MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ...
MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ...
MINUTES OF THE 17TH ANNUAL & SPECIAL GENERAL MEETING ...
- No tags were found...
You also want an ePaper? Increase the reach of your titles
YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.
<strong>MINUTES</strong> <strong>OF</strong> <strong>THE</strong> 17 TH <strong>ANNUAL</strong> & <strong>SPECIAL</strong> <strong>GENERAL</strong> <strong>MEETING</strong> <strong>OF</strong><br />
<strong>THE</strong> AUSTRALIAN ARIEL REGISTER (Inc)<br />
HELD AT MANNUM SA ON 17 APRIL 2010<br />
Members Present (see attached Attendance List as annex A)<br />
1. Opening. The President opened the meeting at 5:15 PM and welcomed members who were<br />
given a hand out of the AGM agenda, a copy of the minutes for the last AGM, Office Bearers’<br />
Reports and summary of general business items as a hand out portfolio with the rally pack for<br />
members without Internet access, while those with access were asked to download copies. The<br />
President informed members that this AGM is also a Special General Meeting (SGM) for the purpose<br />
of voting on accepting new Club Rules. As time is tight holding the AGM before the dinner, the<br />
agenda will be strictly followed.<br />
2. Apologies. Apologies were received from John White, Lyn Meredith, Alan Tree, Kevin<br />
Wheatley, John Waldron, Steve Vidler, Greg Grundy, Max Eastwood, Don Nicol, and Bill Cochrane.<br />
3. Minutes from Previous Meeting. Moved John Hammond and Seconded Brian Fleming that<br />
the Minutes from the previous meeting be accepted as presented.<br />
4. Business arising from previous Meeting. There three actions from the last meeting:<br />
a. Donation to Bushfire Appeal. The donation of $1,000 was made to the Victorian Bushfire<br />
Appeal, which appears in the 2009 financial statement.<br />
CARRIED<br />
b. Club Rules. At the last AGM, members were notified that the Club Rules needed updating to<br />
conform to the latest guidelines (known as Model Rules) issued by the Victorian Consumer<br />
Affairs. A new set of AAR Club Rules have been developed, based on those Model Rules<br />
and will be presented to members for acceptance at this meeting under General Business.<br />
c. State Activities & CRS. At the last AGM, members agreed that State Representatives should<br />
undertake to investigate and report back to the Committee on any issues with holding State<br />
Activities and the need for the AAR to centrally manage Concessional Registration for AAR<br />
members. All States agreed that the AAR is essentially a Register for sharing knowledge and<br />
organising local rides is something that is best managed by members of the particular locality.<br />
There was consensus there was not need to have a centrally managed CRS system for AAR<br />
members as most, if not all, AAR members are also members of local clubs and are happy to<br />
arrange local rides through their own clubs.<br />
Secretary’s Note: While this action item is considered closed, a means for holding mini-AAR<br />
rallies from time-to-time is now possible under the permit system. This system will enable<br />
wider use of the Club’s liability insurance. Detail on the permit system is outlined in the<br />
notices section of this AGM.<br />
5. President’s Report. Allan Boyd presented to the meeting his report, which gave a short<br />
summary of the significant achievements from last year. A copy of his report is tabled at annex B to<br />
these minutes.<br />
6. Secretary’s Report. Col Hill presented the Secretary’s report in two parts. The first part<br />
reported on the membership base, which now stands at 370 members of which around 120 are still to<br />
renew the membership for 2010. The second part covered the business component of the<br />
Secretary’s role. The Secretary reminded members of the need to provide engine number and frame<br />
number details when completing renewal forms so the bike data base can be updated. Some bikes<br />
appear listed with more than one owner and many have no details other than year and model. The<br />
only way to purify the information is for members to provide correct details. If a member sells a bike,
the Secretary should be advised of the sale. Response to providing details this year has enabled me<br />
to compile a list of bikes on the Register (by year and model), which now appears on the web site<br />
(although accuracy of data is not guaranteed) A copy of the report is attached as annex C to these<br />
minutes. John Hammond suggested that the Secretary could send an e-mail reminder to those<br />
members with an e-mail address who are still to renew membership, which was agreed.<br />
7. Treasurer’s Report . A copy of the financial statement of income and expenditure, as<br />
audited by Don Nicol, was published in the January edition of the Horses’ Mouth for members to<br />
read. Barry Deeth presented a summary of the income and expenses for the last Club year, which is<br />
attached as Annex D. Moved, Brian Fleming and seconded John McKernan that the Treasurer’s<br />
report and statement of accounts be accepted as presented.<br />
CARRIED<br />
8. Editor’s Report. Christine Hillbrick-Boyd presented the Editor’s report, which is attached to<br />
these minutes as annex E. Christine informed the meeting that she would be stepping down as<br />
Editor after producing the Autumn Edition of the Horses’ Mouth. The Secretary led the floor in<br />
thanking Christine for the great work she had done in producing the magazine during her time as<br />
Editor.<br />
9. Archivist Report. John Hammond advised that fifteen new folders have recently been added<br />
to the DVD list. Of particular interest is a 1926 to 1930 Parts Book (177 pages) that was recently<br />
obtained by and passed on to us by Ralph Hawkins the Archivist for the UK Ariel Owners Club. The<br />
archives now consist of about 1530MB or 1.49GB of data. He stated he was experiencing problems<br />
burning the files to DVD’s using Nero Burner (No 6), with copies failing to produce after 2 hours. An<br />
error report did not reveal to reason. He noted that there are later versions of Nero Burner available,<br />
but as its sole use would be for AAR work it is not worth purchasing, with better options now<br />
available. His latest computer and printer set-up is does not have the facility to print details on the<br />
DVD face. John proposed that DVD’s and CD’s no longer be produced, and that archives be<br />
distributed on 2GB USB memory sticks. These are available at various times for about $10 to $16<br />
each, and information can be transferred from my computer in significantly less time, with less<br />
hassles. He stated that movement of archive material is slow, with only two or three copies being<br />
sent out a year. He has 5 DVD copies of the archives including the updates (some on a separate<br />
DVD) on hand. The original float of $100 given to me at the Moss Vale AGM now stands at $120.50.<br />
He also suggested that the current fee be raised to $25, which has been agreed by the Committee.<br />
Lyn Stratton asked if John needed any hardware support from the AAR Committee to enable him to<br />
manage the production of USB copies and it was agreed that he should have two master copies of<br />
the archives held on USBs. While members would be able to get electronic copies of all of the<br />
archive material, hard copies would still be available for specific requests by those who do not have<br />
computer access.<br />
10. Election of Officers. The period of office for all Committee positions filled in 2009 ends at<br />
the conclusion of this meeting and the persons elected in the ensuing election will take office at that<br />
time. The Club Rules mandate that only those persons for whom the Secretary has received<br />
nominations may stand for election, but where no nominations have been received for a position,<br />
nominations can be called for from the floor. If only one nomination has been received, that person is<br />
elected unopposed. A nomination form was included in the last magazine, and also posted on the<br />
AAR web site.<br />
President. There were no nominations for President so the position was declared vacant and<br />
the Committee would now consult with members to fill the position by appointment.<br />
Vice-President. Brian Fleming, nominated by Barry Deeth and seconded by Col Hill, was the<br />
only nomination for Vice-President and elected unopposed as Vice-President for 2010<br />
Secretary. Col Hill, nominated by Christine Hillbrick-Boyd and seconded by Allan Boyd, was<br />
the only nomination for Secretary and elected unopposed as Secretary for 2010.
Treasurer. Barry Deeth, nominated by Brain Fleming and seconded Col Hill, was the only<br />
nomination for Treasurer and elected unopposed as Treasurer for 2010.<br />
Secretary’s Footnote: Mr Geoff Hinspeter approached the Committee at the end of the AGM<br />
and volunteered to fill the vacant President position. The Committee consulted on the offer and<br />
agreed that Geoff should be appointed to fill the vacant President position.<br />
11. Ordinary Committee Members. The main business conducted by the AAR during the year<br />
relates to publishing the Horse’s Mouth magazine and planning and managing the annual rally. For<br />
this reason, the Ordinary Committee members best suited to supporting the Officer Bearers would be<br />
those persons in charge of organising the next rally and the Editor. Hence the following persons<br />
proposed by Allan Boyd and seconded by Col Hill were elected to fulfil the role of Ordinary<br />
Committee Members:<br />
(1) Editor – there were no nominations or volunteers for Editor so the position was declared<br />
vacant and the Committee would now consult with members to fill the position by<br />
appointment.<br />
(2) John Todd (Rally Director)<br />
(3) Struan Clark (Rally Events Organiser).<br />
Secretary’s Note: The Secretary will arrange for Struan Clark to be enrolled with Motorcycling<br />
Australia Rider’s Division, which is a pre-requisite under the new permit system for events.<br />
12. Appointment of Assistants to Officer Bearers. The following assistants of Office Bearers<br />
are usually appointed by the Committee, being normally filled by volunteers, but may be elected in<br />
the event of more than one person volunteering for a particular position.<br />
a. Archivist – John Hammond agreed to continue as Archivist for 2010.<br />
b. State Representatives. The following persons agreed to act as AAR representatives for their<br />
respective states/territories:<br />
ACT- John Waldron advised the Secretary before the meeting that he would continue as the<br />
ACT Representative for 2010.<br />
NSW –Raymond Philps agreed to continue as NSW Representative for 2010.<br />
QLD – Kevin Wheatley is not well and has to step down as the QLD State Representative.<br />
Bill McKee agreed to become the QLD Representative for 2010.<br />
SA – John Byles agreed to continue as SA Representative for 2010.<br />
TAS - Buck Donnelly confirmed by e-mail that he would be standing down as the Tasmanian<br />
Representative and as no person has volunteered to act as the TAS representative for<br />
2010, the position was declared vacant.<br />
VIC – Bruce Fenton agreed to continuer as VIC Representative for 2010<br />
WA – Ern Serls agreed to continue as the WA Representative for 2010.<br />
The Secretary welcomed new members to the 2010 Committee.<br />
13. General Business.<br />
a. Changes to Club Rules. The Secretary informed the meeting that members have been<br />
notified in the last magazine of the intention to vote on the acceptance of new Club Rules at<br />
this AGM/SGM. These new Club Rules, which were drafted by Christine Hillbrick-Boyd, were
posted on the AAR web site for viewing by members with Internet access, and for those<br />
without access, the notice in the magazine advised members wishing to read the draft rules<br />
should contact the Secretary for a copy, plus a copy of the proxy from to allow them to submit<br />
an absentee vote. This notification was reiterated in letters to members when they renewed<br />
their membership for 2010. A copy of the draft rules were also included in the rally packs.<br />
Moved by Col Hill and seconded by Ern Serls that the new rules be accepted.<br />
CARRIED<br />
Secretary’s Note: No proxy votes were received by the Secretary before the meeting on the<br />
proposed rule changes.<br />
b. Awards. The Secretary advised that he received nominations for two members to be<br />
recognised for service to the AAR and its members.<br />
(i) The first is Mr Allan Boyd who has been a part of the AAR committee since its<br />
incorporation, having served as Editor, Treasurer and President. The Committee<br />
recommended that the proposal by John Hammond (seconded by Brian Fleming) of Life<br />
Membership for Allan be put to the AGM for agreement. The proposal was carried<br />
unanimously my members.<br />
(ii) The Secretary advised the Meeting that the Committee would like to formally recognise<br />
the log service that Mr John Shank (Member No 1) has provided to AAR members<br />
seeking technical advice. The President presented John with a certificate of merit in<br />
recognition of this service.<br />
c. Expression of Interest for 2012 Rally. The President advised that he has received an<br />
expression of interest from Queensland for holding the 2012 annual rally in the Darling Downs<br />
region and surrounding districts. John Hammond agreed to take the lead for identifying rally<br />
venue, runs etc and report back to the Committee.<br />
d. Club Computer System. Administration of the AAR has reached a point where the Committee<br />
considers it necessary for the AAR to have its own computer system, rather than taxing<br />
members to use their own system. The Committee agreed that the AAR should purchase a<br />
laptop or portable desktop computer and colour printer that would be held and used by the<br />
Secretary to record all membership, web files and AAR business files. The cost for the<br />
system would not exceed $1500. The meeting endorsed this expenditure.<br />
e. PA System. The current PA system has been deemed no longer suitable for use at rallies<br />
given the number of participants no attending the annual rally. The President advised the<br />
meeting that the Committee had endorsed the acquisition of a more suitable system and<br />
sought a volunteer to look into the cost of a suitable system and report back to the<br />
Committee.<br />
Secretary’s Note: Ern Serls has agreed to take the lead in identifying a suitable PA system.<br />
f. AAR Polo Shirts. The President sought expressions of interest from members for having an<br />
AAR polo shirt. Members agreed that the Secretary should look at options for a shirt that<br />
perhaps could be subsided by the AAR rather on-sold at cost plus.<br />
g. Rally Reports. John Davis acknowledged the effort of Allan Boyd in getting exposure of the<br />
last AAR rally in Old Bike Magazine and asked if a report would be submitted to Old Bike for<br />
the 2010 rally. Allan Boyd indicated the intention is to again submit a report on the 2010 rally.<br />
14. 2011 Rally Update. John and Kaye Todd, gave an update on the next rally, which will be<br />
held at Euroa, Victoria from the 29 th April to the 1 st May 2011. The rally HQ and starting point for runs<br />
will be the Euroa Caravan Park. John provided the proposed program for the rally and<br />
accommodation alternatives as a hand-out for members to read.
15. Notices:<br />
a. Chat Room. Bob White and Ray Philps have developed a Chat Room web site for AAR<br />
members where they can express and share their views on aspects surrounding Ariel<br />
motorcycles. Details on accessing the Chat Room are on the AAR web site and in the<br />
Magazine, or go direct to the site at http://autos.groups.yahoo.com/group/AARMCGroup/ and<br />
follow the instructions to register. Members are encouraged to use this site. Peter Holdcroft<br />
added his support by advising members how privacy is protected for those participating in the<br />
forum. The Committee encouraged members to make use of the forum where possible and<br />
registered a vote of thanks to Bob and Ray for the work they have done in establishing this<br />
Chat Room.<br />
b. Public Liability Insurance Cover for Local Events. The AAR recently affiliated with<br />
Motorcycling Australia (MA). This affiliation has several benefits, but the most significant<br />
benefit is that the AAR may draw on MA’s public liability insurance for any event held under<br />
the banner of the AAR in Australia. There are few conditions that need to be met to be<br />
granted the cover, and these are not onerous. A permit must be obtained to hold the event<br />
and a list of persons in attendance together with a post event form must be sent to MA after<br />
the event, noting there are time constraints for applying for the permit and submitting these<br />
documents (not less than 14 days prior and within 14 days after the event). More details on<br />
the system can be read on the AAR web site under the Notices section, or can be obtained by<br />
contacting the Secretary.<br />
c. Next Meeting. The next AGM will be held on 30 April 2011 in conjunction with the 2011<br />
annual rally to be held at Euroa (time and place to be advised with the 2011 rally pack).<br />
16. Close. The President closed the Meeting at 6:30 PM.<br />
Annexes:<br />
A. List of Members in Attendance. B. President’s Report<br />
C. Secretary’s Report. D. Treasurer’s Report. E. Editor’s Report
LIST <strong>OF</strong> MEMBERS IN ATTENDANCE<br />
ANNEX A<br />
Anderson - Jon<br />
Boxer-Russell<br />
Boyd - Allan<br />
Browne - Michael<br />
Byles - John<br />
Davis - John<br />
Deeth - Barry<br />
Fenton - Bruce<br />
Fleming - Brian<br />
Hammond - John<br />
Hammond - Kaye<br />
Hill - Col<br />
Hillbrick-Boyd - Christine<br />
Hinspeter - Geoff<br />
Hodge - Ron<br />
Holdcroft - Peter<br />
Hughes – John<br />
Jackson - Terry<br />
Jarmyn – Ron<br />
Lawrence - Bob<br />
Lovell - Alan<br />
McKee - Bill<br />
McKernan - John<br />
Means - Mervyn<br />
Nicholas – Rod<br />
Penrose - Allan<br />
Penrose - Wayne<br />
Peters - Don<br />
Peters - Max<br />
Peters - Len<br />
Philps – Ray<br />
Popplewell - Rob<br />
Rayment - Victor<br />
Saunders - Denis<br />
Serls - Ern<br />
Shanks - John<br />
Stratton - Alan<br />
Surman - Jeff<br />
Todd - John<br />
Wilson - Dale
AAR PRESIDENT’S REPORT 2010 AGM<br />
Reviewing the past year I am encouraged with the continuing enthusiasm of our members as<br />
demonstrated by the attendance at our annual rally and interest in our newsletter (the Horse’s<br />
Mouth), website and the Chat Room Forum.<br />
ANNEX B<br />
Congratulations to this year’s AAR Committee and our State Representatives for a job well done.<br />
Many dedicated hours are required to keep the AAR functional and active behind the scenes.<br />
Thank you to this year’s South Australia Mannum rally committee for putting on such a wonderful<br />
annual rally for us so far. Rallies do not just happen but require a dedicated team of workers to give<br />
us the activities, events, dinners and even this AGM for us to attend and enjoy.<br />
Last year’s NSW Evans Head rally was a big success despite the rain. It was a huge social event<br />
which is an important part of our get togethers. A big thank you to Alan and Lynne Stratton and their<br />
committee/sponsors for a job well done. It is also encouraging to have arrangements in place for<br />
2011 and an expression of interest for 2012.<br />
The establishment of a new AAR website by Peter Holdcroft (ACT) and Col Hill (ACT) has been an<br />
important part of our communication with our members and the outside world alike. Thank you Peter<br />
and Col, and also thank you to other contributors. The Chat Room Forum has also been established<br />
by Bob White (NSW) with help from Ray Philps (NSW) and is popular with our computer literate<br />
members. Keep up the good work.<br />
The newsletter continues to be a popular form of communication with our members in particular<br />
those who do not have computers, many of whom are our older members. The production cost of<br />
the newsletter was becoming a concern until it was decided to approach industry related businesses<br />
for advertising which was successful in raising funds to help cover some of the costs.<br />
Our AAR insurance cover was also a cost concern; however, a considerable saving was achieved by<br />
affiliating with Motorcycling Australia (MA), thanks to our Secretary’s “shopping around” efforts.<br />
Some changes were proposed to the club rules at last year’s AGM, however after some<br />
consideration the Committee decided to undertake a complete update based on Consumer Affairs<br />
Victoria (CAV) model rules. These rules have been prepared and circulated for comment, and will be<br />
voted on the Special General Meeting. Thanks to Col Hill and Chris Hillbrick-Boyd for taking on the<br />
task of updating the new rules.<br />
Best wishes go to those AAR members who are unable to attend this year’s rally due to illness or<br />
family related commitments. It is with regret we were informed of the passing S.A. AAR member<br />
Darrel Rowe (AAR No 10) in July 2009.<br />
Allan Boyd<br />
President, AAR<br />
March 2010
AAR SECRETARY’S REPORT 2010 AGM<br />
ANNEX C<br />
There are two components to my report, one dealing with membership and the other addresses the<br />
AAR business issues that have arisen since the last AGM.<br />
Membership<br />
Since its incorporation the AAR has had 773 names listed on the register, although a few of these are<br />
members that have been assigned two numbers, being issued a new number on rejoining after a<br />
lapse in membership. I am slowly filtering these out. The current membership level is 370 full<br />
members and two Honorary Members, with 250 having renewed their membership when I prepared<br />
this report on 1 April. While there are still many to renew for 2010, statistics from last year support<br />
those of previous years showing renewals usually peak after the issue of the Autumn magazine and<br />
taper off towards June, with about 10% from the previous year not renewing. This is usually<br />
balanced by a similar increase in new members throughout the year. The Autumn Edition of the<br />
Horse’s Mouth magazine will have a final reminder for those yet to renew, and those not renewing<br />
before 1 July will not be on the mailing list for the Winter Edition of the magazine.<br />
The demographics for the AAR membership base leading to this meeting were:<br />
ACT - 9<br />
NSW - 100<br />
NT - 1<br />
QLD - 72<br />
SA – 37<br />
TAS - 16<br />
VIC - 110<br />
WA - 22<br />
Overseas 5 (includes 2 Honorary)<br />
For those members still to renew, please take the time to complete details on the Ariel bikes owned<br />
so I can continue to purify the Register. For information, we have 230 members with e-mail contacts.<br />
AAR Business<br />
Last year saw the development and reinstatement of the AAR web site, which I coordinated. Thanks<br />
to Peter Holdcroft from the ACT who developed the templates and set up the initial home page on the<br />
host site. I welcome input from members on how the AAR web site might be made better for<br />
members’ benefit. This year the AAR affiliated with Motorcycling Australia and now has the ability to<br />
draw on the liability insurances MA provides to its affiliated Clubs, which has a significant reduction in<br />
annual costs for running the AAR.<br />
Last year the cost for running the office of the Secretary was $1266.47, comprising:<br />
Membership Badges $ 255.20<br />
Laminate envelopes $ 15.95<br />
Postage & Stamps $ 322.60<br />
Ariel posters $ 466.15<br />
Poster tubes $ 62.00<br />
Envelopes $ 20.84<br />
Receipt Books $ 13.00<br />
Printer Ink $ 48.73<br />
Total $ 1266.47<br />
The major expenses have been for membership badges, purchase posters and postage<br />
(membership renewals and notices to members without e-mail). The outlay for posters and poster<br />
tubes has been offset by the income from the poster sales to members, which returned a profit of<br />
$245.33.<br />
ColinJHill<br />
AAR Secretary<br />
(Member No. 689)
AAR TREASURER’S REPORT – 2010 AGM<br />
ANNEX D<br />
TREASURER’S REPORT & STATEMENT <strong>OF</strong> INCOME & EXPENSES<br />
2010 <strong>ANNUAL</strong> <strong>GENERAL</strong> <strong>MEETING</strong>.<br />
Treasurer's Report for the period 2nd January, 2009 to 31st December, 2009.<br />
As I stated at the 2009 AGM in Evan's Head for the 2008 year, we paid ;<br />
(a) Two lots of Insurance instead of the usual one.<br />
(b) Six publications of "The Horses Mouth" instead of the usual four.<br />
(c) Two Rally Floats instead of the usual one.<br />
Therefore the 2009 year started with a somewhat reduced amount of $17,260.75.<br />
For 2009, income was $10,891.64 whilst expenditure was $8,963.94. The principal income came from annual<br />
subscriptions, however, Colin Hill an Allan and Chris Boyd were successful in the sale of posters from Germany<br />
and club regalia to supplement our income.<br />
Later in the year, the threesome sold advertising space in "The Horses Mouth". Please support these<br />
advertisers.<br />
The successful Summerland Rally at Evans Head in 2009, run by Alan & Lyn Stratton & Family & helplers,<br />
produced a surplus of $1,545.28 even after the repayment of the rally float.<br />
The main expenditure was for "The Horses Mouth" but we also made a donation of $1,000.00 to the Red Cross<br />
Bushfire appeal and a letter of appreciation is here if anyone should want to peruse it.<br />
We also incurred a cost of $292.20 for the setting up of the website.<br />
Colin Hill has managed to reduce the cost of our rally insurance and we should thank him for that.<br />
Therefore, we have ended the year with a healthier amount of $19,528.45 minus one un-presented cheque for<br />
$340.<br />
Barry Deeth.<br />
Treasurer
AUSTRALIAN ARIEL REGISTER FINANCIAL RECORDS - INCOME<br />
MONTH DESCRIPTION INCOME AMMOUNT & TYPE<br />
2009 Transaction Type Banked By Amount Subcriptions Rally Interest Regalia Other<br />
Jan Annual Subs Colin Hill 315.00 315.00<br />
Jan Interest 0.11 0.11<br />
Feb Annual Subs Colin Hill 3,230.00 3,230.00<br />
Feb Annual Subs Allan Boyd 30.00 30.00<br />
Feb Interest 0.10 0.10<br />
Mar Annual Subs Colin Hill 1,200.00 1,200.00<br />
Mar Interest 0.12 0.12<br />
Mar Club Regalia Colin Hill 55.40 55.40<br />
Mar Cash deposit Allan Boyd 25.00 25.00<br />
April Annual Subs Colin Hill 500.00 500.00<br />
April Interest 0.27 0.27<br />
April Rally Float Refund Barry Deeth 700.00 700.00<br />
April Cash deposit Allan Boyd 402.00 402.00<br />
April Annual Subs Barry Deeth 60.00 60.00<br />
May Annual Subs Colin Hill 880.00 880.00<br />
May Posters Colin Hill 340.00 340.00<br />
May Interest 0.67 0.67<br />
June Annual Subs Colin Hill 240.00 240.00<br />
June Posters Colin Hill 200.00 200.00<br />
June Interest 0.43 0.43<br />
July Annual Subs Colin Hill 170.00 170.00<br />
July Regalia Colin Hill 60.00 60.00<br />
July Interest 0.38 0.38<br />
August Evans Head Rally Barry Deeth 1,555.28 1,555.28<br />
August Annual Subs Colin Hill 140.00 140.00<br />
August Regalia Colin Hill 115.00 115.00<br />
August Interest 0.13 0.13<br />
Sept Interest 0.66 0.66<br />
Oct Annual Subs Colin Hill 50.00 50.00<br />
Oct Regalia Colin Hill 135.00 135.00<br />
Oct Interest 0.68 0.68<br />
Peter Smith<br />
Nov Advertising Allan Boyd 130.00 30.00 100.00<br />
Nov<br />
Classic Allparts<br />
Advertising Colin Hill 100.00 100.00<br />
Nov<br />
Shannons<br />
Advertising Colin Hill 100.00 100.00<br />
Nov Regalia 25.00 25.00<br />
Nov Interest 0.41 0.41<br />
Dec Annual Subs Colin Hill 130.00 130.00<br />
TOTAL 10,891.64 7,080.00 2,255.28 3.96 1,227.40 325.00
DATE<br />
2009<br />
CHQ<br />
NO.<br />
AUSTRALIAN ARIEL REGISTER FINANCIAL RECORDS - EXPENDITURE<br />
TRANSACTION DESCRIPTION<br />
EXPENDITURE TYPE & AMOUNT<br />
Paid To Payment For Amount Stationery Postage Printing Rally<br />
Bank<br />
Fees Regalia Insurance Other<br />
18 Feb 09 312 Downs Mailing Service Jan 09 Horses Mouth 1,364.15 1,364.15<br />
2 Mar 09 313 Re-imburse B.Deeth Posters purchase 413.72 413.72<br />
2 Mar09 314 Patrick Aust Pty Ltd Membership badges 255.20 255.20<br />
2 Mar 09 315 Re-imburse C.Hill Expenses 76.12 76.12<br />
13 Mar 09 Returned Chq 20.00 20.00<br />
4 Apr 09 316 Australian Red Cross Bushfire Appeal 1,000.00 1,000.00<br />
13 Apr09 317 Consumer Affairs Vic Annual Return 39.70 39.70<br />
19 May 09 318 Downs Mailing Service Evans Head edition 1,461.85 1,461.85<br />
9 Jun 09 319 Vendhost Register Website 292.20 292.20<br />
9 Jun 09 320 Re-imburse C.Hill Expenses + posters 571.35 571.35<br />
30 Jun 09 321 Derek Stratton Rally DVD/Archives 25.00 25.00<br />
20 Jul 09 322 Downs Mailing Service Horses Mouth 863.25 863.25<br />
24 Aug 09 323 Re-imburse C.Hill Postage, receipt book 116.50 116.50<br />
19 Sep 09 324 S A River Rally Float 700.00 700.00<br />
15 Nov 09 325 Motorcycling Aust Insurance 2010 340.00 340.00<br />
16 Nov 09 326 Downs Mailing Service Horses Mouth 1,239.50 1,239.50<br />
327 Unused<br />
29 Dec 09 328 Allan Boyd Expenses 185.40 185.40<br />
TOTAL 8,963.94 502.60 116.50 4,928.75 700.00 1,240.27 340.00 1,135.82
RECONCILIATION 2 JANUARY 2009 TO 31 DECEMBER 2009<br />
&<br />
STATEMENT BY AUDITOR<br />
DATE/PERIOD<br />
OPENING BALANCE 2/01/2009 $17,260.75<br />
INCOME 2 January 2009 to 31 December 2009 $10,891.64<br />
EXPENSES 2 January 2009 to 31 December 2009 -$8,963.94<br />
unpresented cheques Chq No. 325 Motorcycling Aust $340.00<br />
CLOSING BALANCE BANK 31/12/2009 $19,528.45<br />
BARRY DEETH<br />
TREASURER AAR<br />
AUDITORS STATEMENT<br />
I declare that to the best of my knowledge and belief, having inspected all deposits, invoices and receipts that the<br />
financial records for the Financial Year 2009 are an accurate account of all financial transactions of the Australian Ariel<br />
Register Inc.<br />
Donald Robert Nicol<br />
M.B.A., Grad. Dip. Soc. Sci., FAICD, dip., JP (Qual)<br />
31-December-2009
AAR EDITOR’S REPORT – 2010 AGM<br />
ANNEX E<br />
It has been a roller coaster year for the Horse’s Mouth this past 12 months – some issues were<br />
out on time and others very late – my sincere apologies for the late issues. I have enjoyed the<br />
challenges as editor especially putting out the newsletter whilst “on the road” that stretched my<br />
computer prowess as well as your patience. Thank you for your patience.<br />
Out of the Western Sunset is Eric “Bolt” Blythe’s (WA) initiative and a welcome addition to the<br />
Horse’s Mouth. Bolt’s regular contributions help to keep both sides of this huge continent of<br />
ours in touch with each other. Jim Forster’s story has proven popular and you will be pleased to<br />
know Part 2 will be in the April issue.<br />
The Help pages in the HM have decreased in size and content over the past few issues and I<br />
believe that this is mainly due to the increased use of the AAR website (and other internet sites<br />
such as e-bay) and the AAR Chat Room. I predict that the use of the HELP pages will<br />
decrease further in content over the coming years and this is to be expected and welcomed<br />
because the use of the internet allows faster turnover to meet our members’ needs.<br />
As with just about everything else, the costs of putting out the Horse’s Mouth have increased<br />
quite markedly during my time as editor. After the Evans Head Rally, Allan and I visited Adrian<br />
Meston, Downs Mailing Service in Toowoomba, to research ways to reduce or defray the<br />
increasing costs of the HM, and we came away with a number of hints and ideas; for example<br />
Adrian showed us how to increase content without increasing the number of pages of the HM.<br />
In addition, we took up the challenge of seeking advertisers who would be of interest to our<br />
members and that has proven successful.<br />
Postage and handling costs for the magazine are increasing also and one way you the<br />
members can help to reduce costs is to reduce the number of magazines that contain a second<br />
renewal reminder notice by renewing membership before April of each year, and guarantee you<br />
do not miss receiving your copy of the HM.<br />
The variety of articles has proven popular with members as the AAR committee has passed on<br />
to me the good feedback about these. So I urge members to keep sending in articles, stories,<br />
reminiscences, jokes and humour, and technical information to the editor. You should<br />
eventually see your efforts in the HM.<br />
The challenge will be to keep the HM relevant for our members – its social, technical and<br />
historical content and contact between members, particularly those members who choose not to<br />
have computer, should help to keep the HM popular for the next few years at least.<br />
As I advertised in each issue for the past 12 months I will not be standing for the position of<br />
editor this year. It is a rewarding and vital job for the AAR, although not well paid, in fact there<br />
is no monetary reward, but I would urge each and every one of you to consider taking on the<br />
position.<br />
And so I say goodbye as editor knowing I have served the AAR to the best of my ability. Don’t<br />
panic, the April rally issue will be put out by me, my final hurrah!<br />
Chris Hillbrick-Boyd<br />
Editor, The Horse’s Mouth<br />
17 April 2010