july board minutes - SCMAF

BOARD MEMBERS PRESENT
Carlos Espinosa – President
David Dill – Vice President
Daniel Schneider – Past Pres.
SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FEDERATION
EXECUTIVE BOARD OF DIRECTORS
Webinar
Thursday, July 21, 2011
BOARD MEMBERS ABSENT
Sean Horton – Bay Area
Mark Flores – Southeast
Katie Gallo – Channel Cities
Steve Scott – San Diego County
Roman Rodriguez – San Gabriel Valley
Brain Yackovich – Southern San Joaquin
Mike Zozaya – Orange County
Hector Vasquez – Inland Valleys
Manuel Cantu- Adult Sports Comm.
SCMAF STAFF PRESENT
Tim Ittner – Executive Director
Davie Gillus – Program Coordinator
CALL TO ORDER
President Carlos Espinosa called the July 21, 2011 board meeting via webinar to order at 10:15
AM. The start of the meeting was delayed slightly due to technical issues. President Espinosa
thanked everyone for attending the board meeting.
MINUTES OF THE LAST MEETING
The May 19, 2011 minutes were approved the Board of Directors on a motion by Daniel Schneider
and seconded by Dave Dill.
SCMAF FINANCIAL REPORT AS OF June 30, 2011
Balance on hand in Checking Accounts $48,809.81
Balance of Investment Accounts 556,044.43
Other Assets 73,752,46
Total Combined Assets $678,606.70
The June 30, 2011 financial report was approved by the Board on a motion by Daniel Schneider and
seconded by Dave Dill. The Charles Schwab June report and Bank account ending balances report
was presented for review. .
PRESIDENT’S REPORT
Carlos Espinosa highlighted recent events and reviewed the SCMAF calendar for the coming
months. He discussed in brief board objectives that are being executed, notably, the Association
Incentive Program and the Field Renovation Grant Program. He thanked the efforts of the Track
and Field Committee, SCMAF staff and volunteers for their hard work at the Track and Field
Championships in June. Lastly, he encouraged board members to attend the SCMAF/SCTC Joint
Membership Meeting on Thursday, July 28 at Dodger Stadium.

ASSOCIATION REPORTS
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1. SCMAF BAY AREA – Sean Horton, Torrance
Dave Dill presented the Bay Area report on behalf of Sean Horton. The Bay Area Treasury balance
was $2,200.18.
2. SCMAF CHANNEL CITIES – Katie Gallo, Malibu
Held the 2 nd Annual Kevin Lukes Memorial Golf Tournament. 85 golfers competed. Raffles were
drawn and Silent Auction items were bid on to help raise money for Kevin Lukes children who
are finishing up college. The total Revenue and Expenses are not available at this time. Last
year we raised almost $4000. This year it looks like it may be the same. We will meet again in
September. Membership attendance at meetings is down.
3. SCMAF INLAND VALLEYS – Hector Vasquez, Fontana
Hector reported the association met June 22 at the Fontana Aquatics Center. Inland Valleys
agencies interested in qualifying to the SCMAF Swimming finals can attend another association
qualifier since Inland Valleys isn’t hosting a meet. Seventy five children participated in the Inland
Valleys Pitch, Hit & Run sectional at the 66ers stadium. Other discussions included a presentation
from the Los Angeles Clippers and how are agencies cutting cost on brochure mailing. The next
meeting is August 24 th in Riverside.
4. SCMAF ORANGE COUNTY – Mike Zozaya, Anaheim
SCMAF – OC next Board meeting is scheduled for August 11 in Irvine. Preparations are underway
for the Orange County Swim Meet taking place on Sunday, August 7 in Santa Ana.
5. SCMAF SAN DIEGO COUNTY – Steve Scott, Chula Vista
No Report
6. SCMAF SAN GABRIEL VALLEY – Roman Rodriguez, Temple City
No Report
7. SCMAF SOUTHEAST Mark Flores, Lynwood
Carlos Espinosa presented the Southeast report on behalf of Mark Flores. The Southeast Treasury
balance is $5,067.35. The annual Dale Covington Memorial Golf Tournament was discussed in
brief. Preparations are underway for the Southeast Swim Meet taking place on Saturday, July 30 at
the Cerritos Olympic Swim and Fitness Center.
8. SCMAF SOUTHERN SAN JOAQUIN – Brian Yackovich, North Bakersfield
No report.

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COMMITTEE REPORTS
1. FINANCE – Daniel Schneider, Rancho Cucamonga
Tim Ittner reported that the Finance committee met July 20 in Diamond Bar for the mid-year budget
review. The actual closing numbers for 2010 were presented and the result was a profit of $17,924.
The original estimate was $14,954.
The 2011 budget year to date is proving to be a minor concern. The committee recommended mid
year adjustments which would reduce revenue by $15,662 and expenditures by $8,413. The
estimated profit at the end of 2011 is projected to be $1,250. Most notable is part time staff savings,
a reduction in training revenue, unexpected expenditures for the voice mail system hard drive and IT
support, a decrease in rule book sales and reduction of participants in accident protection. Tim
presented a SCMAF activities insurance report showing the expense for insurance and the
recommended fee for 2012. On a motion by Mike Zozaya and a second by Manuel Cantu the board
approved the total budget adjustments and insurance fee recommendations. Daniel Schneider
thanked the SCMAF staff and the Finance Committee for their time and efforts on this year’s budget.
2. MEMBERSHIP –.
Dave Dill presented the July membership report:
I. ACTIVE MEMBERS
San Gabriel Valley
a. El Monte
Tiffany Peterson, Recreation Specialist II (PT)
3130 N. Tyler Avenue
El Monte, CA 91731
Phone: 626-580-2200 Fax: 626-258-8682
Email: tpeterson@elmonteca.gov
Justino Hernandez, Senior Recreation Leader (PT)
3130 N. Tyler Avenue
El Monte, CA 91731
Phone: 626-580-2200 Fax: 626-258-8682
Email: jhernandez@elmonteca.gov
II.
ASSOCIATE MEMBERS
ORANGE COUNTY
a. Good Dog
Jeana Barlow, Owner
5250 Via Bermosa
Yorba Linda, CA 92886
Phone: 714-321-3013
Email: jmbarlow@badiman.com
b. Santa Ana Warriors
Maer Cruz, Head Swimming Coach
520 W. Walnut Street
Santa Ana, CA 92701
Phone: 714-837-0387
Email: maercruz13@gmail.com

CORRECTIONS AND REPLACEMENTS
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I. ACTIVE MEMBERS
SAN GABRIEL VALLEY
a. El Monte
Lisa Del Real, Recreation Services Manager
3130 N. Tyler Avenue
El Monte, CA 91731
Phone: 626-580-2200 Fax: 626-258-8682
Email: ldelreal@elmonteca.gov
REPLACES: Carl Brown
Victoria Burl, Recreation Supervisor
3130 N. Tyler Avenue
El Monte, CA 91731
Phone: 626-580-2200 Fax: 626-580-2237
Email: vburl@elmonteca.gov
REPLACES: Cathy Fischer
b. Temple City
Roman Rodriguez, Community Services Specialist
9701 Las Tunas Drive
Temple City, CA 91780
Phone: 626-579-0461 Ext. 2358 Fax: 626-579-1431
Email: rrodriguez@templecity.us
(new job replaces Baldwin Park)
The Board approved the above memberships on a motion by Daniel Schneider and seconded by
Mike Zozaya.
3. TEAM REGISTRATION – Daniel Schneider, Rancho Cucamonga
Dave Dill reviewed the 2nd Quarter reports as provided by SCMAF staff. Association Directors were
asked to share the information at membership meetings. Each Association receives a rebate of
12.5% of adult team registration to conduct programs within their association.
4. .INSURANCE & MEDICAL BENEFITS –
Tim Ittner reviewed the 2nd Quarter Accident Protection, PMBF, Recreation Insurance reports
provided by the SCMAF office.
5. NOMINATIONS – Executive Board
Nominations are being sought for the 2012 Executive Board. Nominees will be presented to the
Board at the September Board Meeting. Please submit your nomination to the SCMAF Office.

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6. CITATION & AWARDS – Sherre’ Titus, Cerritos
Sherre Titus presented the new guidelines and criteria to nominate a person or agency based on
suggestions from the Citation and Awards Committee. The information was approved by the board
on a motion from Daniel Schneider and seconded by Hector Vasquez. The new nomination will be
sent to the SCMAF office to be posted on the web site. This year’s Awards and Installation Banquet
will be held at the Toyota Automobile Museum in Torrance on Thursday, November 10 th .
7. TRAINING – David Deleon, La Habra
A Field Allocation Roundtable held in June in La Habra was highly attended. Participants were able
to discuss issues affecting their agency relating to user groups, policies, and sanctioning bodies.
Another roundtable is being planned for the winter to take place in the Inland Empire, possibly in the
City of Murrieta. School of Sports Management training is slated for September in the City of Santa
Fe Springs.
8. INSTITUTE – David Deleon, La Habra
The 42nd Annual SCMAF Institute will be held on Wednesday, October 8 in Lakewood. The
committee will be meeting via telephone conference call during the last week of July. Discussion
items will include: keynote speaker and confirming the 15 educational sessions.
The registration brochure for the Institute should be finished by next week and go out to the
membership and other agencies.
9. MARKETING – Bill Bant, SCMAF
President Carlos Espinosa thanked SCMAF staff’s efforts at maintaining the website. The website’s
homepage currently features up-to-date programming updates, public education and advocacy
elements, and prominent display of sponsor logos. Staff is gearing up for SCMAF Institute
Marketing efforts.
10. YOUTH SPORTS DEVELOPMENT – Kevin Ellis, Downey
Davie Gillus reported that plenty of online coach’s training key codes are still available and they are
still trying to get agencies to use them.
11. SOFTBALL – Manuel Cantu, Santa Fe Springs
Davie Gillus reported that the tournament series was developing slowly due to the early weather
problems which caused four (4) tournaments to be cancelled. However, tournament participation is
picking up, with the possibility of adding of a few new tournament sites.

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12. TRACK & FIELD
Davie Gillus and Dave Dill presented the evaluation report.
The T&F Committee met to evaluate this year’s meet via Webinar. Highlighted were the
improvements over last year which included preparation and more accurate times plus very few
complaints during the meet.
There were still some minor issues with a few races due to staging set up, but the problem was
resolved in the meeting.
Participation was down, which could stem from the following factors:
•Last year’s problems
•Change in personnel at the Agency levels, new staff not knowing about the meet
•Budget constraints
•Rain outs at the local city meets reduced the association qualifying numbers
The SCMAF office held a phone conference with the Meet Management Director and received a lot
of feed back to improve next year’s meet. Their main recommendation was to establish another
method of getting Association Results to the Meet Manager with an outside service provider. Carlos
thanked all the volunteers who assisted at the meet.
13. SWIMMING
The SCMAF Championships is scheduled for Saturday, August 13 at the La Mirada SPLASH! The
first meeting is scheduled for July 21 st via webinar.
14. OFFICIALS CERTIFICATION- Bill Smith, Colton
The 2011 rule recommended change form has been sent out for agencies to submit changes for
softball and adult basketball. The annual meeting is scheduled for August 25 in Rancho
Cucamonga.
15. SOCCER – Collum Mclaughlin, Irvine
The city of Irvine hosted the annual Irvine 7 on 7 adult coed soccer classic with 16 teams divided
into two divisions. Score Sports donated bags for the awards. Cal South will be conducting adult
soccer tournaments in 2012 and a committee will meet next month.
NEW BUSINESS
OLD BUSINESS
Association Incentive Award: SCMAF will be awarding up to $1000.00 to any Association that
puts together a “Super” Meeting to help promote the benefits of SCMAF and encourage agencies to
attend Association Meetings. The Incentive packet has been sent to all the Association Boards. This
award is sponsored by Major League Softball.
Field Renovation Grant: SCMAF will be awarding two (2) baseball/softball grants to agencies that
apply by September at the A&I Banquet. This is sponsored by Major League Softball. Applications
can be sent online or mailed in. Bill has been going out to the agencies promoting the grant. The
grant application can be found online on the main page of the SCMAF web site.
Angels vs. Dodgers Social: All the people who attended the social in partnership with SCTC &
CPRS District Ten had a good time. SCMAF purchased 50 tickets and didn’t sell all of them which
caused SCMAF to lose money at the event. The board will reevaluate the event for next year.

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SCMAF/SCTC joint General Membership Meeting: Is scheduled for July 28 at Dodger Stadium.
Kevin McArdle, Director of City of Rancho Cucamonga will be giving a presentation on sponsorship
and fundraising.
NEXT MEETING
Thursday, September 22, 2011 at 10 AM, Toyota Automobile Museum, Torrance (Full Board)
ADJOURNMENT
The Board approved adjournment at 11:40 AM on a motion by Hector Vasquez and seconded by
Mike Zozaya.
Respectfully submitted,
Tim Ittner
Executive Director