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The Dean shall hear the complaint of the student, consult the faculty
member and perhaps his or her departmental chair, before making a
judgment. The Dean must be given a written statement of grievance by
the student, a written response from the faculty member, and relevant
corroborative material from both parties. The judgment of the Dean, in
writing, is final (it cannot be appealed).
It is understood that in cases concerning requests for reappraisal
of a final grade, the appropriate procedure will be followed and in
allegations of gender or sexual harassment or other types of harassment
and discrimination, the university’s policy on promoting the respect of
persons will be followed.
Against a Staff Member
If a student has a complaint against a staff member or objects to
how an institutional policy has been applied by a staff member or an
administrative department, he or she shall first discuss that complaint
with the staff member. The aggrieved student may ask another student
to accompany him or her as a witness or support. It is hoped that in
such a meeting, most conflicts can be resolved.
If the complaint requires further consultation or clarification to be
resolved, the staff member may request that the student put the
complaint in writing either prior to or within two days of the meeting.
The staff member is expected to provide a written response (personally
or in consultation with his or her supervisor) within two weeks of
receiving the written complaint, unless the written complaint is
resolved in an initial meeting as outlined above.
If the student is not satisfied by the ruling of the staff member, he or she
may appeal to the supervisor of the staff member concerned, or if the
supervisor is already involved in the complaint, to the Vice-President of
the relevant division of the university. In the case of a Vice-President,
the appeal will go to the President, and in the case of the President to the
Chair of the Board of Governors. The supervisor (or equivalent) shall
hear the complaint of the student, consult the staff member and his or
her supervisor as relevant, before making a judgment. The supervisor
(or equivalent) must be given a written statement of the complaint by
the student, a written response from the staff member, and relevant
corroborative material from both parties. The judgment of the supervisor
(or equivalent) is final (it cannot be appealed).
It is understood that in cases concerning allegations of gender or
sexual harassment or other types of harassment and discrimination,
the university’s policy on promoting the respect of persons will be
followed.
Grade Point Average and
Academic Standing
A student’s average is computed by multiplying the grade points for
each course taken by the number of credits allowed for the course and
then dividing the total number of grade points by the total number of
credits. Courses in which a student receives the grades of AU, NR, P or
W do not count in calculating the grade point average. Courses taken
by Letter of Permission or for which transfer credit has been awarded
are not counted in the grade point average. A course in which a low
or failing grade has been given may be repeated. If a student repeats a
course, the most recent grade received will be counted in computing
his or her average and only this course will be credited; the earlier
grade will, however, remain on the transcript. A student must maintain
a minimum cumulative grade point average (CGPA) in order to be
in good academic standing. The minimum CGPA necessary for good
standing is dependent upon the number of terms the student has been
enrolled (see page 46).
To be eligible to receive a general degree a student must have a CGPA
of no less than 4.00. For a certificate, a student must have a CGPA of no
less than 4.00. If a student’s CGPA falls below the minimum necessary
for good academic standing, the student will be placed on academic
probation (see page 46). If the student’s CGPA falls below the minimum
CGPA necessary to remain registered, the student will be eligible for
dismissal. For returning students, academic dismissals are not normally
implemented after the fall term (unless otherwise specified) but will be
effective after the winter term. First-year students whose CGPA falls at
or below 1.00 will automatically be dismissed at the end of the fall term
but these students will be given an opportunity to appeal the decision.
The Academic Standards Committee shall decide each case on the
basis of policies laid down by the Senate. Appeals will be referred to
the Academic Appeals Committee.
Deans’ Honour List
Students whose GPA for a term’s full-time coursework is 9.50 or
higher will be placed on the Deans’ Honour List. Being placed on the
Deans’ Honour List will be reflected on students’ transcripts. Students
whose CGPA is 9.50 or higher at the time of graduation will graduate
with distinction.
Those students who have a disability and are enrolled in 60% of a full
course load (3 courses/9 credits) will be eligible to be placed on the
Deans’ Honour List. These students must be formally recommended
by the Disability Services Coordinator and must have proper
documentation to support this.
Absence from Tests and Examinations
If a student is absent from a test or final examination, without
prior notice and permission, a grade of “F” will be assigned for
that test or examination. In the case of illness or other extreme
circumstances, the student may be exempted and allowed to write
an alternate test or examination of comparable difficulty and similar
format, provided he or she has given prior notice of the inability to
take the test or examination.
Absence Due to Illness
For tests, students should notify and obtain permission from the
instructor of the course. In case of illness, the instructor may require
an absence slip signed by a physician. To receive an exemption from
examinations as the result of illness, the student must give the Dean of
Students an absence slip signed by a physician. In other extenuating
circumstances, the student must notify and obtain approval from the
Dean of Students, who shall confer with the Chair of the Academic
Standards Committee. The Dean of Students will notify the instructor
and arrange for an alternate writing time as required.
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