Page 1 of 3 Ref No: MTNL-STPI/2011-12/01/DCI Date ... - Chennai
Page 1 of 3 Ref No: MTNL-STPI/2011-12/01/DCI Date ... - Chennai
Page 1 of 3 Ref No: MTNL-STPI/2011-12/01/DCI Date ... - Chennai
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<strong>Ref</strong> <strong>No</strong>: <strong>MTNL</strong>-<strong>STPI</strong>/<strong>2<strong>01</strong>1</strong>-<strong>12</strong>/<strong>01</strong>/<strong>DCI</strong> <strong>Date</strong>: 31.05.<strong>2<strong>01</strong>1</strong><br />
To<br />
<strong>No</strong>tice Inviting Tender<br />
Dear Sir,<br />
Sub:<br />
Tender for supply <strong>of</strong> TALLY ERP 9 MULTI USER – reg.<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd, A Joint Venture Company <strong>of</strong> <strong>MTNL</strong> and <strong>STPI</strong>,<br />
invites tenders for supply <strong>of</strong> TALLY ERP 9 MULTI USER under single bid system<br />
as per the terms and conditions specified below:<br />
Duly completed tender from Original Manufacturer or Authorised Dealers <strong>of</strong> the<br />
Original Manufacturer with relevant enclosures in a sealed cover as detailed in<br />
procedure should be submitted on or before date: 15.06.<strong>2<strong>01</strong>1</strong> by 3.00 PM<br />
1. SCOPE OF WORK:<br />
The scope <strong>of</strong> work involves Supply <strong>of</strong> TALLY ERP 9 MULTI USER to <strong>MTNL</strong>-<strong>STPI</strong><br />
IT Services Ltd.<br />
2. PROCEDURE FOR SUBMISSION OF TENDER:<br />
Bids should be kept in one sealed cover and put in the tender box at <strong>MTNL</strong>-<strong>STPI</strong> IT<br />
Services Ltd, super scribed as “Supply <strong>of</strong> Tally s<strong>of</strong>tware to <strong>MTNL</strong>-<strong>STPI</strong> IT Services<br />
Ltd” and submit to<br />
The CEO<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd<br />
<strong>No</strong>: 05, Third Floor, Rajiv Gandhi Salai,<br />
Taramani, <strong>Chennai</strong> – 600 113.<br />
Ph: 044 -39103438<br />
3. SPECIFICATION OF REQUIREMENT:<br />
a. Supply <strong>of</strong> TALLY ERP 9 MULTI USER<br />
b. Training and On-site support<br />
4. TERMS & CONDITIONS:<br />
A) GENERAL TERMS:<br />
1) The tender documents shall be treated as “confidential”<br />
2) The rate <strong>of</strong> Excise duty and Service Tax / VAT, Prevalent on the date<br />
<strong>of</strong> tender, should be clearly indicated in the tender itself, if it’s not<br />
mentioned; it should be treated as inclusive.<br />
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3) Tenders should be free from correction and erasures. Corrections if<br />
any should be attested.<br />
4) You are requested to <strong>of</strong>fer the best and competitive price.<br />
5) Tender should be submitted with sealed cover.<br />
6) Incomplete tender shall be summarily rejected<br />
7) Bid validity shall be for 90 days.<br />
8) More than one bid shall not be accepted from one party.<br />
9) The warranty period shall be clearly mentioned.<br />
10) Please enclose the copy <strong>of</strong> PAN <strong>No</strong>. Reg.<br />
11) Income tax etc will be recovered at the prevailing rate.<br />
B) INSPECTION, TESTING, ACCEPTANCE OF Tally S<strong>of</strong>tware:<br />
All equipment upon delivery is subjected to inspection and testing for<br />
compliance <strong>of</strong> the specification <strong>of</strong> the tender. The items not accepted during<br />
inspection / testing will be rejected and payment will not be made. Where ever<br />
necessary, the vendor will be required to render suitable support for testing.<br />
C) PAYMENT TERMS:<br />
<strong>No</strong> advance payment will be made. Payment will be released within 15 days<br />
against the bill/invoice raised after the completion <strong>of</strong> the delivery along with<br />
inspection report & installation report.<br />
D) Address for submission <strong>of</strong> Bills/ Invoices :<br />
The CEO,<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd,<br />
<strong>No</strong>. 5, Rajiv Gandhi Salai, 3 rd Floor, Taramani, <strong>Chennai</strong> – 600 113.<br />
E) DELIVERY TERMS<br />
The Delivery period is 15 days from the date <strong>of</strong> order. The Tally s<strong>of</strong>tware<br />
should be delivered at CIF, destination to the following location:<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd,<br />
<strong>No</strong>. 5, Rajiv Gandhi Salai, 3 rd Floor,<br />
Taramani, <strong>Chennai</strong> – 600 113.<br />
F) LIQUIDITY DAMAGES<br />
a) Purchases/Contracts are subjected to Liquidity Damages<br />
b) Deviation in any <strong>of</strong> the terms <strong>of</strong> the PO with due acceptance from<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd will not attract any liquidity damages.<br />
c) The following liquidity damages are levied if there is a delay in the delivery<br />
schedule defined in the Purchase Order:<br />
0.5% for one week and maximum up to 5% <strong>of</strong> order value<br />
G) REJECTION OF BIDS<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd reserves the right to reject the bids in the following<br />
circumstances:<br />
a) If the bids are not signed and sealed<br />
b) <strong>No</strong>t complying to any <strong>of</strong> the clauses <strong>of</strong> NIT<br />
c) Late submission<br />
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H) OPENING OF BIDS<br />
Bids will be opened on 15.06.<strong>2<strong>01</strong>1</strong> at 3.30 PM in our Office located at <strong>No</strong>.5,<br />
Third floor, Rajiv Gandhi Salai, Taramani, <strong>Chennai</strong> – 600 113. All the bidders are<br />
requested to be present for the bid opening. Bid Opening Register will be maintained<br />
and the bidders who are present need to sign the register.<br />
I) RIGHT TO CANCEL THE PROCUREMENT<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd reserves the right to cancel the procurement at<br />
any stage without any Prior notice and without assigning any reason there<strong>of</strong>.<br />
J) CANCELLATION OF PURCHASE ORDER/CONTRACT<br />
<strong>MTNL</strong>-<strong>STPI</strong> IT Services Ltd reserves the right for cancellation <strong>of</strong> purchase<br />
order at any time without any Prior notice/ reason there<strong>of</strong> if the products are found<br />
unsatisfactory.<br />
K) SETTELEMENT OF DISPUTES CLAUSE:<br />
If, a dispute arises out <strong>of</strong> or in connection with this contract, or in respect <strong>of</strong><br />
any defined legal relationship associated therewith or derived there from, the parties<br />
agree to submit that dispute to arbitration under the ICADR arbitration rule, 1996.The<br />
venue <strong>of</strong> the arbitration shall be at <strong>Chennai</strong>. The language <strong>of</strong> the arbitration<br />
proceedings shall be in English.<br />
5. PRICE SCHEDULE:<br />
1. Name and address <strong>of</strong> the concern:<br />
2. Price shall be quoted including transportation etc.<br />
S. <strong>No</strong> Particulars Qty Unit Price Amount (Rs).<br />
1 TALLY ERP 9 MULTI USER 1<br />
(including Training & onsite support)<br />
2 Taxes if any<br />
Total<br />
(Rupees…………………………………………..…………… Only)<br />
3. Period <strong>of</strong> warranty:<br />
<strong>Date</strong>:<br />
Place:<br />
Signature <strong>of</strong> the authorized person<br />
Name:<br />
Designation:<br />
Company Seal:<br />
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