General Circular Letter No:

General Circular Letter No: 02-141/2010
My No. CF/EXA/08/2010
Ministry of Health
"Suwasiripaya"
385, Ven. Baddegama Wimalawansa Thero Mw.
Colombo 10.
08 th December, 2010
Provincial Health Secretaries
Provincial Directors of Health Services
Deputy Provincial Directors of Health Services
Heads of Decentralized Units
Directors of Hospitals under the Line Ministry &
Heads of Institutions
Departmental Examination & Efficiency Bar Examination for
Nursing Officers Class II Seg. " B " - 2009
It is hereby notified that the Departmental Examination & Efficiency Bar Examination
which should be passed before reaching the 4 th salary step of the scale approved for Nursing Officers
Class II Segment "B" Efficiency Bar Examination and Departmental Examination will be held on
13.02.2011 in Sinhala , Tamil & English media. The venue and the time of the examination will be
notified along with the Admission Card.
02. Qualifications
Nursing Officers who have been Categorized under Class II Seg. "B" in the Nursing minute published in
the Gazette (Extra Ordinary) No. 324/35 of 21.11.1984 are eligible to apply for this examination.
03. Applications
Applications prepared by the candidates as per specimen appended to this letter should be sent under
Registered cover to reach the Director (Examinations) "Suwasiripaya" No.385, Ven. Baddegama
Wimalawansa Thero Mawatha, Colombo 10, on or before 17.01.2011 through their Heads of
Institutions. The Head of Division should certify the accuracy of contents in each application. Two self
addressed envelope ( Candidates can write their official or private address) in the size of 9" x 4" inches,
affixed with stamps to the value of Rs. 30.00 and affixed with stamps to the value of Rs. 5.00 should be
sent along with the application. Applications which are received late , incomplete or inaccurate will be
rejected.
04. Examination fees :-
I Candidates who sit the examination for the first time need not pay examination fees.
However in every subsequent sitting they should affix stamps to the value of Rs. 25/=
per subject in the stamps cage provided for in the application and cancel same by
placing their signature and the date.
II The fees once paid will not be allowed to transfer for any other Examination or
refunded under any circumstances.

05. Admission to the Examination :-
I Candidates whose applications have been accepted will be issued with Admission
Cards. They should duly complete and submit same to the Supervisor at the
Examination centre. Otherwise they will not be allowed to sit the examination.
II Candidates should prove their identity to the Supervisor at the examination centre. For
this purpose one of the following documents will be accepted.
( a ) National Identity Card
( b ) Departmental Identity Card
( c ) Driving License
( d ) Passport
06. Scheme of the Examination :-
This examination consists of two pats namely: Departmental Examination and Efficiency Bar
Examination . The Departmental Examination shall have 02 parts viz: Written and viva voce and the
Efficiency Bar Examination shall have 02 parts namely Establishment Code and Financial Regulations.
Marks 100 will be assigned for each part and the candidates should score minimum of 40 marks for each
part to secure a pass at the examination. They can complete the examination in one sitting or in several
sittings.
Note :- The nursing officers, who have sit the examination at least once, under old minute before
Departmental Examination & Efficiency Bar Examination for Nursing Officers Class II Seg. " B
" – 2007 and not completed the departmental examination, as yet (ie: Officers who have failed
both , subject related question paper and the viva voce or one of them) need not sit for the
subjects of Establishment code and Financial Regulation included to the new syllabus.
07. Syllabus of the Examination
07.1 Departmental Examination
07.1.1 Written Examination (Subject related question paper)
Subject Related question paper consists of two parts viz : Multiple and Essay type.
Duration 02 hours.
Syllabus
i. Career Formation
ii. Staff Career Development
(a) Career Development
(b) In Service Education
(c) Clinical Education for different grades
iii. Ward Management
iv. Legal responsibilities on patients
v. Common disease conditions in Sri Lanka and health problems arised on
different occasions
vi. Special tests and Nursing Care that should be administrated for such
disease conditions and health problems.
vii. Nursing care Principles
(a) Collection of data on patients and implementation of Nursing Care
identifying their needs.
(b) Preparation of environment
(c) Receiving patients to wards and discharging them

(d) Transfer of patients to other wards and institutions.
(e) Fulfillment of patients Physical, Mental and Spiritual requirements.
(f) Provision of Nutrition
(g) Responsibilities of Nursing Officer ( Male/Female) in the examination of
patients and in carrying out these tests.
viii. Resposibilities assign when administering special treatments and drugs
ix. First aid and Bandaging
x. Emergency Nursing Care Treatments
e.g. Burns
Poisoning
Road Accidents
xi. Medical asepsis and Surgical asepsis
xii Medicine and Medical Nursing
xiii Surgery and Surgical Nursing ( Surgical Specialties not included)
xiv Peadiatrics and Paediatric Nursing
xv Terminal patients care and dispose of a dead patients
xvi Community Health
(a) Environmental Health
(b) Food hygiene
(c) Health Care
(d) Immunization
xvii Family Health
xviii Primary Health Care
xix Health Education Communication and Rehabilitation
xx Common issues which have to be faced in the Nursing Field
07.2.1 Viva Voce - An oral test on issues that would arise in the subject
field - Total Marks 100
07.2 Efficiency Bar Examination
07.2.1 Office Administration & Establishment Code ( 02 hours )
Chapter II
Chapter III
Chapter IV
Chapter V
Chapter V II
Chapter VIII
Chapter XII
Chapter XIII
Chapter XIV
Chapter XV
Chapter XIX
Chapter XXI
Recruitment Procedure and Appointments
Transfers
Grant of Monthly payments, Temporary status,
Permanent status and Pensionability
Release, Reversion and Termination of Employments
Salaries
Overtime, Holydays, Holyday pay and Allowances
Leave
Railway warrants
Travel on duty within the Island
Travel Abroad
Government Quarters
Uniforms

Chapter XXIII Leave for certain type of illnesses
Chapter XXV
Concessions to members of trade unions
Chapter XLVII
General Conduct and Discipline
Chapter XLVIII
Disciplinary Procedures
07.2.2 Financial Regulations ( 02 hours )
Chapter VI
Custody of government money Cash Impress and Bank
Accounts security of government finances Board of survey
Bank Drafts
( FR from 315 to 396 )
Chapter II All Sections
Chapter III All Sections
Chapter XIII (FR from 708 to 775)
08. Please bring the contents of this circular to the notice of all eligible Nursing Officers Class II
Seg. "B" in your Division/ Specialised Campaign/ Institution. The information is also available
in the Web Site – www.health.gov.lk
H.S.Fernando
Deputy Director General (Admin II)
for Secretary of Health
Copies to - 1. Army Commander - (F.N.A)
2. Commissioner of Ayurveda - (F.N.A)
3. Principals of all Schools of Nursing - (F.N.A)

For Office Use Only
Specimen form of application
Departmental Examination & Efficiency Bar Examination for
Nursing Officers Class II Seg. " B " - 2009
01. (a) i. Name of the Applicant : ...........................................................................................
...................................................................................................................................
ii.
Name of the Applicant ( In block letters with initials at the end)
iii. Names denoted by initials ( In block letters )
(b) i. Date of first appointment as a nursing officer :-.............................................
ii. Permanent period of Service in present post :-…………………………….
iii.
Reference number and the date of the letter
of confirmation :-.............................................
iv. Present Annual Salary :- ......................................................................
02. Subjects Offered ( Mark “” within the cages against the subjects you offer in this
Examination. Mark “X” against the subjects not offered)
Subject Related Question paper
Office Administration & Establishment Code
Viva Voce
Financial Regulations
03. (a) Present Station :- ...............................................................................................................
(b) District of the Present Station :- .....................................................................................
(c)
District you prefer to sit for the examination :- …………………………………………..
(If an examination center is not available in this district the candidate will be attached to
the next closest examination center)
(d) Whether a self-addressed envelope in the size of 9 X 4 inches affixed with stamps to
the value of Rs. 30.00 and an envelope affixed with stamps to the value of Rs. 5.00
have been attached to the application to post the Admission Card and to inform the date
of viva voce
(d) Postal Address to post the Admission Card (In block letters) :- .......................................
............................................................................................................................................

04. Medium you sit for the examination ..............................................................................................
05 (a) Whether you sit for the examination for the first time :- .............................
(b)
If so not, have you affixed stamps to the application
Stamp Cage
06. Certificate of the candidate :-
(i)
(ii)
I do hereby certify that the particulars furnished by me in this application are true and
accurate to my knowledge and I need not affix stamps since I sit the Examination for the
first time / have affixed stamps to the value of Rs. .......... since I repeat the Examination,*
and the stamps affixed by me to the application are genuine and not used before.
I agree to abide by the rules and regulations stipulated by the Department of Health for
the conduct of this Examination and if I was found ineligible in accordance with the
scheme of the Examination I agree with whatever decision taken for the cancellation of
my candidature.
2010 ............................. ..........................................
Date
Signature of the candidate
07. Certification of Head of Institution
*Mr/Mrs/Miss .................................................... is well known to me and * he / she* sits the
Examination for the first time / repeats the Examination * he / she* need not affix stamps / has
affixed stamps to the value of Rs. ................ to the Application and the particulars furnished in the
Application are correct in accordance with the particulars available in his/her* personal file and
he/she* is eligible to sit for the Examination. he/she* placed his/her* signature in my presence..
2010 ......................... ..........................................................
Date
Signature of Head of Institution/Frank/Rubber Stamp
08. Certificate of the Head of Decentralized unit / specialised Campaign
*Mr/Mrs/Miss ...................................................................................................... serves
as a Nursing Officer Class II Seg. “B” in my Division / Campaign* and the particulars furnished
by him / her* in the Application are correct in accordance with the particulars available in his /
her* personal file and he / she* is eligible to sit for the Examination.
2010 ..................... .....................................................
Date Signature of Head of Decentralized Unit /
Specialised campaign
( Frank / Rubber stamp )
* - Delete words which are inapplicable