MEETING OF COUNCIL - Town of Cambridge

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COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 CR12.181 COMMITTEE, COUNCIL, SPECIAL COUNCIL MEETING SCHEDULE 2013 PURPOSE OF REPORT: To set the Committee, Council and Special Council meeting schedule for 2013, bringing forward October 2013 rounds of Committee and Council meetings to accommodate the 19 October 2013 Local Government Elections, and to bring forward the December round to enable completion of the Council's business prior to Christmas. BACKGROUND: The Council meeting schedule for 2013, commencing in February, will comprises of one Council Forum, two Committee meetings and a full Council meeting each month. There will be two occasions before the end of the year where a rescheduling of meetings will be required, prior to the local government elections in October and before the Christmas/New Year holiday period. DETAILS: Meeting Schedule The Council meeting schedule for 2013 will comprises of one Council Forum held on the first Tuesday of each month, which is closed to the general public, two Committee meetings held during the third week of each month with the full Council meeting held on the fourth Tuesday. Elections The biennial Local Government Elections will be held on Saturday 19 October 2013. If the normal meeting schedule were to be adhered to, the October Council meeting would be held on 22 October 2012 immediately following Election Day and not allowing sufficient time to accommodate a special meeting of Council to swear-in newly elected Members. In order to allow sufficient opportunity for the current Council to finalise its business and for the newly elected Members to be sworn in and become familiar with the business of the Council and current issues under consideration, it is proposed that the October meeting dates be brought forward one week to enable the October round to be completed prior to the election date. Following the 19 October 2013 elections, it is proposed that a Special Council meeting for swearing-in the newly elected Council be held on Tuesday 22 October 2013. It is then suggested that the four week break between swearing-in and the first scheduled Committee meeting for November (Monday 18 November) be set aside to allow any newly Elected Members the opportunity to become familiar with the Council’s processes and current issues through an induction program. This will also allow for a Forum meeting to be held and provide Members sufficient opportunity to read agenda papers prior to commencement of the November round of Committee meetings. December Meeting As the fourth Tuesday of the month of December 2013 falls on the 24 th , it will be necessary, as in past years, to bring forward the December round by one week to accommodate the Christmas period. H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\C CR.DOCX 169
COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 POLICY/STATUTORY IMPLICATIONS: Regulation 12(1) of the Local Government (Administration) Regulations 1996 provides that at least once each year, local public notice of the time, date and place of Committee and Council meetings is to be given. FINANCIAL IMPLICATIONS: There are no Financial Implications related to this report. STRATEGIC DIRECTION: The Council's Strategic Plan provides for developing and utilising best management practices. Good governance provides for well management Council business activities. COMMUNITY CONSULTATION: This matter has been assessed under the Community Consultation Policy as "Inform". The Committee/Council meeting schedule and amendments will be advertised locally in accordance with the provisions of Regulation 12 of the Local Government (Administration) Regulations 1996. ATTACHMENTS: Nil COUNCIL DECISION: (COMMITTEE AND ADMINISTRATION RECOMMENDATION) Moved by Cr Langer, seconded by Cr Bradley That:- (i) the Council meeting schedule for 2013 be as follows: Months 2013 Elected Members Forum (Closed to the public) Community and Resources Development Committee Ordinary Council Meeting Special Council Meeting January No Meetings February 5 th 18 th 19 th 26 th March 5 th 18 th 19 th 26 th April 2 nd 15 th 16 th 23 rd May 7 th 20 th 21 st 28 th June 4 th 17 th 18 th 25 th July 2 nd 15 th 16 th 23 rd August 6 th 19 th 20 th 27 th September 3 rd 16 th 17 th 24 th October 1 st 7 th 8 th 15 th 22 nd November 5 th 18 th 19 th 26 th December 3 rd 9 th 10 th 17 th H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\C CR.DOCX 170
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COUNCIL 27 NOVEMBER 2012 The projec
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COUNCIL 27 NOVEMBER 2012 COMMUNITY
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COUNCIL 27 NOVEMBER 2012 11. URGENT
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MEETING OF COUNCIL - Town of Cambridge

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