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Absence Due to University
Sanctioned Activities
Students who miss a quiz or a test, of any type, as a result of their
direct participation in one of the following university-sanctioned
events (varsity game, choir concert performance, mainstage theatre
production, class trip, Student Life sponsored mission trip) will be
allowed to write the make-up quiz or test at a time determined by the
instructor, in consultation with the student. It is the responsibility of
the student to inform the instructor, at least two days before the day of
the quiz or test, or else the opportunity to write a make-up quiz or test
is forfeited. Students may not miss a final examination as a result of
these events. This policy does not apply to essays, lab reports, or other
assignments for which due dates were established at the beginning of
the course. This policy does not apply to practices (for athletic, music,
or theatre events), club sports or intramurals.
Examination Policy
In each course there is a written final examination which is given
during the examination period. Normally a final examination must
count for at least 25% of the final grade. Consent for weighting the
examination less must be obtained by the instructor from the Academic
Standards Committee. Tests and other means of evaluation will be used
throughout the term at the discretion of the instructor.
Final Examination Schedule
The final examination schedule will be released by the
Registrar’s Office in early October for the fall term and early
February for the winter term. Students are required to write the
examinations as scheduled and will not be granted permission
to reschedule exams unless one of the following conflicts exists:
(Note: the Registrar’s Office will advise those who fall into category
one, two and three)
1. Students with examinations in three consecutive time blocks may
request that one of the three examinations be rescheduled.
2. Students with more than three examinations in five consecutive time
blocks may request that one of examinations be rescheduled.
3. Students with two examinations in the same time block must request
that one of the two examinations be rescheduled.
4. Other types of scheduling conflicts (not including work or travel
plans*) may be considered on a case-by-case situation. Students
who feel that they have unusual or extenuating circumstances may
request that their situation be reviewed by the Academic Standards
Committee. A written request must be submitted to the Registrar
by the last day of classes in October for the fall examination period
and by the last day of classes in February for the winter examination
period.
* Requests for rescheduled examinations based on reasons of work
or travel arrangements (including purchased airline tickets) are not
considered to be grounds for rescheduling examinations. Students
who need to make travel arrangements earlier than when the
examination schedule is released are advised to book their departure
dates for the day following the end of the examination period.
All schedule changes are made by the Registrar’s Office, and must be
finalized a minimum of one week before the last day of classes. Faculty
do not make examination schedule changes. Examinations rescheduled
due to an approved conflict will be assigned to one of two examination
blocks outside of the examination period (i.e. on one of the reading
days or on the day following the examination period). Faculty will
be requested to provide an alternate exam of the same format and
comparable difficulty to accommodate rescheduled examinations.
Test-Free Week
Faculty will not assign quizzes or tests during the final week of classes.
Take-Home Examinations
Due dates for take-home examinations will be included in the regular
examination schedule and students are expected to follow all the
submission requirements as set by the course instructor. A take-home
examination which is submitted after the end of the examination block
will be considered a missed examination. A take-home examination
must be given to students at the last scheduled class (not earlier).
Final Examinations
Final examinations are normally scheduled to be written in the
gymnasium. Examinations with oral or visual components will
be assigned an alternate room. Students should be aware of the
following policies and procedures:
• Students must remain in the examination centre for a minimum of
45 minutes.
• No electronic devices (i.e. cell phones, mp3 players, etc.) are
permitted. Faculty who do permit the use of a non-programmable
calculator during an examination must specify this on the
examination paper.
• No bags, hand bags, or pencil cases will be allowed into the
examination centre and must be left at the side of the examination
centre (at a student’s own risk). Books and notes will only be
permitted if previously approved by the instructor and noted on the
examination paper. Students who wish to bring pens and pencils in a
case should place them in a clear plastic bag.
• All hats will be inspected and coats must be left at the side of the
examination centre (at a student’s own risk).
• No student will be admitted to the examination centre 45 minutes
past the start of the examination block. After this point the student
is considered to be absent and will receive a grade of “F” on the
examination. Appeals based on extenuating circumstances may be
directed to the attention of the Registrar and must be done on the
same business day (or the following business day in the case of
evening or weekend examinations). Appeals will be heard by the
Chair of the Academic Standards Committee (or designate) whose
decision will be final.
• Students who must miss an examination due to illness or a
significant personal emergency (i.e. an accident or death in the
family), must contact the Dean of Students prior to the start of the
examination. A doctor’s note indicating the duration of the illness
must be submitted before an alternate examination writing time is
scheduled. Examinations which have been rescheduled due to illness
will be written as soon as the student is well enough to write the
examination, normally on the day following the examination period,
or as scheduled by the Registrar’s Office, upon the recommendation
of the Dean of Students.
• Students are responsible for ensuring that the complete examination
is submitted to the invigilator.
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