MEETING OF COUNCIL - Town of Cambridge

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COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 ATTACHMENTS: 1. Information Technology - General Controls Environment Audit 2. Quarterly Cash Verification Audits May and October 2012. 3. Wembley Golf Course Operations Audit Committee Meeting 20 November 2012 During discussion, Members noted that a data recovery plan is to be included in the Clublinks contract and the new contract should reflect an ESCROW arrangement such that software and data are preserved in the event the company folds. Members also noted the postponement of the main corporate business software upgrade and limitations thereof. COUNCIL DECISION: (COMMITTEE AND ADMINISTRATION RECOMMENDATION) Moved by Cr Walker, seconded by Cr Langer That the Internal Audit Reports - as per the Internal Audit Program and additional audits relating to:- • Information Technology - General Controls Environment Audit • Quarterly Cash Verification Audits • Wembley Golf Course Audit be noted and endorsed. Carried 8/0 H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\D AU.DOCX 215
COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 AU12.8 APPOINTMENT OF INTERNAL AUDITOR PURPOSE OF REPORT: To consider the renewal of the contract for the provision of internal audit services. BACKGROUND: The Town's current internal auditor Santo Casilli's contract for the provision of internal audit services has expired and although the provision of internal audit services are ongoing, these are on a project by project basis. In seeking the services of an internal audit firm, the Town utilised the "Common Use Arrangements" Government contract "CUA 23706 - Audit Services and Financial Advice" established by the State Government tender process as an alternative to going through a tender process. After having reviewed all audit firms under this CUA contract, the Administration presented the "Provision of Internal Auditor", report AU12.4, to the Audit Committee held on 27 March 2012 with the following recommendation:: "That Santo Casilli, internal auditor, be appointed for a contract term of three years for 2012, 2013 and 2014 at a cost of $95/hour (ex GST) for 2012 plus CPI for subsequent years." The recommendation was voted upon and lost, and the following decision was made by the Committee and subsequently endorsed by Council: "That competitive quotes be sought from 3 or 4 Auditing firms". The Town has subsequently invited tenders from all audit firms appointed by WALGA under their preferred supplier panel (reference Contract Number 0411-11). Macri Partners, were excluded from the invitation as they are the Town's existing external auditors. DETAILS: Requests for Quote were issued on Thursday 11 October 2012 for the provision of internal audit services for the financial years ending 2013-2016. This coincides with the requirement for the Chief Executive Officer to undertake a review of financial systems and procedures at least once every four years as per the Local Government (Financial Management) Regulations 1996, specifically Regulation 5 (2). Submissions closed at 2.00 p.m. on Tuesday, 25 October 2012. Firms were asked to provide a schedule of hours and rates, (of which copies are attached to this report), based on the following audit plan: • Cash verification audit; • Annual legislative compliance return; • Accounts payable; • Bonds and Deposits collections; H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\D AU.DOCX 216
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Council Minutes 27 NOVEMBER 2012
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MEETING OF COUNCIL - Town of Cambridge

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