MEETING OF COUNCIL - Town of Cambridge

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COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 • Cash Collection; • Property and rates; • Accounts Receivable; • Depot Stores Operations; • Council Fees and Charges; • Human Resources • Information Technology - General and System Access Controls; • Management Reporting Framework; • Payroll; • Procurement; • Risk Management and Governance; • Wembley Golf Course Administration and Operations; • Commercial Practice and Management Audit; • Investment Policy and Wealth Management; • Asset Management; • Financial Control; Quotes were received from the following audit firms: • Santo Casilli • UHY Haines Norton • Grant Thornton Australia • Price Waterhouse Coopers • Paxon Group Deloitte Touche Thomatsu were invited to quote but declined to submit. Evaluation Criteria The evaluation considered weighted qualitative criteria and non-weighted compliance which identified the preferred organisation to award the contract to. The confidential attachment to this report details the assessment applied to the submissions received, detailing hours, prices and schedule of rates. The qualitative criteria used in assessing submissions were as follows: Criteria Weighting Capacity 35% Demonstrated Experience in Completing Similar Services 35% Demonstrated Understanding 30% Total 100% The result of the evaluation, against the selection criteria, identified Santo Casilli as the preferred organisation for the following reasons:- 1. Their submission satisfies the Compliance Criteria 2. Their submission ranked the highest on the weighted criteria; and 3. They were the lowest price offer and represent the best value for money for the Town. Based on this assessment, it is recommended that the quote submitted by Santo Casilli for the four year term be accepted. H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\D AU.DOCX 217
COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 Santo Casilli is a qualified internal auditor and accountant, has been in professional practice since 1997 and has both the City of Subiaco and City of Stirling as local government clients and a variety of State Government clients. A more comprehensive overview of Santo Casilli's qualifications, experience and list of clients is attached to this agenda. POLICY/STATUTORY IMPLICATIONS: Pursuant to Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996, “The Chief Executive Officer is to undertake review of the appropriateness and effectiveness of the financial management systems and procedures of the local government regularly (and not less than once in every 4 financial years) and report to the Local Government the results of those reviews". The appointment of an internal auditor to undertake this review satisfies this legislative requirement. STRATEGIC DIRECTION: This report is consistent with the strategic plan’s priority area of ‘Capacity to Delivery’ and corresponding goal of ‘Open and Transparent Governance’. ATTACHMENTS (CONFIDENTIAL: 1. Schedule of Rates 2. Schedule of Management Structure/Experience 3. Schedule of Hours 4. Evaluation and Recommendation Report 5. Santo Casilli - Overview COUNCIL DECISION: (COMMITTEE AND ADMINISTRATION RECOMMENDATION) Moved by Cr Walker, seconded by Cr Langer That Santo Casilli, internal auditor, be appointed for the 2013, 2014, 2015 and 2016 financial years at a total contracted cost (ex GST) as follows: • $23,760 for 2012/13 • $20,475 for 2013/14 • $27,500 for 2014/15 • $26,450 for 2015/16 Carried 8/0 H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\D AU.DOCX 218
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MEETING OF COUNCIL - Town of Cambridge

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