Final Adopted IDP - KZN Development Planning

each financial year – Council is scheduled to meet quarterly while the Executive and
Finance Committee (EXCO) and the Portfolio Committees meet on a monthly basis. In
the first instance the Portfolio Committees submit their reports and recommendations
to EXCO for consideration and endorsement prior to submission to the full Council. In
addition to the scheduled Council and EXCO meetings, special meetings of these two
entities can be convened by the Speaker and Mayor, respectively, to consider items of
an urgent nature that require a decision to be taken in the period between the quarterly
meetings of Council. In all cases a meeting of Council, whether it is a scheduled or a
special meeting, is preceded by a meeting of EXCO to consider the matters submitted
for Council consideration and provide a recommendation in this regard.
From an administrative perspective the Municipality has established a Management
Committee (MANCO) that comprises of the Municipal Manager, the Executive Managers
responsible for the management of the Directorates in the organisational structure of
the Municipality and middle management representatives of the range of functional
responsibilities undertaken by the Municipality. MANCO has a scheduled monthly
meeting where matters related to the discharge of administrative responsibility are
included on the agenda and addressed. As is the case with the Council and EXCO, special
MANCO meetings may be convened by the Municipal Manager to address matters of an
urgent nature which require consideration and a decision that cannot be deferred to the
next scheduled MANCO meeting.
HUMAN RESOURCE ADMINISTRATION
There are a full complement of human resource policies and procedures adopted and
implemented at the Municipality commencing from the entry level (recruitment policy)
and covering a variety of human resource related aspects. A collective bargaining
agreement has been concluded with the labour unions and a disciplinary and grievance
procedure agreed as part of the collective bargaining process. The Directorates within
the Municipality have all been capacitated to conduct their own disciplinary hearings.
From a human perspective it is imperative that managers engage their subordinates and
maintain an open door policy to promote and encourage healthy communication
The Municipality has undergone a skills audit process during which critical vacancies
were identified, some of which have been filled during the current financial year.
Currently the staffing budget as a percentage of the total operational budget of the
Municipality is higher than the accepted norm; this together with a process to align the
organisational structure to the strategic direction provided in this IDP review and an
evaluation of the content of each post will form the crux of human resource planning and
implementation for the 2012 / 2013 financial year.
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