september board minutes - SCMAF

SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FEDERATION
Full BOARD OF DIRECTORS
Toyota Automobile Museum, Torrance
Thursday, September 22, 2011
BOARD MEMBERS PRESENT
Carlos Espinosa –President Sean Horton – Bay Area
Dave Dill – Vice President Hector Vasquez – Inland Valleys
Mike Zozaya – Orange County
Mark Flores – Southeast
Suzie Hsi – LA County
Luis Salcedo – Cal South
Dave Johnson – MLS
Steve Costley – Administrator Rep.
Mike Kudron – Supervisor Rep
BOARD MEMBERS ABSENT
Brian Yackovich – Southern San Joaquin
Steve Scott – San Diego County
Katie Gallo – Channel Cities
Julie Roman – Administrator Rep.
Randy Solis – Supervisor Rep.
Roman Rodriguez – San Gabriel Valley
Jeff Van Fossen – Supervisor Rep.
Tim Pellegrino- The Perfect Field
Mike Lembke – Youth Sports Comm.
Manuel Cantu – Adult Sports Comm.
Daniel Schneider – Past President
SCMAF STAFF
Tim Ittner – Executive Director
Bill Bant – Marketing Coordinator
Davie B. Gillus – Program Coordinator
John Meazzo – SCMAF CFO Consultant
CALL TO ORDER
President Carlos Espinosa called the September 22, 2011 meeting to order at 10:12 a.m.
MINUTES OF THE LAST MEETING
The July 2011 minutes were approved the Board of Directors on a motion by Mike Zozaya and
seconded by Hector Vasquez.
SCMAF FINANCIAL REPORT AS OF August 30, 2011
Balance on hand in Checking Accounts $21, 499.99
Balance of Investment Accounts $548,317.54
Other Assets $90, 486.77
Total Combined Assets $660,304.30
The Board approved the August 2011 Financial Report on a motion by Mark Flores and
seconded by Mike Kudron. .
PRESIDENT’S REPORT
President Carlos Espinosa referred to the calendar of events for upcoming dates of importance.
He highlighted the SCMAF Institute on October 5 and encouraged the board to promote the event
citing the improved educational sessions and reduced fees as well as the new location. He went
on to thank SCMAF staff, the swimming committee, and the City of La Mirada for executing an
efficient and organized meet in August. He also referred to the inaugural SCMAF Social at the
Original Lobster Fest in Long Beach as a success. Lastly, he provided a quick update on the
Awards and Installation banquet, which is being coordinated by Vice President Dave Dill and
SCMAF staff. He referred to the Toyota Museum in Torrance as a great venue choice for the
event and thanked Dave Dill for much of the leg work.

2
ASSOCIATION REPORTS
1. SCMAF BAY AREA – Sean Horton, Torrance
The Bay Area Treasurer report was at $2,600. The turnaround trip scheduled for late August was
cancelled. They will try to redo the trip again in March. The General Meeting Bowling Social was
also cancelled due to lack of participants. Their association swim meet had 206 participants. On
August 7 th Bay Area held a Softball Mixer. There were 7 teams that participated. Nominations for
the 2012 Board have been sent out. They are looking to host the A&I Banquet at the Normandy
Casino. Torrance is hosting a Softball Qualifier this weekend. The association looks to host its
football tournament the weekend of Dec 3-4.
2. SCMAF CHANNEL CITIES – Katie Gallo, Malibu
No Report
3. SCMAF INLAND VALLEYS – Hector Vasquez, Fontana
The Inland Valleys Association held their last meeting on August 24 at Riverside. Their treasury
report at the time was a $5,700.00 balance. Inland Valleys will hold their A&I Banquet at the Pirate
Dinner Adventure on Friday, November 4. Their association football qualifiers will be on December
3 rd in Riverside. Their next association meeting will be in the City of Chino.
4. SCMAF ORANGE COUNTY – Mike Zozaya, Anaheim
The Orange County A&I will be held on the first Thursday in December at the Newport Sports
Museum. Board Nominations have been sent out. The board is looking to do a seminar to present
programs to renew interest in SCMAF in Orange County.
5. SCMAF SAN DIEGO COUNTY – Steve Scott, Chula Vista
No Report
6. SCMAF SAN GABRIEL VALLEY – Roman Rodriguez, Baldwin Park
No Report
7. SCMAF SOUTHEAST Mark Flores, Lynwood
On August 23, Southeast held a Softball Mixer. The City of Bell Gardens hosted the Dale
Covington Memorial Golf Tournament. Nominations for the 2012 Board will be sent out next month.
8. SCMAF SOUTHERN SAN JOAQUIN – Brian Yackovich, North Bakersfield
No Report
COMMITTEE/BOARD REPORTS
1. Strategic Planning Session – Executive Officers
A lengthy discussion was held regarding the organization’s strengths and weaknesses. Concern
over the prosperity of the Associations was voiced as well as the organization’s ability to grow
membership. Several Association Directors expressed their sentiments regarding the stagnancy of
Association participation and their shrinking membership-base.
Hector Vasquez communicated frustration on behalf of Inland Valleys over not seeing Federation
representation at meetings in recent years. He believes this has compounded a sense of
disconnect between Association members and the Federation. Mike Zozaya communicated his

3
experiences in Orange County recently and the reluctance for active members to assume board
positions. Mark Flores of Southeast and Sean Horton of Bay Area gave similar testimonials.
Other officers cited the reluctance for managers and directors to volunteer their staff to take on
board positions, committee posts, and serve as tournament hosts, and how profoundly that has
affected the organization negatively.
President Carlos Espinosa cited an inability of the organization to adapt to shifts in the youth sports
programming landscape and to properly adapt to the economic downturn that agencies have
experiencing during this last decade. Espinosa commented that if the organization is stripped
down to its most basic function, it is a cooperative among agencies that need one another to
enhance programming for their constituents. He continued to say that the organization at
minimum, should remind agencies of the importance of pitching in to help run programs that their
agencies benefit from.
More discussion ensued on strategies for engaging directors, goal setting, and general strategic
planning. Vice President David Dill underscored the importance of putting action to planning and
ensuring execution.
President Carlos Espinosa motioned to have the Executive Director begin to develop the
framework for a 5-year strategic plan that considers all of the challenges the organization faces as
discussed among the board, and that the framework should be brought to the Executive Board in
2012 for execution to occur in 2013.
The motion was seconded by Mike Zozaya, and all members present voted in the affirmative with
the exception of member Steve Costly who dissented.
2. TRAINING SCMAF U – David De Leon, La Habra
A second Field Allocation Roundtable is scheduled to occur in late October in the City of Murrieta.
SCMAF presented an educational session at the SCTC Back to School Basics in Brea recently.
The program seemed well received. SCMAF has been asked to present a workshop on coaching
at the CPRS District X in Cerritos on October 1.
3. INSTITUTE – David DeLeon, La Habra
This year’s SCMAF Institute will be held at The Centre at Sycamore Plaza in Lakewood on
Wednesday, October 5. As of this time registration numbers are below expectation and the board
was asked to encourage their agencies to register. Institute Chairman David DeLeon has secured
a variety of presenters who will be offering an impressive selection of educational sessions.
Additionally, vendor participation has increased from last year.
4. CITATION & AWARDS– Sherre Titus, Cerritos
The SCMAF Awards & Installation is scheduled for Thursday, November 10th at Toyota
Automobile Museum in Torrance. Invitations will be sent out and posted on the SCMAF website
next week. The Citation & Awards committee is meeting today after the board meeting to review
the nominations.
5. NOMINATIONS – Executive Officers
The 2012 board slate will be finalized and voted by the executive board in the next few weeks
during a special executive board meeting.

4
5. MEMBERSHIP – Dave Dill, Torrance
Dave Dill presented the September membership report:
I. ACTIVE MEMBERS
San Diego County
a. Calexico
Sandra Tauler, Community Services Director
850 Encines Avenue
Calexico, CA 92231
Phone: 760-768-2170 Fax: 760-357-0404
Email: stauler@calexico.ca.gov
Southern San Joaquin
a. Porterville
Rene Hernandez, Leisure Services II
291 N. Main Street
Porterville, CA 93257
Phone: 559-782-7854 Fax: 559-791-7854
Email: rhernandez@ci.porterville.ca.us
II.
III.
ASSOCIATE MEMBERS
San Gabriel Valley
a. San Marino Community Athletic Association (SMCAA)
Stephanie Perry, Director
1613 Chelsea Road #856
San Marino, CA 91108
Phone: 626-235-2265
Email: sperry@socal.rr.com
SPECIAL MEMBERS
Southern San Joaquin
b. Kidz Love Soccer
Olly Bayliss, Southern Territory Manager
580 E. Weddell Drive, Unit 2
Sunnyvale, CA 94089
Phone: 408-774-4629
Email: info@kidzlovesoccer.com
CORRECTIONS AND REPLACEMENTS
I. ACTIVE MEMBERS
Orange County
a. San Clemente
Peggy Lacayo, Recreation Supervisor
100 N. Calle Seville
San Clemente, CA 92672
Phone: 949-361-8358 Fax: 949-361-8280
Email: placayop@san-clemente.org
REPLACES: Nate Moser
Inland Valleys

5
a. Corona
Ashley Wysocki, Recreation Coordinator replaces Courtney Wysocki
Phone: 951-279-3782
Email: Ashley.wysocki@ci.corona.ca.us
II. SPECIAL MEMBERS
Bay Area
a. Los Angeles Galaxy
Tiffany Warner replaces Daren Heaton and Aaron Mills
Email: twarner@lagalaxy.com
The Board approved the above memberships on a motion by Steve Costley and seconded by
Dave Johnson.
7. TEAM REGISTRATION and INSURANCE – Dave Dill, Torrance
The August reports as provided by the SCMAF office were reviewed. Association Directors were
asked to share the information at membership meetings. Each Association receives a rebate of
12.5% of adult team registration to conduct programs within their association. David Dill asked for
all in attendance to help promote our insurance programs. Tim Ittner reported that he is finalizing
the liability insurance for short term events, leagues and tournaments conducted on SCMAF
member agency facilities. He also reported the organization is going to bid for all the insurance
services it offers. Dave Johnson recommended an insurance broker he uses for Major League
Softball, Inc.
9. YOUTH SPORTS COMMISSIONER – Mike Lembke, Cerritos
Davie Gillus presented a report on the SCMAF Swimming Championships. The meet was
conducted at the City of La Mirada’s Splash! Aquatics Center on August 13 th . Thirty-six teams and
a total of 1,011 swimmers participated in this year’s meet. City of La Mirada staff was very
hospitable and helpful. The committee recommends continuing to attempt to schedule the finals at
La Mirada for coming years. Carlos thanked the swimming committee and SCMAF staff for
conducting an excellent meet. The upcoming X-country, girls volleyball and flag football
tournaments were discussed.
10. ADULT SPORTS COMMISSIONER – Manuel Cantu, Santa Fe Springs
Davie Gillus presented the clarification/ rule changes for the 2012 Softball Rule Book. These
changes were approved by the SCMAF Officials Education and Certification Committee at their
meeting on August 25 th , 2011.
NOTE – Proposed new wording is underlined. Proposed wording deletion is shown as strike-through.
SOFTBALL RULEBOOK
1) Men’s, Women’s, & Coed Tournament Rules
CURRENT RULE 2(C) (Men), 3(D) (Women), 5 (Coed)
All batters will start with a 1-1 count.
PROPOSED RULE
All batters will start with a 1-1 count. When after having two strikes, the batter hits a foul ball, said batter
shall be declared out. (Rule 6, Section 9(C) does not apply). NOTE – if such a batted ball is caught on the
fly, and the fielder remains in live ball territory, the ball is alive and in play.
INTENT = Change of rule for tournament play
2) Coed Softball Rules – Rule 3

6
PROPOSED LANGUAGE CHANGE
Courtesy runners shall be the last recorded out made by the player of the same sex. If no player of the
same sex has recorded an out, the player of the same sex listed last in the batting order shall be the
courtesy runner. Teams are allowed one male and one female courtesy runner in each inning.
INTENT = Previously missed elimination of language to reflect 2011 rule change
3) Rule 1, Section 34 – Illegal Bats
CURRENT RULE
Penalty for use of illegal bat shall be: batter declared out, ball declared dead, and illegal bat removed from
the game.
NOTE: When the batter hits the ball (fair or foul), the above penalty will be enforced. If a ball is not hit and
the illegal bat is discovered, the penalty will be its removal from the game.
PROPOSED RULE
Penalty for use of illegal bat shall be: batter declared out, ball declared dead, batter ejected from the game,
and the illegal bat removed from the game.
NOTE: When the batter hits the ball (fair or foul) takes his/her place in the batter’s box, with either foot, the
above penalty will be enforced. If a ball is not hit and the illegal bat is discovered, the penalty will be its
removal from the game.
INTENT = Change of rule to further discourage the use of illegal bats
4) Rule 3, Section 2 – Ineligible Players
CURRENT RULE
A substitute may replace a player whose name appears in his/her team’s batting order, but such relieved
player shall not thereafter participate in the game except as a coach or manager. A violation of this rule
results in the use of an ineligible player. Upon discovery of the violation, the ineligible player must be
immediately removed from the game and replaced with a legal substitute. If no legal substitute is available,
then game shall be declared a forfeit.

NOTE: If the ineligible player is discovered after completing a turn at bat and before there has been a pitch
to another batter, Rule 6, Section 3 (Batting Out of Order) will also take effect.
PROPOSED RULE
A substitute may replace a player whose name appears in his/her team’s batting order, but such relieved
player shall not thereafter participate in the game except as a coach or manager. (NOTE – An ejected
player shall not thereafter participate in the game in any capacity.) A violation of this rule results in the use
of an ineligible player. Upon discovery of the violation, the ineligible player must be immediately removed
from the game and replaced with a legal substitute. If not legal substitute is available, then game shall be
declared a forfeit.
NOTE: If the ineligible player is discovered after completing a turn at bat and before there has been a pitch
to another batter, Rule 6, Section 3 (Batting Out of Order) will also take effect.
INTENT = Change of rule to further discourage use of ineligible players.
5) Rule 3, Section 3(C) – Courtesy Runners
CURRENT RULE
An injured or ejected player leaving the game can be substituted for or, if no substitute is available, can
have a courtesy runner (even if there has already been one courtesy runner in the current inning). The
player leaving the game shall not thereafter participate in the game. An injured player may participate as a
coach or manager.
PROPOSED RULE
Eliminate rule in its entirety, and re-order remaining section rules
INTENT = Previously missed elimination of language to reflect 2011 rule change.
6) Rule 7, Section 7(I) – Base Running
CURRENT RULE
When a base runner interferes or obstructs a fielder attempting to field a batted ball or intentionally
interferes with a thrown ball.
PROPOSED RULE
When a base runner interferes (intentionally or unintentionally) or obstructs with a fielder (in or out of the
base path) attempting to field a batted ball or intentionally interferes with a thrown ball.
INTENT = Clarification of rule, and elimination of incorrect language.
SOFTBALL MECHANICS MANUAL AND CASEBOOK
1) Page 4 – LOOKING THE PART – BALLBAG
The use of a ballbag ON THE BELT, IS REQUIRED for all umpires. Umpires should NEVER store
additional softballs anywhere on the field of play where they may inadvertently affect play.
2) Page 4 – LOOKING THE PART
TOURNAMENTS – While there is some flexibility in umpire apparel & equipment, as provided within this
section, for all SCMAF-sanctioned tournament play, umpires shall be strictly dressed with an official SCMAF
umpire shirt and hat, and in compliance with all other provisions of this section.
Tim Ittner thanked Major League Softball on their help with developing these new rules especially
MLS staff member Bobby Snarey. The rule changes and clarifications were approved on a motion
by Steve Costley and seconded by Hector Vasquez.
NEW BUSINESS
Inaugural Summer Social
The inaugural SCMAF Summer Social was held on Saturday, September 10 th at the Original
Lobster Festival in Long Beach. Approximately 50 guests attended the event, which was
sponsored by “O” Entertainment. SCMAF guests enjoyed a lobster dinner, musical entertainment,
and exclusive access to a VIP area. The event helped members, partners, and sponsors to
network in a lively and social setting. SCMAF looks forward to conducting the event next year.
OLD BUSINESS
7

8
Field Renovation Grant
Nineteen (19) applications were received from agencies spanning from the Central Valley to
Southern San Diego County. Two grants will be awarded to deserving agencies who best
demonstrated their need for a softball/baseball field renovation through the application process.
The SCMAF Executive Board will be meeting in early October to select recipients. The grant
program is sponsored by Major League Softball, Inc.
NEXT MEETINGS
Full Board, Thursday, December 8, 2011, Yorba Linda (Combined 2011 & 2012 Full Boards)
ADJOURNMENT
The Board approved adjournment at 1:00 p.m. on a motion by Mark Flores and seconded by Mike
Kudron.
Respectfully submitted,
Tim Ittner
Executive Director