CITY OF HOQUIAM Council Meeting Minutes June 23, 2008

CITY OF HOQUIAM
Council Meeting Minutes June 23, 2008
CALL TO ORDER
ROLL CALL
Mayor Durney called the meeting to order at 7:30 p.m.
Councilmember Streifel led the flag salute.
Those in attendance were Mayor Durney and Councilmembers
Dickhoff, Grun, Haugen, Houchens, Hyde, McMillan, Moir,
Pellegrini, Stone, Streifel, and Winkelman. Absent from the
Council meeting was Councilmember Grimnes.
Staff in attendance were Police Chief Jeff Myers, Fire Chief
Ray Pumphrey, City Planner Alissa Thurman, City Librarian
Mary Thornton, City Attorney Steve Johnson, City
Administrator Brian Shay, Finance Director Mike Folkers and
Council Secretary Tracy Wood.
COMMUNICATIONS
Grays Harbor Community
Hospital
Council of Governments –
Community Development
Surplus Property –
Downtown Parking Area
Linda Brown from GH Community Hospital spoke to the
Council regarding improvements the hospital has been making
since 2006. They have instituted various personnel programs
to improve customer care, customer satisfaction and employee
satisfaction. She stated that anyone interested in comparing
Community Hospital with other hospitals around the country
can go to www.hospitalcare.hss.gov.
Julia Gibb, representing GH Council of Governments, spoke to
the Council regarding the USDA Grant for community
development. She is currently working on preparing a needs
analysis and a tool kit for the City as part of this grant. She
stated that good economic strategy work has already been done
by the City and that we are ahead of other cities in this area.
We also have good up to date comprehensive plans for many
of our department areas. She will be working with staff to
determine what individuals in the various departments will be
assigned to which tasks and also working with the city on a
sidewalk replacement plan.
Mr. Dave Forbes, 2216 Aberdeen Avenue, Hoquiam, asked
that the Council reconsider declaring the property at 721
Simpson as surplus. He asked that the Council table this piece
of property from the resolution at this point and give the
citizens a chance to comment. He also spoke briefly about the
story in the paper regarding the removal of the vessel. He
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CITY OF HOQUIAM
Council Meeting Minutes June 23, 2008
asked where this vessel would be stored. Mr. Shay explained
the process that was followed and also stated that the DNR
will be funding the removal of the vessel if the owner did not
remove it by the due date.
Walking Map of Hoquiam
Surplus Property
Sub-division Application
Run-off Problems in
Lincoln School Area
PUBLIC HEARING
Courtesy Homes
Subdivision Application
Mr. Mark Paulson, 2209 Simpson, owner of the Pond Place
presented a draft version of a City of Hoquiam walking map.
He has been working on this project through the Hoquiam
Business Association and will also be creating a map with GPS
coordinates. The purpose is to give visitors to our area
information on where they can locate shops, restaurants and
points of interest. He also spoke to the council regarding his
idea for “saw bucks”, and reminded Council that while we are
replacing and repairing downtown sidewalks we should also
consider laying conduit at the same time.
Mr. Scott Weyer, President of J&S Homes, 920 Arnold, asked
that Council consider the addition of another piece of property
to be surplused. He requested that Council consider 1019
Chenault as part of the surplus list.
Mr. Ron Lawson, Lacey, stated that he is the project manager
for the sub-division on Broadway and is available to answer
any questions.
Mr. Gary Lutz, 1315 Marion, stated that he has noticed the
mark on the streets concerning the sidewalks and asked if the
city could also address the runoff problem in the Lincoln
School area while they are working on the sidewalk project.
He also asked about the dikes in that area of town and would
like to know their condition. Mr. Lutz left a contact number for
staff and is available to speak with them if they have any
questions about these issues.
Councilmember Moir moved to open the public hearing on
Courtesy Homes subdivision at 8:26 p.m. The motion was
seconded and passed by voice vote. Mayor Durney read the
fair hearing doctrine. Councilmember Winkelman stated that
he has had discussions with business owners concerning the
project but nothing specific was discussed.
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Council Meeting Minutes June 23, 2008
Ms. Alissa Thurman, stated that this application is for 44
single family residential lots, located at 2010 Broadway, she
provided site plans to the council. Staff is requesting that
Council consider a preliminary plat approval at this time. The
Hearing Examiner has approved the application with
conditions which are listed in his report. Councilmember
Pellegrini stated that the fill used in the area was from the
Rayonier site and asked if it will be capped off by other
material. Mr. Ron Lawson answered questions regarding the
size of the new manufactured homes going into the area. He
stated that they will be 1100 square foot minimum up to
approximately 1500 square foot. He also reviewed the
responsibilities of the Homeowners Association. There will
be all new manufactured homes, double wides, ranging in the
sizes as stated. Mr. Lawson reviewed other improvements and
requirements that have been completed regarding this
application. He stated that these will be owner occupied
homes – not rented and that at this time there will be no
concrete sidewalks.
Mr. Dave Forbes, 2216 Aberdeen Avenue, how many houses
and how long of a period of time. Mr. Lawson stated that
there are 44 residential lots and that they will have landscaping
at the front entrance and that the wet pond will have a 6 foot
fence installed for safety.
Councilmember McMillan moved to close the hearing at 8:43
p.m. The motion was seconded and passed by voice vote.
Councilmember McMillan moved to approve the preliminary
plat with the conditions recommended by the Hearing
Examiner. The motion was seconded. Councilmember Grun
asked question regarding water hook-ups. Mr. Folkers stated
that there is a master meter already installed at the site from
the earlier development. The motion for approval passed by
voice vote.
CONSENT AGENDA
Councilmember Hyde moved to approve items a and b as
presented on the Consent Agenda and the motion was
seconded. Those items appearing on the Consent Agenda were
as follows:
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CITY OF HOQUIAM
Council Meeting Minutes June 23, 2008
The Council minutes of the June 9, 2008, Council meeting.
The Regulatory Committee report recommending approval
and payment of claims warrant numbers 63887 63894 in
the amount of $159,516.30; 63895 through 64078 in the
amount of $597,196.42; payroll check numbers 21422
through 21428 in the amount of $4,314.28; payroll check
numbers 21359 through 21489 in the amount of
$429,448.89; US Treasury deposits in the amount of
$85,780,86; and that payroll and benefits for the month of
June, 2008, be approved and issued at the proper time.
The motion for approval passed by voice vote.
COMMITTEE REPORTS
Public Safety and Law
Fireworks
OFFICERS REPORTS
Air Breathing Apparatus
DNR Agreement on
Derelict Vessels
The Public Safety and Law Committee made a
recommendation that the discharge dates for fireworks be
changed to July 3 rd and 4 th , from 9:00 a.m. to midnight and
December 31 st from 9:00 p.m. to 1:00 a.m. on January 1 st .
Councilmember McMillan moved for the adoption of the
report. The motion was seconded. Councilmember McMillan
reminded Council that these times will not go into effect until
2009 per state law. Council reviewed current regulations after
which the motion for approval passed by voice vote.
Staff presented Council with information on the Air Breathing
Apparatus Bids. Only one bid was received from SeaWestern
in the amount of $40,308.20. Councilmember McMillan
moved to accept the bid from SeaWestern and authorize the
Mayor or designee to sign all necessary agreements. The
motion was seconded. Chief Pumphrey explained the process
of filling the compressors and answered questions for the
council. The motion for approval passed by voice vote.
Staff presented Council with information on an assurance
agreement with DNR stating they will cover costs of removing
the Northern Retriever. The City is working with DNR to
have the boat removed to a designated area. Mr. Shay stated
that before anything is done to remove the Northern Retriever,
the city will have an agreement in place with DNR to cover the
costs. The Mamala is being moored by 8 th Street landing. Mr.
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Council Meeting Minutes June 23, 2008
Johnson will review the assurance agreement – and insure the
city does not have any liability. Mr. Shay explained the two
types of money that are available for derelict vessels.
Watershed Road
Construction Change
Orders
LEGAL BUSINESS
Ordinances
Shoreline Management
Regulations
Consumer Fireworks
Resolutions
Water Use Efficiency Goals
Mr. Folkers read the staff report regarding the change order to
the Road Construction project at the Watershed. A discussion
was held concerning the change and the approximate cost for
quantities of the pit run ballast. Staff is requesting that
Council authorize the change order for an additional $7,500.
Councilmember Moir moved for approval and the motion was
seconded. Following a brief discussion on the need for the pit
run, the motion for approval passed by voice vote.
An Ordinance relating to Shoreline Management Program
regulations; amending Subsection (27) of Section 11.04.030 of
the Hoquiam Municipal Code; and amending Subsection (2) of
Section 11.04.180 of the Hoquiam Municipal Code.
Councilmember McMillan moved for adoption of the
ordinance. The motion was seconded. Mr. Shay explained
that this ordinance raises the threshold per the public hearing
that was held on June 9 th . Mr. Folkers read the ordinance by
title a second time after which the motion passed by
unanimous roll call vote.
An Ordinance relating to the use of consumer fireworks;
amending Section 5.20.010 of the Hoquiam Municipal Code;
adding a new Section 5.20.015 to Chapter 5.20 of the Hoquiam
Municipal Code; and providing an effective date.
Councilmember McMillan moved for the adoption of the
ordinance. The motion was seconded and following its second
reading passed by unanimous roll call vote.
A Resolution adopting Goal Statements for compliance with
the Water Use Efficiency requirements. Councilmember Moir
moved for adoption of the resolution and the motion was
seconded. Councilmember McMillan offered a friendly
amendment to change Goal number one to 10,000 gallons per
day from 25,000. The motion to amend was seconded and
passed by voice vote. The main motion as amended, amended
passed by voice vote.
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CITY OF HOQUIAM
Council Meeting Minutes June 23, 2008
Declaring Property Surplus
OTHER LEGAL
Road Use Agreement –
Green Crow
Road Use Agreement –
Middle Fork Tree Farm
Progress Payment –
Shermer Construction
EXCUSE ABSENT
MEMBER
ADJOURNMENT
A Resolution declaring certain real property owned by the City
to be surplus items pursuant to Hoquiam Municipal Code
Section 1.64.005, 1.64.010 and 1.64.020. Councilmember
McMillan moved for adoption of the resolution. The motion
was seconded. Councilmember Grun asked which property is
located at 721 Simpson. Mr. Shay stated that it is the parking
lot. A discussion was held concerning the parking lot after
which the motion for approval of the resolution passed by
voice vote.
Council was presented with a Road Use Agreement with
Green Crow in the amount of $2,445.84, through December
2008. Councilmember Moir moved for approval of the
agreement and the motion was seconded. Following a brief
discussion, the notion for approval passed by voice vote.
Council was presented with a Road Use Agreement with
Middle Fork Tree Farm in the amount of $1,677 for a period of
two years. Councilmember McMillan moved for approval of
the agreement and the motion was seconded and passed by
voice vote.
Staff requests Council approval on a progress payment to
Schermer Construction in the amount of $282,133.50 for work
to date on the logging road construction project.
Councilmember McMillan moved for approval. The motion
was seconded and passed by voice vote.
Councilmember Hyde moved to excuse the absent member.
The motion was seconded and passed by voice vote.
Councilmember Hyde moved to adjourn the meeting at 9:15
p.m. The motion was seconded and passed by voice vote.
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JACK DURNEY – MAYOR
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TRACY WOOD, CMC – Council Secretary
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Council Meeting Minutes June 23, 2008
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