january full board meeting minutes - SCMAF

SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FEDERATION
FULL BOARD OF DIRECTORS
DIAMOND BAR CENTER
JANUARY 24, 2013
BOARD MEMBERS PRESENT
Kevin Ellis – President
Tim Grierson – BASE
Lanny Binney - Channel Cities
Kevin Callister – Inland Valleys
Mickey McKitrick- San Gabriel Valley
Kim Freed – Supervisor Rep.
Frank Gonzalez – Programming Partner
Luis Salcedo – Programming Partner
BOARD MEMBERS ABSENT
SCMAF STAFF
Dave Dill – Past President
Tim Ittner – Executive Director
David DeLeon – Vice President
Bill Bant – Marketing Coordinator
Mark Flores - BASE
Davie B. Gillus – Program Coordinator
Jeff Van Sickle – Orange County
Brian Yackovich – Southern San Joaquin
Steve Costley – Administrator Rep. GUESTS
Mike Kudron – Administrator Rep. Mike Adams – Chino Hills
Daniel Schneider – Supervisor Rep.
Ethan Machado – Student Rep.
Dave Johnson – Special Member
Nick Johnson – Youth Sports Comm.
Manuel Cantu – Adult Sports Comm.
Francine Tamayo – Wellness Program Comm.
CALL TO ORDER
President Kevin Ellis called the January 24, 2013 meeting to order at 10:21 am. He
welcomed the Board members and staff attending the first board meeting for 2013.
MINUTES OF THE LAST MEETING
The December, 2012 minutes were approved by the Board of Directors on a motion by
Frank Gonzales seconded by Luis Salcedo.
SCMAF FINANCIAL PRELIMINARY REPORT as of December 31, 2012
Balance on hand in Checking Accounts $16, 908.97
Balance of Investment Accounts $557,124.52
Other Assets $66, 055.47
Total Combined Assets $640,088.96
The Board reviewed the preliminary December 2012 Financial Reports.
PRESIDENT’S REPORT – Kevin Ellis, Downey
Kevin reported that all went well for the A & I banquet on November 9 th . The goals and
objective as well as the central theme for 2013 (Reaching Higher, Achieving Greater
Heights) was discussed. Kevin elaborated on the four corner-stone areas of diversifying
the SCMAF audience and traditional market-place, boarding of the program offerings to
non-traditional age groups, and establishing a foot-hold in the industry as a clearinghouse
for school age youth sports.

DIRECTOR’S REPORT – Tim Ittner, SCMAF Executive Director
Tim reported the SCMAF social at the CPRS Conference is scheduled for Wednesday,
March 6 th at the LOFT Bar & Bristo from 8:00 – 10:00 PM. He gave a report on the new
computers purchased for the staff and the installation process. Tim passed around the
SCMAF Board Conflict of Interest policy and Code of Ethics for the board members to
sign.
ASSOCIATION REPORTS
SCMAF BAY AREA/SOUTHEAST– Tim Grierson, Carson & Mark Flores, Lynwood
NO WRITTEN REPORT SUBMITTED
SCMAF CHANNEL CITIES – Lanny Binney, Pleasant Valley
At the January CCMAA Board meeting (January 10 th , Santa Barbara) we discussed the
new North/South President and Vice-President positions. A new description of duties for
the Board was passed by the CCMAA Board in November and passed by the SCMAF
board in December. A member from the south still needs to be elected/appointed.
The Kevin Lukes Memorial Scholarships were awarded to Harley Sue-Arce, an
employee at the City of Malibu student at University of California, Santa Barbara. She
was on hand to receive the Student Award and presented with a $500 check from Dana
Miller and Lauren Lukes, Kevin’s wife.
At the March meeting we will recognize Erik Prentice for the Professional Award. Erik
works at the City of Malibu and will receive a $500 scholarship towards any trainings or
conferences.
Eduardo Marquez, brought up the annual meeting calendar for us to review (see
attached). Most meetings will be held in Santa Barbara or in the vicinity as a neutral
location for North and South members to meet.
President Eduardo Marquez introduced the renewing of the 2013 Channel Cities Sports
calendar was brought up that we should include the costs of scorekeepers as well as
the dates of our leagues.
SCMAF INLAND VALLEYS – Kevin Callister, Moreno Valley
General Membership Meeting
Wednesday January 23 rd 2013
City of Chino
1. Concern over large amount owed by San Bernardino from T&F. *Official vote to
remove Inland Valleys Flag Football tournament passed unanimously. Approval
of a positive budget both for 2012 and projected for 2013.
2. End of 12/31/12 balance is $9,388.78 – Concern was expressed over not
receiving the SCMAF Rebate.
3. IVMA Basketball Tournament will be held March 16-17 th
4. Next meeting: March 6 th - Fontana Park Aquatic Center – 15610 Summit Ave.
92336
*With the removal of Inland Valleys Flag Football Tournament, we had a concern of
the cost to participate in the SCMAF tournament. There is a substantial price
difference in the two tournaments. As stated previously, we have a concern with
regards to not receiving the SCMAF rebate that could possibly help offset the cost

for some of our Inland Valley Teams to attend the SCMAF tournament.
SCMAF ORANGE COUNTY – Jeff Van Sickle, Garden Grove
NO REPORT
SCMAF SAN DIEGO COUNTY –
NO REPORT
SCMAF SAN GABRIEL VALLEY – Mickey McKitrick
NO WRITTEN REPORT SUBMITTED
SCMAF SOUTHERN SAN JOAQUIN – Brian Yackovich, North of the River District
NO REPORT
STRATEGIC INIATIVES
BAY AREA & SOUTHEAST MERGER – The Associations Bay Area and Southeast
have voted to merge together into one Association. The new association’s name is now
BASE. The SCMAF bylaws will have to be changed in order for this to be official but the
merge is going forward in the mean time. The new BASE board consists of members
from both the former Bay Area and Southeast Boards. The two associations held a
social at KDB in Long Beach in December to announce the new board and Association
name. The combining of the associations will give them more agencies to pool together
recourses and put them on par with the bigger associations such as San Gabriel Valley
and Inland Valleys.
2013 GOALS AND OBJECTIVES - Kevin recently met with the SCMAF Office going
over the goals and objectives for 2013. They will be presented at a future board
meeting. Some of the goals and objectives will be discussed at the Leadership Summit
following the Board Meeting today.
COMMITTEE/BOARD REPORTS
FINANCE (2013 Association Budgets) –
The following Association budgets were approved: Inland Valleys motion Mickey
McKitrick, second Luis Salcedo; San Gabriel Valley Motion Lanny Binney, second Tim
Grierson; Southern San Joaquin motion Frank Gonzales, second by Lanny Binney.
INVESTMENTS – Kevin Ellis, Downey
The Investment committee met via webinar December 13 th . Twenty thousand dollars
were transferred from the Charles Schwab money market account to the BofA checking
account due to low cash flow. The next Investment meeting to review the Charles
Schwab 4 th Quarter is Thursday, February 7 th .
MEMBERSHIP – Dave Dill, Access Sports West
I. Active
Southeast
A. Norwalk
Ted Bistarkey, Recreation Supervisor
12700 Norwalk Blvd
Norwalk, CA 90650
Phone: 562-929-5706

Email: tbistarkey@norwalkca.gov
Inland Valleys
B. Ontario
Amber Fazlurrehman, Rec./Comm. Serv. Coordinator
1266 S. Palmetto
Ontario, CA 91762
Phone: 909-395-2378
Email: afazlurrehman@ci.ontario.ca.us
San Gabriel Valley
C. Pasadena
Justice Bolden, Recreation Coordinator
2576 Paloma Street
Pasadena, CA 91107
Phone: 626-744-7506
Email: jbolden@cityofpasadena.net
Orange County
D. Saddleback Valley Unified School District
Garrett Craig, Recreation Coordinator
25171 Moor Ave.
Mission Viejo, CA 92691
Phone: 949-460-2726
Email: craigg@svusd.org
Orange County
E. San Clemente
Jeanette Grant, Recreation Coordinator
987 Avenida Vista Hermosa
San Clemente, CA 92673
Phone: 949-429-8718
Email: gantj@san-clemente.org
Orange County
F. Placentia
Felipe Zambrano, Community Services Coordinator
401 E. Chapman Avenue
Placentia, CA 92870
Phone: 714-993-8243
Email: mbrand@placentia.org
II.
Associate
San Gabriel Valley
A. Yoga Larios
Juan Carlos Larios, Fitness Instructor
3202 Garnet St.
Los Angeles, CA 90023
Phone: 323-251-8157
Email: johnjoseph@socal.rr.com

III.
Auxiliary
A. Ralph Aranda
11262 Clarkman St.
Santa Fe Springs, CA 90670
Phone: 562-400-3428
Email: ralaranda@gmail.com
B. Steven W. Scott
577 Del Mar Ave.
Chula Vista, CA 91910
Phone: 619-540-6400 cell / 619-585-3906 home
Email: greatscott10@cox.net
C. Dale Sumersille
1131 Joliet Place
Oxnard, CA 93030
Phone: 805-469-3700
Email: caseynsam123@gmail.com
D. Michael Zozaya
25225 Pike Road
Laguna Hills, CA 92653
Phone: 949-280-3318
Email: zozaya1@cox.net
The Board approved the above membership on a motion by Kevin Callister and
seconded by Lanny Binney.
INSURANCE – Dave Dill, Access Sports West
YOUTH SPORTS COMMISSIONER- Nick Johnson, Fontana
Reviewed the Flag Football Championships: A Division held in Pasadena, 14 teams
won by Pasadena over San Marion with Downey taking 3 rd . The B Division held in
Newport Beach won by Azusa over Blythe with Downey taking 3 rd . The C Division was
held in Carson won by Pasadena over Burbank with Azusa taking 3 rd .
Also was discussed the upcoming plans for a Skate Boarding Competition with several
cities showing interest as well as Los Angeles County wanting to be a part of the event.
ADULT SPORTS COMMISSIONER- Manuel Cantu, Santa Fe Springs
Reviewed was the idea of putting together a Futsal Program under the umbrella of CAL
SOUTH and SCMAF to present to Agencies. The Program may have two versions:
1. Agency ran Futsal League with a SCMAF type packet for Agencies to use
2. Contact a Futsal Group with tie/membership with CAL SOUTH and SCMAF to
run the league for the Agencies.
Further discussion would take place at the Soccer Nation Expo put on by CAL SOUTH
on February 16 at the LA Convention Center.
PROGRAMMING PARTNERS -
LA County Parks and Recreation – The county fully supports SCMAF’s initiatives and
will give support when needed.

Cal South Soccer – Soccer Nation at the Los Angeles Convention Center, February 16-
17 th .
SCMAF UNIVERSITY/MARKETING – Bill Bant, SCMAF
SCMAF University will be holding its first training of the year on Monday, February 25 in
the City of Irvine. The workshop is “How to Run a Successful City Tennis Program”. Bill
is waiting for the confirmation of the date for the Youth and Adult Sports Summit which
will be held in Fontana. Bill strongly encourages the membership to contact him on
suggestions for new trainings and workshops to be held this year. Also the new
Facebook page is up and running and the SCMAF staff is looking for events to be
posted on the new page. Events can be submitted via email to socialmedia@scmaf.org.
Also the SCMAF staff is looking for any new ideas for the SCMAF Institute in Yorba
Linda. The venue will be more flexible and cost friendly to try out new ideas,
suggestions are welcome.
NEW BUSINESS
My Own Sports Agreement – Tim Ittner, SCMAF
The MOS agreement was presented to the board. SCMAF will help promote MOS
League & Tournament software and receive a portion of individual and team
registrations revenue. The Board approved the new agreement on a motion by Kim
Freed and seconded by Tim Grierson.
ANNOUNCEMENTS
Soccer Nation – February 16-17 Los Angeles Convention Center
CPRS Conference & SCMAF Social – March 5-8 San Jose Convention Center
NEXT MEETINGS
Executive Board: Thursday, February 21 st 10:00AM, Webinar
Full Board: Thursday, April 18 th 10:00AM, BJR Community & Senior Center, Downey
ADJOURNMENT
The Board approved adjournment at 12:07 PM on a motion by Kim Freed and seconded
by Tim Grierson.
Respectfully submitted,
Tim Ittner
Executive Director