Annual Report 2011-2012 - Birbal Sahni Institute of Palaeobotany

EBIRBAL SAHNI INSTITUT
Annual Report 2011-2012
1946
OF PALAEOBOTANY
S No. Comments/Observations by the Chartered Accountants Actions taken by the Institute
09. STORES AND WORKS & BUILDING:
Maintenance & up-gradation of Fixed Assets register & Stores
register needs to be strengthened. The value of fixed assets as per
fixed assets register and stores register must match with the value in
the fixed assets schedule. Proper reconciliation needs to be done and
registers to be updated on regular basis.
10. Physical Verification of the assets is not being done on time. Physical
verification of Non-Consumable assets for the year ended 31.03.2012
was done in June 2012 to August, 2012. While verification no
summary of Fixed Assets were being prepared. Only a certificate has
been issued that “Physical Verification has been done as per books
and no discrepancies have been notice”. No Checking Marks were
available on fixed assets register.
11. Physical Verification of the Consumable Items for the year 2011-12
was done in July & August, 2012. While verification no Summary of
Assets/Working Sheet were being prepared. Only a certificate has
been issued that “Physical Verification has been done as per books
and no discrepancies have been noticed”. No Checking Marks were
available on Assets Register.
12. Proper Record / Stock Register is to be maintained in every
department for items issued to them from stores.
13. LEGAL CASES AND CONTINGENT LIABILITY:
List of Legal Cases was provided to us but amount of ‘Contingent
Liability’, if any, is not mentioned. As per list provided to us, 14
cases are pending but updated position is yet to be provided.
Reporting of ‘Contingent Liability’ is also to be done by the Institute
through ‘note to accounts’.
Noted for compliance.
The Physical Verification exercise is
taken up after completion of financial
year and scientists, technical staff are
generally assigned to take up the physical
verification exercise. Some time delays
occurs due to scientific and technical
staff members on field or assigned some
other duties. However, the suggestions of
Chartered Accountants are noted for
compliance.
The Physical Verification exercise is
taken up after completion of financial
year and scientists, technical staff are
generally assigned to take up the physical
verification exercise. Some time delays
occurs due to scientific and technical
staff members on field or assigned some
other duties. However, the suggestions of
Chartered Accountants are noted for
compliance.
Noted for compliance w.e.f. current
financial year.
The updated position of legal cases was
provided. However, the contingent
liability as suggested by the Chartered
Accountants shall be provided through
‘note to accounts’ in future.
(N B Tiwari)
Accounts Officer
(Suresh C. Bajpai)
Registrar
(Naresh C. Mehrotra)
Director
www.bsip.res.in
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