ALPHA PHI OMEGA - UCI CORE Accounts

ALPHA PHI OMEGA
PHI TERM – GENERAL BUSINESS MEETING – APRIL 3, 2012
PRESIDENT
Meeting called to order at 7:05 P.M.
• Membership University (Memphis, Tennessee)
o July 25-27 th : need 3 brothers to attend- $35. SIGN UP on website!
• Decade Event- Saturday, April 7 th
o Sign up to help set up
o Please remind your alumni brothers about risk management
• Dance Camp- practice Wed, Thurs, Fri this week (check your emails for locations and
times!)
o Make sure you email coords if you can’t go!
SERVICE VICE PRESIDENTS
Committee Meetings: Wed, 1PM @ Phoenix Grill- Monday 1
• Credit sheets
• NYSD- video
• Remember: Call the contact number on the website for your service if there are any issues!!
FELLOWSHIP VICE PRESIDENTS
Committee Meetings: Friday 12pm @ Phoenix Grill
• Fam heads-
o Crazy- shirts!
o Sexy- Lollicup on Friday
Let them know if you prefer a fellowship on a certain day
o Cool- dog tags still available! Let them know if you want one for $1
• Retreat chairs-
Sunglasses $5
o 1 st retreat is April 14 th !
o Sign-up will be available tomorrow at 12!
• Sports Coords- IMs:
o Volleyball- 11:30pm on Thursday
o Basketball- 6:30pm on Wed
o Bowling- tentative time/day

• Hi-Phi’ve: Alvin Boado!
• Rush Week:
o Need helpers for set up
o After Info Night: hang out at the tents- please bring baked goods!
o Drivers needed for Sunday Park Day
o NOTE: remember to mingle with the rushees!
• Please remember to turn in sign in sheets!
• Assassins is still continuing!
MEMBERSHIP VICE PRESIDENTS
• BOW: Samantha Wong!
• Leonardo: Zach Chan Kim Chao!
• BOM: Victor Nguyen!
• Make ups: EMAIL MVPs for alternatives
• Roll call
• Active bromance- letters passed out
CORRESPONDING SECRETARIES
Committee Meetings: Wed 2PM @ Phoenix Grill
• IC Brothers visit from Omega Sigma!
• Project Mateguay recap
• Section 1 Sectionals
o
Friday 14 th : $61 for banquet and workshops/ $30 for workshops alone
• IC Service April 21 st w/ Alpha Kappa: LA Festival of Books
o REGISTER ONLINE!
o IC Fellowship afterwards!
• Frequent Flyer of the Week: John Tran!
• National Convention-Tiffany Ta, Jessica Nguyen, Dillon Gamboa
o December 27-30 th
o Workshops, services, banquets, national legislation, elections
o Workshops $99
o Whole package: $175
o Anaheim Marriot room booking- $100
o Register online!! www.apo.org
• Alumni Liaison: Diane Vu- Professional Mentorship

o Alumni brother and active pairings with similar career interests!
o Take the survey on the website!
o Interview resume will be April 11 th @ 8pm
TREASURER & FUNDRAISING COORDINATOR WED 5 @ PHOENIX GRILL
• Fines:
o Upsilons: PAY YOUR FINES! Especially vital if you are planning to pick up!!
• Dues: every week you don’t pay, it’s $2. Next week it will be a total of $6 in late dues. PAY!!
• Fundraisers
o Kimchi fried rice
o Selling Polos for $10 towels for $3, both $12
• Expenses overview- found on the website
HISTORIAN
Committee Meetings: Wed 3pm @Panda Express
• Composites- $22 after tax and shipping for March 3 rd
• Pinning attire video
• Pinning next Tues!
RECORDING SECRETARY
• Newsletter Issue 2: http://clubs.uci.edu/aphio/newsletters/2012_03_02_.pdf
SERGEANT-AT-ARMS
• Spirit- Eric Quant Jeralyn Biscocho!
• Quorum
o Budgeting
PLEDGE PARENTS
o Bylaw revisions
• Big interviews- last interviews will be next week
o Website: “Meet the Mama’s”
• Reqs for interview sheet- due Sunday April 8 th
• Shirts
o Name not on list Didn’t pay your dues! Email MVPS!
• Info Night- 6:30pm @FP! Room: Crystal Cove
o Wear your rush shirts or standards
• Pinning next week! Proper attire!
• Reminder: if at the booth- please stand on the sides!
Quorum

A. Decade Event budget proposal
Fundraiser $126.25
Registration $2,900
Donation $10
Total: $3036.25 (raised)
R: $4068.87
Expenses:
Venue $1,166
Catering $2,909.33
Decorations $143.81
T-shirts $270
Masks $84.74
Founding Gift $100 $200
Favors $772.24
DJ/Photography $450
Lunch $1200
Total: $7205.12
Motion to extend the budget for founding gift from $100 to $200.
Vote by voice.
Result: Passed.
Approve the budget of $7205.12 for the Decade event.
Vote by voice.
Result: Passed.
Executive Committee Budget
President $347
MVPs $6,500
SVPs $800
FVPs $1450
ICs $250
Historian $100
RS $50
SAA $200
PP $950
Total: $10,647
Motion to change the IC budget from $250 to $650 for the Alumni liaison position.
Vote by voice.
Result: Passed.
Motion to change the Service Vice Presidents budget from $800 to $1100.
Vote by voice.

Result: Passed.
Motion to change the Recording Secretary budget from $50 to $230.
Vote by voice.
Result: Passed.
Motion to change the Membership Vice Presidents budget from 6500-8679.50.
Vote by Voice.
Result: Passed.
Updated budget:
President $347
MVPs $8,679.50
SVPs $1,100
FVPs $1450
ICs $650
Historian $100
RS $230
SAA $200
PP $950
Total: $13,733.50
Appeal
Caroline Hua motions to appeal Membership Vice President's decision of her probation status to active
status, effective immediately.
Vote by ballot.
Result: Not Passed.
Yes- 59
No- 36
Abstain- 8
Bylaws
Clarity/Specificity
4.2. Number of Officers
4.2.3. For remaining positions, there may be a maximum of two (2) members in each
position. The following positions shall have a maximum of two (2) officers: Service
Vice President, Membership Vice President, Fellowship Vice President,
Corresponding Secretary, Historian, and Non-Executive Committee Officials.
4.3. Election of Officers
6. All Pledge Parent Candidates must be currently enrolled as students of UC Irvine (or solely
UCI Extension) on Election Day, and throughout the following quarter. If a newly elected
Executive Committee member or Pledge Parent fails to complete all of their requirements by
the end of the current term, then they are forced to relinquish their position and a replacement

will be appointed by the newly elected Executive Committee by their first meeting of the new
term.
4.4.5. Treasurer
2. To make, under proper chapter budget approval, payments from chapter accounts by check
(checks must be counter signed by the President or any Vice President, and a receipt for all
services/materials purchased must be obtained.) Under proper chapter budget approval, make
payments from chapter accounts by check (checks must be counter signed by the President or
any Vice President, and a receipt for all services/materials purchased must be obtained).
4.4.13. Attendance for Executive Committee and NEOs
1. All elected officials, including Non-Executive Committee Elected Official
(NEOs), must attend all General Business Meetings with the exception of one (1)
excused absence, unless otherwise specified at the Membership Vice President’s
discretion.
2. All Executive Committee members must attend all Executive Committee meetings
with the exception of two (2) absences, unless otherwise specified at the Membership
Vice President’s discretion.
4. Failure to meet these attendance requirements will result in the removal from his/her
position, immediately at the time of their final infraction, and a replacement will be appointed
by the Executive Committee, by the following Executive Committee meeting.
Vote by ballot.
Result: Passed.
Yes- 97
No- 4
Abstain- 2
Addition
4.4.1. President
11. To perform all other duties applicable as specified in the National Handbook for
Chapter President.To appoint a webmaster to see to the production and maintenance
of the electronic mailing lists, newsgroups, and World Wide Web pages.
11.12. All other duties To perform all other duties applicable as specified in the National
Handbook for Chapter presidents President.
4.4.2. Service Vice President
7. To keep detailed term record of services to ensure members are upholding Alpha
Phi Omega standards.
4.4.4. Fellowship Vice President
7. To keep detailed term record of fellowships to ensure members are upholding
Alpha Phi Omega standards.
8. 9. To perform all other duties applicable as specified by the National Handbook for
Fellowship.
4.4.5. Treasurer

14. Propose any necessary changes to the membership dues. This proposal is subject
to approval by a 50% + 1 majority of members at a regular chapter meeting where a
quorum prevails.
14. To keep a detailed term record of dues paid and fines, to ensure members are
upholding Alpha Phi Omega standards. Members will be notified of outstanding
fines each week. Members should be allowed to pay their fees at any time. Weekly
collection is encouraged.
15. To prepare a record of information to be passed to future Treasurers.
16. To adhere to the policies stated in the Financial Document.
4.4.8. Corresponding Secretary
8. To work with the President to promote and facilitate chapter involvement in interchapter,
sectional, regional, and national fraternity events.
9. To work to extend appropriate invitations to alumni, section sectional, regional,
and national staff and other chapters to selected events.
10. To prepare a record of information to be passed to future Corresponding Secretaries.
4.4.10. Sergeant-at-Arms
10. To prepare a record of information to be passed to future Sergeant-at-Arms.
11. To perform all other duties applicable as specified by the National Handbook
Sergeant-at-Arms
12. To perform duties as directed by the Chapter President.
5.2.4. Fellowship Committee shall:
4. Present suggestions for new types of events to the Executive Committee or general
membership for approval.
5. Prepare a detailed written evaluation of fellowships and the fellowship term at the end of the
term.
Vote by ballot.
Result: Passed.
Yes- 96
No- 1
Abstain- 6
Deletion
4.4.3. Membership Vice President
3. To work with the President and Corresponding Secretary to promote and facilitate
chapter involvement in inter-chapter, sectional, regional, and national fraternity
events.
7. 6. To keep detailed term record of services, fellowships, dues paid, and fines, to
ensure members are upholding Alpha Phi Omega standards. Members will be
notified of outstanding fines each week. Members should be allowed to pay their fees
at any time. Weekly collection is encouraged.
10. To work to extend appropriate invitations to alumni, section sectional, regional, and national staff and
other chapters to selected events.

4.4.8. Corresponding Secretary
8. To appoint a webmaster to see to the production and maintenance of the electronic
mailing lists, newsgroups, and World Wide Web pages.
4.4.9. Historian
3. To prepare a chapter scrapbook.
5. To work with Recording Secretary for Chapter Newsletter to be completed at the
end of the term.
5.2.9. Publicity Committee shall:
7. Create/Update/Maintain/Pick-up A-Frames to be placed in the appropriate places
on campus, advertising rush or large events.
6.6. All members should abide by the policies set forth in the Rho Rho Chapter Policy on Risk
Management.
Vote by ballot.
Yes-101
No-1
Abstain- 1
*Courtesy note: Risk Management is already detailed in the document. No need for repetition.
Announcements:
NYSD
• April 20 th
• 3-5pm- only open shift on the website
• Dress code: cultural garb or standards
• Other duties: these are locked
o Set up- 12-3pm shift
o Break down- 5-7pm
o Early morning services: poster making, food making
• Not on the day:
o Donations
o Making the games
*If anyone needs to be added to a locked shift, they need to email MVPs with a schedule of work or
class and specify if they need to be added to an alternative service on the 20 th or a service on a
different day. *
~Meeting adjourned at 12:12 A.M.