Staff Reports - East Bay Municipal Utility District

Section 7 - Dissemination of the Affirmative Action Plan
Effective Implementation
Effective implementation of an Affirmative Action Plan (AAP) requires identification of
specific procedures that will be used to disseminate the AAP. EBMUD has, therefore,
identified the following steps to ensure effective internal and external communication
regarding the AAP and its related Affirmative Action/Equal Employment Opportunity
(AA/EEO) and Preventing Sexual Harassment policies. Any item requiring action
includes the identification of the responsible individual(s) by job title.
Internal Dissemination
Include EEO policies in appropriate in-house publications such as Policies and
Procedures manuals.
Responsible Personnel: Human Resources Department and Affirmative Action
Office
Schedule and conduct annual meetings with executive, management, and supervisory
personnel to explain the intent of the EEO policies and individual responsibility for
effective implementation, making clear the General Manager’s personal commitment
on behalf of EBMUD as an employer.
Responsible Personnel: Affirmative Action Officer and Senior Management
Team
Conduct informal discussions with employees regularly regarding EBMUD’s
EEO/AA programs.
Responsible Personnel: All District supervisors and managers, Affirmative
Action Office
Distribute AA/EEO and Preventing Sexual Harassment policies and discuss them
thoroughly in new employee orientation sessions, management training programs,
and periodic staff meetings.
Responsible Personnel: HR Employee Development Division, Affirmative
Action Office and all District supervisors
Post the DFEH poster and brochure “Sexual Harassment is Forbidden by Law” on all
District bulletin boards, and make copies available to all employees.
Responsible Personnel: Affirmative Action Office
Include nondiscrimination clauses in all union agreements, and review all
Memoranda of Understanding (MOU) provisions to ensure they are
nondiscriminatory.
Responsible Personnel: HR Employee Relations Manager
Post the EEO policy; along with required state and federal EEO regulations, on
EBMUD’s bulletin boards and other areas designated for general reading and
information.
Responsible Personnel: Affirmative Action Office
Affirmative Action & Equal Employment Opportunity
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