PDF (In English) - IMG - Government of Kerala

www.img.kerala.gov.in
e-mail: imgtvpm@hotmail.com
Grams: MING
Fax : 0471-2302391
Telephone: 2304229
INSTITUTE OF MANAGEMENT IN GOVERNMENT
(An Autonomous Body Constituted by the Government of Kerala)
Vikas Bhavan P.O.
Thiruvananthapuram
PROCEEDINGS
IMG-Thiruvananthapuram – Conduct of Training Programmes under STP -Guidelines-
Modified orders issued.
----------------------------------------------------------------------------------------------------------
FINANCE DIVISION
No.435/2009/IMG 24/4/2009
----------------------------------------------------------------------------------------------------------
Read: 1. Proceedings No.4323/FA5/2004/IMG dt. 28 th December 2004
2. GO(Rt)/27/05/P&ARD dt. 15/2/2005
3. Proceedings No.305/08/IMG dt. 2.4.2008
4. Proceedings No.1318/FA2/08/IMG dt. 31 st December 2008
ORDER
(1). As per the Proceedings read as first paper above, the following rates were
approved for conducting training.
Particulars for a batch of Rate
Specification
30 participants
(Rs).
Remuneration to guest
250 Per Session (90 minutes)
faculty
TA/DA for Guest Faculty 50 Per day for those locally
available.
Coordinators fee 200 Per day
Stationery 30 Per Participant. Rate for IMG
centres fixed as Rs.45/- per
participant.
Photocopy chages 200 Per day
Food & Refreshments 35 Per day per participant
Hiring charges for venue 750 Per day (allowed only for genuine
cases). Not eligible for Govt.
owned venues.
Hiring charges for training
equipments
750 Per day (Not eligible for Govt.
owned training equipments.)
Miscellaneous 450 Per day
1/7

Further more it was provided that –
a) All the training programmes shall be treated as residential irrespective of the
fact whether the participants stay in the training centre or not. For the
participants who stay in the training centre the expenses for food shall be
limited to Rs.65/- per participant per day. Expenditure for various programme
is to be limited as shown below:
1. For one day training programme the total expenditure shall be limited to
Rs.5,500/-
2. For two day training programme the total expenditure shall be limited to
Rs.11,000/-
3. For three day training programme the total expenditure shall be limited to
Rs.16,500/-
4. For four day training programme the total expenditure shall be limited to
Rs.22,000/-
5. For five day training programme the total expenditure shall be limited to
Rs.27,500/-
b) The number of participants in a batch shall be 30. If the number of
participants is less than 30, corresponding deduction on stationery, food etc.
shall be made as applicable.
c) Registration for the training will be fixed at 9.30 AM. The Programme will
start at 10 AM and each session will be of 1 ½ hours duration.
d) The rate of remuneration of local guest faculty is fixed as Rs.250/- for a
session of 90 minutes. In addition Rs.50/- may be paid towards TA per day
per Guest Faculty towards local transport.
e) The training co-ordinator should ensure the services of local guest faculty
from the same district, as far as possible.
f) Miscellaneous expense include actual expenses on field assignments, auto
fares for transport of food, telephone charges, bus fare/auto fare in connection
with the programme and other contingent expenditure.
g) Expenditure on hiring of Audio Visual equipments be limited to budget
provision. Stationery items shall be limited to Rs.30/- per participant per
course as per present practice.
PAYMENT OF TRAVELLING ALLOWANCE TO PARTICIPANTS
1. Local participants coming from within a radius of 8 KMS from the Head
Quarters shall not be eligible for TA.
2/7

2. TA shall be paid to the participants as per KSRs. TA bill forms shall be
distributed to the participants at the time of registration on the first day of the
programme.
3. Detailed guidelines attached as Annexure I
TA TO GUEST FACULTY
For local guest faculty members Rs.50/- shall be paid per day towards TA, if
conveyance is not provided. For those who are in Government service TA will be paid as
per KSR. For retired personnel, from distant places, 1 st class train fare/Express Bus Fare
shall be paid as the case may be. For eminent persons from Non-Governmental
Organizations invited as Guest Faculty, upper class Railway fare/Air Fare/Bus Fare as the
case may be is considered on the recommendation of the Course Director. In the course
budget, provision shall be separately shown for making such payment. In all other cases
only second class railway fare/bus fare will be allowed.
(2). As per reference 2 nd cited (GO(Rt)/2705/P&ARD dt. 15/2/2005) in the case of
those participants who avail accommodation facilities provided during the training
programme the food and Refreshment charges per candidate has been raised to Rs.65/-
per person per day as the candidates are to be supplied dinner and breakfast also. In the
case of others who do not avail of hostel facilities the existing rate of Rs.35/- per person
will continue.
Subsequently, as per proceedings read as third paper above, it was decided to enhance
refreshment charges for the Training Programmes coming under State Training Policy
and other Sponsored Programmes to Rs.100/- per participant/day with the following
break up as given below:
Lunch + Mid Session tea with snacks : Rs.50/-
Breakfast : Rs.25/-
Dinner : Rs.25/-
The rate has come into force from 2/4/2008
(3). The existing practice is that the Course Co-ordinator shall submit request for
budget allocation and advance sanction to the respective centres of IMG at least two
weeks before the commencement of the programme and the Programme Division of Head
Office/Regional Centres examine the cases and issue proceedings in each case
sanctioning budget and advance amount for conducting programmes. The amount for
stationery shall not be granted as advance for training programmes conducted in IMG
Head Quarters or in Regional Centres as stationery is provided inhouse. This amount
shall be adjusted by IMG towards stationery provided to participants.
(4). Deliberations have been done at various levels to streamline the procedure
regarding release of advance for training programmes. Based on the suggestions
emanating therefrom a revised procedure as follows is proposed.
3/7

(5). The following revised procedure shall be adopted with immediate effect in
the case of STP training programmes for budget allocation and thereby sanctioning
advance funds for conducting the training programmes:
(5a) The existing procedure for budget allocation for each training programme under
this category (STP) is hence forth discontinued. The rates mentioned in the paras 1 & 2
above are fixed as the general budget allocation for the training programmes under STP,
subject to the conditions (1) corresponding reduction may be made to the charges
relating to photocopy with reference to the number of participants attending the training.
(2) The rates mentioned for "Hiring charges for venue & training equipments" shall not
be claimed as advance as per the order. Separate order regarding the same shall be issued
by IMG shortly. Until such time, fund under these heads should be claimed as per
existing procedure.
(5b) For sanctioning TA/DA the employees are grouped under four categories as in the
case of TA Rules prescribed under KSR Part II. TA component and DA Component are
separated and advances eligible for different categories fixed as mentioned hereunder.
(For a batch of 30 participants)
Category TA component DA Component
(Per course) (Per day)
Class I Officers 24000 1200
Class II Officers 20000 1000
Class III Officers 16000 800
Class IV Officers 11000 800
Re-appropriation is permissible from any item to the TA/DA component, but not
allowed in other components. The rates mentioned above are for 30 participants and
corresponding reduction may be made with reference to the actual number of
participants. Maximum total advance for conducting the programme shall be the sum of
(5a) and (5b).
(5c) Course Co-ordinators shall submit request for advance in the prescribed format
(Annexure II) to the Finance Divisions of the respective IMG centres, duly recommended
by the Facilitator (if the Co-ordinator and Facilitator are in different locations, the Coordinator
can submit the request directly to the nearest centre with a copy to the
Facilitator, who in turn send the request duly recommended to the centre or send e-mail
to the centre) and a copy of the same to the Programme Division for information and
necessary action. While recommending the advances, facilitators are expected to verify
the requirement of various components claimed for advances and maintain a register
regarding the allocation of the advances to keep track of the settlement of the advances.
If Facilitators act as Co-ordinators, a separate recommendation is not necessary but strict
adherence to the other conditions. Advances will be sanctioned by the Finance Division
following the existing procedure based on the recommendation of the Facilitator.
4/7

(5d) The existing conditions stipulated for settling advances will prevail. Penal
interest @ 12% on the amount of advance will be levied from those co-ordinators who
failed to settle the final accounts within 30 days of completion of the course as per
Proceedings cited as paper four above. Finance Division may issue notice to the
concerned immediately on expiry of the period given for settling advances. Facilitators
may also watch the progress of advance settlement without waiting for reminders from
Finance Divisions. The Course Co-ordinators report shall be submitted to the facilitator
who in turn will verify the same and hand over to the Programme Division.
(6). If there is deviation from the standard budget, prior permission and separate
budget allocation have to be obtained. For this co-ordinators shall submit the request for
budget allocation to the Programme Division with due recommendation from the
Facilitator concerned. If Facilitators act as Co-ordinators, separate recommendation is
not necessary. The existing procedure for allocation of budget and sanction of advance
will continue in such cases.
(7). All other conditions stipulated therein and followed in IMG will prevail as such,
except for those modified, as per proceedings.
Sd/-
DIRECTOR
To
HODs with request for circulation to Training Managers
All Training Managers & Co-ordinators
All Faculty members
Regional Director, Regional Centre, Kochi/Kozhikode
Deputy Director/Accounts Officer
Administration Division/Finance Division/Programme Division
Computer Dn. (PO is requested to put on website)
Convener, Programme Committee
Steno to Director/Steno to Secretary
Forwarded/By Order
Section Officer
5/7

ANNEXURE I
GUIDE LINES FOR EFFECTING PAYMENT OF TA
1. NGOs shall furnish a Certificate from the Head of office/DDO, indicating the
pay, scale of pay and designation of the employee before the TA disbursing
officer. GOs shall furnish a copy of the salary slip issued by the AG. In its
absence, Journey by rail will be treated as in 2 nd class.
2. Travel should be performed by the shortest route.
3. Courses are treated as residential irrespective of the fact whether the
participant avails of accommodation or not and accordingly only ¼ th DA will
be paid during the period of training.
4. Local participants coming from within a radius of 8 KMs from their head
Quarters shall not be eligible for TA.
5. The Course Co-ordinator/Departmental Co-ordinators will collect the filled up
TA bills and verify them with reference to guidelines and effect payment from
the advance received. The vouchers and TA bills will be forwarded to the
Finance Division in the Head Office or Regional Centres as the case may be
on settling the advance.
6. The participants who absent themselves for any day without any valid reason
shall not be eligible for TA.
6/7

ANNEXURE II
PROFORMA FOR CLAIMING ADVANCES FOR STP PROGRAMMES
Department: Place & Venue :
1 Training Programme Code NA
2. Name of training Programme NAA
3. Duration From............... .....to............
NA
(Training days) ...............
4. Number of Guest Faculty NA
5. Number of sessions allotted to Guest Faculty NA
6. Class of Officers attending the training NA
7. Type of training programme Zonal/ District/ State
8. Remuneration to Guest Faculty Rs.250 x No. of Guest Faculty
9. TA/DA to Guest Faculty Rs.50 x No. of Guest Faculty
Rs. .........(actual TA)
10. Coordinators fee Rs.200 x. training days
11. Stationery Rs.30 x training days
12. Photocopy charges Rs.200 x training days
13. Food & Refreshments (Rs.50/- for outstation
participants who are not availed
Rs.50/100 x No. of participants x
training days
accommodation)
14. Hiring charges for venue
and training equipments
Rs.750 x training days
Rs.750 x. training days
15. Miscellaneous Rs.450 x. training days
16. Total (Sl.No.8 to 15)
17. TA advance for participants (Class I, Class II, Category Rate
Class III, Class IV) (Category Rate are
Rs.24000, 20000, 16000, 11000 respectively.
Corresponding deductions to be made for less
number of participants)
18 DA advance (Class I, Class II, Class III, Category Rate x training days
Class IV)
19. Other expenses (applicable in case where
revised budget is necessary . Details should
be furnished)
20. Advance Claimed (Round to the nearest 100) Maximum 75% of Sl.No. 16 + 17 +18
21. No. of participants
22. Name, Designation and address of the
Co-ordinator with Phone No. & E-mail.id
23. Account No. of Co-ordinator
24. Recommended by (Facilitator)
Signature with Date ,
Name & Designation of Co-ordinator
Signature with Date ,
Name & Designation of Facilitator
7/7