Final Adopted IDP - KZN Development Planning

Performance Regulations published by the Minister in accordance with the provisions of
the Act.
PERFORMANCE PROCESS FOR THE 2011 / 2012 FINANCIAL YEAR
Organisational Performance Plan
Utilising the format provided by the KZN Department of Cooperative Governance and
Traditional Affairs an organisational performance plan was compiled for the Municipality
in respect of the 2011 / 2012 financial year, responsibility for specific activities and
targets being allocated to the various Directorates that comprise the municipal
structure as appropriate.
Departmental Performance Plans
For each of the Directorates a departmental performance plan was compiled including
those activities that are reflected on the organisational performance plan. These
departmental performance plans form an integral part of the performance agreement
signed by the respective Executive Managers with the Municipal Manager to monitor and
manage their respective performance during the 2011 / 2012 financial year. In addition
pro forma reports were provided for each Directorate that require monthly update
which is then sequentially rolled into a quarterly report, a six monthly report and an
annual report. As required by the Municipal Systems Act, these reports measure the
extent to which planned performance has been realised during the period under review.
Both the organisational performance plan and the departmental performance plans have
categorized the objectives, activities and performance targets in accordance with the
five national key performance areas.
Monitoring of Performance
During the 2010 calendar year the Municipality appointed an incumbent to the post of
Performance Management Officer to manage and coordinate the performance
management process within its structures. This official coordinates all aspects of the
implementation of the performance process at the Municipality. On a monthly basis
Executive Managers are required to submit their respective monthly performance
reports together with a portfolio of evidence in support of actual performance
rendered. This information is then aggregated into a quarterly report for each quarter,
a half yearly report for the first six months of the year and an annual report for the
twelve month period ended 30 June of the financial year in question.
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