Outlook Voice Access PDF

From a phone
that is not UMenabled
Dial the
Outlook
Voice Access
Number
From a phone
that is UMenabled
From the
voice user
interface
To the voice
user
interface
#
nnnnnn
Welcome Menu
Contact Someone
Mailbox Extension
Welcome Menu
Enter your PIN and press #. If
this is not your mailbox, press *.
If you choose to access your voice mail without a
PIN, this is skipped. If you choose e-mail, calendar,
or personal contacts you’ll be prompted for a PIN.
“You have 1 new voice message,
10 new e-mail messages, and your
next meeting is at 10:00 A.M.”
Main Menu
Keys Option
1 Listen to Voice Messages
2 Listen to E-Mail Messages
3 Hear Calendar Options
4 Find a Contact
5 Compose a Voice Message
6 Change Personal Options
7 Turn Off Telephone Greeting
(that lets people know you're
away) Option is available
when they are turned on.
0 Repeat Menu
Key
Option
0 Repeat Menu
1 Turn On/Off Telephone Greeting
(that lets people know you’re away)
2 Record Greetings
3 Change Your PIN
4 Change to the Voice User Interface
5 Change the Local Time Zone
6 Use the 12- or 24-Hour
Time Format
* Return to Main Menu
From the voice
user interface
Directory
Keys
Option
[abc… ] Spell Contact Name
# Enter Mailbox Extension
0 Transfer to Operator
Keys
Confirm Greeting
Turn On/Off
Automatic Replies
Enter the current
local time in
24-hour format.
For example, for
3:30 P.M., enter
1-5-3-0.
Personal Contacts
Option
[abc..] Spell Contact Name
00 Search Directory
Play Voice
Message Summary
Voice Message:
Priority, From, Date,
Message Body
Play E-Mail Messages
and Calendar Items
E-Mail Message: Priority,
From, Date, Message Body
Meeting Request: Priority,
Date, From, Message Body
Play Meeting Summary
Meeting Request:
Organizer, Time,
Location, and Subject
Ring Phone
Press # to leave
message
After Listening to
the Meeting Summary
Keys
Option
# Next Message
## Next Day
0 Repeat
00 More Options
1 Replay
11 Previous Meeting
2 Call Location
22 Call Organizer
3 I’ll Be Late
4 Accept/Tentative Accept
5 Meeting Details
55 Attendance Details
6 Forward
7 Decline /Cancel
77 Clear My Calendar
8 Reply
88 Reply All
Record or Add/Remove Recipients
Contact Details
Keys
1
2
Option
Record
Add Recipient
Name
Address
Mobile Number
3 Remove Recipient
Office Number
E -Mail Address
Available While Listening
to the Voice Message
Keys Option
# Next Message
0 All Playback Menu Options
1 Rewind
11 Beginning
2 Pause
3 Fast Forward
33 End
4 Slower
44 Flag for Follow-Up
5 Envelope Information
6 Faster
7 Delete
8 Reply
9 Mark as Unread
Available While Listening
to E-mail Messages
Keys Option
# Next Message
## Next Unread Message
0 All Playback Menu Options
1 Rewind
11 Beginning
2 Pause
3 Fast Forward
4 Slower
44 Flag for Follow-Up
5 Envelope Information
55 Next Language
6 Faster
7 Delete
77 Delete Conversation
8 Reply
88 Reply All
9 Mark as Unread
99 Hide Conversation
Quick Start Guide for Outlook Voice Access
Touchtone User Interface
After Listening to
the Voice Message
Keys
Option
# Next Message
1 Replay
11 Previous Message
2 Call
44 Flag for Follow-Up
5 Envelope Information
6 Forward
7 Delete
8 Reply
9 Mark as Unread
* Exit
0 Repeat this Menu
00 Return to previous/More Options
Keys
#
##
1
11
2
4
44
55
5
6
7
77
*7
8
88
9
99
*
0
00
Keys
1
2
3
4
*
Contact Options
Option
After Listening to E-mail Message
Replay Details
Call
Send Message
Find Another Contact
Cancel
Option
Next Message
Next Unread
Replay
Previous Message
Call
Accept
Flag for Follow-Up
Next Language
Envelope Information
Forward
Delete
Delete Conversation
To Un-Delete
Reply
Reply All
Mark as Unread
Hide Conversation
Exit
Repeat this Menu
Return to previous/More Options
If # is pressed
after recording
Keys
Option
1# Accept and Send
11 Accept and Mark with High
Importance
12 Accept and Mark as Private
2 Replay
3 Erase and Re-record
4 Continue Recording
* Cancel
0 Repeat Menu
Keys
0
00
*
Available at All Times
Repeat Menu
More Options
Cancel or Main Menu
Use the Keypad to Spell
1
GHI
4
PQRS
7
ABC
2
JKL
5
TUV
8
Option
DEF
3
MNO
6
WXYZ
9
* 0 #

Quick Start Guide for Outlook Voice Access
Voice User Interface
From a phone
that is not UMenabled
Dial the
Outlook
Voice Access
Number
From a phone
that is UMenabled
From the
touchtone
interface
Press 0 to go to
the touchtone
interface
Go to
touchtone
interface
#
nnnnnn
Welcome Menu
Contact Someone
Mailbox Extension
Welcome Menu
Enter your PIN and press #. If
this is not your mailbox, press *.
If you choose to access your voice mail without a
PIN, this is skipped. If you choose e-mail, calendar,
or personal contacts you’ll be prompted for a PIN.
“You have 1 new voice message,
10 new e-mail messages, and your
next meeting is at 10:00 A.M.”
Main Menu
You can say :
“Voice Mail”
“E-Mail”
“Calendar”
“Personal Contacts”
“Directory”
“Personal Options”
Key Option
0 Repeat Menu
1 Turn On/Off Telephone Greeting
(that lets people know you’re away)
2 Record Greetings
3 Change Your PIN
4 Change to the Touchtone
User Interface
5 Change the Local Time Zone
6 Use the 12- or 24-Hour
Time Format
* Return to Main Menu
Go to the
touchtone
interface
Confirm Greeting
Turn On/Off
Automatic Replies
Enter the current local time
in 24-hour format. For example,
for 3:30 P.M., enter 1-5-3-0.
Directory / Personal Contacts
Say the name of the contact
Play Voice
Message Summary
Voice Message:
Priority, From, Date,
Message Body
Play E-Mail Messages
and Calendar Items
E-Mail Message: Priority,
From, Date, Message Body
Meeting Request: Priority,
Date, From, Message Body
Play Meeting
Summary
Meeting Request:
Organizer, Time,
Location, and Subject
Say What Day
For example, you can say:
“Today’s Calendar”
“Tomorrow’s Calendar”
“Monday’s Calendar”
“Calendar for March 15 th “
Contact Options
“Call the Office”
“Call the Mobile Number”
“Send a Message”
“Find Another Contact”
“Play Details”
Clear My Calendar
Ring Phone
For the Meeting You Are
Currently Listening To
You can say:
“Next Message”
“Next Day”
“Replay”
“Previous Meeting”
“Call Location”
“Call Organizer”
“I’ll Be Late”
“Accept/Tentative Accept
“Decline/Cancel”
“Clear My Calendar”
“Meeting Details”
“Attendance Details”
“Reply”
“Reply All”
“Forward”
“Select Language”
“First or Last”
Starting with the current appointment you
can say :
A time – for example, “3:30 P .M.”
A number of days – for example, “2 days”
Record
Record the message, then press # and say:
“Send It”
“Send It with High Importance”
“Send It Marked as Private”
“Play It Back”
“Start Over”
“Cancel”
Available During
E-Mail and Meeting
Request Playback
“Next Message”
“Next Unread”
“Previous”
“End”
“Read the Header”
“Accept”
“Decline”
“Tentatively Accept”
“Forward”
“Reply”
“Reply All”
“Flag for Follow-Up”
“Mark As Unread”
“Delete Conversation”
“Hide Conversation”
“Call”
“Delete”
“Rewind”
“Fast Forward”
“Slow Down”
“Faster”
“Pause”
“Select Language”
“Find by Name”
*Touchtone commands are
also available during playback.
I’ll Be Late
For example, you can say:
“I’ll be 3 minutes late”, “10 to
15, minutes” or “I don’t know”.
Available During
Voice Mail Playback
“Next Message”
“Next Unread”
“Previous”
“End”
“Play Header”
“Forward”
“Reply”
“Flag for Follow-Up”
“Call”
“Delete”
“Rewind”
“Fast Forward”
“Slow Down”
“Faster”
“Pause”
“Find by Name”
*Touchtone commands are
also available during playback.
Forward
Say [the person’s name from the
directory] or say “Personal Contact”.
For example, you can also say,
“Forward to [directory name ]” or
“Forward to a personal contact ”.
Find By Name
Say [the person’s name
from the directory] or say
“Personal Contact”.
For example, you can also
say, “Find messages from
[directory name ]”.
Contact Details
Personal Contact:
Business Address
Home Address
Other Address
Mobile Phone Number
Business Phone Number
Home Phone Number
E -Mail One
E -Mail Two
E -Mail Three
Directory Contact:
Office Phone Number
Location
First part of the E-Mail
Address
Forward
Say [the person’s name
from the directory] or say
“Personal Contact”.
For example, you can also say,
“Forward to [directory name]” or
“Forward to a personal contact”.
Find By Name
Say [the person’s name
from the directory] or say
“Personal Contact”.
For example, you can also
say, “Find message from
[directory name]”.
Available at All Times
“Main Menu”
“Repeat Menu”
“More Options”
“Cancel”
”Help”
Use the Keypad to Spell
1
GHI
4
PQRS
7
ABC
2
JKL
5
TUV
8
DEF
3
MNO
6
WXYZ
9
* 0 #