered to the Chief Executive Officer. All surrendered credit cards shall be 

destroyed by cutting or other method as directed by the Chief Executive Officer. 

o In the event that a cardholder does not comply with the conditions of use, the 

Chief Executive Officer shall have the discretion to withdraw the card. 


At 8:01pm, Cr Marlene Robinson withdrew from the meeting. 


The Committee discussed the item and changed the officer's recommendation as the Committee 

requested further information in relation to the deletion of Clause e) of Policy FS-P40 - 

Corporate Credit Card. 

CR GRAHAM PITTAWAY MOVED, CR SONIA TURKINGTON SECONDED 



That this item be deferred to the next Ordinary Council Meeting pending further 

information. 

Moved: 

Seconded: 

PAGE 599


Attachment 1 

PAGE 600


Attachment 2 

PAGE 601


Attachment 3 

PAGE 602


PAGE 603


PAGE 604


PAGE 605


12.2.11 Review of Policy FS-P33 

Attachments: 1. Policy FS-P33 


Application 

Council consideration of the change of purpose of Policy FS-P33. 

Background 

Section 6.11 (1) of the Local Government Act 1995 states that: 

"where a local government wishes to set aside money for use for a purpose in a future financial 

year, it is to establish and maintain a reserve account for each such purpose." 

The City has a number of cash-backed reserves for funding replacement of major assets. 

Policy FS-P33 was adopted in April 2001 to fund fixtures and fittings, building improvements and 

furniture and equipment for the Alma Venville Recreation Centre. 

Comment 

As the Alma Venville Recreation Centre was demolished and replaced with The RISE, it is 

appropriate to consider changing the purpose of Policy FS-P33 to Cash-Backed Reserves - The 

RISE as the range of services provided at The RISE is broader than what was offered at the 

Alma Venville Recreation Centre, the purpose of the cash-backed reserve will change. 

Section 6.11 (2) of the Local Government Act 1995 (the Act) states that: 

"before a local government — 

(a) changes* the purpose of a reserve account; or 

(b) uses* the money in a reserve account for another purpose, 

it must give one month’s local public notice of the proposed change of purpose or proposed use. 

* Absolute majority required. 

(3) A local government is not required to give local public notice under subsection (2) — 

(a) where the change of purpose or of proposed use of money has been disclosed in the 

annual budget of the local government for that financial year; or 

(b) in such other circumstances as are prescribed. 

(4) A change of purpose of, or use of money in, a reserve account is to be disclosed in the 

annual financial report for the year in which the change occurs." 

The Local Government (Financial Management) Regulations 1996 clarifies these circumstances 

under 6.11 (3)(b) of the Local Government Act 1995 as being where the amount does not exceed 

$5,000 in a financial year. The cash-backed reserve currently only has a balance of $534, 

however it would be prudent to increase this substantially in future years to allow for capital 

expenses for The RISE. It is therefore recommended that Policy FS-P33 be amended to reflect 

the current purpose of the cash backed reserve and be made available for public comment in 

accordance with section 6.11(2) of the Act. 

PAGE 606



Nil. 


Nil. 


The Alma Venville Recreation Centre reserve currently has a balance of $534. Provision will be 

made in future budgets for allocation to the Cash-Backed Reserves - The RISE. 


ABSOLUTE MAJORITY REQUIRED. 





That Council: 

1. Approve Policy FS-P33 be amended to Cash-Backed Reserves - The RISE to reflect the 

change of purpose to fund fixtures and fittings, building improvements and furniture 

and equipment at The RISE. 

2. That the amended Policy FS-P33 be made available for a period of one month in 

accordance with section 6.11(2) of the Local Government Act 1995. 

3. Receive a further report detailing public comment received in relation to the amended 

Policy FS-P33. 

Moved: 

Seconded: 

PAGE 607


Attachment 1 

PAGE 608


12.2.12 WALGA Sector Survey on Financial Assistance Grants 

Attachments: 

Officer: 

Proposed Responses to Survey 


Application 

To consider Council's position on future funding mechanisms for the Financial Assistance Grants 

program. 

Background 

Commonwealth Government taxation revenue is redistributed to State Governments based on 

each State's own revenue sources and costs of service delivery. Intrastate distribution of untied 

funding to local areas is through the Financial Assistance Grants which comprise two 

components: the General Purpose Grants which are distributed according to population, and the 

Identified Local Roads Grants, which are distributed according to fixed historical shares. Two 

principles are applied to ensure that there is an equitable distribution of the funding. The first of 

these is 'horizontal equalisation', which is a requirement under the Local Government (Financial 

Assistance) Act 1995. Essentially, provision is made for the higher service costs or lower revenue 

raising capacity of some local governments. The second principle is that a minimum amount 

applies, equal to 30 percent of the per capita distribution of the total general purpose grant pool. 

The Commonwealth Grants Commission (CGC) is reviewing the impact of the Financial 

Assistance Grants on Local Government financial sustainability. This will inform 

recommendations for changes to the future allocation of funding to local governments. 

Submissions to the review are due by 1 March 2013. WALGA is preparing a submission to the 

CGC on behalf of the sector. 

To inform its submission to the CGC, WALGA has issued a survey form to record each local 

government's views on the Financial Assistance Grants. The due date for the survey is 

31 January 2013 and WALGA has requested that the responses be confirmed by each Council. 

Proposed responses to the survey are attached (Attachment 1). 

Comment 

The view of the officers is that the two principles are somewhat inconsistent. While there is an 

argument to support minimum untied grants on the basis that each local government receives a 

share of taxation revenue, the counter view is that local governments with high fiscal capacity 

should not receive the minimum amount as that reduces the funding availability for other local 

governments with high infrastructure requirements, which is consistent with the Hawker Report*. 

A better outcome would be to either increase the minimum grant to 50% of the 'per capita' 

distribution of the total general purpose grant pool or increase the tied funding for infrastructure 

projects. 

*The Parliament of the Commonwealth of Australia (Oct 2003), Rates and Taxes: A Fair Share for Responsible Local 

Government, House of Representatives Standing Committee on Economics, Finance and Public Administration, 

Canberra (also known as the Hawker Report on Cost Shifting). 

PAGE 609






5.2 We advocate effectively on behalf of the community. 

• Develop and implement an Advocacy Plan that: 

> Seeks State and Federal Government funding opportunities for priority 

community projects. 


Nil. 


Increasing the minimum grant through tied funding would provide additional funding for 

infrastructure projects. 







That Council endorse the proposed responses to the WALGA Financial Assistance Grants 

Survey. 

Moved: 

Seconded: 

PAGE 610


Attachment 1 

PAGE 611


PAGE 612


PAGE 613



Nil. 

13. MAYORS REPORT 

14. AFFIXING OF COMMON SEAL 

14.1 Authorisation for Affixing of the Common Seal 

Approval is sought for affixing of the common seal to the following documents: 

Document Details 

Lease Renewal of PTA Land at 


Contract Agreements - Consultancy 

Services for the Preparation of Detailed 

Design and Associated Management 

Plans for the Eric Singleton Bird 

Sanctuary 

Withdrawal of Caveat - 112 Guildford 

Road, Maylands 

Withdrawal of Caveat - 56 Whatley 

Crescent, Maylands 

Scheme Amendment Documents - 

Amendment no. 58 to Town planning 

Scheme no. 24 

No. of 

Council 

Documents Resolution 

3 Item No. 12.1.4 

OCM 11/12/12 

For Approval or 

Ratification 

Ratification 

2 N/A Ratification 



3 Item 11.1.14 

OCM 11/12/12 

Ratification 

PAGE 614


15. DISCUSSION OF MATTERS BEHIND CLOSED DOORS 

15.1 Planning and Development Services 

15.1.1 Status Report - Planning Complaints / Zoning Breaches - December 2012 

Officer: 


Reason for Confidentiality 

This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act 

1995 which permits the meeting to be closed to the public for business relating to the following: 

"(b) 

(d) 

the personal affairs of any person; 

legal advice obtained, or which may be obtained, by the local government and which 

relates to a matter to be discussed at the meeting; 

(f) a matter that if disclosed, could be reasonably expected to – 

(i) 

impair the effectiveness of any lawful method or procedure for preventing, 

detecting, investigating or dealing with any contravention or possible contravention 

of the law." 




Meeting: 

CR MARLENE ROBINSON MOVED, CR MARTIN TOLDO SECONDED 



That Council adopt the recommendation contained in the attached “Confidential” Report. 

Moved: 

Seconded: 

PAGE 615


15.2 Administration and Community Services 

Nil. 

15.3 Technical Services 

Nil. 

15.4 Finance & Personnel 

Nil. 


Nil. 

16. CLOSURE 

PAGE 616

AGENDA - City of Bayswater

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?