MEETING OF COUNCIL - Town of Cambridge

COUNCIL MINUTES
TUESDAY 27 NOVEMBER 2012
Management Comment
A new ICT Security Policy and associated guidelines will be developed, which includes
backup and recovery guidelines. In accordance with these guidelines, we will review all
standalone systems across the Town and make recommendations on the procedures
and Business Owner responsibilities regarding backup and the testing of that backup
in a recovery situation.
Quarterly Cash Verification
13. The two audits conducted in May and October concluded that satisfactory controls are
in place over cash receipting and proper procedures are being followed to safeguard
cash.
14. The cash verification process included auditing Bold Park Aquatic Centre,
Administration Centre, Wembley Golf Course professional shop and tavern operations,
The Boulevard Centre, Quarry Amphitheatre and Wembley Community Centre.
15. It was noted that the discrepancies between cash taken and recorded at the Wembley
Golf Course has decreased when comparing results from the March and October
verification audits, indicating that the recording and handling of cash by professional
shop staff is improving.
16. Minor discrepancies were noted at the tavern operations and Bold Park Aquatic
Centre, where daily bank receipts reported by the cash register did not match the cash
collected. These occurrences fall within the acceptable tolerance for variations and
are not of a material amount.
Management Comment
Variations were followed up by the Manager of Finance with the general manager of
the Wembley Golf Course. The variations are basically due to human error although
as mentioned, discrepancies are decreasing indicating that the reinforcing of cash
handling procedures with staff is having an impact. Staff are also being informed of
variances, so they can be followed up in a timely manner.
Wembley Golf Course Operations
As mentioned in the report presented to the Audit Committee held in March 2012, the audit
of the Wembley Golf Course operations was postponed until July 2012 in light of the
changes occurring in staff structures and operational processes at the Wembley Golf
Course.
The audit was subsequently conducted in June/July 2012 and no major control matters were
noted.
During the audit the following positive actions were identified:
• Introduction of a Course Marshall to oversee correct payment of green fees.
• Reduction of slow moving stock dollar value.
• More timely input of stock orders received into Retail Management System.
• Purchase orders are being created and raised on a more timely basis.
The audit concluded that there are still some matters which require attention and these are
listed below together with management responses to the issues raised shown in italics:
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