Minutes of the pre-bid Meeting

REPLIES TO THE PRE-BID QUARRIES 

Road Name :- Mangawan to MP/UP Border (NH-27) 

S.NO. CLAUSE OF CONTRACT/CLARIFICATION SOUGHT/QUERY REPLY OF MPRDC 

1 Vol. I, clause 2.1.3: The Feasibility Report of the being provided only as a 

preliminary reference document by way of assistance to the Bidders who are 

expected to carry out their own surveys, investigations and other detailed 

Feasibility report is indicative. Scope of work, 

Specifications and standards and provisions of C.A. & 

schedules are final binding. 

examination of the Project before submitting their Bids. Nothing contained in the 

Feasibility Report shall be binding on the Authority nor confer any right on the 

Bidders, and the Authority shall have no liability whatsoever in relation to or 

arising out of any or all contents of the Feasibility Report. 

It is assumed that the contents of the feasibility report are not binding on the 

concessionaire. Kindly clarify. 

2 Vol. I, clause 2.11.1: The Bidder shall submit the Bid in the format specified at Appendix 1 along with format as per part – II. 

Appendix – I and seal it in an envelope and mark the envelopes as “BID”. 

There is contradiction in the clause as the financial bid format is provided in 

Part – II. Kindly confirm whether the financial bid is to be submitted in the 

Appendix – I or the format as per Part – II. 

3 Vol. I, Appendix I, clause 30: We hereby submit our Bid and offer [a Premium in 

the form of ____ Percent (in words) of the gross revenues of the Project as share 

of the Authority/require a Grant of Rs. ____ (Rupees____Only)] (Strike out 

whichever is not applicable) for undertaking the aforesaid Project in accordance 

with the Bidding Documents and the Concession Agreement. There is 

contradiction in the clause as the financial bid format is provided in Part-II. 

Kindly confirm whether the financial bid is to be submitted in the Appendix-I 

Already clarified.

(Clause No. 30) or the format as per Part-II. 

4 Vol. III, clause 27.1.1: On and from the COD till the Transfer Date, the 

Concessionaire shall have the sole and exclusive right to demand, collect and 

appropriate Fee from the Users subject to and in accordance with this Agreement 

and the National Highways Fee (Determination of Rates and Collection) Rules, 

2008 and amendment rules, 2010 including any further amendments (the “fee 

Rules”); 

The amendments if any shall be provide for the correct assessment of the 

bidder. 

5 Vol. III, clause 27.1.2: The Parties acknowledge that a notification for levy and 

collection of Fee shall be issued by the Government under Section 8A of the Act 

read with Rule 3 of the National Highways Fee (Determination of Rates and 

Collection) Rules, 2008 and amendment rules, 2010 including any further 

amendments (“the Notification”) within 90 (ninety) days hereof, substantially in 

the form set forth in Schedule-R. 

The amendments if any shall be provided for the correct assessment of the 

bidder. 

6 Vol. III, clause 29.1.1: The Authority and the Concessionaire acknowledge that 

the traffic as on October 1, 2035 (the “Target Date”) is estimated to be 42349 

PCUs per day (the “Target Traffic”), and hereby agree that for determining the 

modifications to the Concession Period under this Article 29, the actual traffic on 

the Target Date shall be derived by computing the average of the traffic as 

determined by traffic sampling. 

Kindly explain the methodology for the arriving of the Target date as 

October 1, 2035. 

Enclosed. 

Already clarified. 

It is based on the traffic projections done by MPRDC.

7 Vol. III, clause 30.1.1: Notwithstanding anything to the contrary contained in this 

Agreement but subject always to Clause 30.2, the Authority shall not construct, 

and shall procure that no Government Instrumentality shall construct or cause to 

be constructed, any expressway or other toll road between, inter alia, Mangwan 

and MP/UP Border i.e. km 98/2 and km 46/6 on National Highway No. 27 

(collectively the “Additional Tollway”) for use by traffic at any time before the 

18 th (Eighteenth) anniversary of the Appointed Date; provided that in the event of 

the Concession Period being reduced to 18 (eighteen) years, the Additional 

Tollway may be opened to traffic at any time after the 12 th (twelfth) anniversary 

of the Appointed Date. 

The significance of reduction in concession period to 18 yrs. is not 

understood. Kindly explain the same in detail. 

We understand that the concession period is of 30 yrs. 

8 Vol. III, clause 47.3: 47.3 Memorandum of Understanding (MOU) 

The Concessionaire acknowledges that it has received from the Authority a 

certified true copy of the agreement executed between MORTH and the State 

Government of Madhya Pradesh through MPRDC for providing the support and 

services specified therein (the “MOU”), and the Parties hereto agree to make their 

best endeavours to procure the support of the State Government. Kindly provide 

the copy of MOU. 

9 Vol. III, Article 48: “Fee Notification” means the Notification to be issued by 

the Government, prior to the Appointed Date, in exercise of the powers conferred 

by Section 8A of the National Highways Act, 1956 read with Rule 3 of the 

National Highways Fee (Determination of Rates and Collection) Rules, 2008, and 

amendment rules, 2010 including any further amendments in respect of the levy 

words “provided that in the event of Concession 

Period being reduced to 18 (eighteen) years, the 

additional tollway may be opened to traffic at any time 

after 12 th (twelth) anniversary of the appointed date” 

stands deleted. 

Will be supplied to the selected Concessionaire. 

Already clarified.

and collection of Fee during the Concession Period, substantially in the form at 

Schedule – R; The amendments if any shall be provided for the correct 

assessment of the bidder. 

10 Vol. IV. Appendix BIII: 

Details of Bypasses/ Realignment 

1. Bypasses 

Sl. No. Name of Design Chainage (Km) Length (Km) 

Bypass 

From To 

1 Gangave 88+100 85+000 3.100 

2 Gargh 77+321 73+121 4.200 

3 Katra 67+381 63+081 4.300 

4 Suhagi 54+300 52+800 1.50 

Total 13.100 

Land available in the project is 50% approximately. 

Land acquisition is in advance stage. Publication for 

3(a) is already published. Land will be made available 

before appointed date. 

Kindly provide the status of Land Acquisition i.e. issue of 3g notification 

necessary for the proposed Bypass construction work. As the access to the land is 

not available unless the payment is made. 

11 Vol. IV. Appendix BV: 

Details of ROW 

Existing 

Chainage 

Length 

Existing Row 

Width of 

Existing 

ROW (m) 

Name of 

Village along 

corridor 

Proposed 

ROW (m) 

As per above in Sr. no. 10

Kindly provide the status of Land Acquisition i.e. issue of 3g notification 

necessary for the proposed Four laning work. As the access to the land is not 

available unless the payment is made. 

12 Vol. IV, Schedule R 

Fee Notification 

S. No. Location of Toll Plaza Nature of Cost 

(Chaingae) 

Structure 

1 Chainage 51.500 Bypass (04 Nos.) 55.41 Crore 

As per the Fee (Determination of Rates and Collection) Rules, 2008, and 

amendment rules, 2010, the fees for the bypass section are computed on the basis 

of length rather than the cost of bypass. It is requested to kindly clarify the same. 

Kindly provide the copy of applicable toll polices. 

13 General: Whether the proposed ROW of the project passed through the forest 

area, if yes what is the status of clearances from the concerned authorities 

As per present toll policy applicable mentioned in 

schedule „R‟ with recent amendment to the NH Fee 

(determination of rate and collection) Rules 2008 along 

with amendment rate 2010 and 2011 shall be 

applicable. Copies of the said rule and amendment are 

enclosed. Accordingly the toll rates for bypasses are 

based on length rather than cost. 

Total length of road including bypass is 52.07 Km and 

length of bypasses only is 13.10 Km. 

Application has been submitted to forest department 

for NOC.


Road Name :- Satna to Bela Four lane Road project (NH-75) 





be constructed, any expressway or other toll road between, inter alia, Satna and 

Bela i.e. km 155.0 and km 203.4 on National Highway No. 75 (collectively the 

“Additional Tollway”) for use by traffic at any time before the 15 th (Fifteenth) 

anniversary of the Appointed Date; provided that in the event of the Concession 

Period being reduced to 15 (fifteen) years, the Additional Tollway may be 

opened to traffic at any time after the 10 th (tenth) anniversary of the Appointed 

Date. 





Period being reduced to 15 (fifteen) years, the 


after 10 th (tenth) anniversary of the appointed date” 

stands deleted.


Road Name :- Sidhi to Singrauli Four lane Road project (NH-75E) 





be constructed, any expressway or other toll road between, inter alia, sidhi and 

Singrauli i.e. km 83/4 and km 195/8 on National Highway No. 75E (collectively 

the “Additional Tollway”) for use by traffic at any time before the 18 th 

(Eighteenth) anniversary of the Appointed Date; provided that in the event of the 

Concession Period being reduced to 18 (Eighteen) years, the Additional Tollway 

may be opened to traffic at any time after the 12 th (twelth) anniversary of the 

Appointed Date. 





Period being reduced to 18 (eighteen) years, the 


after 12 th (twelth) anniversary of the appointed date” 

stands deleted.

Minutes of the pre-bid Meeting

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