2011 June 21 - Medical Center Intranet

What’s Up in HR
MUHA Human Resources
June 2011 Benefit of the Month —
The SC Retirement System (SCRS)
Thomas Alva Edison once said
“Good fortune is what happens
when opportunity meets with planning”.
Many of us dream about what
we will do when we retire and no
longer have to work. Maybe you
want to travel the world, spend
some quality time with the family,
or maybe you want to give
back to your community in some
capacity. The possibilities seem
endless! But when you start
putting dollar signs to your
dreams, they might seem out of
your reach.
The Benefit of the Month for
June is our SC Retirement System
(SCRS). As a member of the
SCRS, you are planning for your
good fortune by contributing
6.5% of each paycheck towards
your retirement. The Medical
Center chips in an additional
13.29% — more than double!!
After twenty eight (28) years of
earned service, you could receive
a pension as much as 50% of
your final year of income. There
is also an early retirement option
available to you at age 55 with
twenty five (25) years of earned
service credit or age 60, with five
(5) years of earned service.
Our Benefits Department can
assist you with questions concerning
your retirement, including
pension estimates and figuring
your years of service. We are
here to help you with your retirement
planning needs!
To Contributing schedule an to appointment,
your retirement is
please one of contact the smartest Cindy investments Locklair, that
Benefits Coordinator, you can make! at 792-
8108 or Mark Stimpson, Benefits
Manager, at 792-9320.
For more information on the SC
Retirement System, please visit:
www.scrs.sc.gov.
Benefits Service will be
Available on Fridays at Ashley
River Tower!
To better serve you, beginning
June 24, 2011, the HR
Office at ART will be staffed
on Fridays by a member of
the Benefits Team. Come see
us for all of your Benefits
and Retirement Needs!
ART HR Office: 876-5620
Get your financial house in order—come
see the Benefits Department & make the
most of your retirement dollars!
Volume 1, Issue 1
June 21, 2011
Inside this issue:
PTO Conversion to ESL 2
HR Training Corner 2
2
Communication Slip for
Separating Employees
June Standard of Behavior 2
SuccessFactors Employee
Evaluation Deadline
3
SuccessFactors Annual
Review Training
SuccessFactors—New Features
for 2011
SuccessFactors Annual
Review & 2012 Planning
Forms
3
3
3
New Hire Reception 4
‘Tis the Season 4
Updated General Emergency Information Cards
(“Green Cards”)
Believe it or not, the time to
think about hurricane preparation
is officially upon us. The
2011 Hurricane Season began on
June 1st, and will run through
November 30th.
After an unusually quiet 2010
season, the National Oceanic
And Atmospheric Administration
(NOAA) has predicted a
very active one this year for the
Atlantic Coast. Of the 12 to 18
named storms expected, 6 to 10
of them could become hurricanes
(winds of 74 mph or higher),
including 3 to 6 major hurricanes
(defined as “Category 3, 4 or 5;
winds of 111 mph or higher”).
For those of us living and working
in the Charleston area, we
take all of this in stride.
As employees of MUHA, we
have an obligation to be prepared
for severe weather emer-
gencies— not only for ourselves,
but for our patients.
The General Emergency Information
Cards (“Green Cards”)
have been updated with the
current dial-in numbers for General
Information, as well as department-specific
information.
“Green Cards” may be picked up
in Room 201, Main Hospital.
Additional information on severe
Did you know
Hurricane Hugo caused 56 fatalities,
left nearly 100,000 homeless, and
resulted in over $10 billion dollars in
damage, making it the most damaging
hurricane ever recorded at that particular
time.
weather emergencies can be
found here: Risk Management
Website.

Page 2
What’s Up in HR
HR Training Corner
PTO Conversion to ESL
Class of the Month—Basic Investing
June 28, 2p – 3p, Education Library 109
• Thinking about investing but don't know where to start
• Heard of mutual funds but don't really know what they are
• Is now a good time to invest in stocks
Come to the "Investment Basics" class & get answers to these questions
and more! Our own Benefits Manager, Mark Stimpson, was a
licensed stockbroker for over 10 years. Let him help you get
started....Registration is available via CATTS!!
Current course offerings can be found on the HR Training Calendar,
located here: http://mcintranet.musc.edu/hr/training/other.htm
Due to the current financial status, PTO
Cash-in Incentive will not be available in July
or December 2011. However, eligible employees
may choose to convert up to 40 hours of
PTO to ESL beginning July 1, 2011. Please
remember to manage your PTO hours accordingly.
In order for an employee to convert PTO to
ESL, the PTO Conversion request located in
“My Records” must be completed and submitted
online prior to July 13th. The conversion
will be processed, to be reflective in your ESL bank as of July 20th.
For questions or additional information, please contact Patty Burn,
MUHA Payroll Manager at burnp@musc.edu
Communication Slip for Separating Employees
The “Communication Slip for Separating
Employees” is a tool that has been developed
for both employees and the departments
that they are leaving. The form provides
employees with a checklist of items to
complete before they transfer to another
department, transfer to another MUSC entity,
or leave the organization completely.
In addition, it provides the department with
accurate information that they need to properly
complete the Separation Notice. Employees
who are separating employment
from MUHA will need to complete a brief
exit process in HR, Information regarding
retirement plans/funds, health insurance
June Standard of Behavior
coverage and COBRA options will be reviewed.
The Communication Slip for Separating
Employees Form has recently been revised
to include a section for the employee’s forwarding
address so that any important post–
separation paperwork is sent to the correct
address.
A link has been added on the HR Website
that will take you directly to the Communication
Slip. If you have any questions about
this process, please do not hesitate to contact
the Benefits Department at 792-0826.
“The Communication Slip for
Separating Employees provides the
Department with accurate information
to properly complete the Separation
Notice”
What could you do with an extra 45 minutes
to an hour in each day If you’re anything
like me, A-L-O-T. Whether you are in traffic
waiting on a red light, or waiting on your
cappuccino from Starbucks, you will spend
approximately 45-62 minutes EACH DAY
waiting for something.
This month’s Standard of Behavior is to
“Acknowledge and respond to e-mail, voice
mail and other forms of communication in a
professional and timely manner”. Some days,
this may not seem so easy. But what you
need to remember is to put yourself in the
position of the person on the other end of
that phone line. Be as respectful of their
time as you would want someone to be of
yours. Take their information and call them
back if you anticipate being longer than a
minute or two.
And what about those emails Is your inbox
out of control Outlook has many features
that may help you — from color coding
emails (for example, green could equate to
money), setting follow up reminders, or filtering
out junk email — resources are available
to help you improve your response time
and make your work flow more efficiently.
Want more information about the different
features in the Microsoft Outlook email
program Contact the OCIO Support Desk
at 792-9700.

Volume 1, Issue 1
Page 3
SuccessFactors —
Employee Review Deadline
The Deadline for Employees to complete
their self-review was May 31st. At that
point in time, the system automatically
moved it on to the manager. If you completed
it and sent it on, kudos! It was a
tough job to complete all of that information.
Some of you may have been a little
busy...meaning to do it, but caught up in the
daily grind. Do you need a little more time
Managers can give their employees more
time to complete the Employee Self Review
by using the button below:
Employees will then
be able to access the
form from the Supervisor
Review step on
the Home Page, or
from the Performance
tab.
Uh Oh...Did you run
out of time with your
Self-Review You can
turn back the Clock!
When the employee is
ready to send it back
to their supervisor, he or she will click the
same button to return the form.
Need help Please contact Michelle Foreman,
HR Data Analyst, at 792-6219 or foremanm@musc.edu.
SuccessFactors —
Annual Review Training
Annual review training for Supervisors &
Admin Staff began June 9th, and will be
offered weekly throughout the summer.
Participants will have a chance to practice
using test employees.
Registration is open via CATTS. Search for
the keyword “Success” to find the classes,
entitled “SuccessFactors: Annual Performance
Review Training for Supervisors &
Admin Staff”.
If you have any questions, please feel free to
contact Michelle Foreman, HR Data Analyst,
at 792-6219 or foremanm@musc.edu.
SuccessFactors Annual Review Forms &
2012 Planning Forms
Annual Review Forms are due August 31st. Pillar
goal results are usually available in late July, but start
on your reviews now! Remember that you must leave
forms in the Supervisor Review step until the pillar
goal results have been entered. Save and close the
form.
2012 Planning Forms are in your SuccessFactors
Inbox, and are due September 30th. If employee’s job
is not changing, you may have the employee sign
once the 2012 Pillar Goals are entered. If the employee’s
job is changing, do not make any changes
until the employee signs the 2012 Review Form.
2012 Goal Library Achievement Guide is now available
to translate common LEM goals into SuccessFactors
format:
https://www.musc.edu/medcenter/SuccessFactors/
source/GoalLibraryAchievementGuide2012.pdf
Don’t Forget: Make sure you have changed any patient
satisfaction goals to the new Avatar scale (unless
you are in a Pediatric area).
If you have any questions, please feel free to contact
Michelle Foreman, HR Data Analyst, at 792-6219 or
foremanm@musc.edu.
SuccessFactors —
New Features for 2011
SuccessFactors has a few new features
to help you with your 2011 Annual
Reviews. The “Team Rater” button in
the Behavioral Standards Section will
allow you to rate your entire team at
one time!
Additionally, there are several shortcuts
that could help speed things up —
with the click of a button, you can refer
to past performance reviews, 360
forms, notes, and more!
Shortcuts: Take advantage of the
following icons at the top of an
employee’s review form as a shortcut
to access 360 forms, past performance
reviews and HML documents,
and SuccessFactors Notes.
Team Rater
Use the Team Rater button in the Behavioral Standards section to rate your whole team at
once for Behavioral Standards.

Volume 1, Issue 1
Page 4
New Employee Reception
A reception was held June 22, 2011 in the Ashley
River Tower Auditorium in honor of all new employees
who have completed their first 90 days of
employment with MUHA.
The receptions are held quarterly by Hospital
Administration, the Employer of Choice Team
and the Rewards & Recognition Team, to extend
a warm welcome to those employees that joined
our family during the prior quarter.
‘Tis the Season!
Welcome to MUSC!
‘Tis the Season for ripe tomato sandwiches,
ice cold watermelon (salt is optional),
fresh strawberries...and perhaps a
crisp summer salad. Just about everything
is in season, and now is the perfect
time to expand your fruit & vegetable
“repertoire” to include as many bold colors
as you possibly can for a healthier you!
Did you know that you have several
healthy options for farm fresh vegetables
and other local items available right here
on campus
On Fridays, you will find the Farmer’s
Market set up in the Horseshoe and also in
the grassy area next to ART (behind
CMH) from 7 a.m. to 3:30 p.m. (sometimes
later, depending on sales) with a variety of
fresh produce.
Kitchen Table Cuisine (http://
www.ourlocalfoods.com/
kitchentablecuisine/home.php) is another
wonderful option. KTC offers farm fresh
eggs, meat, and cheeses, as well as fruits &
vegetables, plus much more! KTC has
established a drop off location at the Wellness
Center — place your online order by
Monday mornings at 10:30 a.m., and it
will be delivered to your cooler at lunchtime
Friday of that same week. Other
pick up locations are also available.
A nominal membership fee of $15 will get
you set up with a welcome kit that includes
a re-usable bag for toting your
items, a cooler, and some other goodies.
For more information on KTC, contact
Maria Baldwin at 843-887-3500 or via
email to maria@ourlocalfoods.com.
Additionally, Gruber
Family Farms
offers the purchase
of shares through
their CSA Program
that allows
you to enjoy the
freshest seasonal Fresh Fruit & Vegetables
produce while right here on campus. It
doesn’t get much easier
helping to support
local farm-
than this to eat healthy!
ers. Orders are
delivered to Harborview Office Tower
(HOT) on Wednesdays. For more information
on Gruber Family Farms and their
CSA Program, please contact either
Stanley Gruber at 843-563-1159 or Susan
G. Kirlin at 843-693-7069.
Eat Well, Be Well!