press release - County Clerk Recorder - Sacramento County
press release - County Clerk Recorder - Sacramento County
press release - County Clerk Recorder - Sacramento County
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
Internal Services Agency<br />
<strong>County</strong> <strong>Clerk</strong>/<strong>Recorder</strong> Department<br />
Steven C. Szalay, Interim <strong>County</strong> Executive<br />
David Villanueva, Agency Administrator<br />
Craig A. Kramer<br />
<strong>County</strong> <strong>Clerk</strong>/<strong>Recorder</strong><br />
<strong>County</strong> of <strong>Sacramento</strong><br />
News Release<br />
June 24, 2011<br />
Contact: Louise Martinez (916) 874-7851<br />
Chief Deputy <strong>Clerk</strong>/<strong>Recorder</strong><br />
martinezlm@saccounty.net<br />
ELECTRONIC RECORDING DELIVERY SYSTEM COMES TO SACRAMENTO COUNTY<br />
<strong>Sacramento</strong>, CA.,-- The <strong>Sacramento</strong> <strong>County</strong> <strong>Clerk</strong>/<strong>Recorder</strong> made recording history in March by<br />
accepting and confirming its first electronically recorded public document from Stewart Title of <strong>Sacramento</strong>.<br />
Electronic recording will help expedite recording for title companies by allowing them to avoid sending<br />
paper documents by mail or courier. It may also provide them faster confirmation of the recorded transaction.<br />
“Authorized submitters such as title companies need only push a button to receive electronic<br />
confirmation to be able to hand over original documents to their client more efficiently. Customer service at its<br />
best!” said Craig Kramer, <strong>Clerk</strong>/<strong>Recorder</strong> for the <strong>County</strong>.<br />
Although <strong>Sacramento</strong> <strong>County</strong> currently records documents electronically from governmental agencies,<br />
known as government to government, the new system opens electronic recording to the public through<br />
authorized submitters. Since March 23rd, the <strong>County</strong> has recorded more than 3,000 documents electronically.<br />
<strong>Sacramento</strong> <strong>County</strong> records approximately 425,000 documents annually, involving a multistep process<br />
and many points of handling, including receipt, examination, indexing, imaging and finally returning to the<br />
submitter. Electronic recording streamlines the recording process for the <strong>County</strong>, submitters and their clients<br />
by eliminating imaging and manual layers of processing.<br />
600 - 8th Street • <strong>Sacramento</strong>, California 95814 • phone (916) 874-6334 • CA Relay Service No. (800) 735-2929 TDD<br />
outside 916 area code (800) 313-7133 • P.O. Box 839 <strong>Sacramento</strong>, California 95812-0839 • www.saccounty.net
ELECTRONIC RECORDING DELIVERY SYSTEM (cont’d)<br />
System Background:<br />
The Electronic Recording Delivery Act of 2004 (Government Code Sections 27390 through 27399)<br />
authorizes a <strong>County</strong> <strong>Recorder</strong>, upon approval by resolution of the Board of Supervisors and System<br />
Certification by the Department of Justice (DOJ) Electronic Recording Delivery System (ERDS) program to<br />
establish an ERDS for the delivery, and when applicable, return of specified electronic records that are an<br />
instrument of real estate transactions. In 2007, DOJ issued regulations for implementing an Electronic<br />
Recording Delivery System (ERDS) program, specifying all conditions, including system certification, regulation<br />
and oversight by DOJ’s ERDS Program. These regulations require documents are secure while in transmit to<br />
the <strong>County</strong> and in the return to the submitter to prevent any possible fraud.<br />
The regulations also state that counties are authorized to join forces and provide a single portal for this<br />
process. Orange, Riverside, San Diego and Los Angeles Counties developed a multi-county electronic<br />
recording delivery system portal known as SECURE, which these counties jointly own. SECURE was certified<br />
by the DOJ September 29, 2009.<br />
October 4, 2005, The Board of Supervisors approved the <strong>Clerk</strong>/<strong>Recorder</strong>’s participation in the ERDS<br />
program. December 1, 2009, The Board also approved the <strong>Clerk</strong>/<strong>Recorder</strong> joining the multi-county electronic<br />
recording delivery system portal, SECURE. <strong>Sacramento</strong> <strong>County</strong> was certified as a partner county of SECURE<br />
by the DOJ November 18, 2010.<br />
Companies wishing to become an authorized submitter are encouraged to contact <strong>Sacramento</strong> <strong>County</strong>:<br />
Louise Martinez, Chief Deputy <strong>Clerk</strong>/<strong>Recorder</strong>, at (916) 874-7851 or martinezlm@saccounty.net.<br />
# # #