MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ...
MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ... MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ...
posted on the AAR web site for viewing by members with Internet access, and for those without access, the notice in the magazine advised members wishing to read the draft rules should contact the Secretary for a copy, plus a copy of the proxy from to allow them to submit an absentee vote. This notification was reiterated in letters to members when they renewed their membership for 2010. A copy of the draft rules were also included in the rally packs. Moved by Col Hill and seconded by Ern Serls that the new rules be accepted. CARRIED Secretary’s Note: No proxy votes were received by the Secretary before the meeting on the proposed rule changes. b. Awards. The Secretary advised that he received nominations for two members to be recognised for service to the AAR and its members. (i) The first is Mr Allan Boyd who has been a part of the AAR committee since its incorporation, having served as Editor, Treasurer and President. The Committee recommended that the proposal by John Hammond (seconded by Brian Fleming) of Life Membership for Allan be put to the AGM for agreement. The proposal was carried unanimously my members. (ii) The Secretary advised the Meeting that the Committee would like to formally recognise the log service that Mr John Shank (Member No 1) has provided to AAR members seeking technical advice. The President presented John with a certificate of merit in recognition of this service. c. Expression of Interest for 2012 Rally. The President advised that he has received an expression of interest from Queensland for holding the 2012 annual rally in the Darling Downs region and surrounding districts. John Hammond agreed to take the lead for identifying rally venue, runs etc and report back to the Committee. d. Club Computer System. Administration of the AAR has reached a point where the Committee considers it necessary for the AAR to have its own computer system, rather than taxing members to use their own system. The Committee agreed that the AAR should purchase a laptop or portable desktop computer and colour printer that would be held and used by the Secretary to record all membership, web files and AAR business files. The cost for the system would not exceed $1500. The meeting endorsed this expenditure. e. PA System. The current PA system has been deemed no longer suitable for use at rallies given the number of participants no attending the annual rally. The President advised the meeting that the Committee had endorsed the acquisition of a more suitable system and sought a volunteer to look into the cost of a suitable system and report back to the Committee. Secretary’s Note: Ern Serls has agreed to take the lead in identifying a suitable PA system. f. AAR Polo Shirts. The President sought expressions of interest from members for having an AAR polo shirt. Members agreed that the Secretary should look at options for a shirt that perhaps could be subsided by the AAR rather on-sold at cost plus. g. Rally Reports. John Davis acknowledged the effort of Allan Boyd in getting exposure of the last AAR rally in Old Bike Magazine and asked if a report would be submitted to Old Bike for the 2010 rally. Allan Boyd indicated the intention is to again submit a report on the 2010 rally. 14. 2011 Rally Update. John and Kaye Todd, gave an update on the next rally, which will be held at Euroa, Victoria from the 29 th April to the 1 st May 2011. The rally HQ and starting point for runs will be the Euroa Caravan Park. John provided the proposed program for the rally and accommodation alternatives as a hand-out for members to read.
15. Notices: a. Chat Room. Bob White and Ray Philps have developed a Chat Room web site for AAR members where they can express and share their views on aspects surrounding Ariel motorcycles. Details on accessing the Chat Room are on the AAR web site and in the Magazine, or go direct to the site at http://autos.groups.yahoo.com/group/AARMCGroup/ and follow the instructions to register. Members are encouraged to use this site. Peter Holdcroft added his support by advising members how privacy is protected for those participating in the forum. The Committee encouraged members to make use of the forum where possible and registered a vote of thanks to Bob and Ray for the work they have done in establishing this Chat Room. b. Public Liability Insurance Cover for Local Events. The AAR recently affiliated with Motorcycling Australia (MA). This affiliation has several benefits, but the most significant benefit is that the AAR may draw on MA’s public liability insurance for any event held under the banner of the AAR in Australia. There are few conditions that need to be met to be granted the cover, and these are not onerous. A permit must be obtained to hold the event and a list of persons in attendance together with a post event form must be sent to MA after the event, noting there are time constraints for applying for the permit and submitting these documents (not less than 14 days prior and within 14 days after the event). More details on the system can be read on the AAR web site under the Notices section, or can be obtained by contacting the Secretary. c. Next Meeting. The next AGM will be held on 30 April 2011 in conjunction with the 2011 annual rally to be held at Euroa (time and place to be advised with the 2011 rally pack). 16. Close. The President closed the Meeting at 6:30 PM. Annexes: A. List of Members in Attendance. B. President’s Report C. Secretary’s Report. D. Treasurer’s Report. E. Editor’s Report
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- Page 3: Treasurer. Barry Deeth, nominated b
- Page 7 and 8: AAR PRESIDENT’S REPORT 2010 AGM R
- Page 9 and 10: AAR TREASURER’S REPORT - 2010 AGM
- Page 11 and 12: DATE 2009 CHQ NO. AUSTRALIAN ARIEL
- Page 13: AAR EDITOR’S REPORT - 2010 AGM AN
15. Notices:<br />
a. Chat Room. Bob White and Ray Philps have developed a Chat Room web site for AAR<br />
members where they can express and share their views on aspects surrounding Ariel<br />
motorcycles. Details on accessing the Chat Room are on the AAR web site and in the<br />
Magazine, or go direct to the site at http://autos.groups.yahoo.com/group/AARMCGroup/ and<br />
follow the instructions to register. Members are encouraged to use this site. Peter Holdcroft<br />
added his support by advising members how privacy is protected for those participating in the<br />
forum. The Committee encouraged members to make use of the forum where possible and<br />
registered a vote of thanks to Bob and Ray for the work they have done in establishing this<br />
Chat Room.<br />
b. Public Liability Insurance Cover for Local Events. The AAR recently affiliated with<br />
Motorcycling Australia (MA). This affiliation has several benefits, but the most significant<br />
benefit is that the AAR may draw on MA’s public liability insurance for any event held under<br />
the banner of the AAR in Australia. There are few conditions that need to be met to be<br />
granted the cover, and these are not onerous. A permit must be obtained to hold the event<br />
and a list of persons in attendance together with a post event form must be sent to MA after<br />
the event, noting there are time constraints for applying for the permit and submitting these<br />
documents (not less than 14 days prior and within 14 days after the event). More details on<br />
the system can be read on the AAR web site under the Notices section, or can be obtained by<br />
contacting the Secretary.<br />
c. Next Meeting. The next AGM will be held on 30 April 2011 in conjunction with the 2011<br />
annual rally to be held at Euroa (time and place to be advised with the 2011 rally pack).<br />
16. Close. The President closed the Meeting at 6:30 PM.<br />
Annexes:<br />
A. List of Members in Attendance. B. President’s Report<br />
C. Secretary’s Report. D. Treasurer’s Report. E. Editor’s Report
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