Tender Notice & Evaluation Criteria for RO Building October 2012
Tender Notice & Evaluation Criteria for RO Building October 2012
Tender Notice & Evaluation Criteria for RO Building October 2012
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MINISTRY OF GOVERNMENT SUPPORT SERVICES<br />
Public Works Department<br />
South Base<br />
Grand Turk Tel. (649) 946- 2400/ 2526/ 2650<br />
Turks & Caicos Islands Fax. (649) 946-2900<br />
British West Indies<br />
<strong>Tender</strong>s are invited from suitably qualified and experienced companies in possession of a valid Large<br />
Business License <strong>for</strong> the P<strong>RO</strong>POSED R. O. PLANT EQUIPMENT BUILDING AND<br />
ASSOCIATED PIPING AND ELECTRICAL SYSTEM - GRAND TURK, TURKS AND<br />
CAICOS ISLANDS<br />
The site will be available <strong>for</strong> inspection during normal working hours. Contractors are advised to<br />
inspect the site be<strong>for</strong>e submitting their tenders. For further in<strong>for</strong>mation you could contact the Water<br />
Department through Mr. Zaheer Mohamed at (649) 946 - 2526 or email at zimohammed@gov.tc<br />
All bidders are invited to a Pre-bid meeting on Monday 29 th <strong>October</strong> at 10:30 am at Public<br />
Works Office, South Base, Grand Turk.<br />
The Government is not bound to accept the lowest or any offer received <strong>for</strong> this <strong>Tender</strong>.<br />
<strong>Tender</strong>s should be submitted in a sealed envelope by 12:00 noon on Wednesday 14 th November<br />
<strong>2012</strong>, clearly marked and address as follows<br />
TENDER FOR THE CONSTRUCTION OF P<strong>RO</strong>POSED R. O. PLANT EQUIPMENT BUILDING<br />
AND ASSOCIATED PIPING AND ELECTRICAL SYSTEM - GRAND TURK, TURKS AND<br />
CAICOS ISLANDS<br />
Chairman of the <strong>Tender</strong> Board<br />
Ministry of Finance<br />
N.J.S Francis <strong>Building</strong><br />
Pond Street<br />
Grand Turk<br />
Turks and Caicos Islands<br />
<strong>Tender</strong>s will be opened publicly on Wednesday 14 th November <strong>2012</strong> at 2:00 pm at the office of<br />
the Chairman of <strong>Tender</strong> Board.<br />
Note to <strong>Tender</strong>s: For bidders who are outside of the Turks and Caicos Islands please ensure<br />
that you give sufficient time <strong>for</strong> the delivery of the tender document to the Chairman of the<br />
<strong>Tender</strong> Board via the courier of your choice.
<strong>Evaluation</strong> <strong>Criteria</strong><br />
<strong>Evaluation</strong> <strong>Criteria</strong><br />
This Section contains all the criteria that the employer shall use to evaluate bids and<br />
qualify Bidders. No other factors, methods, or criteria shall be used. The bidder shall<br />
provide all the in<strong>for</strong>mation requested.<br />
1.0 Pre-Qualification<br />
In addition to the evaluation criteria listed, the following pre-qualification shall first<br />
apply. Failure to pass any of the areas will mean that the tender will not be considered<br />
<strong>for</strong> assessment:<br />
1.1 Eligibility<br />
1.1.1 Conflict of Interest - If the bidder is found to be involved, Fail – If<br />
no, Pass<br />
1.1.2 Bank Ineligibility - If the bidder is found to be ineligible, Fail - If<br />
no, Pass<br />
1.1.3 Excluded as a matter of the Borrower’s Country law or official<br />
regulation or act of compliance with a U.N.’s Security Council decision –<br />
If bidder is excluded, Fail – If no, Pass<br />
1.2 Historical Contract Non Per<strong>for</strong>mance<br />
1.2.1 History of Non Per<strong>for</strong>ming Contracts – If bidder has a more than<br />
one (1) Non Per<strong>for</strong>ming Contract, Fail - If no, Pass.<br />
1.2.2 Pending Litigation - If bidder has more than one (1) Pending<br />
Litigation with TCIG, Fail - If no, Pass.<br />
1.3 Financial Situation<br />
1.3.1 Historical Financial Per<strong>for</strong>mance<br />
1.3.2 Average Annual Construction Turnover<br />
1.3.3 Financial Resources<br />
The Bidder must demonstrate access to, or availability of, financial<br />
resources such as liquid assets, unencumbered real assets, lines of credit,<br />
and other financial means, other than any contractual advance to a value<br />
not below US$0.5 million, Pass - If no, Fail.
<strong>Evaluation</strong> <strong>Criteria</strong><br />
1.4 Programme of works<br />
Programme of works must be submitted with the bid. Program of works<br />
must be detailed (including sequence of activities and milestones) that will<br />
be used to manage the project. Failure to provide a detailed and realistic<br />
programme of works, Fail - Otherwise, Pass.<br />
2.0 <strong>Evaluation</strong><br />
This section will be completed only if or when a bidder successfully demonstrates that<br />
that they have passed all the requirements in the pre-qualification section as highlighted<br />
above in 1.0<br />
<strong>Evaluation</strong> of adequacy of Technical Proposal compared with Requirements – The<br />
contractor is required to complete the contract within the specified time and with the<br />
relevant technical personnel. The evaluation will be based on the technical proposal.<br />
2.1 Equipment<br />
The Bidder must demonstrate that it has the key equipment or has access to the key<br />
equipment through lease/rental agreement as listed hereafter:<br />
No. Equipment Type and Characteristics<br />
Minimum Number<br />
required<br />
1 Backhoe/Excavator 1 No.<br />
2 Crane 1 No.<br />
3 Plate Compactor 2 No.<br />
4 Poker Vibrators 1 No.<br />
The Bidder shall provide further details of proposed items or equipment to be used.<br />
- Min. of the 4 key equipment listed above 10 points<br />
- More than one but less than the 4 key equipment 1-5 points<br />
- Non of the 4 key equipment listed above 0 points<br />
2.2 Method Statement<br />
Method Statement must be detailed highlighting how the works will be completed within<br />
the stipulated time. Failure to provide a detailed and realistic method statement will<br />
result in a score of 0 points<br />
- Method statement 0 or 5 point
<strong>Evaluation</strong> <strong>Criteria</strong><br />
2.3 Personnel<br />
The Bidder must demonstrate that it has the personnel <strong>for</strong> the key<br />
positions that meet the following requirements:<br />
No.<br />
1 Project Manager<br />
2 Site Engineer<br />
3 Site Supervisors<br />
Position<br />
Total Work<br />
Similar<br />
Experience<br />
(years)<br />
In Similar<br />
Works<br />
Experience<br />
(years)<br />
The Bidder shall provide details of the proposed personnel and their qualifications and<br />
experience records.<br />
-(min 5 years experience)<br />
10 points<br />
- (min 3 years experience) 5 points<br />
- (less than 3 years experience) 0-3 points<br />
2.4 Past Experience<br />
A maximum of 15 points shall be award <strong>for</strong> this criterion.<br />
- min., 2 similar project 10 points<br />
– <strong>for</strong> every additional project 1 point up to the maximum<br />
- No experience 0 points<br />
Assessed point (X)<br />
40 points Subtotal<br />
If X < 30 then disqualify<br />
2.5 Y points to be awarded as follows:<br />
Price (Y) = 80 points<br />
Y = Lowest Evaluated Price X 80<br />
Contractor’s <strong>Tender</strong>ed Price<br />
Total Points is sum of X and Y (max. total 120points).<br />
This will be done <strong>for</strong> each tender and recorded as per the table below
<strong>Evaluation</strong> <strong>Criteria</strong><br />
<strong>Tender</strong><br />
No.<br />
1<br />
2<br />
3<br />
Bid Price<br />
Corrected<br />
Price<br />
<strong>Tender</strong> Price<br />
Points (X –<br />
max 40)<br />
Points (Y –<br />
max. 80)<br />
Total Points<br />
- max. 120<br />
The bids that give the highest overall total score will be will be invited to negotiate a<br />
contract.