Designing processes - EMC Community Network

Overview
• Provides security and information rights management to keep personal information secure
• Uses a secure repository to meet government requirements for secure records management
Recommended approach to solution
construction
The approach to solution construction that is being recommended in this document is based on the
configuration of pre-built templates and components. This represents a significant departure from
the conventional approach of writing custom code. This is important to the business stakeholders
for these reasons:
• Cost - Programming resources, such as Java programmers, are expensive. Any solution that
minimizes custom development also reduces cost.
• Risk - Working from components and design patterns that have been proven in many client solutions
minimizes technical risk.
• Adaptability - Solutions constructed through configuration are much easier to modify as needs
evolve.
• Time to market - The time required to design, implement, and debug custom code is significant.
Configuration of reusable components is dramatically faster than custom coding.
An example: a Grants Management application
The following scenario describes the process of applying for grant funding. This process is divided
into a series of activities.
1. A grant applicant fills out a grant application form and submits it by email.
2. The grantor agency receives the application, which initiates the grants management process.
3. An automated activity performs a quick validation of the application and assigns a priority level
to it.
4. The grants management process automatically sends a notification of receipt to the grant applicant
and creates a case folder. This folder contains all information related to the case, including the
application data, supporting documents, emails about the case, and so on.
5. A Grants Manager receives a task to work on the grant application.
6. If the Grants Manager does not think the documents supplied by the grant applicant are sufficient,
the Grants Manager can ask for additional supporting documentation.
7. The Grants Manager selects a team of experts to review the application.
8. The Grants Reviewers can add comments to informal discussion groups. After the reviewers
make a final determination, they recommend to approve or deny the application and provide a
justification for their recommendation.
9. The Grants Manager makes a final decision based on the recommendations from the Grants
Reviewers. The system automatically sends an email notification to the grants applicant advising
the applicant whether the request for funding was approved or denied.
10 EMC Documentum xCelerated Composition Platform Version 1.6 Best Practices Guide