MEETING OF COUNCIL - Town of Cambridge

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COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 • the Park Improvement Concept Plans Design Brief be endorsed; • Council decide on how many Park Improvement Concept Plans to develop; • Council approve a funding source for the consultancy; • Park Improvement Concept Plans be developed in draft form and presented to Council at a future meeting for consideration and to endorse a public consultation process. It is recommended that this be undertaken within a single report to Council which will include the details of each plan; • following public consultation, the concept plans be finalised and presented to Council for endorsement and consideration of a Park Improvement Implementation Program; and these projects be listed for consideration in the 2013/2014 budget process for construction. POLICY/STATUTORY IMPLICATIONS: There are no Policy Implications related to this report. A statutory implication will be applicable if unbudgeted expenditure is approved as required by Section 6.8 of the Local Government Act 1995. FINANCIAL IMPLICATIONS: The cost to develop four park improvement concept plans is estimated at approximately $40,000. There are no surplus funds currently available from existing construction projects within the 2012/2013 budget to produce the plans outlined in this report. The Administration has fully allocated its resources to the 2012/2013 budget. Should Council wish to defer to 2013/2014 allocations, the following projects are listed for consideration as no work has commenced on these projects at the moment:- 1. Lake Monger Reserve - ($20,000). Carpark/toilet design in the South East area of the Reserve on the old freeway access reserve land; 2. Lake Monger Reserve - ($80,000). Recreation activities (tennis or similar). As little master planning has commenced in relation to the ultimate size and location of this facility, it is unlikely construction will commence in the 2012/13 budget period. This allocation is only sufficient for construction of 1 tennis court (no lighting); and 3. City Beach Civic Centre - ($50,000). This allocation is to upgrade the garden beds including weed removal, planting and to repair retaining walls. For Council to proceed with this project in the 2012/13 budget without reallocating existing budgets, the $40,000 required will need to be approved as unbudgeted expenditure. STRATEGIC DIRECTION: This report Recommendation embraces the following strategies of the Town’s Strategic Plan 2009-2020:- • Enhance and retain public open space, wherever possible; • Maintain quality Parks Infrastructure; • Continuously adapt and improve our services; H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\C CR.DOCX 109
COUNCIL MINUTES TUESDAY 27 NOVEMBER 2012 • Develop, renew, rationalise and consolidate capital and environmental assets to ensure their sustainability for future generations; COMMUNITY CONSULTATION: This matter has been assessed under the Community Consultation Policy No 1.2.11. Following consideration of the “Not Required” Consultation Assessment criteria listed in the policy, consultation is not recommended due to this matter being administrative in nature with no external impacts envisaged. SUMMARY: To support the production of Park Improvement Concept Plans and to provide clear direction for the management of park trees, a new Policy, "Management of Park Trees", has been developed for Council consideration. To progress the Council decision made in October 2012, a design brief has been prepared to assist in the production of Park Improvement Concept Plans. It aims to provide direction to a landscape design organisation on the type and extent of park improvements required. It is recommended that these documents be endorsed and that Park Improvement Concept Plans be initially prepared for Rutter, Winmarley, Crosby and Tilton Parks at an estimated cost of $40,000. A source of funding is required unless Council wishes to authorise the required $40,000 as Unbudgeted Expenditure in accordance with Section 6.8 of the Local Government Act 1995. ATTACHMENTS: 1. Proposed Management of Park Trees Policy. 2. Preliminary Park Improvement Concept Plans Design Brief. 3. Park Improvement Priority List and Location Plans. ADMINISTRATION RECOMMENDATION: That:- (i) the Management of Park Trees Policy, as detailed in attachment No 1, be endorsed; (ii) (a) the Design Brief, for developing the Park Improvement Concept Plans, as detailed in attachment No 2 be endorsed with the following deliverables: • Inspect those parks listed with the Administration prior to commencement of preparing the plans; • Undertake an analysis of existing amenity in each park; • Prepare proposed designs with the assistance of a green-space planning organisation; • Produce a Park Improvement Concept plan for each park. Each plan should be largely pictorial and include suitable details describing the proposed improvements to enable members of the public to understand what is proposed without having to H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\NOVEMBER 2012\C CR.DOCX 110
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Council Minutes 27 NOVEMBER 2012
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COUNCIL 27 NOVEMBER 2012 The projec
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COUNCIL 27 NOVEMBER 2012 10.2 FORME
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COUNCIL 27 NOVEMBER 2012 COMMUNITY
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COUNCIL 27 NOVEMBER 2012 11. URGENT
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MEETING OF COUNCIL - Town of Cambridge

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