ALPHA PHI OMEGA - UCI CORE Accounts
ALPHA PHI OMEGA - UCI CORE Accounts
ALPHA PHI OMEGA - UCI CORE Accounts
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<strong>ALPHA</strong> <strong>PHI</strong> <strong>OMEGA</strong><br />
<strong>PHI</strong> TERM – GENERAL BUSINESS MEETING – APRIL 3, 2012<br />
PRESIDENT<br />
Meeting called to order at 7:05 P.M.<br />
• Membership University (Memphis, Tennessee)<br />
o July 25-27 th : need 3 brothers to attend- $35. SIGN UP on website!<br />
• Decade Event- Saturday, April 7 th<br />
o Sign up to help set up<br />
o Please remind your alumni brothers about risk management<br />
• Dance Camp- practice Wed, Thurs, Fri this week (check your emails for locations and<br />
times!)<br />
o Make sure you email coords if you can’t go!<br />
SERVICE VICE PRESIDENTS<br />
Committee Meetings: Wed, 1PM @ Phoenix Grill- Monday 1<br />
• Credit sheets<br />
• NYSD- video<br />
• Remember: Call the contact number on the website for your service if there are any issues!!<br />
FELLOWSHIP VICE PRESIDENTS<br />
Committee Meetings: Friday 12pm @ Phoenix Grill<br />
• Fam heads-<br />
o Crazy- shirts!<br />
o Sexy- Lollicup on Friday<br />
<br />
Let them know if you prefer a fellowship on a certain day<br />
o Cool- dog tags still available! Let them know if you want one for $1<br />
• Retreat chairs-<br />
Sunglasses $5<br />
o 1 st retreat is April 14 th !<br />
o Sign-up will be available tomorrow at 12!<br />
• Sports Coords- IMs:<br />
o Volleyball- 11:30pm on Thursday<br />
o Basketball- 6:30pm on Wed<br />
o Bowling- tentative time/day
• Hi-Phi’ve: Alvin Boado!<br />
• Rush Week:<br />
o Need helpers for set up<br />
o After Info Night: hang out at the tents- please bring baked goods!<br />
o Drivers needed for Sunday Park Day<br />
o NOTE: remember to mingle with the rushees! <br />
• Please remember to turn in sign in sheets!<br />
• Assassins is still continuing!<br />
MEMBERSHIP VICE PRESIDENTS<br />
• BOW: Samantha Wong!<br />
• Leonardo: Zach Chan Kim Chao!<br />
• BOM: Victor Nguyen!<br />
• Make ups: EMAIL MVPs for alternatives<br />
• Roll call<br />
• Active bromance- letters passed out<br />
CORRESPONDING SECRETARIES<br />
Committee Meetings: Wed 2PM @ Phoenix Grill<br />
• IC Brothers visit from Omega Sigma!<br />
• Project Mateguay recap<br />
• Section 1 Sectionals<br />
o<br />
Friday 14 th : $61 for banquet and workshops/ $30 for workshops alone<br />
• IC Service April 21 st w/ Alpha Kappa: LA Festival of Books<br />
o REGISTER ONLINE!<br />
o IC Fellowship afterwards!<br />
• Frequent Flyer of the Week: John Tran!<br />
• National Convention-Tiffany Ta, Jessica Nguyen, Dillon Gamboa<br />
o December 27-30 th<br />
o Workshops, services, banquets, national legislation, elections<br />
o Workshops $99<br />
o Whole package: $175<br />
o Anaheim Marriot room booking- $100<br />
o Register online!! www.apo.org<br />
• Alumni Liaison: Diane Vu- Professional Mentorship
o Alumni brother and active pairings with similar career interests!<br />
o Take the survey on the website!<br />
o Interview resume will be April 11 th @ 8pm<br />
TREASURER & FUNDRAISING COORDINATOR WED 5 @ PHOENIX GRILL<br />
• Fines:<br />
o Upsilons: PAY YOUR FINES! Especially vital if you are planning to pick up!!<br />
• Dues: every week you don’t pay, it’s $2. Next week it will be a total of $6 in late dues. PAY!!<br />
• Fundraisers<br />
o Kimchi fried rice<br />
o Selling Polos for $10 towels for $3, both $12<br />
• Expenses overview- found on the website<br />
HISTORIAN<br />
Committee Meetings: Wed 3pm @Panda Express<br />
• Composites- $22 after tax and shipping for March 3 rd<br />
• Pinning attire video<br />
• Pinning next Tues!<br />
RECORDING SECRETARY<br />
• Newsletter Issue 2: http://clubs.uci.edu/aphio/newsletters/2012_03_02_.pdf<br />
SERGEANT-AT-ARMS<br />
• Spirit- Eric Quant Jeralyn Biscocho!<br />
• Quorum<br />
o Budgeting<br />
PLEDGE PARENTS<br />
o Bylaw revisions<br />
• Big interviews- last interviews will be next week<br />
o Website: “Meet the Mama’s”<br />
• Reqs for interview sheet- due Sunday April 8 th<br />
• Shirts<br />
o Name not on list Didn’t pay your dues! Email MVPS!<br />
• Info Night- 6:30pm @FP! Room: Crystal Cove<br />
o Wear your rush shirts or standards<br />
• Pinning next week! Proper attire!<br />
• Reminder: if at the booth- please stand on the sides!<br />
Quorum
A. Decade Event budget proposal<br />
Fundraiser $126.25<br />
Registration $2,900<br />
Donation $10<br />
Total: $3036.25 (raised)<br />
R: $4068.87<br />
Expenses:<br />
Venue $1,166<br />
Catering $2,909.33<br />
Decorations $143.81<br />
T-shirts $270<br />
Masks $84.74<br />
Founding Gift $100 $200<br />
Favors $772.24<br />
DJ/Photography $450<br />
Lunch $1200<br />
Total: $7205.12<br />
Motion to extend the budget for founding gift from $100 to $200.<br />
Vote by voice.<br />
Result: Passed.<br />
Approve the budget of $7205.12 for the Decade event.<br />
Vote by voice.<br />
Result: Passed.<br />
Executive Committee Budget<br />
President $347<br />
MVPs $6,500<br />
SVPs $800<br />
FVPs $1450<br />
ICs $250<br />
Historian $100<br />
RS $50<br />
SAA $200<br />
PP $950<br />
Total: $10,647<br />
Motion to change the IC budget from $250 to $650 for the Alumni liaison position.<br />
Vote by voice.<br />
Result: Passed.<br />
Motion to change the Service Vice Presidents budget from $800 to $1100.<br />
Vote by voice.
Result: Passed.<br />
Motion to change the Recording Secretary budget from $50 to $230.<br />
Vote by voice.<br />
Result: Passed.<br />
Motion to change the Membership Vice Presidents budget from 6500-8679.50.<br />
Vote by Voice.<br />
Result: Passed.<br />
Updated budget:<br />
President $347<br />
MVPs $8,679.50<br />
SVPs $1,100<br />
FVPs $1450<br />
ICs $650<br />
Historian $100<br />
RS $230<br />
SAA $200<br />
PP $950<br />
Total: $13,733.50<br />
Appeal<br />
Caroline Hua motions to appeal Membership Vice President's decision of her probation status to active<br />
status, effective immediately.<br />
Vote by ballot.<br />
Result: Not Passed.<br />
Yes- 59<br />
No- 36<br />
Abstain- 8<br />
Bylaws<br />
Clarity/Specificity<br />
4.2. Number of Officers<br />
4.2.3. For remaining positions, there may be a maximum of two (2) members in each<br />
position. The following positions shall have a maximum of two (2) officers: Service<br />
Vice President, Membership Vice President, Fellowship Vice President,<br />
Corresponding Secretary, Historian, and Non-Executive Committee Officials.<br />
4.3. Election of Officers<br />
6. All Pledge Parent Candidates must be currently enrolled as students of UC Irvine (or solely<br />
<strong>UCI</strong> Extension) on Election Day, and throughout the following quarter. If a newly elected<br />
Executive Committee member or Pledge Parent fails to complete all of their requirements by<br />
the end of the current term, then they are forced to relinquish their position and a replacement
will be appointed by the newly elected Executive Committee by their first meeting of the new<br />
term.<br />
4.4.5. Treasurer<br />
2. To make, under proper chapter budget approval, payments from chapter accounts by check<br />
(checks must be counter signed by the President or any Vice President, and a receipt for all<br />
services/materials purchased must be obtained.) Under proper chapter budget approval, make<br />
payments from chapter accounts by check (checks must be counter signed by the President or<br />
any Vice President, and a receipt for all services/materials purchased must be obtained).<br />
4.4.13. Attendance for Executive Committee and NEOs<br />
1. All elected officials, including Non-Executive Committee Elected Official<br />
(NEOs), must attend all General Business Meetings with the exception of one (1)<br />
excused absence, unless otherwise specified at the Membership Vice President’s<br />
discretion.<br />
2. All Executive Committee members must attend all Executive Committee meetings<br />
with the exception of two (2) absences, unless otherwise specified at the Membership<br />
Vice President’s discretion.<br />
4. Failure to meet these attendance requirements will result in the removal from his/her<br />
position, immediately at the time of their final infraction, and a replacement will be appointed<br />
by the Executive Committee, by the following Executive Committee meeting.<br />
Vote by ballot.<br />
Result: Passed.<br />
Yes- 97<br />
No- 4<br />
Abstain- 2<br />
Addition<br />
4.4.1. President<br />
11. To perform all other duties applicable as specified in the National Handbook for<br />
Chapter President.To appoint a webmaster to see to the production and maintenance<br />
of the electronic mailing lists, newsgroups, and World Wide Web pages.<br />
11.12. All other duties To perform all other duties applicable as specified in the National<br />
Handbook for Chapter presidents President.<br />
4.4.2. Service Vice President<br />
7. To keep detailed term record of services to ensure members are upholding Alpha<br />
Phi Omega standards.<br />
4.4.4. Fellowship Vice President<br />
7. To keep detailed term record of fellowships to ensure members are upholding<br />
Alpha Phi Omega standards.<br />
8. 9. To perform all other duties applicable as specified by the National Handbook for<br />
Fellowship.<br />
4.4.5. Treasurer
14. Propose any necessary changes to the membership dues. This proposal is subject<br />
to approval by a 50% + 1 majority of members at a regular chapter meeting where a<br />
quorum prevails.<br />
14. To keep a detailed term record of dues paid and fines, to ensure members are<br />
upholding Alpha Phi Omega standards. Members will be notified of outstanding<br />
fines each week. Members should be allowed to pay their fees at any time. Weekly<br />
collection is encouraged.<br />
15. To prepare a record of information to be passed to future Treasurers.<br />
16. To adhere to the policies stated in the Financial Document.<br />
4.4.8. Corresponding Secretary<br />
8. To work with the President to promote and facilitate chapter involvement in interchapter,<br />
sectional, regional, and national fraternity events.<br />
9. To work to extend appropriate invitations to alumni, section sectional, regional,<br />
and national staff and other chapters to selected events.<br />
10. To prepare a record of information to be passed to future Corresponding Secretaries.<br />
4.4.10. Sergeant-at-Arms<br />
10. To prepare a record of information to be passed to future Sergeant-at-Arms.<br />
11. To perform all other duties applicable as specified by the National Handbook<br />
Sergeant-at-Arms<br />
12. To perform duties as directed by the Chapter President.<br />
5.2.4. Fellowship Committee shall:<br />
4. Present suggestions for new types of events to the Executive Committee or general<br />
membership for approval.<br />
5. Prepare a detailed written evaluation of fellowships and the fellowship term at the end of the<br />
term.<br />
Vote by ballot.<br />
Result: Passed.<br />
Yes- 96<br />
No- 1<br />
Abstain- 6<br />
Deletion<br />
4.4.3. Membership Vice President<br />
3. To work with the President and Corresponding Secretary to promote and facilitate<br />
chapter involvement in inter-chapter, sectional, regional, and national fraternity<br />
events.<br />
7. 6. To keep detailed term record of services, fellowships, dues paid, and fines, to<br />
ensure members are upholding Alpha Phi Omega standards. Members will be<br />
notified of outstanding fines each week. Members should be allowed to pay their fees<br />
at any time. Weekly collection is encouraged.<br />
10. To work to extend appropriate invitations to alumni, section sectional, regional, and national staff and<br />
other chapters to selected events.
4.4.8. Corresponding Secretary<br />
8. To appoint a webmaster to see to the production and maintenance of the electronic<br />
mailing lists, newsgroups, and World Wide Web pages.<br />
4.4.9. Historian<br />
3. To prepare a chapter scrapbook.<br />
5. To work with Recording Secretary for Chapter Newsletter to be completed at the<br />
end of the term.<br />
5.2.9. Publicity Committee shall:<br />
7. Create/Update/Maintain/Pick-up A-Frames to be placed in the appropriate places<br />
on campus, advertising rush or large events.<br />
6.6. All members should abide by the policies set forth in the Rho Rho Chapter Policy on Risk<br />
Management.<br />
Vote by ballot.<br />
Yes-101<br />
No-1<br />
Abstain- 1<br />
*Courtesy note: Risk Management is already detailed in the document. No need for repetition.<br />
Announcements:<br />
NYSD<br />
• April 20 th<br />
• 3-5pm- only open shift on the website<br />
• Dress code: cultural garb or standards<br />
• Other duties: these are locked<br />
o Set up- 12-3pm shift<br />
o Break down- 5-7pm<br />
o Early morning services: poster making, food making<br />
• Not on the day:<br />
o Donations<br />
o Making the games<br />
*If anyone needs to be added to a locked shift, they need to email MVPs with a schedule of work or<br />
class and specify if they need to be added to an alternative service on the 20 th or a service on a<br />
different day. *<br />
~Meeting adjourned at 12:12 A.M.