PLRV Club By-Laws - Resident Interactive

PORT LUDLOW RECREATIONAL VEHICLE CLUB
BY LAWS
ARTICLE I – NAME
The name of this organization shall be the Port Ludlow Recreational Vehicle Club,
otherwise known as the Port Ludlow RV Club.
ARTICLE II – MISSION OF ORGANIZATION
The mission of the Port Ludlow RV Club is to foster and promote good will among its
members, and families, as well as the people of the community. Membership provides
the opportunity to enjoy the fellowship of friends who share in the common interest of
recreation vehicles, travel, and the beauty of the Northwest.
ARTICLE III – MEETINGS
The principal meeting places of the Port Ludlow RV Club shall be at the North Bay and
South Bay Clubs. These Clubs are located in Port Ludlow in the County of Jefferson,
State of Washington; however meetings may be held in other places as designated by the
Wagonmaster. Robert’s Rules of Order shall govern all meetings.
ARTICLE IV – SUBJECT TO BYLAWS
All Officers, members and guests shall be subject to the Bylaws and Regulations of the
Port Ludlow RV Club.
ARTICLE V – MEMBERSHIP
Membership shall be open to not only residents of Port Ludlow, but to all who wish to
join. Each membership (per 1 RV) has one (1) vote. All Officers and members are
responsible for promoting and recruiting new Club members.
ARTICLE VI – DUES
Unless otherwise established by the membership, dues shall be $25.00 for each RV
payable at the Annual Meeting of each calendar year. New members shall be assessed an
additional $10.00 for which they will receive name badges showing their affiliation with
the Port Ludlow RV Club.
Any member failing to pay dues within 30 days of the time dues are due shall
automatically be suspended, but shall be reinstated upon payment of dues and any other
sums due the Club.
PLRV Club Bylaws 11/10/09

ARTICLE VII – OFFICERS
The Officers of the Club shall be a minimum of Six (6) with the titles of:
Wagonmaster
Wrangler
Scout
Scribe
Paymaster
Past Wagonmaster (s)
The Officers shall be elected at the Annual Meeting and shall hold office until successors
are elected and installed. Both the Scribe and Paymaster may succeed themselves in
office. Vacancies will be filled in accordance with the provisions of Section IX.
The elected Board has the flexibility to reassign members as Wagon Master, Wrangler
and Scout from its elected ranks each year.
The duties of the Wagonmaster shall be to preside at all meetings of the Club, to appoint
a Social, News, and Historian Committee Chairpersons as needed and perform any and
all acts conferred by the Club membership.
The primary duties of the Wrangler shall be the implementation of those Club outings
which were established during the Wrangler’s tenure as Scout, and approved at the
Annual Meeting. The wrangler will assist the Wagonmaster in the administration of the
Club, and other duties assigned by the Wagonmaster.
The Wrangler shall assume the duties of the Wagonmaster should the office of the
Wagonmaster be vacated or when the Wagonmaster is to be absent from an official
meeting or other assembly of the Club and perform other duties assigned by the Wagon
master.
Duties of the Scout shall be to select the locations for the Club’s next year’s outings, the
dates for the outings, and arrange with the management the required number of sites, fees
and payment arrangements. The Scout will prepare a schedule of the planned outings and
present to the members at the Annual Meeting. During the Annual Meeting, members
will be requested to volunteer as Trail Bosses for the future outings.
The Scout shall assume the office of the Wrangler in the absence of the Wrangler and
perform such other duties assigned by the Wagonmaster.
The Scribe shall prepare and maintain the Official minutes of the Club’s meetings, the
Club’s membership and distribute to all members in a timely manner. The Scribe will
also provide information regarding the Club to interested individuals. The Scribe will
also perform any other duties conferred upon the position by the Wagonmaster.
PLRV Club Bylaws 11/10/09

The Paymaster shall collect all annual dues from the Club’s members, outing fees, any
other monies owed to the Club and deposit all funds in the name of the Club in a Bank as
the Officers shall designate.
The Paymaster shall receive all funds collected in connection with social and outing
events as collected by the Social Chairperson and Trail Boss, and pay all expenses in a
timely manner related to the events.
The Paymaster shall also keep records of all deposits and disbursements of the Club’s
funds and shall report all transactions since the previous meetings, including the account
balances
At least two signatures will be required on the selected Bank signature cards where the
Club funds are deposited. The Officers authorized to sign signature cards and checks
shall be the Wagonmaster, or Scout and the Paymaster. The signature of one of these
authorized Officers will suffice for all checks or withdrawals.
The Paymaster will also obtain an account Debit card that will be used by the Scout to
make deposits for advanced reservations.
ARTICLE VIII – AUDIT
Prior to the Annual Meeting, the Wagonmaster and Paymaster shall meet to discuss and
audit the books of the club, considering the end of the prior fiscal year and current year-to
date status. The Paymaster will present results at the Annual Meeting.
ARTICLE IX – VACANCIES
A vacancy in any Office of the Club shall be filled by the remaining Officers. The
Officers would then appoint a temporary Board Member to hold office until the next
Annual Club Meeting.
ARTICLE X – COMMUNITY OUTREACH
The immediate past Wagonmaster shall be responsible for recommending and
coordinating community outreach programs and fund raising projects.
ARTICLE XI – QUORUM
Ten (10) percent of the membership shall constitute a quorum for conducting matters of
the Club’s business. A lesser number may meet and adjourn to another date. Actions
taken at the adjourned meeting shall be valid when ratified at a subsequent meeting, when
a quorum is present.
PLRV Club Bylaws 11/10/09

ARTICLE XII – AMENDMENTS
These Bylaws may be amended at any legal meeting called by the Club, provided a notice
advising the members and a copy of said proposed amendment be sent to the Club
membership seven days (7) days in advance at which the proposed amendment will be
voted on. It shall require a two-thirds (2/3) majority vote of the members present to carry
the vote.
.
ARTICLE XIII – DISSOLUTION
The Club may be dissolved at any time by a two thirds (2/3) majority vote of the
membership. Any and all funds in the treasury at the time of dissolution shall be donated
to a philanthropic organization whose purpose is to support the cause of outdoor
recreation.
PLRV Club Bylaws 11/10/09

1. ARTICLE VII - OFFICERS
PORT LUDLOW RECREATION VEHICLE CLUB
BYLAWS ADDENDA
First paragraph,
Line 1 ...shall be a minimum of six (6)....
Past Wagon master (s) added
New third paragraph,
The elected Board has the flexibility to reassign members as Wagonmaster, Wrangler and
Scout from its elected ranks each year.
2. ARTICLE IX - VACANCIES
Delete second sentence dealing with Officer ascendancy.
Reword ARTICLE IX paragraph to read:
A vacancy in any office of the Club shall be filled by the remaining Officers. The Officers
would then appoint a temporary Board member to hold office until the next Annual Club
Meeting.
Italicized = Wording change or addition
11/10/09