PDF (In English) - IMG - Government of Kerala
PDF (In English) - IMG - Government of Kerala
PDF (In English) - IMG - Government of Kerala
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www.img.kerala.gov.in<br />
e-mail: imgtvpm@hotmail.com<br />
Grams: MING<br />
Fax : 0471-2302391<br />
Telephone: 2304229<br />
INSTITUTE OF MANAGEMENT IN GOVERNMENT<br />
(An Autonomous Body Constituted by the <strong>Government</strong> <strong>of</strong> <strong>Kerala</strong>)<br />
Vikas Bhavan P.O.<br />
Thiruvananthapuram<br />
PROCEEDINGS<br />
<strong>IMG</strong>-Thiruvananthapuram – Conduct <strong>of</strong> Training Programmes under STP -Guidelines-<br />
Modified orders issued.<br />
----------------------------------------------------------------------------------------------------------<br />
FINANCE DIVISION<br />
No.435/2009/<strong>IMG</strong> 24/4/2009<br />
----------------------------------------------------------------------------------------------------------<br />
Read: 1. Proceedings No.4323/FA5/2004/<strong>IMG</strong> dt. 28 th December 2004<br />
2. GO(Rt)/27/05/P&ARD dt. 15/2/2005<br />
3. Proceedings No.305/08/<strong>IMG</strong> dt. 2.4.2008<br />
4. Proceedings No.1318/FA2/08/<strong>IMG</strong> dt. 31 st December 2008<br />
ORDER<br />
(1). As per the Proceedings read as first paper above, the following rates were<br />
approved for conducting training.<br />
Particulars for a batch <strong>of</strong> Rate<br />
Specification<br />
30 participants<br />
(Rs).<br />
Remuneration to guest<br />
250 Per Session (90 minutes)<br />
faculty<br />
TA/DA for Guest Faculty 50 Per day for those locally<br />
available.<br />
Coordinators fee 200 Per day<br />
Stationery 30 Per Participant. Rate for <strong>IMG</strong><br />
centres fixed as Rs.45/- per<br />
participant.<br />
Photocopy chages 200 Per day<br />
Food & Refreshments 35 Per day per participant<br />
Hiring charges for venue 750 Per day (allowed only for genuine<br />
cases). Not eligible for Govt.<br />
owned venues.<br />
Hiring charges for training<br />
equipments<br />
750 Per day (Not eligible for Govt.<br />
owned training equipments.)<br />
Miscellaneous 450 Per day<br />
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Further more it was provided that –<br />
a) All the training programmes shall be treated as residential irrespective <strong>of</strong> the<br />
fact whether the participants stay in the training centre or not. For the<br />
participants who stay in the training centre the expenses for food shall be<br />
limited to Rs.65/- per participant per day. Expenditure for various programme<br />
is to be limited as shown below:<br />
1. For one day training programme the total expenditure shall be limited to<br />
Rs.5,500/-<br />
2. For two day training programme the total expenditure shall be limited to<br />
Rs.11,000/-<br />
3. For three day training programme the total expenditure shall be limited to<br />
Rs.16,500/-<br />
4. For four day training programme the total expenditure shall be limited to<br />
Rs.22,000/-<br />
5. For five day training programme the total expenditure shall be limited to<br />
Rs.27,500/-<br />
b) The number <strong>of</strong> participants in a batch shall be 30. If the number <strong>of</strong><br />
participants is less than 30, corresponding deduction on stationery, food etc.<br />
shall be made as applicable.<br />
c) Registration for the training will be fixed at 9.30 AM. The Programme will<br />
start at 10 AM and each session will be <strong>of</strong> 1 ½ hours duration.<br />
d) The rate <strong>of</strong> remuneration <strong>of</strong> local guest faculty is fixed as Rs.250/- for a<br />
session <strong>of</strong> 90 minutes. <strong>In</strong> addition Rs.50/- may be paid towards TA per day<br />
per Guest Faculty towards local transport.<br />
e) The training co-ordinator should ensure the services <strong>of</strong> local guest faculty<br />
from the same district, as far as possible.<br />
f) Miscellaneous expense include actual expenses on field assignments, auto<br />
fares for transport <strong>of</strong> food, telephone charges, bus fare/auto fare in connection<br />
with the programme and other contingent expenditure.<br />
g) Expenditure on hiring <strong>of</strong> Audio Visual equipments be limited to budget<br />
provision. Stationery items shall be limited to Rs.30/- per participant per<br />
course as per present practice.<br />
PAYMENT OF TRAVELLING ALLOWANCE TO PARTICIPANTS<br />
1. Local participants coming from within a radius <strong>of</strong> 8 KMS from the Head<br />
Quarters shall not be eligible for TA.<br />
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2. TA shall be paid to the participants as per KSRs. TA bill forms shall be<br />
distributed to the participants at the time <strong>of</strong> registration on the first day <strong>of</strong> the<br />
programme.<br />
3. Detailed guidelines attached as Annexure I<br />
TA TO GUEST FACULTY<br />
For local guest faculty members Rs.50/- shall be paid per day towards TA, if<br />
conveyance is not provided. For those who are in <strong>Government</strong> service TA will be paid as<br />
per KSR. For retired personnel, from distant places, 1 st class train fare/Express Bus Fare<br />
shall be paid as the case may be. For eminent persons from Non-<strong>Government</strong>al<br />
Organizations invited as Guest Faculty, upper class Railway fare/Air Fare/Bus Fare as the<br />
case may be is considered on the recommendation <strong>of</strong> the Course Director. <strong>In</strong> the course<br />
budget, provision shall be separately shown for making such payment. <strong>In</strong> all other cases<br />
only second class railway fare/bus fare will be allowed.<br />
(2). As per reference 2 nd cited (GO(Rt)/2705/P&ARD dt. 15/2/2005) in the case <strong>of</strong><br />
those participants who avail accommodation facilities provided during the training<br />
programme the food and Refreshment charges per candidate has been raised to Rs.65/-<br />
per person per day as the candidates are to be supplied dinner and breakfast also. <strong>In</strong> the<br />
case <strong>of</strong> others who do not avail <strong>of</strong> hostel facilities the existing rate <strong>of</strong> Rs.35/- per person<br />
will continue.<br />
Subsequently, as per proceedings read as third paper above, it was decided to enhance<br />
refreshment charges for the Training Programmes coming under State Training Policy<br />
and other Sponsored Programmes to Rs.100/- per participant/day with the following<br />
break up as given below:<br />
Lunch + Mid Session tea with snacks : Rs.50/-<br />
Breakfast : Rs.25/-<br />
Dinner : Rs.25/-<br />
The rate has come into force from 2/4/2008<br />
(3). The existing practice is that the Course Co-ordinator shall submit request for<br />
budget allocation and advance sanction to the respective centres <strong>of</strong> <strong>IMG</strong> at least two<br />
weeks before the commencement <strong>of</strong> the programme and the Programme Division <strong>of</strong> Head<br />
Office/Regional Centres examine the cases and issue proceedings in each case<br />
sanctioning budget and advance amount for conducting programmes. The amount for<br />
stationery shall not be granted as advance for training programmes conducted in <strong>IMG</strong><br />
Head Quarters or in Regional Centres as stationery is provided inhouse. This amount<br />
shall be adjusted by <strong>IMG</strong> towards stationery provided to participants.<br />
(4). Deliberations have been done at various levels to streamline the procedure<br />
regarding release <strong>of</strong> advance for training programmes. Based on the suggestions<br />
emanating therefrom a revised procedure as follows is proposed.<br />
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(5). The following revised procedure shall be adopted with immediate effect in<br />
the case <strong>of</strong> STP training programmes for budget allocation and thereby sanctioning<br />
advance funds for conducting the training programmes:<br />
(5a) The existing procedure for budget allocation for each training programme under<br />
this category (STP) is hence forth discontinued. The rates mentioned in the paras 1 & 2<br />
above are fixed as the general budget allocation for the training programmes under STP,<br />
subject to the conditions (1) corresponding reduction may be made to the charges<br />
relating to photocopy with reference to the number <strong>of</strong> participants attending the training.<br />
(2) The rates mentioned for "Hiring charges for venue & training equipments" shall not<br />
be claimed as advance as per the order. Separate order regarding the same shall be issued<br />
by <strong>IMG</strong> shortly. Until such time, fund under these heads should be claimed as per<br />
existing procedure.<br />
(5b) For sanctioning TA/DA the employees are grouped under four categories as in the<br />
case <strong>of</strong> TA Rules prescribed under KSR Part II. TA component and DA Component are<br />
separated and advances eligible for different categories fixed as mentioned hereunder.<br />
(For a batch <strong>of</strong> 30 participants)<br />
Category TA component DA Component<br />
(Per course) (Per day)<br />
Class I Officers 24000 1200<br />
Class II Officers 20000 1000<br />
Class III Officers 16000 800<br />
Class IV Officers 11000 800<br />
Re-appropriation is permissible from any item to the TA/DA component, but not<br />
allowed in other components. The rates mentioned above are for 30 participants and<br />
corresponding reduction may be made with reference to the actual number <strong>of</strong><br />
participants. Maximum total advance for conducting the programme shall be the sum <strong>of</strong><br />
(5a) and (5b).<br />
(5c) Course Co-ordinators shall submit request for advance in the prescribed format<br />
(Annexure II) to the Finance Divisions <strong>of</strong> the respective <strong>IMG</strong> centres, duly recommended<br />
by the Facilitator (if the Co-ordinator and Facilitator are in different locations, the Coordinator<br />
can submit the request directly to the nearest centre with a copy to the<br />
Facilitator, who in turn send the request duly recommended to the centre or send e-mail<br />
to the centre) and a copy <strong>of</strong> the same to the Programme Division for information and<br />
necessary action. While recommending the advances, facilitators are expected to verify<br />
the requirement <strong>of</strong> various components claimed for advances and maintain a register<br />
regarding the allocation <strong>of</strong> the advances to keep track <strong>of</strong> the settlement <strong>of</strong> the advances.<br />
If Facilitators act as Co-ordinators, a separate recommendation is not necessary but strict<br />
adherence to the other conditions. Advances will be sanctioned by the Finance Division<br />
following the existing procedure based on the recommendation <strong>of</strong> the Facilitator.<br />
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(5d) The existing conditions stipulated for settling advances will prevail. Penal<br />
interest @ 12% on the amount <strong>of</strong> advance will be levied from those co-ordinators who<br />
failed to settle the final accounts within 30 days <strong>of</strong> completion <strong>of</strong> the course as per<br />
Proceedings cited as paper four above. Finance Division may issue notice to the<br />
concerned immediately on expiry <strong>of</strong> the period given for settling advances. Facilitators<br />
may also watch the progress <strong>of</strong> advance settlement without waiting for reminders from<br />
Finance Divisions. The Course Co-ordinators report shall be submitted to the facilitator<br />
who in turn will verify the same and hand over to the Programme Division.<br />
(6). If there is deviation from the standard budget, prior permission and separate<br />
budget allocation have to be obtained. For this co-ordinators shall submit the request for<br />
budget allocation to the Programme Division with due recommendation from the<br />
Facilitator concerned. If Facilitators act as Co-ordinators, separate recommendation is<br />
not necessary. The existing procedure for allocation <strong>of</strong> budget and sanction <strong>of</strong> advance<br />
will continue in such cases.<br />
(7). All other conditions stipulated therein and followed in <strong>IMG</strong> will prevail as such,<br />
except for those modified, as per proceedings.<br />
Sd/-<br />
DIRECTOR<br />
To<br />
HODs with request for circulation to Training Managers<br />
All Training Managers & Co-ordinators<br />
All Faculty members<br />
Regional Director, Regional Centre, Kochi/Kozhikode<br />
Deputy Director/Accounts Officer<br />
Administration Division/Finance Division/Programme Division<br />
Computer Dn. (PO is requested to put on website)<br />
Convener, Programme Committee<br />
Steno to Director/Steno to Secretary<br />
Forwarded/By Order<br />
Section Officer<br />
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ANNEXURE I<br />
GUIDE LINES FOR EFFECTING PAYMENT OF TA<br />
1. NGOs shall furnish a Certificate from the Head <strong>of</strong> <strong>of</strong>fice/DDO, indicating the<br />
pay, scale <strong>of</strong> pay and designation <strong>of</strong> the employee before the TA disbursing<br />
<strong>of</strong>ficer. GOs shall furnish a copy <strong>of</strong> the salary slip issued by the AG. <strong>In</strong> its<br />
absence, Journey by rail will be treated as in 2 nd class.<br />
2. Travel should be performed by the shortest route.<br />
3. Courses are treated as residential irrespective <strong>of</strong> the fact whether the<br />
participant avails <strong>of</strong> accommodation or not and accordingly only ¼ th DA will<br />
be paid during the period <strong>of</strong> training.<br />
4. Local participants coming from within a radius <strong>of</strong> 8 KMs from their head<br />
Quarters shall not be eligible for TA.<br />
5. The Course Co-ordinator/Departmental Co-ordinators will collect the filled up<br />
TA bills and verify them with reference to guidelines and effect payment from<br />
the advance received. The vouchers and TA bills will be forwarded to the<br />
Finance Division in the Head Office or Regional Centres as the case may be<br />
on settling the advance.<br />
6. The participants who absent themselves for any day without any valid reason<br />
shall not be eligible for TA.<br />
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ANNEXURE II<br />
PROFORMA FOR CLAIMING ADVANCES FOR STP PROGRAMMES<br />
Department: Place & Venue :<br />
1 Training Programme Code NA<br />
2. Name <strong>of</strong> training Programme NAA<br />
3. Duration From............... .....to............<br />
NA<br />
(Training days) ...............<br />
4. Number <strong>of</strong> Guest Faculty NA<br />
5. Number <strong>of</strong> sessions allotted to Guest Faculty NA<br />
6. Class <strong>of</strong> Officers attending the training NA<br />
7. Type <strong>of</strong> training programme Zonal/ District/ State<br />
8. Remuneration to Guest Faculty Rs.250 x No. <strong>of</strong> Guest Faculty<br />
9. TA/DA to Guest Faculty Rs.50 x No. <strong>of</strong> Guest Faculty<br />
Rs. .........(actual TA)<br />
10. Coordinators fee Rs.200 x. training days<br />
11. Stationery Rs.30 x training days<br />
12. Photocopy charges Rs.200 x training days<br />
13. Food & Refreshments (Rs.50/- for outstation<br />
participants who are not availed<br />
Rs.50/100 x No. <strong>of</strong> participants x<br />
training days<br />
accommodation)<br />
14. Hiring charges for venue<br />
and training equipments<br />
Rs.750 x training days<br />
Rs.750 x. training days<br />
15. Miscellaneous Rs.450 x. training days<br />
16. Total (Sl.No.8 to 15)<br />
17. TA advance for participants (Class I, Class II, Category Rate<br />
Class III, Class IV) (Category Rate are<br />
Rs.24000, 20000, 16000, 11000 respectively.<br />
Corresponding deductions to be made for less<br />
number <strong>of</strong> participants)<br />
18 DA advance (Class I, Class II, Class III, Category Rate x training days<br />
Class IV)<br />
19. Other expenses (applicable in case where<br />
revised budget is necessary . Details should<br />
be furnished)<br />
20. Advance Claimed (Round to the nearest 100) Maximum 75% <strong>of</strong> Sl.No. 16 + 17 +18<br />
21. No. <strong>of</strong> participants<br />
22. Name, Designation and address <strong>of</strong> the<br />
Co-ordinator with Phone No. & E-mail.id<br />
23. Account No. <strong>of</strong> Co-ordinator<br />
24. Recommended by (Facilitator)<br />
Signature with Date ,<br />
Name & Designation <strong>of</strong> Co-ordinator<br />
Signature with Date ,<br />
Name & Designation <strong>of</strong> Facilitator<br />
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