Indian Institute of Management Raipur - IIM Raipur

Indian Institute of Management Raipur
GEC Campus, Old Dhamtari Road, Sejbahar
Raipur 492 015 India
Tel.: +91-771-2772000, 2772600; Fax: +91-771-2772600
Website: www.iimraipur.ac.in; e-mail: osd@iimraipur.ac.in
Quotation Enquiry No.
Quotation Document for
: IIMR/2011/Tender/003
: Hiring Taxi Services
Date of Advertisement on IIM Raipur website : 13 th April 2011
Date of Advertisement in the news paper : 15 th April 2011
Date of Issue of Tender Documents : 13 th April 2011
Last date and time of submission of Tender
Date and time of opening of Tender
: 28 th April 2011 by 3.00 PM
: 28 th April 2011 at 4.00 PM
Tender issued to:
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Note: The tender envelops should be marked with tender for “Quotation for Hiring Taxi
services”

Quotations for Hiring Taxi Services
Quotation Notice No. IIMR/2011/Tender/003
Quotations are invited for providing taxi services from the reputed Taxi service providers/travel
agents up to 15:00 hours on 28 th April 2011. Interested parties may view and download the
tender document containing the detailed terms and conditions from our website
www.iimrapur.ac.in
Security Deposit
Rs. 5,000 (Rupees five
thousand only)
Cost of Tender Document
Rs. 500/- (Rupees five
hundred only)
1. The tender document of Rs.500 (Rupees five hundred only) as non-refundable fee in the
form of DD/Pay order in favour of Indian Institute of Raipur, payable at Raipur.
2. The quotations will be opened on the same day (last of issue of tender documents) in the
presence of vendors or their authorized representatives.
3. The firm/agency is requested to quote rates in the attached proforma.
4. Quotations will be rejected if it is
i. incomplete
ii. not properly filled.
iii. received after the due date
iv. not accompanied with accounts payee demand draft worth Rs. 500 for tender
document fee (if downloaded from IIM Raipur website)
Eligibility Criteria of Intending bidders: (Proof/supporting documents to be enclosed for the
points mentioned below:
1. The firm/agency should be having PAN (Permanent Account Number) allotted by the
Income Tax Department; document proof of the same has to be enclosed.
2. The firm/agency should have at least 5 years of experience in providing taxi service in
the Government Sector and should have at least five vehicles of its own with them.
3. Enclose the value of work done by you in the last three years along with details to
whom you have done.
4. Interested firm/agency should have the capacity to undertake the work at a very
short notice.
5. The quotations from non-experienced parties will be rejected.
6. The details of registration(s) viz. No., date, validity etc. with Government
authorities towards incorporation of the firm, running of stated business viz.
Labour License, service tax and authorized premises.

Terms and Conditions for Hiring Taxi
1. Usually the services of the vehicle would be required on Monday to Friday, but it may be
required on all the seven days in a week and on national holidays.
2. Rates should be quoted for each type of vehicle separately.
3. Distance from garage/taxi stand to duty point and duty point to garage/taxi stand both ways
shall be restricted to 15 km.
4. The rates should be valid for at least one year.
5. All expenditure in connection with Petrol/ Diesel/ CNG, Pollution check, maintenance of
vehicle, road taxes, insurance and any other incidental expenditure shall be borne by the
service provider.
6. The vehicle should be in very neat & clean and in very good working condition and
maintained well during the contract period.
7. Driver shall be well mannered with good behaviour and should have a valid driving license.
8. The taxi provider should ensure that the driver must carry all the necessary documents
(Registration Certificate, Insurance Papers, PUC Certificate etc.) with him.
9. It is important to submit the conduct certificate from the police station.
10. The milometer of the vehicle should be accurate. If the meter is found faulty, no payment
will be made.
11. The vehicle must be made available at any given time and day as desired by this office.
12. In case of break down or disruption due to any other reason, the vehicle shall be replaced by
a substitute vehicle & driver immediately so that there shall be no loss of time.
13. The firm should have valid service tax and TIN & PAN Numbers. Payment will be made on
monthly basis after submission of bills with duty slips.
14. TDS will be deducted as per the rates prevailing at the time of providing the service.
15. Service tax, toll tax and Parking will be paid by the Institute.
16. Payment shall be made by crossed cheque drawn on Nationalized bank in the name of the
agency/firm.
17. The Security Deposit will not carry any interest and will be returned only on satisfactory
completion of the contract period.
18. While submitting the bids, the service providers may provide references of
Government/semi Government/autonomous organization to which they have supplied such
services earlier along with copies of recommendatory letter given by those offices.
19. The rates for each item shall be indicated both in words and figures and the price quoted at
the time of submission of tender should remain valid for the contract period. There should be
no overwriting, erasing etc.
20. The component of taxes, if any should be indicated separately and clearly in the quotations.
This should not be added on in the basic prices of the items of work. The rate mentioned in
the quotation if accepted will not be allowed to increase during the contract period. However,
if the cost of input materials are increased drastically, the firm should obtain permission from
the institute
21. No advance payment will be made. The payment will be made against the bill raised by the
firm/agency on monthly basis after satisfactory completion of work.
22. The contract will remain in force a period of one year from the date of award of the contract
and it may be extended for another one year.
23. The Institute reserves the right to accept or reject any quotations, in whole or in part at any
time without assigning any reason thereof.
24. You are also required to furnish monthly quotation of supply of taxies (one Indica on
monthly basis giving rates for 2500 Km per month, on a 10 hourly basis per day)

To
The Officer on Special Duty (OSD),
Indian Institute of Management Raipur,
GEC Campus, Old Dhamtari Road, Sejbhar,
Raipur – 492 015, India
Dear Sir
Subject: Rate contract for hiring taxi services – Quotations- reg.
I/we intend the submit the quotation on the subject captioned above and hereby
consent to agree/ accept all the terms and conditions stipulated in Indian Institute of
Management Raipur Quotation Notice No. IIMR/2011/06 dated 11 th April 2011. The
information desired and the rates quoted are as per following details:-
A. On a monthly basis:
Sl No. Description Indica (A/C)
1 Rate for 2500 Kms. per month for 300 Hrs.
Indica (Non-
A/C)
2 Rates per additional hour beyond 10 hours
3 Rates per additional Kilometer beyond 2500 kms.
2. On requisition basis: (rate should quoted for A/C only)
a. Medium size Cars:
Sl
No.
Description
1 Rates per day for local journeys:
Innova/Tavera
SX4/Honda
City/Indigo
Monza
Corolla
(i) For 8 hours & 80 km
(ii) For extra per km
(iii) For extra per hour
(iv) Half day i.e. for 4 hour & 40
Km
2 Rates for outstation journeys:
(i) Per km rate for Non-AC
vehicle
(ii) Per km rate for AC vehicle
(iii) Minimum running (kms) to
be charged per day
(iv) Per day driver allowance for
halt

. Small cars:
Sl No. Description Indica A/C Indica Non-A/C
1 Rates per day for local journeys:
(i) For 8 hours & 80 km
(ii) For extra km
(iii) For extra hour
(iv) Half day i.e. for 4 hour & 40
Km
2 Rates for outstation journeys:
(i) Per km rate for Non-AC vehicle
(ii) Per km rate for AC vehicle
(iii) Minimum running (kms) to be
charged per day
(iv) Per day driver allowance for halt
Date:
Signature of the Tenderer & Seal