Page 1 of 3 Ref No: MTNL-STPI/2011-12/01/DCI Date ... - Chennai

Ref No: MTNL-STPI/2011-12/01/DCI Date: 31.05.2011
To
Notice Inviting Tender
Dear Sir,
Sub:
Tender for supply of TALLY ERP 9 MULTI USER – reg.
MTNL-STPI IT Services Ltd, A Joint Venture Company of MTNL and STPI,
invites tenders for supply of TALLY ERP 9 MULTI USER under single bid system
as per the terms and conditions specified below:
Duly completed tender from Original Manufacturer or Authorised Dealers of the
Original Manufacturer with relevant enclosures in a sealed cover as detailed in
procedure should be submitted on or before date: 15.06.2011 by 3.00 PM
1. SCOPE OF WORK:
The scope of work involves Supply of TALLY ERP 9 MULTI USER to MTNL-STPI
IT Services Ltd.
2. PROCEDURE FOR SUBMISSION OF TENDER:
Bids should be kept in one sealed cover and put in the tender box at MTNL-STPI IT
Services Ltd, super scribed as “Supply of Tally software to MTNL-STPI IT Services
Ltd” and submit to
The CEO
MTNL-STPI IT Services Ltd
No: 05, Third Floor, Rajiv Gandhi Salai,
Taramani, Chennai – 600 113.
Ph: 044 -39103438
3. SPECIFICATION OF REQUIREMENT:
a. Supply of TALLY ERP 9 MULTI USER
b. Training and On-site support
4. TERMS & CONDITIONS:
A) GENERAL TERMS:
1) The tender documents shall be treated as “confidential”
2) The rate of Excise duty and Service Tax / VAT, Prevalent on the date
of tender, should be clearly indicated in the tender itself, if it’s not
mentioned; it should be treated as inclusive.
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3) Tenders should be free from correction and erasures. Corrections if
any should be attested.
4) You are requested to offer the best and competitive price.
5) Tender should be submitted with sealed cover.
6) Incomplete tender shall be summarily rejected
7) Bid validity shall be for 90 days.
8) More than one bid shall not be accepted from one party.
9) The warranty period shall be clearly mentioned.
10) Please enclose the copy of PAN No. Reg.
11) Income tax etc will be recovered at the prevailing rate.
B) INSPECTION, TESTING, ACCEPTANCE OF Tally Software:
All equipment upon delivery is subjected to inspection and testing for
compliance of the specification of the tender. The items not accepted during
inspection / testing will be rejected and payment will not be made. Where ever
necessary, the vendor will be required to render suitable support for testing.
C) PAYMENT TERMS:
No advance payment will be made. Payment will be released within 15 days
against the bill/invoice raised after the completion of the delivery along with
inspection report & installation report.
D) Address for submission of Bills/ Invoices :
The CEO,
MTNL-STPI IT Services Ltd,
No. 5, Rajiv Gandhi Salai, 3 rd Floor, Taramani, Chennai – 600 113.
E) DELIVERY TERMS
The Delivery period is 15 days from the date of order. The Tally software
should be delivered at CIF, destination to the following location:
MTNL-STPI IT Services Ltd,
No. 5, Rajiv Gandhi Salai, 3 rd Floor,
Taramani, Chennai – 600 113.
F) LIQUIDITY DAMAGES
a) Purchases/Contracts are subjected to Liquidity Damages
b) Deviation in any of the terms of the PO with due acceptance from
MTNL-STPI IT Services Ltd will not attract any liquidity damages.
c) The following liquidity damages are levied if there is a delay in the delivery
schedule defined in the Purchase Order:
0.5% for one week and maximum up to 5% of order value
G) REJECTION OF BIDS
MTNL-STPI IT Services Ltd reserves the right to reject the bids in the following
circumstances:
a) If the bids are not signed and sealed
b) Not complying to any of the clauses of NIT
c) Late submission
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H) OPENING OF BIDS
Bids will be opened on 15.06.2011 at 3.30 PM in our Office located at No.5,
Third floor, Rajiv Gandhi Salai, Taramani, Chennai – 600 113. All the bidders are
requested to be present for the bid opening. Bid Opening Register will be maintained
and the bidders who are present need to sign the register.
I) RIGHT TO CANCEL THE PROCUREMENT
MTNL-STPI IT Services Ltd reserves the right to cancel the procurement at
any stage without any Prior notice and without assigning any reason thereof.
J) CANCELLATION OF PURCHASE ORDER/CONTRACT
MTNL-STPI IT Services Ltd reserves the right for cancellation of purchase
order at any time without any Prior notice/ reason thereof if the products are found
unsatisfactory.
K) SETTELEMENT OF DISPUTES CLAUSE:
If, a dispute arises out of or in connection with this contract, or in respect of
any defined legal relationship associated therewith or derived there from, the parties
agree to submit that dispute to arbitration under the ICADR arbitration rule, 1996.The
venue of the arbitration shall be at Chennai. The language of the arbitration
proceedings shall be in English.
5. PRICE SCHEDULE:
1. Name and address of the concern:
2. Price shall be quoted including transportation etc.
S. No Particulars Qty Unit Price Amount (Rs).
1 TALLY ERP 9 MULTI USER 1
(including Training & onsite support)
2 Taxes if any
Total
(Rupees…………………………………………..…………… Only)
3. Period of warranty:
Date:
Place:
Signature of the authorized person
Name:
Designation:
Company Seal:
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