(1) Welcome by INCLEN Chair - The INCLEN Trust

Program Committee Chair by PT with all CLEN heads and NKA to meet monthly
Membership of these committees was approved by consensus and each
committee was to have a two year term.
New BOT Members
Each submission was discussed individually. It was noted that the non-CLEN
heads could be 4-7 with MT and RRC ready to roll off the board. There was a
discussion about balance with country support and gender. Extend RRC for one
year. Marcel Tanner has completed his term. There was a discussion about
reconvening a search committee to recruit new members. NKA to build a file and
talk to candidate with the local CLEN person. There should be a substantive.
Short list criteria (Laura Sadowski) must be interviewed by a board member.
(13) Annual Review of Administration Matters
a. Legal and Administrative Matters (SIRO, Audit and Certification,
FCRA, IT. Tax, 80G) auditor approved and extended for up to five
years as recommended by management.: the extension of
appointment of Auditor.
b. SOPs(INCLEN Misconduct Assurance Policy, Conflict of Interest)
Would like the development of form for disclosure.
Implicit approval. Misconduct Policy applies to US based and
references US federal law. Approved as applied to NIH grant when
required. The IEO to prepare a generic model which will be circulated
to all BOT Members
c. Financial Calendar was presented for information of the members
d. International Accounting: Maria Elena explained the need,
convergence and benefits of shifting to International Financial &
Reporting Standards system of auditing. She said that 33 countries are
already adopting it.
(14) Financial Matters
a. Financial status
b. Audit reports
c. International Learning Experience: Transfer of funds – Trust to
INCLEN Inc.: Stephanie gave a presentation on the need of transfer of
funds from InclenTrust (which does not exist in US) to INCLEN Inc.
NKA explained the need for transfer of cash. It was approved by the
board.