MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ...

the Secretary should be advised of the sale. Response to providing details this year has enabled me
to compile a list of bikes on the Register (by year and model), which now appears on the web site
(although accuracy of data is not guaranteed) A copy of the report is attached as annex C to these
minutes. John Hammond suggested that the Secretary could send an e-mail reminder to those
members with an e-mail address who are still to renew membership, which was agreed.
7. Treasurer’s Report . A copy of the financial statement of income and expenditure, as
audited by Don Nicol, was published in the January edition of the Horses’ Mouth for members to
read. Barry Deeth presented a summary of the income and expenses for the last Club year, which is
attached as Annex D. Moved, Brian Fleming and seconded John McKernan that the Treasurer’s
report and statement of accounts be accepted as presented.
CARRIED
8. Editor’s Report. Christine Hillbrick-Boyd presented the Editor’s report, which is attached to
these minutes as annex E. Christine informed the meeting that she would be stepping down as
Editor after producing the Autumn Edition of the Horses’ Mouth. The Secretary led the floor in
thanking Christine for the great work she had done in producing the magazine during her time as
Editor.
9. Archivist Report. John Hammond advised that fifteen new folders have recently been added
to the DVD list. Of particular interest is a 1926 to 1930 Parts Book (177 pages) that was recently
obtained by and passed on to us by Ralph Hawkins the Archivist for the UK Ariel Owners Club. The
archives now consist of about 1530MB or 1.49GB of data. He stated he was experiencing problems
burning the files to DVD’s using Nero Burner (No 6), with copies failing to produce after 2 hours. An
error report did not reveal to reason. He noted that there are later versions of Nero Burner available,
but as its sole use would be for AAR work it is not worth purchasing, with better options now
available. His latest computer and printer set-up is does not have the facility to print details on the
DVD face. John proposed that DVD’s and CD’s no longer be produced, and that archives be
distributed on 2GB USB memory sticks. These are available at various times for about $10 to $16
each, and information can be transferred from my computer in significantly less time, with less
hassles. He stated that movement of archive material is slow, with only two or three copies being
sent out a year. He has 5 DVD copies of the archives including the updates (some on a separate
DVD) on hand. The original float of $100 given to me at the Moss Vale AGM now stands at $120.50.
He also suggested that the current fee be raised to $25, which has been agreed by the Committee.
Lyn Stratton asked if John needed any hardware support from the AAR Committee to enable him to
manage the production of USB copies and it was agreed that he should have two master copies of
the archives held on USBs. While members would be able to get electronic copies of all of the
archive material, hard copies would still be available for specific requests by those who do not have
computer access.
10. Election of Officers. The period of office for all Committee positions filled in 2009 ends at
the conclusion of this meeting and the persons elected in the ensuing election will take office at that
time. The Club Rules mandate that only those persons for whom the Secretary has received
nominations may stand for election, but where no nominations have been received for a position,
nominations can be called for from the floor. If only one nomination has been received, that person is
elected unopposed. A nomination form was included in the last magazine, and also posted on the
AAR web site.
President. There were no nominations for President so the position was declared vacant and
the Committee would now consult with members to fill the position by appointment.
Vice-President. Brian Fleming, nominated by Barry Deeth and seconded by Col Hill, was the
only nomination for Vice-President and elected unopposed as Vice-President for 2010
Secretary. Col Hill, nominated by Christine Hillbrick-Boyd and seconded by Allan Boyd, was
the only nomination for Secretary and elected unopposed as Secretary for 2010.