here - City of Reedley
here - City of Reedley here - City of Reedley
• Update the City of Reedley’s Standard Specifications and Standard Plans and submit to the City Council for adoption. • Reorganize the Engineering Division filing system. • Help identify funding for sewer pipeline in Reed Avenue between Carpenter Avenue and Eleventh Street replacement project. • Help identify ways to allocate costs to all zones within the City’s Landscape Lighting and Maintenance District to insure adequate maintenance City-wide. • Assist Public Works Department with completion of the ADA self-evaluation and transition plan for adopting policies and procedures by City. • Complete right of way acquisition and initiate design/construction process for the utility undergrounding work on south Buttonwillow Avenue. • Continue pursuing funding opportunities for Columbia Avenue street improvements at Parlier Avenue. Department challenges/unmet needs Engineering’s project backlog for the City’s capital improvement program consists of more than ten active construction projects including street, water supply and water storage infrastructure. The major active projects include: • Manning Bridge Replacement ($16M) • Sports Park Water Tower ($5M) • Reed Ave Widening and Reconstruction ($4M) • Frankwood Ave Reconstruction ($2.5M) • Well 14 at Sports Park ($1.5M) In addition to projects currently in progress, there are others in the programming and authorization stages that will be started in the next couple of years of which include the Manning Ave Widening and Overlay from Reed to Buttonwillow and Parkway Trail Extension from Buttonwillow Ave to the Sports Park. These CIP projects, coupled with new development review, permitting and inspection including other functions carried out by the Engineering Department, are turning into a major and difficult challenge for a department of five full-time staff and part-time project management consultant to handle. The current workload is overwhelming and staff is struggling to deliver these projects in a timely fashion. This is a serious challenge for the City, as missing deadlines and milestones could jeopardize various funding sources with the possibility of having to pay back any spent funds for projects that may not be delivered. The City's development team, consisting of each department involved in development projects, will continue to work with the Engineering Department to address the staffing resource issues. Page 94 CITY OF REEDLEY ADOPTED BUDGET 2013-2014
2012-13 2012-13 2012-13 2013-14 DEPARTMENT FUND ACCT TYPE ACCOUNT DESCRIPTION ADOPTED AMENDED FYE ESTIMATE ADOPTED 0 0 Expenditure 0 0 $ - $ - $ - $ - Expenditure Engineering General Revenue 001-3208 Encroachment Permits $ 5,500 $ 5,500 $ 7,500 $ 7,500 Engineering General Revenue 001-3608 Engineering & Engineering Inspection Fees $ 2,500 $ 2,500 $ 1,550 $ 1,500 Engineering General Revenue 001-3609 Engineering Projects Personnel Time Reimbursed By Project Cost $ 105,000 $ 105,000 $ 110,000 $ 115,000 Subtotal $ 113,000 $ 113,000 $ 119,050 $ 124,000 Engineering General Expenditure 001-4400.1010 Engineering F/T Salaries $ 47,755 $ 47,755 $ 47,755 $ 12,725 Engineering General Expenditure 2012-13: City Engineer 20% (1), Sr Lead Engineering Assistant 20% (1), Engineering Tech 20% (1), Engineering Assistant 20% (1), Administrative Assistant 0% (0 Engineering General Expenditure 2013-14: City Engineer 5% (1), Sr Lead Engineering Assistant 5% (1), Engineering Tech 5% (1), Engineering Assistant 5% (1) Engineering General Expenditure 001-4400.1020 Engineering P/T Salaries $ - $ - $ - $ - Engineering General Expenditure 001-4400.1030 Engineering O/T Salaries $ 1,500 $ 1,500 $ 2,500 $ 3,000 Engineering General Expenditure 001-4400.1040 Engineering F/T Social Security & Medicare $ 3,768 $ 3,768 $ 3,768 $ 1,214 Engineering General Expenditure 001-4400.1050 Engineering CalPERS Retirement $ 8,605 $ 8,605 $ 8,605 $ 2,417 Engineering General Expenditure 001-4400.1060 Engineering Health Insurance $ 12,349 $ 12,349 $ 12,349 $ 3,150 Engineering General Expenditure 001-4400.1070 Engineering F/T Workers Comp $ 520 $ 520 $ 520 $ 160 Engineering General Expenditure 001-4400.1080 Engineering LTD Insurance $ 127 $ 127 $ 127 $ 34 Engineering General Expenditure 001-4400.1095 Engineering Special Compensation $ - $ - $ 204 $ 141 Personnel Cost Subtotal $ 74,624 $ 74,624 $ 75,828 $ 22,841 0 $ - $ - $ - $ - Engineering General Expenditure 001-4400.2010 Engineering Office Supplies $ 3,000 $ 3,000 $ 3,000 $ 3,000 Engineering General Expenditure 001-4400.2020 Engineering Special Supplies $ 3,500 $ 3,500 $ 2,500 $ 2,500 Engineering General Expenditure Plotter Paper, Lamination Supplies, Photo Paper, Etc.. Engineering General Expenditure 001-4400.2060 Engineering Traffic Counter Supplies $ 500 $ 500 $ 500 $ 500 Engineering General Expenditure 001-4400.2550 Engineering Telephone, Long Distance, Cellular Service $ 1,000 $ 1,000 $ 500 $ 500 Engineering General Expenditure 001-4400.2551 Engineering Emergency Telephone Notification Service $ 320 $ 320 $ 236 $ 320 Engineering General Expenditure 001-4400.3000 Engineering Professional Services $ 45,000 $ 45,000 $ 45,000 $ 20,000 Engineering General Expenditure Surveyor, Engineer, Etc.. Engineering General Expenditure 001-4400.3007 Engineering Professional Development & Training $ 3,000 $ 3,000 $ 3,400 $ 3,000 Engineering General Expenditure 001-4400.3140 Engineering Legal Services $ - $ - $ 350 $ 1,500 Engineering General Expenditure 001-4400.4010 Engineering Mtce Contracts $ 60 $ 60 $ 60 $ 60 Engineering General Expenditure 001-4400.4016 Engineering Internet Access $ 100 $ 100 $ 100 $ 100 Engineering General Expenditure 001-4400.4022 Engineering Annual Software Licenses & Maintenance $ 2,500 $ 2,500 $ 2,500 $ 2,500 Engineering General Expenditure 001-4400.4027 Engineering Network Service Maintenance $ 800 $ 800 $ 800 $ 800 Engineering General Expenditure 001-4400.4031 Engineering Copy Machine Lease / Mtce $ 2,500 $ 2,500 $ 2,500 $ 2,728 Engineering General Expenditure 001-4400.7010 Engineering Equipment Shop Departmental Costs $ 7,115 $ 7,115 $ 7,000 $ 7,546 Engineering General Expenditure 001-4400.6021 Engineering Computers $ - $ - $ 1,815 $ - Engineering General Expenditure 001-4400.8020 Engineering Prior Year Purchase Order $ 26,808 $ 26,808 $ 26,808 $ - Maintenance & Operation Subtotal $ 96,203 $ 96,203 $ 97,069 $ 45,054 0 $ - $ - $ - $ - Engineering Federal Earmark Revenue 006-3826 Manning Sidewalks Frankwood to Buttonwillow (5430) Construction $ - $ - $ - $ 103,640 Subtotal $ - $ - $ - $ 103,640 Engineering Federal Earmark Expenditure 006-4456.5430 Manning Frankwood Buttonwillow $ - $ 103,640 $ - $ 103,640 Capital Outlay Subtotal $ - $ 103,640 $ - $ 103,640 0 0 Expenditure 0 0 $ - $ - $ - $ - Expenditure Engineering Federal-State Street Funds Revenue 007-3811 CNG Fueling Station @ CVTC Facility $ 999,200 $ 999,200 $ - $ - Engineering Federal-State Street Funds Revenue 007-3831 Frankwood-Manning Traffic Signal (5441) $ 200,000 $ 200,000 $ - $ 200,000 Engineering Federal-State Street Funds Revenue 007-3837 Reed at North Roundabout (6017) $ 33,865 $ 33,865 $ - $ 33,865 Engineering Federal-State Street Funds Revenue 007-3853 Buttonwillow Bike Trail (5827) $ 101,025 $ 101,025 $ - $ 101,025 Engineering Federal-State Street Funds Revenue 007-3854 Frankwood Ave Manning To North (5875) Design & Construction $ 717,646 $ 717,646 $ 14,217 $ 33,490 Engineering Federal-State Street Funds Revenue 007-3867 Reed Avenue Reconstruct (5890) $ 618,944 $ 618,944 $ 7,112 $ 607,694 Page 95 CITY OF REEDLEY ADOPTED BUDGET 2013-2014
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• Update the <strong>City</strong> <strong>of</strong> <strong>Reedley</strong>’s Standard Specifications and Standard Plans and submit to<br />
the <strong>City</strong> Council for adoption.<br />
• Reorganize the Engineering Division filing system.<br />
• Help identify funding for sewer pipeline in Reed Avenue between Carpenter Avenue and<br />
Eleventh Street replacement project.<br />
• Help identify ways to allocate costs to all zones within the <strong>City</strong>’s Landscape Lighting and<br />
Maintenance District to insure adequate maintenance <strong>City</strong>-wide.<br />
• Assist Public Works Department with completion <strong>of</strong> the ADA self-evaluation and<br />
transition plan for adopting policies and procedures by <strong>City</strong>.<br />
• Complete right <strong>of</strong> way acquisition and initiate design/construction process for the utility<br />
undergrounding work on south Buttonwillow Avenue.<br />
• Continue pursuing funding opportunities for Columbia Avenue street improvements at<br />
Parlier Avenue.<br />
Department challenges/unmet needs<br />
Engineering’s project backlog for the <strong>City</strong>’s capital improvement program consists <strong>of</strong> more than<br />
ten active construction projects including street, water supply and water storage infrastructure.<br />
The major active projects include:<br />
• Manning Bridge Replacement ($16M)<br />
• Sports Park Water Tower ($5M)<br />
• Reed Ave Widening and Reconstruction ($4M)<br />
• Frankwood Ave Reconstruction ($2.5M)<br />
• Well 14 at Sports Park ($1.5M)<br />
In addition to projects currently in progress, t<strong>here</strong> are others in the programming and<br />
authorization stages that will be started in the next couple <strong>of</strong> years <strong>of</strong> which include the<br />
Manning Ave Widening and Overlay from Reed to Buttonwillow and Parkway Trail Extension<br />
from Buttonwillow Ave to the Sports Park. These CIP projects, coupled with new development<br />
review, permitting and inspection including other functions carried out by the Engineering<br />
Department, are turning into a major and difficult challenge for a department <strong>of</strong> five full-time<br />
staff and part-time project management consultant to handle. The current workload is<br />
overwhelming and staff is struggling to deliver these projects in a timely fashion. This is a<br />
serious challenge for the <strong>City</strong>, as missing deadlines and milestones could jeopardize various<br />
funding sources with the possibility <strong>of</strong> having to pay back any spent funds for projects that may<br />
not be delivered. The <strong>City</strong>'s development team, consisting <strong>of</strong> each department involved in<br />
development projects, will continue to work with the Engineering Department to address the<br />
staffing resource issues.<br />
Page 94<br />
CITY OF REEDLEY<br />
ADOPTED BUDGET 2013-2014
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