MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ...

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the Secretary should be advised of the sale. Response to providing details this year has enabled me to compile a list of bikes on the Register (by year and model), which now appears on the web site (although accuracy of data is not guaranteed) A copy of the report is attached as annex C to these minutes. John Hammond suggested that the Secretary could send an e-mail reminder to those members with an e-mail address who are still to renew membership, which was agreed. 7. Treasurer’s Report . A copy of the financial statement of income and expenditure, as audited by Don Nicol, was published in the January edition of the Horses’ Mouth for members to read. Barry Deeth presented a summary of the income and expenses for the last Club year, which is attached as Annex D. Moved, Brian Fleming and seconded John McKernan that the Treasurer’s report and statement of accounts be accepted as presented. CARRIED 8. Editor’s Report. Christine Hillbrick-Boyd presented the Editor’s report, which is attached to these minutes as annex E. Christine informed the meeting that she would be stepping down as Editor after producing the Autumn Edition of the Horses’ Mouth. The Secretary led the floor in thanking Christine for the great work she had done in producing the magazine during her time as Editor. 9. Archivist Report. John Hammond advised that fifteen new folders have recently been added to the DVD list. Of particular interest is a 1926 to 1930 Parts Book (177 pages) that was recently obtained by and passed on to us by Ralph Hawkins the Archivist for the UK Ariel Owners Club. The archives now consist of about 1530MB or 1.49GB of data. He stated he was experiencing problems burning the files to DVD’s using Nero Burner (No 6), with copies failing to produce after 2 hours. An error report did not reveal to reason. He noted that there are later versions of Nero Burner available, but as its sole use would be for AAR work it is not worth purchasing, with better options now available. His latest computer and printer set-up is does not have the facility to print details on the DVD face. John proposed that DVD’s and CD’s no longer be produced, and that archives be distributed on 2GB USB memory sticks. These are available at various times for about $10 to $16 each, and information can be transferred from my computer in significantly less time, with less hassles. He stated that movement of archive material is slow, with only two or three copies being sent out a year. He has 5 DVD copies of the archives including the updates (some on a separate DVD) on hand. The original float of $100 given to me at the Moss Vale AGM now stands at $120.50. He also suggested that the current fee be raised to $25, which has been agreed by the Committee. Lyn Stratton asked if John needed any hardware support from the AAR Committee to enable him to manage the production of USB copies and it was agreed that he should have two master copies of the archives held on USBs. While members would be able to get electronic copies of all of the archive material, hard copies would still be available for specific requests by those who do not have computer access. 10. Election of Officers. The period of office for all Committee positions filled in 2009 ends at the conclusion of this meeting and the persons elected in the ensuing election will take office at that time. The Club Rules mandate that only those persons for whom the Secretary has received nominations may stand for election, but where no nominations have been received for a position, nominations can be called for from the floor. If only one nomination has been received, that person is elected unopposed. A nomination form was included in the last magazine, and also posted on the AAR web site. President. There were no nominations for President so the position was declared vacant and the Committee would now consult with members to fill the position by appointment. Vice-President. Brian Fleming, nominated by Barry Deeth and seconded by Col Hill, was the only nomination for Vice-President and elected unopposed as Vice-President for 2010 Secretary. Col Hill, nominated by Christine Hillbrick-Boyd and seconded by Allan Boyd, was the only nomination for Secretary and elected unopposed as Secretary for 2010.
Treasurer. Barry Deeth, nominated by Brain Fleming and seconded Col Hill, was the only nomination for Treasurer and elected unopposed as Treasurer for 2010. Secretary’s Footnote: Mr Geoff Hinspeter approached the Committee at the end of the AGM and volunteered to fill the vacant President position. The Committee consulted on the offer and agreed that Geoff should be appointed to fill the vacant President position. 11. Ordinary Committee Members. The main business conducted by the AAR during the year relates to publishing the Horse’s Mouth magazine and planning and managing the annual rally. For this reason, the Ordinary Committee members best suited to supporting the Officer Bearers would be those persons in charge of organising the next rally and the Editor. Hence the following persons proposed by Allan Boyd and seconded by Col Hill were elected to fulfil the role of Ordinary Committee Members: (1) Editor – there were no nominations or volunteers for Editor so the position was declared vacant and the Committee would now consult with members to fill the position by appointment. (2) John Todd (Rally Director) (3) Struan Clark (Rally Events Organiser). Secretary’s Note: The Secretary will arrange for Struan Clark to be enrolled with Motorcycling Australia Rider’s Division, which is a pre-requisite under the new permit system for events. 12. Appointment of Assistants to Officer Bearers. The following assistants of Office Bearers are usually appointed by the Committee, being normally filled by volunteers, but may be elected in the event of more than one person volunteering for a particular position. a. Archivist – John Hammond agreed to continue as Archivist for 2010. b. State Representatives. The following persons agreed to act as AAR representatives for their respective states/territories: ACT- John Waldron advised the Secretary before the meeting that he would continue as the ACT Representative for 2010. NSW –Raymond Philps agreed to continue as NSW Representative for 2010. QLD – Kevin Wheatley is not well and has to step down as the QLD State Representative. Bill McKee agreed to become the QLD Representative for 2010. SA – John Byles agreed to continue as SA Representative for 2010. TAS - Buck Donnelly confirmed by e-mail that he would be standing down as the Tasmanian Representative and as no person has volunteered to act as the TAS representative for 2010, the position was declared vacant. VIC – Bruce Fenton agreed to continuer as VIC Representative for 2010 WA – Ern Serls agreed to continue as the WA Representative for 2010. The Secretary welcomed new members to the 2010 Committee. 13. General Business. a. Changes to Club Rules. The Secretary informed the meeting that members have been notified in the last magazine of the intention to vote on the acceptance of new Club Rules at this AGM/SGM. These new Club Rules, which were drafted by Christine Hillbrick-Boyd, were
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Page 5 and 6: 15. Notices: a. Chat Room. Bob Whit
Page 7 and 8: AAR PRESIDENT’S REPORT 2010 AGM R
Page 9 and 10: AAR TREASURER’S REPORT - 2010 AGM
Page 11 and 12: DATE 2009 CHQ NO. AUSTRALIAN ARIEL
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