Staff Reports - East Bay Municipal Utility District

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Sustainability/Energy Committee Minutes of February 26, 2013 March 7, 2013 Page 2 CEC-Funded Biodiesel Study Update. Associate Civil Engineer Yuyun Shang provided a status update on a state grant-funded biodiesel research project to investigate low-cost methods for producing biodiesel from waste grease and oils. She reported that the District's earlier study had demonstrated that producing biodiesel from brown grease was technically feasible but the method used was too expensive to be implemented at a larger scale. In addition, biodiesel produced from brown grease did not meet the ultra low sulfur standards required for U.S. vehicles made after 2006. However, Ms. Shang reported that staff has made substantial progress in achieving the ultra low sulfur standards using non-distillation methods. In the next year of the biodiesel study, staff will continue to evaluate low-cost methods for sulfur removal and alternative brown grease biodiesel production. Additionally, she said that further study is needed to determine the feasibility of transitioning to full-scale implementation of a biodiesel operation at the Main Wastewater Treatment Plant in a cost-effective way. The Committee commended staff on its research effort. District Renewable Energy and Sustainability Policy Reviews. Manager of Regulatory Compliance Michael R. Ambrose reported on a staff review of District policies related to renewable energy and sustainability that was requested by the Board in late 2012. He reported that staff looked at the District's Strategic Plan, Policy 7.07 (Renewable Energy) and Policy 7.05 (Sustainability). Mr. Ambrose said that in general, the existing policies and the Strategic Plan goals could be better integrated and provide better direction to staff on procurement of renewable energy. Staff recommended updates to focus procurement on holistically considering impacts to economic, environmental and human resources (i.e., triple bottom line decision process). Mr. Ambrose said that the next steps would be for staff to prepare draft revisions and circulate the revised draft policies for staff review prior to bringing the recommended changes back to the Committee and the full Board for consideration within the next few months. The Committee concurred with this plan, and also asked staff to review the key performance indicators related to greenhouse gas and other renewable energy goals and recommend whether they are sufficiently ambitious and report back at the next Sustainability/Energy Committee. Adjournment. Chair Linney adjourned the Sustainability/Energy Committee meeting at 10:00 a.m. ARC/LML/slb W:\Minutes\Minutes 2013X022613_sustainability_minutes.doc
EAST BAY MUNICIPAL UTILITY DISTRICT w. DATE: March 7, 2013 MEMO TO: Board of Directors THROUGH: Alexander R. Coate, General Manager fftC- FROM: Lynelle M. Lewis, Secretary of the Distric U SUBJECT: Finance/Administration Committee Minutes - February 26, 2013 Director William B. Patterson called to order the Finance/Administration Committee in the Training Resource Center at 10:15 a.m. Director Doug Linney was present at roll call and Chair John A. Coleman was excused to attend the ACWA and CAS A conferences in Washington, D.C. Staff present included: General Manager Alexander R. Coate, General Counsel Jylana Collins, Director of Finance Eric L. Sandier, Interim Director of Wastewater Kurt B. Haunschild, Manager of Budget Jeanne M. Chase, Internal Auditor Supervisor Barry N. Gardin, Inflow/Infiltration Program Manager Jacqueline T. Kepke, Special Assistant to the General Manager Cheryl A. Farr, and Secretary of the District Lynelle M. Lewis. Public Comment. None. FY13 Semi-Annual Budget Performance Report. Manager of Budget Jeanne M. Chase reported that for the first six months of the fiscal year, total Water System revenues were 53% of budget and operating expenses were 41% of budget. It was noted that revenue from water sales, interest income revenues and tax revenue are tracking less than budget. Wastewater System revenues were 49% of budget and operating expenses were 42% of budget, and revenue from treatment charges and permits met budget projections for the first six months of the fiscal year. In FY13, Ms. Chase said Water System revenues are projected to be approximately $29 million less than budget due to reduced post-drought consumption and the economic downturn. Ms. Chase said that staff implemented a variety of mitigation strategies to offset the revenue shortfall that included reductions to the operating budget and restructuring of outstanding Water System debt. The revenue for the Wastewater System is projected to be approximately $2.2 million less than budget and operating expenditures are projected to be approximately $3 million less than budget primarily due to lower operating costs and implementation of cost-saving measures. She said staff will present the proposed FY14-15 biennial budget at the April 9 th budget workshop and recommend a budget plan to set the District on a course of long-term organizational and fiscal sustainability. Committee members commented and asked questions regarding debt restructuring for the Wastewater System. Director of Finance Eric Sandier said that the primary cost savings strategies in the Wastewater System have been operating controls and process improvements.
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y p BOARD OF DIRECTORS EAST BAY MUN
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Regular Meeting of March 12, 2013 P
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Draft Prepared Office of the Secret
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Regular Meeting Minutes of February
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Regular Meeting Minutes of February
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Water Meters March 12, 2013 Page 2
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EBMUD AFFIRMATIVE ACTION SUMMARY (P
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Adopt the 2013 Affirmative Action P
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2013 Affirmative Action Plan Board
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APPENDIX ..........................
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DISCUSSION OF RECOMMENDATION Adopt
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A. Key Areas to Address Workforce U
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and encourage them to take state ex
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To increase the qualified diverse c
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EBMUD also partnered with the Oakla
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Disability Regulations o The regula
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Affirmative Action & Equal Employme
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Other Applicable Affirmative Action
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Provides guidance and direction to
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Efforts to Address Electrical and M
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for the 2013 WDPI exam, including o
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Table V.9 shows District hires (reg
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Table V-11 shows information report
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District Affirmative Action 2012 Pl
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Table VI.2 2013 AA Placement Goals
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Communicate to all employees the ex
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against employees alleging sexual h
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Equal Employment Opportunity (EEO)
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Outreach and recruitment with commu
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A careful job analysis has been con
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Glossary (continued) Availability:
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Staff Reports - East Bay Municipal Utility District

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