Min December Full Board - SCMAF

SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FEDERATION
FULL BOARD OF DIRECTORS
ANDERSON PARK, CARSON
THURSDAY, DECEMBER 6, 2012
BOARD MEMBERS PRESENT
Dave Dill – President
Kevin Ellis – Vice President
Katie Gallo – Channel Cities
Nick Johnson – Inland Valleys
Mike Zozaya - Orange County
Mike Kudron – Admin Rep.
David DeLeon – Admin Rep.
Luis Salcedo – Programming Partner
Jeff Van Sickle - Youth Sports Com.
BOARD MEMBERS ABSENT
SCMAF STAFF
Carlos Espinosa – Past President Tim Ittner – Executive Director
Tim Grierson – Bay Area
Bill Bant – Marketing Coordinator
George Dang – San Gabriel Valley Davie B. Gillus – Program Coordinator
Mark Flores - Southeast
Brian Yackovich – Southern San Joaquin GUESTS
Steve Costley – Admin Representative Kevin Callister – Inland Valleys
Marc Gonzales – Admin Representative
Daniel Schneider – Supervisor Rep.
Kim Freed – Supervisor Rep.
Ethan Machado – Student Representative
Los Angeles County Parks & Rec. – Programming Partner
Major League Softball – Programming Partner
Manuel Cantu – Adult Sports Com.
Francine Tamayo – Wellness Program Com.
CALL TO ORDER
President Dave Dill called the December 6, 2012 meeting to order at 10:06 AM.
MINUTES OF THE LAST MEETING
The October 11, 2012 minutes were approved by the Board of Directors on a motion by
Nick Johnson seconded by Luis Salcedo.
SCMAF FINANCIAL REPORT as of November 30, 2012
Balance on hand in Checking Accounts $26, 070
Balance of Investment Accounts $581,568
Other Assets $64, 264
Total Combined Assets $671,902
The Board approved the November 2012 Financial Report on a motion by Mike Zozaya
and seconded by David DeLeon.
PRESIDENT’S REPORT – Dave Dill,
After introductions, Dave welcomed each of the board members and thanked them for
attending the meeting. Dave expressed his gratitude to the board and members for their
support over the past year. Dave announced that he was no longer with the City of
Torrance and expressed his gratitude to the City of Torrance for supporting him over the
years.

DIRECTOR’S REPORT – Tim Ittner, SCMAF Executive Director
Tim thanked President Dill and the 2012 Board for their support the past year. He
expressed his gratitude for the additional part time staff to assist the current staff’s work
load to better serve SCMAF programs and services. Staff is updating the membership
directory and 2013 softball rulebook. He congratulated Mike Zozaya, SCMAF OC board
representative who will be retiring from Anaheim at the end of the month.
ASSOCIATION REPORTS
SCMAF BAY AREA – Tim Grierson, Carson
No Report
SCMAF CHANNEL CITIES – Katie Gallo, Malibu
Report attached to the end of the minutes. (2013 Proposed Structural Change)
SCMAF INLAND VALLEYS – Nick Johnson, Fontana
No written report submitted
SCMAF ORANGE COUNTY – Mike Zozaya, Anaheim
No written report submitted
SCMAF SAN DIEGO COUNTY –
No Report
SCMAF SAN GABRIEL VALLEY – George Dang, Duarte
No Report
SCMAF SOUTHEAST – Mark Flores, Lynwood
Southeast vote to merge with Bay Area was overwhelmingly in favor of the merger. Bay
area voting was also in large majority in favor of proceeding with the merger.
Football Tournament - Southeast tournaments for flag football were held this past
weekend Dec 1 and 2:
o DIV A – host Lynwood
o DIV B – host Downey
o DIV C – host Carson
Southeast/Bay Area Holiday social will be held:
o Thursday DEC 13
o 6pm with dinner at 7pm
o KDB in Long Beach
SCMAF SOUTHERN SAN JOAQUIN – Brian Yackovich, North of the River District
No Report
STRATEGIC INITIATIVES
STRATEGIC PLANNING UPDATE – Dave Dill
Dave Dill presented the overview of strategic planning ad hoc meeting November 20 th in
Downey. He discussed the importance of SCMAF reviewing, revising and developing a
collective strategic plan.

SCMAF staff is tasked with developing an RFP to secure consulting services to assist in
the development of a Long Range Strategic Plan. The intent is to create a 'project'
based process by which SCMAF will produce a viable and comprehensive action
oriented strategic plan by the end of 2013. The consensus of the committee was to treat
this initiative as a 'capital project' with funding used from the reserves approved by the
full Board of Directors as early as April, 2013. Final selection of the consultant will be
based on a competitive bid process in an open forum as established by the Board of
Directors.
BAY AREA & SOUTHEAST MERGER
Bay Area and Southeast will be holding a social at KDB Long Beach on Thursday,
December 13 th to initiate their merger for the 2013 year. The new board will consist of
two directors and presidents that will represent each area former association.
2012 GOALS & OBJECTIVES UPDATE
Dave Dill reviewed the 2012 goals & objectives. The unfinished goals will be carried
over into the 2013 goals & objectives.
COMMITTEE/BOARD REPORTS
2013 BUDGET /INVESTMENT – Daniel Schneider, Rancho Cucamonga
Dave Dill presented the finance committee report. Tim Ittner reviewed the key items in
the budget proposal. The Board was concerned on the larger 2012 deficit than
expected. David Deleon recommended considering an Apple I Pad for staff when
updating the computers. Tim will bring the staff computer recommendation to the next
board. The Board approved the 2013 budget on a motion by David Deleon, seconded
by Kevin Ellis. Tim reported that we have approximately $581,932 in reserves. The
funds in the checking account are low to meet our year end and first quarter obligations
so a transfer from Charles Schwab money market account of $20,000 is needed. The
2012 projected year end numbers show a loss of $29,315. The 2013 proposed budget
shows a loss of $24,609. Projected revenues are $641,077 and expenses are
$665,686.
The Board approved the Channel Cities budget on a motion by Mike Kudron, seconded
by Mike Zozaya.
I.
MEMBERSHIP – Kevin Ellis, Downey
Active
Southern San Joaquin
A. McFarland Recreation and Park District
100 South Second Street
McFarland, CA 93250
Phone: 661-792-3187
Southeast
B. Bell Community Center
Allan Perdomo, Recreation Supervisor
6250 Pine Ave.
Bell, CA 90201
Phone: 323-773-1596
Email: aperdomo@cityofbell.org

II.
III.
Associate
Bay Area
A. Access Sports West
Dave Dill, Owner/ Manager
932 S. Juanita Avenue
Redondo Beach, CA 90277
Phone: 310-894-1855
Email: ddillasw@gmail.com
Special Member Package B
Inland Valley
My Own Sports
Ed Sandoval, President
40485 Murrieta Hot Springs #130
Murrieta, CA 92563
Phone: 951-970-1994
Email: ed@myownsports.com
Orange County
Sports Age ID
Dr. Cary Kutzke, Founder
10820 Waller Street
Cypress, CA 90630
Phone: 800-264-4543
Email: drkutske@sportsageid.com
The Board approved the above membership on a motion by Mike Zozaya and seconded
by Nick Johnson. A motion was made by Kevin Ellis to allow an Associate Member to
be a member of the SCMAF Executive Board in 2013. The motion was seconded by
Jeff Van Sickle and approved by the board.
INSURANCE – Dave Dill
The rates for our insurance through Bene Marc, Inc will remain the same in 2013. No
increase of rates for 2013 SCMAF insurance programs. The Special Event Insurance
will available to purchase online at the SCMAF website in January 2013.
YOUTH SPORTS COMMISSIONER- Jeff Van Sickle, Garden Grove
1. The Volleyball A” & “B” division’s finals were held Sunday, December 2 nd by the
City of Azusa. Two (2) teams participated in the “B” Division, and five (5) teams
in the “A’. Tim thanked Adrian Martinez and the Azusa staff for hosting the
tournament.
The SCMAF Cross Country Championships, an “all-comers” meet, were held on
Sunday, December 2 at Centinela/Edward Vincent Park in Inglewood. 127
runners participated.
The Flag Football finals will be held in Pasadena “A” division, Carson “B” division and
Newport Beach ‘C” division December 8-9.

ADULT SPORTS COMMISSIONER- Manuel Cantu, Santa Fe Springs
Davie Gillus and Manuel Cantu reported that the Men’s and Co-Ed’s Softball
Tournament of Champions have concluded. The Men’s TOC was held in Palm Springs
desert resort area November 17-18. In the Men’s TOC, there were a total of sixty-five
(65) teams in four divisions competing to be crowned the 2012 champions of SCMAF.
Special thanks to all the agencies staff that spent the long weekend volunteering at the
tournament. The Co-Ed Softball Tournament of Champions was held in the City of
Huntington Beach on November 3-4. Ray Frankeny and his staff did a great job as they
always do. There were a total of eight (8) teams in the REC Division and six (6) teams
in the E Division. The weekend of December 1st and 2nd in Palm Springs, SCMAF will
host the 27th annual Woman’s Winter Classic with 14 teams participating. Special
thanks to Vicki Oltean (Palm Springs) for hosting and directing this annual event.
Tournament schedules for the 2013 softball and soccer seasons are
PROGRAMMING PARTNERS -
Cal South Soccer - Luis Salcedo of Cal South reported that Cal South is again hosting
the National Veteran’s Cup at Frances Ryan Park in Escondido. It is a 30 over
tournament attracting over 100 teams to the area. Cal South announced that the Soccer
Nation Expo in Los Angeles will be held during the weekend of the 16-17 in February.
Cal South is also looking for a Futsol partner to focus on futsol programming.
CITATIONS & AWARDS (SCMAF A&I BANQUET) – Kevin Ellis, Downey
The 2012 SCMAF’s Annual Awards and Installation Banquet were held at the Rio
Hondo Golf Club and Event Center in the City of Downey. The theme of the banquet
was “Reaching Higher, Achieving Greater Heights.” Kevin Ellis thanked the sponsors
Cal South, Major League Softball and SCMAF Southeast. He thanked event coordinator
Sherre Titus and SCMAF staff for coordinating a fine event. SCMAF student
scholarships were presented to Heather Sawyers, Azusa Pacific University and Mario
Ortega, Cal Poly Pomona. Manuel Cantu relieved the 2012 Board of their duties and
installed the new 2013 board.
SCMAF UNIVERSITY - David DeLeon, La Habra
SCMAF held their last training for the 2012 year in November for the Turf and Ball Field
Maintenance workshop. The workshop was held in Simi Valley and there were 24
participants. Barney Lopez, head grounds keeper for the Angels, was on hand to do a
demonstration on building a proper pitcher’s mound and properly maintaining infield dirt.
SCMAF Special Member Tomark Sports was the presenting sponsor for the program
and put on the actual event. SCMAF was able to keep all the revenue collected from the
workshop. Tomark Sports was pleased with the workshop and looks to work with
SCMAF again in putting together this workshop hopefully in the San Diego area.
NEW BUSINESS
Mike Zozaya retirement party is December 13 th 6:30 – 8:30 PM at the 300 Anaheim
Bowling Center.
OLD BUSINESS
October 16-18 NRPA Congress, Anaheim – Innovative Playground – SCMAF
Social at Tortilla JO’s, October 16, 6-8 PM
2013 Board Retreat Recap – Kevin Ellis, Downey
Kevin will be presenting a report to the board in January.

LA84 Foundation Summit – Convening the Leaders of Sports and Education –
November 8 th
Dave Dill and Tim Ittner attended the summit which featured a line-up of national
experts who discussed the impact of youth sports and the future of research on the
topic.
NEXT MEETINGS
Full Board: January 24, 2013, 10:00 AM – Diamond Bar Center (Leadership Summit)
Executive Board: February 24, 2013, 10:00 AM - Webinar
ADJOURNMENT
The Board approved adjournment at 12:57 PM on a motion by Nick Johnson and
seconded by Mike Zozaya.
Respectfully submitted,
Tim Ittner
Executive Director